Report to / Rapport au :

Agriculture and Rural Affairs Committee

Comité de l’agriculture et des affaires rurales

19 August 2010 / le 19 août 2010

Submitted by / Soumis par:
Nancy Schepers, Deputy City Manager/Directrice municipale adjointe

Infrastructure Services and Community Sustainability/

Services d’infrastructure et Viabilité des collectivités

Contact Person / Personne ressource: Wayne Newell, General Manager/Directeur général, Infrastructure Services / Services d’infrastructure
613-580-2424, x16002, wayne.newell@ottawa.ca

Ward/Quartier 5 – West Carleton Ward/Quartier 19 – Cumberland Ward/Quartier 20 – Osgoode Ward/Quartier 21 – Rideau-Goulbourn

Ref N°: ACS2010-ICS-INF-0010

SUBJECT:	boundary roads
OBJET :	Routes de démarcation

REPORT RECOMMENDATION

That Agriculture and Rural Affairs Committee receive this report for information

RECOMMANDATION DU RAPPORT

Que le Comité de l’agriculture et des affaires rurales prenne connaissance du présent rapport.

BACKGROUND

At the 31 March 2008 meeting, the Agriculture and Rural Affairs Committee (ARAC) endorsed the following motion related to boundary roads:

WHEREAS, the conditions of our boundary roads have been identified from residents of the east, west and south on numerous occasions through public delegations at ARAC and RIAC as well as through written correspondence, and;

WHEREAS, the ongoing operations and maintenance of these boundary roads is shared with our neighbouring municipalities;

THEREFORE BE IT RESOLVED THAT staff in Public Works and Services be directed to review the condition of our boundary roads and ditches, and report back to ARAC;

THEREFORE BE IT FURTHER RESOLVED THAT staff work with the Public Works Departments of our neighbouring municipalities to develop a strategy to ensure that these roads and ditches are maintained within the parameters of City standards.

Since the approval of this motion, staff has been working with the City’s neighbouring municipalities. The purpose of this report is to provide the outcome of those discussions.

DISCUSSION

Boundary Roads Identification

The City of Ottawa has over 5,550 km of roads and shares 114km of boundary roads with 12 bordering municipalities. A boundary road defines the boundary between two municipalities, and although it may not straddle the precise boundary line, its identity as a boundary road remains.

Based on the City of Ottawa road classification system in the Transportation Master Plan, the boundary roads are as follows:

• Arterial Roads – 30.3 km
• Collector Roads – 79.2 km
• Local Roads – 4.4 km

The boundary roads surface types are as follows:

• Asphalt Pavement (Hard surface) – 50 km
• Surface Treated (Hard surface) – 11.9 km
• Gravel Road – 52 km

The road surface type impacts the type of equipment and strategies selected for regular maintenance, snow removal, and other operations. The life cycle analysis for rehabilitation strategies is also based on surface type.

A list of boundary roads, ward location, boundary municipality, road classification and surface type is included in Attachment 1.

Boundary Roads Agreements

In accordance with S. 29(1) of the Municipal Act, municipalities on either side of a boundary line have joint jurisdiction over boundary roads. Both are jointly responsible for its maintenance and repair.

The City of Ottawa has a number of verbal agreements with boundary municipalities regarding maintenance or capital renewal. The only formal written document covers 1.6 km of the 114 km of boundary roads. This agreement was recorded in the minutes of a site meeting 22 October 1981 for the South Gower Boundary Road in the Township of Osgoode.

A summary of the maintenance agreements with boundary municipalities is provided in Attachment 2. The following are key highlights:

· City of Ottawa maintains year round and pays 100%: 20.8 km

· Boundary Municipalities maintain year round and pay 100%: 27.5 km

· City of Ottawa maintains year round and charges 50% of the cost to the boundary Municipality: 58.5km

· Boundary Municipalities maintain year round and charges 50% of the cost to the City of Ottawa: 2.2 km

· City of Ottawa maintains in the summer and adjacent Municipalities maintain in the winter and no lateral invoicing takes place: 2.7 km

· Un-maintained (unopened) section of road: 2.2 km

During the exercise of searching for and reviewing boundary road agreements, 4 additional road maintenance agreements affecting non-boundary roads were identified (Attachment 2). These are also not documented in formal agreements:

• Malloch Lane from Ashton Station Road to West Dead End (Entirely inside City of Ottawa boundaries): City of Ottawa maintains in the summer and adjacent municipality (Beckwith Township) maintains in the winter and no lateral invoicing takes place: 0.7 km

• Douglas St from Ashton Station Rd to East Dead End. (Entirely inside Beckwith Township boundaries): City of Ottawa maintains in the summer and adjacent municipality maintains in the winter and no lateral invoicing takes place: 0.7 km

• Roger Stevens Drive from Montague Boundary Road to Dwyer Hill Rd. City of Ottawa maintains in the summer and adjacent municipality (Lanark County) maintains in the winter and no lateral invoicing takes place: 2.9 km

• March Road from Golden Line to the Town of Almonte. Lanark County maintains in the summer and City of Ottawa maintains in the winter and no lateral invoicing takes place: 2.9 km

For capital renewal or upgrade of boundary roads, historically cost sharing has been a 50/50 split between municipalities. Generally the City of Ottawa initiates the renewal project, informs the neighbour municipality, coordinates the project and recovers 50% from the other municipality. Typically, renewal projects are undertaken when both municipalities have approved their respective funding.

