Community and Protective Services Committee
Comité des services communautaires et de protection
27 August 2009 / le 27 août 2009
Submitted
by/Soumis par : Marian Simulik, City Treasurer/Trésorière municipale
Contact
Person/Personne ressource : Brian Flynn, Manager, Financial Services/gestionnaire services financiers;Trésorier adjoint de la ville/Contrôleur
Financial Services/Services
financiers
(613)
580-2424 x21839, brian.flynn@ottawa.ca
That the
Community and Protective Services Committee receive this report for
information.
Que le Comité des
services communautaires et de protection ainsi que le Conseil prennent
connaissance du présent rapport.
Quarterly operating status reports are prepared as part of the reporting framework approved by Council and present actual year-to-date revenues and expenditures against the amounts previously budgeted for the corresponding period. Year-end forecasts are also presented in the second and third quarter reports.
As outlined in the Corporate operating status report for the period ending March 31st, and as per Council approved motion as follows:
Moved by Councillor D. Deans
Seconded by
Councillor R. Jellett
BE IT RESOLVED THAT the Standing Committees of Council be provided with status reports to review the actual operating and capital results of their respective departments on a quarterly basis during 2009 and subsequent years
This report represents the first of the two remaining “Quarterly Status” reports that will be prepared during 2009 showing results to date for both operating and capital programs supporting the Departments/Branches summarized below.
Document 1 provides operating budget detail, year-to-date expenditure plus year-end forecast, for the various Departments/Branches reporting to Committee.
In addition, expenditure & revenue by type or nature for compensation, purchased services, fees, grants, etc. is also provided.
Document 2 provides detailed listing of the capital projects/programs of the various Departments/Branches sorted by service area, namely, Renewal, Growth and Strategic Initiatives.
Second Quarter Year-to-Date Results & Forecasted Year End
The year-to-date budget figures are prepared on a “calenderized” basis. Actual expenditures and revenues are compared against this budget for the corresponding time frame. Staff have also prepared forecasts of operating expenses and revenues for the full year, taking into account the results to date.
The operating results for each branch/department, as shown in Document 1, are summarized below.
Department/Branch
|
Annual Net Budget
$000 |
YTD Net Surplus/(Deficit)
$000 |
Forecast Surplus/(Deficit)
$000 |
DCM –
City Operations
|
617
|
-
|
(5)
|
Public
Health
|
10,240
|
12
|
(300)
|
General
Manager – Emergency Service
|
261
|
(22)
|
-
|
Integrated
Public Safety
|
4,642
|
352
|
(30) |
By-Law
Services
|
(6,496)
|
336
|
370
|
Fire
Services
|
119,583
|
(621)
|
(2,180)
|
Paramedic
Services
|
25,294
|
29
|
(415)
|
General
Manager – Social Services
|
263
|
10
|
12
|
Child
Care Services
|
21,193
|
1,337
|
1,506
|
Employment
& Financial Assistance
|
94,396
|
317
|
184
|
Housing
|
86,096
|
2,369
|
959
|
Long
Term Care
|
7,937
|
(316)
|
(789)
|
General Manager – Parks, Recreation & Culture
|
1,131 |
240 |
- |
Complexes, Fitness & Aquatic Programs
|
17,766 |
(868) |
(541) |
Sports & Recreation Venues, Parks &
Programs
|
8,076 |
(341) |
(384) |
Community
Programs
|
12,667
|
(73)
|
6
|
Arts
& Heritage Services
|
11,214
|
923
|
545
|
Customer Relations, Business Integration &
Funding
|
30,816 |
(725) |
(32) |
As the table shows, there are Year End projected deficits in various functions. The deficit has arisen in part, with the exception of Fire Services, as a result of a shortfall in the 2009 approved budget allocation for collective agreements. The 2009 budget allocated 1.5% for contract settlements however contract settlements for 2009 are averaging 2.5% creating a 1% budget gap. Across the departments covered by this report, deficits caused by this compensation budget shortfall, is $1.9 million.
The $1.9 million has been partially offset by other positive one-time variances. Additional information on specific program areas is provided below where a significant variance from budget has occurred.
By-Law Services
An increase in Parking Fines is
contributing to both the year-to-date and forecasted surplus. The increased
fees were realized in the first quarter.
Fire Services
Fire
Services deficit is due to unrealized productivity savings. The productivity savings were directly
related to the growth stations (Kanata West and Barrhaven), which were
identified to occur in 2010. The current forecast anticipates that the
efficiency will be carried forward until the stations become operational.
Efforts to mitigate the deficit will be undertaken and will be reported in the
next quarterly report.
Child Care Services
There is a
forecasted surplus resulting from lower fee subsidies for purchase of service
child care due to lower actual attendances and additional parental revenues
still arising from previously legislated changes to income testing.
Housing
There is a
forecasted surplus resulting from prior year reconciliations of housing
provider payments based on actual housing provider costs, lower rent-geared-to-income
payments as a result of increased levels of tenant incomes and lower rent
supplement take-up (allocations of rent supplement spaces have been made, but
not all in effect as yet).
Long Term Care
The
forecasted deficit results from increasing WSIB costs and the 1% budget gap on
compensation referred to above.
Arts & Heritage
The forecasted surplus results from the
late opening of the Shenkman Art Centre.
Capital Projects/Programs
Document 2 provides a listing of the capital program provided by the Departments/Branches reporting to Community and Protective Services. Annex A provides the capital works program delivered by City Operations. Annex B provides the capital works provided by Infrastructure Services and Community Sustainability. The listing identifies the lead department, Ward, financial status – budget vs. actual, anticipated completion date and comments as to the status of each project/program.
The capital listing indicates that projects are generally on track with the exception of projects/programs dependant upon agreements with our community partners and major capital works awaiting approval. These projects/programs include Major Capital Partnerships, South East Nepean Complex & Festival Hall. Projects/programs experiencing delays have been highlighted on Document 2.
Stimulus projects included in the listing are in the early stages of implementation but remain on track. The third quarter Works in Progress capital listing will provide a separate status listing of the Stimulus projects.
The purpose of this report is administrative in nature and therefore no public consultation is required. All Departments reporting to Committee were consulted in the preparation of this report.
There are no legal or risk management impediments to implementing the recommendation in this Report.
As outlined in the report.
Document 1 - 2009 June 30th Operating Results Summary
Document 2 – Capital Works in Progress
The results of operations contained in this report will be incorporated in the 2009 Operating Budget Status Report - Q2 - Corporate Status Report, which will be presented to the Audit, Budget and Finance Committee on September 15, 2009