Report to/Rapport au :

 

Planning and Environment Committee

Comité de l’urbanisme et de l’environnement

 

and Council/et au Conseil

 

10 March 2006 / le 10 mars 2006

 

Submitted by/Soumis par :  Chair/président

Environmental Advisory Committee/Comité consultatif sur l’environnement

 

Contact/Personne-ressource :  Kelly Sammon,

Committee Coordinator/coordonnatrice du comité

580-2424, ext/poste 28136: Kelly.Sammon@ottawa.ca

 

 

Ref N°:  ACS2006-CCV-EAC-0001

 

SUBJECT:     ENVIRONMENTAL ADVISORY COMMITTEE -
2005 ANNUAL REPORT AND 2006 WORK PLAN

 

OBJET:          COMITÉ CONSULTATIF SUR L’ENVIRONNEMENT -
RAPPORT ANNUEL DE 2005 ET PLAN DE TRAVAIL 2006

 

 

REPORT RECOMMENDATIONS

 

That the Environmental Advisory Committee recommend that the Planning and Environment Committee recommend Council:

 

a)   Receive the 2005 Annual Report of the Environmental Advisory Committee as detailed in Document 1; and

 

b)   Approve the objectives contained in the 2006 workplan, as detailed in Document 2.

 

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité consultatif sur l’environnement recommande que le Comité de l’urbanisme et de l’environnement recommande que le Conseil :

a)   reçoive le Rapport annuel de 2005 du Comité consultatif sur l’environnement, tel que décrit à la pièce jointe no 1;

 

b)   approuve les objectifs qui sont présentés dans le plan de travail 2006, tel que décrit à la pièce jointe no 2.

 


BACKGROUND

 

City Council, 3 December 2003, reconfirmed its governance structure.  This included the advisory committees, and the requirement for each to complete a workplan outlining proposed projects and activities for the upcoming year.  The workplan is to identify each and every activity the Committee plans to undertake in the upcoming year, whether they have a budgetary impact or not.  The item should be identified, a brief description of the project or activity should be noted, and the anticipated timing of the item should be provided. 

 

The Lead Department Representatives are to provide the Committee with information on the departmental workplan and priorities, where the workplans of the Committees tie into that workplan, and where the Committee can assist the Department.  The Lead Department Representative will also advise on what staff and/or financial resources are available as part of departmental priorities.

 

 

DISCUSSION

 

At its meeting of 9 February 2006, the Environmental Advisory Committee approved its 2005 Annual Report.  The 2005 Environmental Advisory Committee annual report is at Attachment 1 of this report.

 

The EAC undertook a review of its 2006 work plan at its 9 February 2006 meeting and approved the final document at its 9 March 2006 meeting.  The 2006 final work plan of the Environmental Advisory Committee is at Attachment 2 of this report.

 

The mandate of the Environmental Advisory Committee is to promote the protection, maintenance and enhancement of the environment, in the City of Ottawa, to safeguard and improve the quality of life of those who live and work in the City of Ottawa, both now and in the future.  The complete Terms of Reference can be found at Attachment 3 of this report.

 

 

CONSULTATION

 

PLANNING AND GROWTH MANAGEMENT DEPARTMENT (Lead Department)

 

EAC members contribute a lot of expertise and time to providing advice and leadership to the City on environmental matters.  Planning and Growth Management (PGM) acknowledges the major contribution that is demonstrated in both the Annual Report and the proposed Work Plan.    There are many common items in the work plan of the Environmental Sustainability Division and that of the EAC.  PGM looks forward to working with the EAC on these items and supports the Committee's proposed Work Plan for 2006.

 

 


FINANCIAL IMPLICATIONS

 

The Work Plan identifies a potential funding requirement of $200 to participate in community events like the Eco-Fair (in April) and other outreach activities.  Outreach activities at this level can be supported by PGM’s internal resources.

 

 

SUPPORTING DOCUMENTATION

 

Document 1 –      2005 Annual Report of the Environmental Advisory Committee

Document 2         EAC Yearly Report: Recommendations to Committees of Council & City Staff

Document 3 –      Proposed 2006 Workplan of the Environmental Advisory Committee

Document 4 –      Environmental Advisory Committee Terms of Reference

 

 

DISPOSITION

 

City Clerks Branch staff will forward the recommendations approved by the Planning and Environment Committee to City Council for ratification.


                                                                                                                                Document 1

 

CITY OF OTTAWA

ENVIRONMENTAL ADVISORY COMMITTEE (EAC)

 

2005 Annual Report

 

The Environmental Advisory Committee (EAC) has completed 4.5 years of advising City Council and staff while representing the community in support of its mandate. The EAC is proud of its accomplishments but in recent months has become concerned that City Council, while supporting EAC strategic recommendations, does not follow through on those recommendations when making day-to-day decisions.  While Council purports to be in support of creating a Sustainable Community, it has not adopted the triple-bottom-line and full life-cycle cost accounting principles so necessary to make this possible.

 

This was particularly true during the 2006 City Budget Process when, for the third consecutive year, key funding and headcount for already committed environmental programs was eliminatedpostponed. A number of these programs involve previously made commitments, (e.g. Partners for Climate Change) and/or approved matching funds from other government sources.  In addition, failure to follow through on these initiatives may see the City of Ottawa fail to live up to requirements of the Canadian Environmental Protection Act and the Health Protection and Promotion Act with possible legal implications.

 

A serious setback in the protection of public health in Ottawa was the failure of Council to pass a fairly watered down by-law on pesticides.  It is therefore most desirable that a strong pesticide by-law becomes an election issue in 2006.

 

In 2005, the EAC continued its focus of working with staff to advise and help them improve their recommendations to Council on a wide variety of topics and issues.  During the year 26 specific recommendations were made to Committees of Council and senior staff via motions and presentations.  These are summarized in EAC Yearly Report: Recommendations to Committees of Council and City Staff - attached as Document 2.

 

During the year, the EAC adjusted its 2005 Work pPlan to meet changing conditions and respond to new information.  In July, it held a mid-year planning/strategy session during which it reviewed a list of 59 items that represented all of the issues/topics/projects being pursued by EAC members as of that point in time. During the session it also carried out a SWOT Analysis (Strengths, Weaknesses, Opportunities, and Threats) as well as examining how it could organize to be more effective. The outcome of this planning/strategy session was distributed to Council - Report on 2005 Mid-year Planning/Strategy Meeting - July 14, 2005. 