Boundary Roads Maintenance and Capital Renewal

Whether delivered by the City or by the boundary municipality, the services provided on boundary roads are the same. In the City, Public Works is responsible for maintenance activities and Infrastructure Services is responsible for capital renewal or upgrades of boundary roads. The maintenance activities performed on boundary roads are consistent with those delivered on other rural roads. These can be divided into two groups: winter and summer operations.

Summer Maintenance

· Grass Cutting

· Road Side Brushing

· Litter Pick-up - Trash and Debris

· Drainage - Ditching and Culverts

· Bridge Maintenance

· Culvert Flushing and Maintenance

· Dust Control

· Shoulder Grading

· Road Re-gravelling

· Road Grading

· Asphalt Patching

Winter Maintenance

· Snow Clearing – Scarifying

· Snow Clearing – Plowing

· Snow Clearing – Winging Back

· Application of Winter Abrasives (Grit Sand)

· Application of Winter Chemicals - Dry Salt

Capital renewal includes rehabilitation or replacement of structures and culverts, resurfacing and upgrade of gravel roads that involve major road improvements and in most instances hard surfacing. Prioritization of renewal activities for boundary roads is consistent with other city roads. As previously noted, these activities are generally initiated by the City of Ottawa with cost recovering from neighbouring municipalities.

Level of Service

A review of the maintenance standards applied to boundary roads indicates that similar levels of service are applied, whether delivered by the City of Ottawa or by the boundary municipality. The reason is due to the ongoing dialogue between neighbouring municipalities regarding maintenance issues and the fact that many maintenance standards stem from Provincial Standards or have evolved over many years to a level that is acceptable to both municipalities.

A key factor in the perceived level of service, whether delivered by the City or the boundary municipality, is related to the physical condition of the road and the adequacy of the drainage system. Roads that are sub-standard in terms of condition or drainage are more difficult to maintain and are often the source of resident complaints. These improvements are generally undertaken as part of capital renewal activities and in some instances may involve Municipal Drain provisions to address drainage concerns.

Next Steps

City staff will be seeking formal written agreements with all boundary municipalities pertaining to maintenance and capital renewal activities of boundary roads. These agreements will define roles, responsibilities and cost sharing arrangements. City staff have already initiated discussions with some boundary municipalities.

RURAL IMPLICATIONS

Boundary roads are located in the City’s rural wards, including 5, 19, 20 and 21.

CONSULTATION

Where required to clarify information, City staff consulted with boundary municipalities in the preparation of this report.

COMMENTS BY THE WARD COUNCILLOR(S)

The affected Ward Councillors are aware of the report.

LEGAL/RISK MANAGEMENT IMPLICATIONS

There are no legal/risk management implications to this report.

CITY STRATEGIC PLAN

This report is consistent with the Service Delivery priority of the City Strategic Plan.

TECHNICAL IMPLICATIONS

There are no technical implications.

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

SUPPORTING DOCUMENTATION

Document 1 – List of Boundary Roads and Description

Document 2 – Maintenance Agreements with Boundary Municipalities

DISPOSITION

Staff in Infrastructure Services and Public Works Departments will continue to work with boundary municipalities to formally document maintenance and capital renewal standards, strategies and municipal roles and responsibilities.

