If Council or a Committee has previously considered
the matter, include a brief history or chronology of the item, including dates on
which the item was considered, by which Committee, and motions/decisions made
at those meetings. If existing policy or
a precedent exists, it should be noted in this section of the report.
CITY WIDE / À
L’ÉCHELLE DE LA VILLE
Click here to enter text
française (send for translation through Ozone)
recommendations should be clear, explicit and provided in both English and
French. They should be written in the
form of a Council motion suitable for immediate adoption and provide a logical
outcome of analysis and discussion.
française – send for translation through Ozone
with a summary statement or paragraph that states why the recommendation is
proposed and the value added (i.e. save money, improve service, etc.) Various options considered by staff should be
presented, as well as they those options were not proposed (use pros and cons
if applicable). Any benchmarking (i.e.
City standards, comparison with standards in industry and/or other municipalities)
or reviews of best practices (i.e. other policies, programs and processes that
are similar to those being processed) should be noted in this section.
report must explain how the recommendations will affect rural residents, lands,
services or businesses, including implications on rural land use, by-laws,
green space, quality of life, agricultural issues, water quality, wildlife
management, forest management, etc.
section consists of two components: consultation and public notification. The purpose of notification is to inform and
provide specifics about the way in which consultation will take place. Consultation should be designed to engage
stakeholders in a discussion about a proposal and to obtain feedback. It should describe the steps that have been
taken to engage the public, as well as any input that was received.
comments made by the Councillors whose wards are affected by this report should
be included in this section. Report
writers should work with their Department’s Report Coordinators to obtain
Councillor comment. This section does
not apply to City-wide items.
LEGAL SERVICES STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general information, details and
rationale related to the topic in the Discussion section of the report, as well
as any known or previously identified legal issues or concerns. The respective Solicitor will outline the
legal impact to the City resulting from the report recommendations in the Legal
Implications section. If there are no
legal implications, the Solicitor will provide a comment to that effect. All reports will be sent via the online RADAR
tool to Sharon Pagé (ext. 27398) to secure the necessary comments and approval
from Legal Services. Reports cannot go
forward without addressing this section and should be forwarded to Legal
Services five (5) working days prior to the report deadline.
If a risk has been
identified, the details should be well communicated in the report. Report writers should provide the general
risk information, details, rationale, and associated impacts related to the
topic in the Discussion section of the report.
Considerations that should be addressed include:
Has the risk been accurately
explained, including how likely it is to materialize and what impact it would
have on the City?
What steps have been taken,
or need to be taken, to effectively mitigate risk?
If a timeline changes the
risk, has this been identified?
Has the risk been linked to
anticipated impact on priorities and objectives?
Is sufficient attention being
devoted to monitor risk? How?
This section should include
one of the following statements:
There are no risk
There are risk
implications. These risks have been
identified and explained in the report and are being managed by the appropriate
you require additional assistance, contact Kim Hunton, Corporate Risk
Management Coordinator, Corporate Business Services, CMO at extension 43703.
FINANCE STAFF MAY COMPLETE THIS SECTION.
Report writers should provide the general finance information, details
and rationale related to the topic in the Discussion section of the
report. Finance will outline the
financial impact to the City resulting from the report recommendations in the
Financial Implications section. If there
are no financial implications, Finance will provide a comment to that
effect. All reports will be sent via the
online RADAR tool to your Finance Account Manager to secure the necessary
comment from the Finance Department.
Reports cannot go forward without addressing this section and should be
forwarded to Finance five (5) working days prior to the report deadline.
section must explain how the report recommendations will impact people with
disabilities and/ore seniors in terms of reducing, removing or preventing
barriers. Report writers should describe
all considerations and actions taken by staff to assess potential accessibility
impacts resulting from proposed City policies and projects. Any consultations on accessibility matters,
including consultation with the City’s Accessibility Advisory Committee, should
be recorded in the Consultation section of this report. If you require assistance with your approach
or content for this section, contact Lucille Berlinguette-Saumure, Corporate
Accessibility Specialist, at extension 28602.
section is OPTIONAL. If applicable, this
section must explain how the report recommendations will potentially impact
land, air and water quality, public health, green space, protected or
environmentally sensitive areas, trees, habitat, resource use, energy use and
greenhouse gas emissions. It should also
indicate compliance with City, Provincial and Federal environmental policies,
standards, regulations and legislation.
ONLY INFORMATION TECHNOLOGY
SERVICES STAFF MAY COMPLETE THIS SECTION.
All reports will be sent via the online RADAR tool to the appropriate IT
Account Manager to secure the necessary comment from the ITS Department. Report writers should begin discussion with
their IT Account Manager in the early draft stages of the report. The report writer should provide the general
technical information, details and rationale related to the topic in the
This section of the report
should answer the following questions:
Is there a
project, plan or activity which requires changes to the design, development,
implementation, support or management of the City of Ottawa’s IT systems
(particularly software applications, computer hardware networking and
telecommunications), staff time, or budgetary resources?
Will a new
business activity result in a need for additional IT support?
implications been identified within an approved existing budget? Will additional ITS resources (i.e. staff,
either in-house or external) be required to implement the recommendations due
to scope, complexity or timelines of the subject matter of the report?
there are significant technology implications, consideration should be given to
submitting the report jointly to the IT Sub-Committee and the Standing
Committee with the direct reporting relationship.
the report’s direct impact on the 2010-2014 Term of Council Priorities: Economic
Prosperity, Transportation and Mobility, Environmental Stewardship, Healthy
& Caring Communities, Service Excellence, Governance, Planning &
Decision Making, Employee Engagement, and Fiscal Responsibility. (Details
available on Ottawa.ca.) If there are no impacts, provide a comment to that
This section is
OPTIONAL. If there is supporting
documentation, the documents should be labelled Document 1, Document 2, etc.
and this section should reflect specifically how the documents are to be handled. Options include: “Immediately follows the
report”; “Issued separately and held on file”; “Held on file with the City
Clerk”; or “This document is confidential as it contains information relative
to…” and specify why, pursuant to the City’s Procedure By-law, the document is
not to be released (see below).
1. The security of
the property of the City;
matters about an identifiable individual;
3. A proposed or
pending acquisition of land for the purposes of the City;
relations or employee negotiations;
5. Litigation or
potential litigation affecting the City, including matters before
6. The receiving
of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; or
A matter in respect of which the Council is
authorized by statute to hold a closed meeting.
section outlines which departments are responsible for completing the tasks
required in order to implement Council’s direction and communicate Council’s
decisions. It should include who needs
to be advised of Council’s action, who will advise (City Clerk or the
originating department), if the decision needs to be communicated to the public
(if so, if there is a communication plan) and if a by-law is required to
implement Council’s decision (if so, Legal Services should be contacted).
Name, Job Title, Department (English/French)