 

The following provides an update on the top 10 priorities selected for action at the July 14th meeting. A number of these priorities will continue to be part of the EAC’s efforts in 2006.

 


EAC Top 10 Priorities in 2005 - Update

 

1.                  Development and launch an Ottawa Sustainability Fund in cooperation with the Ottawa Community Foundation.

 

Progress: This initiative has been ‘shopped’ within City Hall and within the community and is being received as a very positive initiative.  The City is being asked to provide initial funding of $10,000 to formalize the fund.  Approval is expected shortly at which point formal development of the details of fund operations including a fundraising strategy will be pursued.

 

2.                  Working with staff to ensure that the City’s Pesticide By-law and process for enforcement is put in place to meet the health protection needs of the community;

 

Progress: The failure of Council to approve the Pesticide By-law was seen as a defeat for the environment and human health in Ottawa.  This will undoubtedly become an election issue in 20056.

 

3.                  Pursuit of the City approving and installing an Air Quality Monitoring Network

 

Progress: The EAC has worked diligently to justify and support the need for such a network which would help raise public awareness of smog and air quality as well as provide citizens with factual information on which to adjust their day to day behavior with respect to transportation in particular.  Smog and air quality are significant human health issues.  The recent cuts to the draft budget have had a major impact on progress to achieve this objective but the EAC will continue to build the business case until such time that an appropriate network is approved and installed.

 

4.                  EAC communication with its public through the involvement of volunteer experts and other citizens.

 

Progress: The EAC continues to pursue this approach as a way of making its efforts more effective. In late November an article was published in a number of Community Newspapers to introduce the EAC to a broader base of citizens.  This will be followed in 2006 with further articles on important environmental topics.

 

5.                  Reviewing the proposed City of Ottawa Act and pressing for the inclusion of those items that will support the attainment of the EAC Vision.

 

Progress:  The EAC submitted a Review and Recommendation of the City of Ottawa Act in the hopes that this help the City build its case to enhance the City’s powers to deal with environmental issues.

 

6.                  Peak Oil initiative including a November 19th Community Workshop.

 

Progress: Due to the Rural Summit this Workshop was postponed and will be run on January 28th. Funding for the Workshop has been obtained from a number of sources including the City’s environmental grants program and from Hydro Ottawa. 

 

7.                  Review EAC concerns and recommendations related to the Development Application Review Process (DARP) with senior staff.

 

Progress: This review took place and a number of recommendations for further action by both the EAC and Development Services were tabled and continue to be pursued to help make the process more effective.

 

In 2005 the EAC reviewed approximately 100 development applications, making no comment or minor recommendations to the Planner on approximately 85 of them and submitted a report with more detailed recommendations to staff and Committee on about 15.  The EAC recognizes its limitations both in terms of capacity and, in some cases, knowledge to carry out this responsibility. A planning effort is currently underway to develop the appropriate approach for fulfilling this responsibility  for 2006.

 

One recommendation being pursued is for the City to implement a Smart Growth Development Checklist (modeled after that of the City of New Westminster) to be filled out by the developer and submitted with all applications. This would provide a benchmark and measurement tool for assessing individual developments as well as the performance of the developers.

 

8.                  Continue to participate in development of City Corporate Plan with a particular emphasis on the resulting plans for City and Community Report Card.

 

Progress: EAC members have actively participated in and supported the development of the City Corporate Plan by consulting directly with staff, by attending consultation sessions and by reviewing draft documents and providing comments and suggestions.  This effort is continuing as work proceeds on finalizing the Community Impact Indicators to be used for Report Card development.

 

9.                  Follow-up on EAC’s recommendation regarding Green Buildings/Green Roofs/R2000 Homes/LEEDS and related topics.

 

Progress: Unfortunately, the cuts to the proposed 2006 Budget pose a major setback to the implementation of these recommendations unless new sources of funding are found.  The EAC will continue to focus on helping the City pursue these topics as progress is seen as fundamental to the City making progress on its obligations related to climate change and energy conservation

 

10.              Development of EAC Strategy for wetland protection and EAC participation in Inter Agency Wetlands Working Group.

 

Progress: The EAC has facilitated better communications among a broad group of citizens interested and concerned with wetland protection. In 2006, these efforts will be coordinated by the EAC’s Water Working Group.

 

 

 


EAC Yearly Report: Recommendations to Committees of Council & City Staff                              Document 2

 

 

Subject

Approved

EAC Memo, Report, e tc.

City Staff

Standing Committee

City Council

Status

1

Trail Road Landfill Leachate

Nov 18, 2004

Memo

cc’d appropriate City staff

PEC – Nov 23

December 8

City Council recommended the use of an on-site facility – coincides with EAC’s position

2

Air Quality & Climate Change

Dec 9, 2004

Memo

cc’d appropriate City staff

PEC – Dec 14

Jan 12, 2005

City Council approved PEC recommendations

3

Trail Road Leachate Project: Citizen Advisory Group

Jan 13, 2005

Memo

Richard Hewitt (February 4)

N/A

N/A

 

4

2005 City of Ottawa Budget

Jan 13, 2005

Presentation

N/A

N/A

January 24

Council approved City of Ottawa Budget on February 7

5

Use of Food Waste Disposers

Mar 10, 2005

Memo

Felice Petti, Utility Services

PEC – April 26

N/A

Complete

6

Greenspace Master Plan

Mar 10, 2005

E-mail

Bruce Finlay

PEC – May 24/31 for consultation product

N/A

Ongoing

7

Rideau Street Planters

Mar 10, 2005

Memo

cc’d appropriate City staff

PEC – April 12

April 27

Council approved the removal of the 2 Tree Planters

 

 

Subject

Approved

EAC Memo, Report, e tc.