Document 1

List of Boundary Roads and Description

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Road Classification	Road Surface Type (see notes)
Gilroy Rd From Donnelly Drive North to Dead End	1.5	21	Montague Township	Collector	Gravel
Gregoire Rd - (Formerly Reg'l Rd 41) Victoria St (Reg'l Rd 6) to Marionville Rd	8.9	20	United Counties of Prescott - Russell	Arterial	High Class Bituminous (HCB)
Boundary Rd - (Formerly Reg'l Rd 41) From Burton Rd to Victoria St.	6.8	19/20	United Counties of Prescott - Russell	Arterial	High Class Bituminous (HCB)
Marionville Rd From Gregoire Rd to Bisson Rd	1.3	20	North Dundas Township	Collector	360m HCB 930m LCB
Marionville Rd From Bisson Rd to Bank St	7	20	North Dundas Township	Collector	1360m HCB 5640m Gravel
Belmeade Rd From Bank St West to Dead End	12.3	20	North Dundas Township	11480 Collector 820 Local	Gravel
South Gower Boundary Rd From River Rd to Gabert Rd	1.6	20	North Grenville Township	Collector	Gravel
South Gower Boundary Rd From Gabert Rd to Belmeade Rd	1.1	20	North Grenville Township	Local	Gravel
Herrick Dr - Connifer Lane From Madawaska Rd to Highway 417	1.2	5	Arnprior	Arterial	High Class Bituminous (HCB)
Headpond Rd From 5110 north to dead end	0.7	5	Mississippi Mills	Local	Low Class Bituminous (LCB)
Highway 15 From Galetta Side Rd to Walter Bradley Rd	2.8	5	County of Lanark	Arterial	High Class Bituminous (HCB)
Lunney Rd From north dead end to Galetta Side Rd	1.4	5	Mississippi Mills	Local	Gravel
Walter Bradley Rd From Highway 15 to end	1.7	5	Mississippi Mills	Collector	High Class Bituminous (HCB)

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Road Classification	Road Surface Type (see notes)
Timmins Rd From Kinburn Side Rd to end	1.2	5	Mississippi Mills	Collector	Gravel
Rock Coady Trail From Panmure Rd to end	0.35	5	Mississippi Mills	Local	High Class Bituminous (HCB)
Panmure Rd From Rock Coady northeast for 400m	0.4	5	Mississippi Mills	Collector	Low Class Bituminous (LCB)
Golden line Rd From March Rd to Hamilton Rd	6.2	5	Mississippi Mills	Collector	4370 LCB 1830 Gravel
Golden Line Rd From Hamilton Side Rd to McArton Rd	3.05	5	Mississippi Mills	Collector	Low Class Bituminous (LCB)
Ashton Station Rd From McArton to McLinton Rd	7.9	5/21	Beckwith Township	Collector	3950 HCB 2460 LCB 1490 Gravel
Ashton Station Rd From McLinton Rd to Beckwith Boundary	8.4	5	Beckwith Township	Collector	150 HCB 8250 Gravel
Beckwith Boundary Rd From Ashton Station Rd to Montague Boundary Rd	1.3	21	Beckwith Township	Collector	Gravel
Montague Boundary Rd From Beckwith Boundary Rd to Roger Stevens Dr	6.8	21	Montague Township	Local	Gravel
Canaan Rd From 174 to Willhaven Dr	1.9	19	Township of Clarence- Rockland	Collector	High Class Bituminous (HCB)
Canaan Rd From Willhaven Dr to Baseline Rd	0.2	19	Township of Clarence- Rockland	Collector	High Class Bituminous (HCB)
Canaan Rd From Baseline to Colonial	6.1	19	Township of Clarence - Rockland	Collector	1610 HCB 4490 Gravel

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Road Classification	Road Surface Type (see notes)
Canaan Rd From Colonial south only to Dead End	1.2	19	Township of Clarence - Rockland	Collector	High Class Bituminous (HCB)
Canaan Rd From Magladry to dead end	2.2	19	Township of Clarence- Rockland	Collector	Gravel
Canaan Rd From dead end to Russell Rd	0.9	19	Township of Clarence - Rockland	Collector	Gravel
Burton From McVagh to Rockdale	2.6	19	Russell Township	Collector	High Class Bituminous (HCB)
Burton From Frontier to McVagh	4.3	19	Russell Township	Collector	High Class Bituminous (HCB)
Russland Rd From Rockdale to Saumure	8.4	19	United Counties of Prescott -Russell	Arterial	High Class Bituminous (HCB)
Saumure From Russland to Indian Creek	0.7	19	United Counties of Prescott - Russell	Arterial	High Class Bituminous (HCB)
Indian Creek From Saumure to East Boundary	1.5	19	Nation Township	Local	High Class Bituminous (HCB)

Notes:

High Class Bituminous (HCB) refer to paved roads.

Low Class Bituminous (LCB) refer to surface treated roads.