City Staff

Standing Committee

City Council

Status

8

OC Transpo Bus Fares

Mar 10, 2005

EAC recommendation supported by PTAC

Followed-up with Gord Diamond, Director, Transit Services (Public Works & Services) Sept 13

N/A

N/A

Departmental staff to continue lobbying the Federal Government for the Employer Provided Tax Deductible Transit Pass in early 2006

9

Peak Oil

Apr 14, 2005

E-mail to R. Jellett

N/A

N/A

April 27 (letters sent to FCM)

Forum held Jan 28, 2006

10

Country Club Village & Hwy 7 Service Road Access

May 12, 2005

Memo & presentation

cc’d appropriate City staff

Transportation Committee – May 18

June 8

City Council approved TRC recommendations

11

Road Salt Management

June 9, 2005

Memo

cc’d appropriate City staff

Transportation Committee - July 6

July 13 & 15

City Council approved TRC recommendations

12

Green Building Policy

June 9, 2005

E-Mail

Robert Vaillancourt (RPAM)

Corporate Services & Economic Development –(CSED) Sept 20

September 28

City Council approved CSED recommendations

13

Integrated Waste Management Master Plan

June 9, 2005

Memo

cc’d appropriate City staff

PEC June 28

July 13

City Council approved PEC recommendations

 

 

Subject

Approved

EAC Memo, Report, e tc.

City Staff

Standing Committee

City Council

Status

14

Greenroofs

June 9, 2005

Report

N/A

Approved by PEC – August 23

September 14

City Council approved PEC recommendation

15

Solar Water Heating

June 9, 2005

Report

N/A

Approved by PEC – Sept. 27

October 12

City Council approved PEC recommendation

16

Car Free Day

Aug 11, 2005

EAC recommendation moved by D. Holmes

N/A

Approved at PEC Aug. 23

September 14

City Council approved PEC recommendation

17

Hybrid Buses

Aug 11, 2005

Provided information to appropriate staff – will prepare memo to Transportation Committee

Jean-Yves Carrier (PWS)

Transportation Committee - Nov 16

November 30

City Council approved TRC recommendation

18

Ottawa Commuter Survey

Aug 11, 2005

Memo to Mayor & Members of Council & cc’d appropriate City staff for information

N/A

N/A

N/A

N/A

19

UNEP Urban Environmental Accords

Aug 11, 2005

Memo to Mayor Chiarelli

cc’d appropriate City staff

N/A

N/A

Mayor was unable to attend due to Budget meetings.

 


 

 

Subject

Approved

EAC Memo, Report, e tc.

City Staff

Standing Committee

City Council

Status

20

Municipal Leaders Summit

Aug 11, 2005

Memo to Mayor Chiarelli

cc’d appropriate City staff

N/A

N/A

Mayor was unable to attend due to Budget meetings.

21

EAC Review and Recommendations of the new City of Ottawa Act

Sept 8, 2005

Memo

Mayor & Members of Council, & cc’d appropriate City staff

N/A

N/A

Ongoing – awaiting additional information from staff

22

Report on 2005 Mid-year Planning/Strategy Meeting - July 14 2005

Sept 8, 2005

E-mail on behalf of P. Koch

Mayor & Members of Council, & cc’d appropriate City staff

N/A

N/A

Ongoing EAC work in progress

23

81 Colonnade Road – Zoning Amendment & Plan of Subdivision Proposal

Sept 8, 2005

Memo to be prepared

Will cc appropriate City staff

PEC – November 22

November 30

City Council approved PEC recommendation

24

Assessment of 2004 City Decision-Making in Support of the Environment and of EAC’s Influence on City’s Decision-Making - Approval of Recommendations

Oct 13, 2005

Memo prepared

Councillor Jellett, Cullen and Bob Hertzog

N/A

N/A

Ongoing EAC work in progress

25

Ottawa Sustainability Fund

Oct 13, 2005

Report prepared

Carol Christensen/Finance

Legal

PEC - February 14, 2006

March 8, 2006

City Council approved PEC recommendation

26

Scent Free Environment in City Buildings

Nov 17, 2005

Report prepared

Sent to appropriate staff

HRSS - April 6 2006

To be determined

N/A

 


                                                                                                                                Document 3

 

2006 WORK PLAN

 

ENVIRONMENTAL ADVISORY COMMITTEE (EAC)

 

CITY OF OTTAWA

 

 

Introduction

 

During the summer 2005, the EAC held a strategic planning session to set priorities, to assess what is working well and not so well, and to confirm an EAC strategy that is most effective. It provided a base from which to develop the 2006 Work Plan. The EAC is fortunate to have the past Chair remaining as a member.

 

The EAC has been very active and is proud of its numerous accomplishments. The EAC is energized by the addition of new members, and increased interest by the public to have environmental considerations key and a priority when Council decisions and trade-offs are made. The EAC will continue to work constructively and cooperatively with Council, staff, businesses, and community groups and its Network of Volunteer Experts to develop an environmentally friendly City.

 

Vision

 

The EAC updated its vision statement in 2005 to complement the Mandate and Terms of Reference given by Council.  This vision is:

 

“That Ottawa becomes a recognized leader within Canada and among world capitals as a sustainable community by ensuring the integration of economic prosperity, social well-being, and environmental and ecological integrity”.

 

Mandate:

 

The mandate given to the EAC by Council is:

 

"To promote the protection, maintenance and enhancement of all aspects of the environment in the City of Ottawa, to safeguard and improve the quality of life of those who live and work in the City of Ottawa, both now and in the future."

           

Terms of Reference:

 

The terms of reference provided by Council are:

 

·        Assisting in the development of policies, programs, and by-laws which could have an impact upon the environment,


·        Reviewing existing policies, programs, by-laws and development proposals and making recommendations upon environmental implications of same,

 

·        Identifying, researching, consulting and bringing forward to Committee and Council local and global issues which may affect the environment,

 

·        Soliciting and facilitating public input on matters of environmental significance to Council,

 

·        Consulting with and receiving submissions for local environmental and other groups and reporting with recommendations,

 

·        Aiding Council by increasing awareness of the City of Ottawa Environmental policy, programs and by-laws, and issues which have an environmental impact, by means of education campaigns, public meetings, articles in local newspapers and other appropriate means as determined by the Committee,

 

·        Advising on the design, maintenance and frequent updating of a City database on the natural, built and socio-economic aspects of the City’s environment, and environmental health

 

·        Liaise with other City of Ottawa Advisory Committees as appropriate.

 

 

2006 Strategy

 

The EAC 2006 Work Plan is guided by a strategy intended to achieve greater efficiency and consistency in the delivery of outputs. To harmonize the EAC outcomes, the following strategic approach provides the guiding principles and objectives:

 

a.                   Systems Approach – To consider the City’s Corporate Plan, Ottawa 20/20 and other plans when advising City and take pro-active action on issues by anticipating local issues and trade-offs;

 

b.                  Responsibility and Role – To reinforce a decision making process that will integrate environment, environmental health, sustainability and community education and involvement;

 

c.                   Decisions – To understand who are the various stakeholders in the decision making process, the political dynamic at Councillor and staff levels to influence decisions at City hall;

 

d.                  Consultations – To consult with Councillors when developing recommendations or motions, to engage and mobilize a range of community organizations on key and complex issues and to work with senior staff early-on in building a City response which includes a strong environmental component; and

 

e.                   Communications – To increase information to the public on issues before the City in terms of environmental impacts and how to be proactive for the environment and public health. Also to increase the EAC’s visibility.

 

 

The EAC will continue to use the triple-bottom-line approach (environment, social and economic) in its planning and full life-cycle cost accounting, in its day-to-day work, and in its recommendations.

 

 

EAC Organization Structure

 

The EAC has structured its work program and Working Groups along the following environmental themes:

 

a.                   Land Development – Development Application Review Process, City Land Disposals, Community Design Plans, Neighbour Plans;

 

b.                  Air – Air Quality and Human Health;

 

c.                   Water – Water and Human Health;

 

d.                  Waste - Waste Management;

 

e.                   Transportation Planning – Liaison;

 

f.                    Community education and involvement – Community Education and Outreach;

 

g.                   Special projects - Cumulative Effects and Report Cards Indicators, Transportation (Southern Corridor and Environmental Impact Assessment), Peak Oil, Biodiversity, Ottawa Sustainability Fund, Public Health Review, Municipal Act Review, Annual Reports, City 2006 and 2007 Budgets, City Managers Working Group for the Environment and Mayor’s Priorities; and

 

h.                   Liaison with other Advisory Committees – Agricultural and Rural Affairs, Ottawa Forests and Greenspace, Pedestrian and Transportation, Roads and Cycling.

 

The EAC has 15 regular members and 9 reserve members. It has also a number of alumni and a number of community volunteers with specific areas of expertise, all of whom are willing to help the EAC when asked. Reserve members are totally integrated within the EAC team and are key participants in the delivery of the Work Plan.

 

The EAC will use a systems approach when advising Council and take pro-active positions on issues. It will also consider the cumulative effects of Council’s decisions on its recommendations as they affect the environment.

 

Human health issues, which link the environment with human health, will not be considered as a stand-alone theme. Instead the EAC has opted to integrate human health consideration in all its themes. This integrated approach will give greater consideration to public health and the well-being of its citizens as linked to environment and sustainability.

 

During the course of the year the EAC will integrate the development of appropriate indicators as part of the delivery of its Work Plan. Data from those indicators will be useful in tracking advancement, trends and assessing the City’s progress against its environmental goals and commitments set out in the Environmental Strategy. The development of indicators will be complementary to the set of indicators being developed by the City to be published in its Annual Report.

 

EAC Key Activities

 

The principal aim of the Work Plan consists of laying down the foundations for a comprehensive and coherent approach, by concentrating on key activities. Integral to the Work Plan development process is the identification of those priority activities. This process is not intended to exclude the other identified activities but to guide the EAC, being a group of volunteers, to channel its principal effort on those priority activities. During the planning period, it is also anticipated that unforeseen activities will be added to respond to specific requests. The EAC will have to be very selective on what other work is added to avoid overloading its members and therefore, failing to deliver on many of the identified activities in the Work Plan.

 

The EAC’s overarching priority is to restore environmental items that were proposed by staff and supported by EAC but not approved in the 2006 budget. The EAC considers the reinstatement of budget resources as critical to the implementation of action plans for the City to meet its goals set out in Ottawa 20/20. The EAC will work with management and City Council to reinstate those resources to the Environmental Sustainability Division. Without the allocation of the required resources to the Environmental Sustainability Division, the EAC will be hamstrung in delivering its Work Plan. Our efforts to work with the City to establish an air quality network will go nowhere, the designing and implementation of an energy conservation program for community buildings will be on hold, and the City will not be able to provide matching funds from other organizations or government levels. The EAC communications and outreach program requires that the City play a key function by interacting, consulting and educating its citizens in the implementation of the environmental strategy. Funds are required to work with communities and reach ordinary citizens to change public behaviour. Without funding, the planned air and energy initiatives will not proceed resulting in no measurement of energy consumption levels in corporations, no steps taken to implement anti-idling program, no support to the car-free day and the inventory of green gas emissions and air pollution sources will remain incomplete or non-existent.

 

The EAC key activities, in ranking order, are as follows:

 

a.                   Air Quality Monitoring Network – To advise City on requirements for an urban air quality network;

 

b.                  Ottawa Sustainability Fund – To become operational with City support;

 

c.                   Communications and Outreach with the Public - To have an active website, to write articles for community newspapers and participate in community events;

 

d.                  Development of a Strategy for Wetland Protection – To develop a strategy to address wetlands and related ground water issues; and

 

e.                   Green Building – To follow up on EAC recommendations and related approved Council decisions.

 

The EAC will continue to work cooperatively with the City to assist in the achievement of priorities identified in the Corporate Plan. The EAC work cannot be limited by what City staff are working on but should also anticipate long-term changes so that the City and community become a sustainable entity. The City needs to consider also broad community interests.  At the end of the day, it remains that progress is very much dependent on the City’s commitment to deliver on its environmental strategy.

 

Work Plan

 

The detailed Work Plan is presented in the tables below. For some activities, more details will be added when Working Groups have time to do some investigation and define the way forward. The EAC also recognizes the need to be responsive to new items that are brought to our attention by the City, community groups and others.

 

Funding

 

The Work Plan identifies funding requirement of $ 200 to participate in community events like the Eco-Fair (in April) and other outreach activities.