Document 2

Maintenance Agreements with Boundary Municipalities

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Current Maintenance Agreement	Invoicing	Written Agreement in place
Gilroy Rd From Donnelly Drive North to Dead End	1.5	21	Montague Township	Ottawa maintains in summer Montague Township maintains in winter	No	None on file
Gregoire Rd - (Formerly Reg'l Rd 41) Victoria St (Reg'l Rd 6) to Marionville Rd	8.9	20	United Counties of Prescott - Russell	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Boundary Rd - (Formerly Reg'l Rd 41) From Burton Rd to Victoria St.	6.8	19/20	United Counties of Prescott - Russell	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Marionville Rd From Gregoire Rd to Bisson Rd	1.3	20	North Dundas Township	North Dundas maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Marionville Rd From Bisson Rd to Bank St	7	20	North Dundas Township	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Belmeade Rd From Bank St West to Dead End	12.3	20	North Dundas Township	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
South Gower Boundary Rd From River Rd to Gabert Rd	1.6	20	North Grenville Township	Ottawa maintains year round	No	Available on file
South Gower Boundary Rd From Gabert Rd to Belmeade Rd	1.1	20	North Grenville Township	North Grenville maintains year round	No	Available on file
Herrick Dr - Connifer Lane From Madawaska Rd to Highway 417	1.2	5	Arnprior	Arnprior maintains in the winter and Ottawa maintains in the summer	No	None on file
Headpond Rd From 5110 north to dead end	0.7	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Current Maintenance Agreement	Invoicing	Written Agreement in place
Highway 15 From Galetta Side Rd to Walter Bradley Rd	2.8	5	County of Lanark	Ottawa maintains year round	No	None on file
Lunney Rd From north dead end to Galetta Side Rd	1.4	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file
Walter Bradley Rd From Highway 15 to end	1.7	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file
Timmins Rd From Kinburn Side Rd to end	1.2	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file
Rock Coady Trail From Panmure Rd to end	0.35	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file
Panmure Rd From Rock Coady northeast for 400m	0.4	5	Mississippi Mills	Ottawa maintains year round	No	None on file
Golden line Rd From March Rd to Hamilton Rd	6.2	5	Mississippi Mills	Ottawa maintains year round	No	None on file
Golden Line Rd From Hamilton Side Rd to McArton Rd	3.05	5	Mississippi Mills	Mississippi Mills maintains year round	No	None on file
Ashton Station Rd From McArton to McLinton Rd	7.9	5/21	Beckwith Township	Ottawa maintains year round	No	None on file
Ashton Station Rd From McLinton Rd to Beckwith Boundary Rd	8.4	5	Beckwith Township	Beckwith maintains year round	No	None on file
Beckwith Boundary Rd From Ashton Station Rd to Montague Boundary Rd	1.3	21	Beckwith Township	Beckwith maintains year round	No	None on file
Montague Boundary Rd From Beckwith Boundary Rd to Roger Stevens Dr	6.8	21	Montague Township	Montague maintains year round	Yes	None on file
Canaan Rd From 174 to Willhaven Dr	1.9	19	Township of Clarence- Rockland	Ottawa maintains 100%	No	None on file

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Current Maintenance Agreement	Invoicing	Written Agreement in place
Canaan Rd From Willhaven Dr to Baseline Rd	0.2	19	Township of Clarence- Rockland	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	No	None on file
Canaan Rd From Baseline to Colonial	6.1	19	Township of Clarence - Rockland	Ottawa maintains and charges 50% of employee hours, materials and equipment usage (Recently adopted to improve operational efficiencies)	Yes	None on file
Canaan Rd From Colonial south only to Dead End	1.2	19	Township of Clarence - Rockland	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Canaan Rd From Magladry to dead end	2.2	19	Township of Clarence- Rockland	Unmaintained section of road.	No	None on file
Canaan Rd From dead end to Russell Rd	0.9	19	Township of Clarence - Rockland	Clarence-Rockland maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Burton From McVagh to Rockdale	2.6	19	Russell Township	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Burton From Frontier to McVagh	4.3	19	Russell Township	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Russland Rd From Rockdale to Saumure	8.4	19	United Counties of Prescott -Russell	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file
Saumure From Russland to Indian Creek	0.7	19	United Counties of Prescott - Russell	Ottawa maintains and charges 50% of employee hours, materials and equipment usage	Yes	None on file

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Current Maintenance Agreement	Invoicing	Written Agreement in place
Indian Creek From Saumure to East Boundary	1.5	19	Nation Township	Nation Township maintains with no charge back.	No	None on file

Non-Boundary Roads Agreements

Boundary Road Name & Description	Length (Km)	Ward #	Boundary Municipality	Current Maintenance Agreement	Invoicing	Written Agreement in place
Malloch Lane From Ashton Station to Dead End (West)	0.7	N/A	Beckwith Township	Ottawa maintains in summer Beckwith maintains in winter	No	None on file
Douglas St From Ashton Station to end (West)	0.7	N/A	Beckwith Township	Ottawa maintains in winter Beckwith maintains in summer	No	None on file
Roger Stevens Drive From Montague Boundary Road to Dwyer Hill Rd	2.9	21	Lanark County	Ottawa maintains in the summer Lanark County maintains in winter	No	None on file
March Road From Golden Line to the Town of Almonte	2.9	N/A	Lanark County	Lanark County maintains in the summer City of Ottawa maintains in winter	No	None on file