 

The above funding requirement is small but essential to deliver on the outreach program identified in the Work Plan. The EAC efforts will be severely constrained by a lack of funding. Additional efforts by EAC members, City staff and Council members will be required to secure the necessary funding. In addition, the Work Plan has been prepared on the assumption that funding will be quickly reinstated to the Environmental Sustainability Division.

 

Conclusion

 

The proposed Work Plan highlights a strategic approach, priorities, activities, EAC funding, and an organizational framework. This plan reflects EAC priorities and interests, in consultation with Councillors and staff, with a realization that other topics will emerge throughout the year to respond to City’s requirements. The EAC has a committed team whose members are interested in developing a sustainable City.


EAC WORK PLAN 2006

Community Education & Outreach Working Group

 

Members: Laura Beauchamp (Eco-Fair), John Dover (media), Jenny Bouchard and Susan Belle-Ferguson (writing and editing), Fazal Lockhat

Objectives:       To finalize the EAC website

                        To continue to solicit, develop and distribute EAC public information articles to community newspapers

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

*Website

Active EAC Website

P.Quealey

Fully operational Website

Splash screen and contact screen active. Further updates to site ongoing

*Community Articles

Articles of interest to the community based on EAC and City activity on environmental issues

P.Quealey

E.D’Andrea

Monthly/bi-monthly articles

Successfully ongoing.

Community Events

Help other EAC members and work teams prepare for, and present at, community events such as the Eco-Fair, Car free day etc

 

P.Quealey

E.D’Andrea

As opportunities are identified

 

Special Events

Where relevant discuss the role of the EAC or environmental issues facing the city with interested parties (presentations to schools or industry groups etc).

 

 

P.Quealey

E.D’Andrea

As required

 

 

EAC Funding Requirement: $ 200 to participate in community events (Eco-Fair and other outreach activities)

* Priority work

 

 


EAC WORK PLAN 2006

Climate Change and Energy Working Group (CCEE)

 

Members: S. Belle-Ferguson, M. McGarrity, R. Denault, M. Lascelles, A. Coffey, M. Costa, P. Croal, B, Sales, C. Rappel, B. Pugsley, C. Caccia, E. D’Andrea

 

Objectives:       To work with City’s staff on initiatives to increase by 10 to 20% the amount of climate-friendly power

                        To explore opportunities to reduce green houses gases GHGs and promote energy efficiency

Climate Change/Energy

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Green Power Initiatives – Identify with City’s staff projects

Increase by 10-20% the amount of climate friendly power used by the city

P. Quealey

 

To be identified

 

GHGs – Input into any process related to the “City of Ottawa” act

Explore further fiscal mechanism to reduce GHGs/promote energy efficiency

P. Quealey

To be identified

 

*Green Building – Support the program including the use of green roofs

Support the LEED building program

Other initiatives that will reduce energy consumption or reduce GHGs

Increase the number of green buildings

P. Quealey

To be identified

 

Support the use of  energy sources that are non-polluting and emit fewer GHGs

Help power Ottawa’s infrastructure, buildings, and homes

P. Quealey

To be determined

 

Work to reduce GHG emissions and other air pollutants

Promote cycling

 

 

 

 

Linked with Air Quality/other working groups

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Green roof strategy

Provide inputs to City’s staff

P.Quealey

 

 

Creating a Car-free By-Ward market

Explore the concept

P.Quealey

 

 

Reduction in GHGs

Explore the use of local improvement charges

Encourage climate friendly behaviour

P.Quealey

To be determined

 

*Greater use of public transport

Assist the Transportation Working Group and PTAC to increase ridership

Maximize comfort of buses, service levels and maintain/reduce fees

P.Quealey

To be determined

 

Education Outreach –

Presence at design/home show

 

 

Presentation to local businesses, schools and others on climate change

Promote green architecture, renewable alternatives and the expansion of the city’s eco-pass transit

Explain what climate change is, how it will impact our city/country/world and what we can do

P.Quealey

To be determined

 

 

* Priority work


EAC WORKPLAN 2006

  Water and Human Health Working Group

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Objective: Promotion of sustainable use of water resources and wetlands

Members: Bruce Collier (EAC) [BC](LEAD),Laura Beauchamp (EAC)[LB], Mary Hegan (EAC)[LB], Charles Caccia (EAC)[CC], Paul Koch (EAC)[PK], Megan McGarrity (EAC)[MM], Jenny Bouchard (EAC)[JB], McRae [KM],  Dugal (AD), Brian Finch (BF), Gisele Bouchard

*Groundwater

1. Initiate ground water research and City status

2. Review ground water with respect to City development assessments and community design plans

3. Review City’s groundwater plans

1.      MH (lead)

2.      LB

1. Review City groundwater position.

2. Present to EAC 06/06

Discussion with City staff initiated.

Well water/aquifer

1. Review present well water/aquifer policy

1. MH (lead)

1. Review City well water/aquifer policy.

2. Develop recommendations to EAC 08/06

TBD

City Policy on water issues

1. Review City by-laws/provincial policy statements on water sustainability/safety

1. BC (lead)

2. JB

1. Review City/Provincial water policies

2. Present recommendations to EAC 08/06

Discussion with City staff initiated.

Stormwater

1. Attend City’s stormwater committee meetings

2. Develop recommendations

1. MM (lead)

1. Attend 3 meetings

2. By 08/06

TBD

 Identify upcoming developments impacting wetlands

1. Review and update EAC about upcoming developments impacting wetlands

2. Develop appropriate responses to development proposals on wetlands

1.            PK (lead)

2.            CC

3.            KM

4.            BF

1. Identified as they occur

TBD

Develop better approaches to work with landowners on wetland issues

1. Set up meeting with landowner groups to develop a better process for addressing wetland issues

1.            PK (lead)

2.            MH

3.            KM

1. To develop a plan and setup meeting by 09/06

1. Initial discussion with chair of Rural Summit Task force

Identify flaws in City of Ottawa policy on wetlands

1. Review City policy on wetlands and identify areas of improvement

1.       CC (lead)

2.       MH

3.       KM

1. To develop improved policy recommendations to EAC by 09/06

1. TBD

 

* Priority Work

 

 

EAC WORKPLAN 2006

Air Quality – Health Working Group

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Objective: Advice to City on the impact of Air Quality on Health, where it is greatest, and appropriate responses

Members: Bill Pugsley (lead), Ronald Denault, Mike Lascelles, Megan McGarrity, Serge Morin, Heather Parker, Patrick Quealey, Manuel Costa, Ann Coffey

*-Urban Air Quality Monitoring (AQ) Network

1. Advise City on requirements for an urban AQ network based on location and intensity of toxic vehicle emissions

2. Advise City on optimum network sites, sensors and sampling frequencies and explore community pilot project

3. Assess anti-idling policy and recommend improvements

Lead -Bill Pugsley

Support- Mike Lascelles

Anti-idling lead- Megan McGarrity

 

SOR for AQ network in place by Dec 06

Pilot project by Sept 06

Follow-up with MOH planned re:Council motion 8 Feb 06

- presentation to Alta Vista Drive Residents Assoc 23 Jan 06

Air Quality- Health issues, outside of vehicle emissions

1. Seek approval of Scent Policy by Council and assist staff in development

2. Support development of Cosmetic Pesticide ban

3. Represent EAC on Advisory Group for Plasma Waste pilot project  (2007-08)

Scent Policy Lead –Serge Morin

Pesticide Ban lead – Manuel Costa

Plasma lead- Heather Parker, Support- Megan McGarrity

Work in Progress

 

 

Car Free Day

1. Ensure air quality health link is made in promotion of CFD to be marked internationally on Sept. 22, 2006

Lead- Bill Pugsley

Support- TBD

Work in Progress

Note City may withdraw CFD support

Use of treated Wastes on Agricultural Lands

1. Assess health impacts and advise Council/staff on reintroduced policy

Lead- Ann Coffey

Support- Megan McGarrity

 

 

Indoor Air Quality

1. Assess health impacts and advise Council/staff, including city owned facilities and residences near pollution sources

Lead- Mike Lascelles

 

 

 

Funding Requirements: City’s requirement for $20 K for #1 (AQ Network) for equipment costs for community pilot project – some or all of the funding may come from city grant or March 2006 budget reallocation

 

* Priority Work

 


EAC WORKPLAN 2006

Waste Management Working Group

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

The Waste Management Working Group will advise on all issues related to waste management and will work with the other EAC working groups, particularly on health related issues as they relate to waste management.  It will promote the need that Ottawa, the Nation’s capital, take a leadership role in Waste Management Best Practices.  It will empower residents and visitors to Ottawa to first REDUCE, then REUSE, and lastly, RECYCLE.

 

Members: Isabelle Hughes (lead), Paul Koch (lead), Peter Croal, Bruce Collier (Biosolids), John Dover (Brownfields), Terry McIntyre and Ronald Denault.

* Integrated Waste Management Master Plan (IWMMP) and E-Waste Strategy.

1. Work with Ken Brothers and Ann Marie Fowler in support of the IWMMP.

2. Assist city and various stakeholders develop an e-waste strategy for the City.

TBD

TBD

E-waste presentation to EAC March 9, 2006.

 

* Biosolids Plan

1. Advise city staff by giving comments and recommendations on the up-dated plan/report, before it goes to Committee & Council.

2. Participate upfront by offering suggestions for the report’s final content.

Bruce Collier

TBD

Draft report was presented to the DCM PW&S on Friday January 27, 2006.

Presentation on Biosolids to EAC on March 9, 2006.

 Report going to Committee & Council in March.

Trail Road contaminated groundwater and leachate

1. Support the City in extending the lifespan and improving the efficiency of operations.

2. Give advice on on-site treatment projects and other projects when they present themselves.

TBD

TBD- as opportunities present themselves

Ongoing

Brownfields

1. Follow Brownfields activity.

John Dover

TBD

Ongoing

Other Waste Management Issues (e.g. Munster Sewer Lagoons, pipeline, Sewer Use By-Law)

1. Keep an open ear, in case inactive issues resurface.

2. Get involved and participate, if the issues do reappear.

TBD

TBD- as opportunities present themselves

TBD

 

* Priority Work

 

 

EAC WORK PLAN 2006

Development Application Review Process Working Group

 

Members: Paul Koch, Serge Morin (Orleans), Bettina Sales (East), Bruce Collier (far west & south), Peter Croal (N. Gower), Heather Parker, Megan McGarrity (central region), Ronald Denault (Bay Ward)

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

1. Identify criteria to trigger EAC review of development applications

*2. Work with the City to implement a New Westminster Smart Growth Checklist for Developers to submit with their applications

3. Recommend policies for certain development issues or themes (car washes, ground water requirements, etc…)

4. Participate in the Community Design Planning exercises (those that make sense)

Provide staff with criteria to screen applications

Adapt the Westminster checklist and test it before implementation

Develop recommendations and policies to address broad themes

 

Provide inputs

Mike Lascelles

 

 

* Priority Work

 


EAC WORK PLAN 2006

Cumulative Effects & Report Cards & Indicators Working Group

 

 

Objective: To contribute to City’s indicators projects and track the cumulative effects of Council’s past decisions for environment and public health

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Track and evaluate City decision-making in meeting City principles, strategic objectives, policies, and plan requirements for the environment

Continue to build the report cards using the methodology developed in 2005

Adjust the methodology to align it with the City’s performance indicators

Paul Koch

Members: I. Hughes, M. Hegan and B. Pugsley

 

 

 

EAC WORK PLAN 2006

  Special Projects

 

Transportation

ACTIVITIES

OUTPUTS

LEAD

TARGET (for 2006

STATUS

 

Southern Corridor Working Group

1. Continue discussions with the NCC and the City of Ottawa.

2. Represent the EAC on this working group. 

3. Work to identify a solution to the issue with respect to the lands in question

EAC Lead -F. Lockhat

City – Councillor McRae

TBD by Councillor McRae

Ongoing

Environmental Impact Assessment (EIS)

1. Review Environmental Impact Assessments (EIS) prepared under the existing Guidelines

2. Systematically identify deficiencies and recommend solutions based on professional opinion and an assessment of the EIS process and Guidelines in other Ontario municipalities

3. Revise the EIS Guidelines and related process EIS as per the results of this review.

EAC Lead – F. Lockhat

 

City – D. Irwin

3 working group meetings?

 

RFP for consultant

 

Prepare draft report

 

Project currently on-hold, but expected to proceed in 2006

 

 

 

Objectives:       To identify City’s issues related to peak oil

To discuss the impacts of peak oil and what can be done now to prepare for it

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Peak Oil

To host a workshop

To produce a workshop summary

To develop a follow up work plan and to set up WGs

Ann Coffey

Member: R. Dagenais

28 Jan 06

01 Mar 06

01 Oct 06

On schedule

Funding requirement: City’s requirement for $ 10,000 to host follow up plus $ 1,000 for photocopying support

 

Objective: To participate in the development of the City’s biodiversity strategy

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Biodiversity – To be defined

 

To participate in the City’s biodiversity strategy

Ann Coffey

Member: Laura Beauchamp

To be determined

Not started yet

 

 

 


Objective: To implement the Ottawa Sustainability Fund in cooperation with the Ottawa Community Foundation

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

*Ottawa Sustainability Fund

1. Receive City support

2. Implement fund’s terms of reference and structure

3. Build fund

4. Develop fund’s application process

5. Fund projects that improve air quality and address climate change in our community

P. Quealey and Paul Koch

Member: M. Costa

April 06

Aug 06

City Council has given support and one time donation to fund (March 06)

 

 

Objective: To prepare various reports in a timely manner

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

EAC Annual reports

Produce various reports

Mary Hegan and Serge Morin

Member: Paul Koch

As required

 

 

* Priority Work

 

Public Health Review

Member: B. Pugsley

Objective: To examine how the City is addressing environmental health proposals as part of the provincial review of public health

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Creation of the Ontario Health Agency

 

Capacity review of public health

 

Review of the Health Protection and Promotion Act

 

 

(applicable to all activities)

Provide  inputs to various documents

 

Identify impacts on the delivery of Public Health for the City

 

Provide recommendations to City’s staff

Mary Hegan

As documents become available

 

 

Miscellaneous Activities

 

Objective: To respond to various documents and requests

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

City 2006 and 2007 budgets

 

 

 

 

City Managers Working Group for the Environment and Mayor’s priorities

 

 

 

 

 

 

 

 

Municipal Act Review

Develop an environmental agenda for 2007 City Budget Advise on filling 2006 budget gaps

 

Work closely with City Managers and its new City Managers Working Group on corporate wide environmental priorities and coordination of city actions, including implementation of a

2006  Communication Plan

 

 

Review proposals to ensure environment and health are considered   Provide inputs to City’s staff

Mary Hegan and Paul Koch

Member: Mike Lascelles

 

 

 

Mary Hegan

Members: Mike Lascelles, Paul Koch

and Serge Morin

 

 

 

 

 

 

 

 

Serge Morin

Members: B. Pugsley and P. Koch

 

 

 

EAC WORK PLAN 2006

Liaison Positions

(EAC has formal liaisons with other Advisory Committees who address environment and environmental health issues)

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

OFGAC (Ottawa Forests and Greenspace Advisory Committee)

Represent the EAC

Coordinated actions

Provide reports to EAC

Laura Beauchamp

Peter Croal

 

 

Agricultural and Rural Affairs Advisory Committee

Represent the EAC

Coordinated actions

Provide reports to EAC

Bruce Collier

 

 

 

* Priority Work

 

Transportation Liaison Group

 

ACTIVITIES

OUTPUTS

LEAD

TARGET

STATUS

Promotion of sustainable forms of transportation, given its role as a major contributor to air pollution and GHG emissions

Members: Bill Pugsley (lead), Serge Morin, Ronald Denault, Patrick Quealey, Bettina Sales, Manuel Costa, Fazal Lockhat, Mike Lascelles

Liaison with Pedestrian & Transit  (PTAC) and Roads and Cycling (RCAC) Advisory Committees

1. Identify issues of common interest and support between EAC and PTAC/RCAC by reviewing upcoming agendas and attending meetings

2. Prepare joint motions to Council on sustainable transportation

PTAC-Serge Morin

RCAC – TBD

Backup -Bill Pugsley

Bimonthly meetings of RCAC, PTAC 

PTAC meeting 19 Jan 06 attended by Serge Morin

RCAC meeting 16 Jan 06

Represent EAC on EA Public Consultation Groups for  East-West Light Rail Transit Project

1. Participate in and support the work of  PCG

2. Critically assess environmental health aspects, follow up to reduce these impacts

East –West LRT - Bill Pugsley (lead); backup- Mike Lascelles

Quarterly meetings of PCG

 

Meeting with EA project consultant’s air quality expert expected by Feb 06

Final meeting or PCG expected April 06

Provide support for Car Free Day for lead agencies (Sierra Club of Canada, City of Ottawa)

1. Make CFD a major public education event to promote transit, walking and cycling whether it is downtown or in neighbourhood venues

Bill Pugsley (lead)

Support- TBD

 

CFD on Sept.22, 2006 and preceding weekend

Awaiting decision by City to support CFD 2006- expected by March 06

Review environmental  aspects of all City major road and bridge projects

1. Bring EA issues to attention of City and Council to examine impacts of road widening and benefits of other options

Southwest Transitway – Fazal Lockhat (lead)

NCC Interprov. Bridge project – Ronald Denault (lead)

Road Maintenance- Bettina Sales (lead)

TBD

Awaiting call for EAC rep for NCC bridge project PAC- expected by April 06

Funding Requirement: For Car Free Day where historically the City has provided $10-20 K to staff


                                                                                                                       Document 4

 

ENVIRONMENTAL ADVISORY COMMITTEE

 

Terms of Reference

 

MANDATE

 

The mandate of the Environmental Advisory Committee is to promote the protection, maintenance and enhancement of all aspects of the environment in the City of Ottawa, to safeguard and improve the quality of life of those who live and work in the City of Ottawa, both now and in the future.

 

RESPONSIBILITIES

 

The Environmental Advisory Committee shall be responsible for:

·        Assisting in the development of policies, programs and by-laws which could have an impact upon any aspect of the environment;

·        Reviewing existing policies, programs, by-laws and development proposals and making recommendations upon the environmental implications of same;

·        Identifying, researching, consulting and bringing forward to Committee and Council local and global issues which may affect the environment;

·        Soliciting and facilitating public input on matters of environmental significance to Council;

·        Consulting with and receiving submissions from local environmental and other groups and reporting with recommendations;

·        Aiding Council by increasing awareness of City of Ottawa Environmental policy, programs and by-laws, and issues which have an environmental impact, by means of education campaigns, public meetings, articles in local newspapers and other appropriate means as determined by the Committee;

·        Advising on the design, maintenance and frequent updating of a City database on the natural, built and socio-economic aspects of the City’s environment, and environmental health information and indicators;

·        To examine health issues, guided by the objectives of the Ontario Health Protection and Promotion Act and its definition of “health hazards”.

 

ORGANIZATION

 

The Environmental Advisory Committee will have a total of 11-15 citizen members, including:

 

·        11-15 residents at large, (all of whom have a demonstrated interest in, and dedication to, all aspects of the environment, health, sustainability, and the community.)

 

All appointments to the Environmental Advisory Committee shall be approved by both the Planning and Development Committee and Ottawa City Council.

 

 

The process for choosing membership for the Environmental Advisory Committee will follow the approved Appointments Policy.

 

In addition, the Environmental Advisory Committee shall also have in a resource, liaison and/or advisory capacity, the following:

·        1 Staff representative(s) from the Development Services Department (Environmental Management Unit) (non-voting)

·        In addition, staff resources from the following departments will be invited to attend Committee meetings, as required: Transportation Utilities and Public Works Department; People Services (Public Health and Long-Term Care Branch) (non-voting)

·        2 members of Ottawa City Council, appointed by Council to act as a liaison (non-voting)

 

LEAD DEPARTMENT/REPORTING RELATIONSHIP

 

The lead department for the Environmental Advisory Committee shall be the Development Services Department.  The Environmental Advisory Committee shall report through the Planning and Development Committee to Ottawa City Council, however may report to another Standing Committee where appropriate, depending on the issue.

 

RESOURCES

 

The Environmental Advisory Committee must report annually to Council through the Planning and Development Committee (timing to be determined by the Chair, Advisory Committee Coordinator and City Clerk) on its work plan for the following year, outlining its resource requirements for each portion of the work plan.


COMITÉ CONSULTATIF DE L’ENVIRONNEMENT

 

Cadre de référence

 

MANDAT

 

Le Comité consultatif de l’environnement a pour mandat de favoriser la protection, le maintien et l’amélioration de tous les aspects de l’environnement sur le territoire de la Ville d’Ottawa, de protéger et d’améliorer la qualité de vie des résidents et de travailler de façon concertée avec la Ville, maintenant et à l’avenir.

 

RESPONSABILITÉS

 

Le Comité consultatif de l’environnement assumera les responsabilités suivantes :

·        Participer à l’élaboration de politiques, de programmes et de règlements qui pourraient avoir un impact sur divers aspects de l’environnement;

·        Revoir les politiques, les programmes, les règlements et les projets d’aménagement existants, et formuler des recommandations quant à leurs incidences environnementales;

·        Cerner les questions de portée régionale et globale pouvant avoir un impact sur l’environnement, étudier ces questions, consulter divers intervenants à leur sujet, et en faire part au Comité et au Conseil;

·        Faciliter la participation du public et solliciter ses commentaires sur les questions environnementales pour ensuite en faire part au Conseil;

·        Consulter les groupes environnementalistes et autres groupes d’intérêt, obtenir leurs exposés et formuler des recommandations à leur sujet;

·        Soutenir le Conseil en faisant connaître au public la politique, les programmes, les règlements et les enjeux environnementaux de la Ville d’Ottawa grâce à des campagnes de sensibilisation, des assemblées publiques, la publication d’articles dans les journaux locaux et d’autres moyens jugés appropriés;

·        Formuler des conseils sur la conception, le maintien et la mise à jour régulière de la base de données de la Ville sur les éléments naturels, les aménagements et les aspects socio-économiques de l’environnement de la Ville, ainsi que sur les données et les indicateurs se rapportant à l’état de l’environnement;

·        Examiner les questions de santé d’après les objectifs de la Loi sur la protection et la promotion de la santé de l’Ontario et sa définition de «risques pour la santé».

 

STRUCTURE

 

Le Comité consultatif de l’environnement comptera de 11 à 15 représentants du public, soit :

 

·        De 11 à 15 membres choisis parmi l’ensemble des résidents de la Ville (tous auront démontré leur intérêt et leur engagement à l’égard des différents aspects de l’environnement, de la santé, du développement durable et de la collectivité).

 

Toutes les nominations au Comité consultatif de l’environnement seront approuvées à la fois par le Comité de l’urbanisme et de l’aménagement et le Conseil municipal d’Ottawa.

La procédure de sélection des membres du Comité consultatif de l’environnement sera conforme à la politique de nomination.

 

Le Comité consultatif de l’environnement comptera aussi d’autres représentants désignés à titre de personnes-ressources, d’agents de liaison et (ou) de conseillers, dont :

·        1 représentant du personnel des Services d’aménagement (Unité de gestion de l’environnement) (membre sans voix délibérative);

·        De même, des employés des services suivants seront invités à assister aux réunions du Comité selon les besoins : Transports, Services et Travaux publics; et Services aux Citoyens (Direction de la santé publique et des soins de longue durée) (membres sans voix délibérative);

·        2 membres du Conseil municipal d’Ottawa, nommés par le Conseil et exécutant une fonction de liaison (membres sans voix délibérative).

 

SERVICE RESPONSABLE ET RAPPORT HIÉRARCHIQUE

 

Le Comité consultatif de l’environnement sera rattaché aux Services d’aménagement.  Le Comité consultatif de l’environnement rendra des comptes au Conseil municipal d’Ottawa par l’entremise du Comité de l’urbanisme et de l’aménagement, mais il pourra aussi rendre des comptes à d’autres comités permanents selon les questions traitées.

 

RESSOURCES

 

Le Comité consultatif de l’environnement devra présenter un rapport annuel au Conseil municipal d’Ottawa par l’entremise du Comité de l’urbanisme et de l’aménagement (le moment sera déterminé conjointement par le président du Comité, le coordonnateur des comités consultatifs et le secrétaire municipal), afin de présenter son plan de travail pour l’année à venir, décrivant ses besoins en ressources pour chaque volet d’activités.