Report to/Rapport au:

 

Planning and Environment Committee

Comité de l’urbanisme et de l’environment

 

and Council/et au Conseil

 

27 March 2006 / le 27 mars 2006

 

Submitted by/Soumis par:  Chair/présidente Iola Price

Ottawa Forests and Greenspace Advisory Committee/

Comité consultatif sur les forêts et les espaces verts d’Ottawa

 

Contact/Personne-ressource:  R.H.A. Tremblay

Committee Coordinator/coordonnateur du comité

580-2424, ext/poste 28135: Rob.Tremblay@ottawa.ca

 

 

 

Ref N°:  ACS2006-CCV-OFG-0001

 

SUBJECT:     OTTAWA FORESTS AND GREENSPACE ADVISORY COMMITTEE – 2005 ANNUAL REPORT AND 2006 WORK PLAN

 

OBJET:          COMITÉ CONSULTATIF SUR LES FORÊTS ET LES ESPACES VERTS D’OTTAWA – RAPPORT ANNUEL DE 2005 ET PLAN DE TRAVAIL 2006

 

 

REPORT RECOMMENDATIONS

 

That the Ottawa Forests and Greenspace Advisory Committee recommend that the Planning and Environment Committee recommend Council:

 

a)         Receive the 2005 Annual Report of the Ottawa Forests and Greenspace Advisory Committee as detailed in Attachment 1; and

b)                  Approve the objectives contained in the 2006 workplan, as detailed in Attachment 2.

 

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité consultatif sur les forêts et les espaces verts d’Ottawa recommande au Comité de l’urbanisme et de l’environnement de recommander au Conseil :

a)         de recevoir le Rapport annuel de 2005 du Comité consultatif sur les forêts et espaces verts d’Ottawa, tel que décrit à la pièce jointe no 1;

b)         d’approuver les objectifs qui sont présentés dans le plan de travail 2006, tel que décrit à la pièce jointe no 2.

 

 

BACKGROUND

 

City Council, 3 December 2003, reconfirmed its governance structure.  This included the advisory committees, and the requirement for each to complete a workplan outlining proposed projects and activities for the upcoming year.  The workplan is to identify each and every activity the Committee plans to undertake in the upcoming year, whether they have a budgetary impact or not.  The item should be identified, a brief description of the project or activity should be noted, and the anticipated timing of the item should be provided. 

 

The Lead Department Representatives are to provide the Committee with information on the departmental workplan and priorities, where the workplans of the Committees tie into that workplan, and where the Committee can assist the Department.  The Lead Department Representative will also advise on what staff and/or financial resources are available as part of departmental priorities.

 

 

DISCUSSION

 

At its meeting of 30 January 2006, the Ottawa Forests and Greenspace Advisory Committee approved its 2005 annual report and 2006 work plan. 

 

The mandate of the Ottawa Forests and Greenspace Advisory Committee is to help safeguard the environment of the City through the use of trees, forests and greenspace.  The complete Terms of Reference can be found at Attachment 3 of this report.

 

 

CONSULTATION

 

The following departments were consulted and following comments were received:

 

Public Works and Services

 

The Public Works and Services Department worked with OFGAC to develop the workplan objectives put forward by the Committee and worked closely with OFGAC members on a wide variety of urban and rural forestry issues in 2005 such as the development of the Good Forestry Practices By-law and the City of Ottawa’s Trees and Foundation Strategy.

 

The 2006 workplan is a balanced approach to Committee involvement in community consultation and visioning, new Committee initiatives and involvement in priority issues the Department will address in 2006.  These initiatives include the harmonization of the Municipal Trees and Forests By-law for city-owned trees and the Trees and Forests Maintenance Strategy.

 

Planning and Growth Management

 

The Planning and Growth Management Department will continue to work closely with OFGAC in 2006.  The proposed workplan reflects the needs and priorities of the Department in terms of providing advice and support on forest and greenspace issues.

 

 

FINANCIAL IMPLICATIONS

 

There are no financial implications associated with this report.

 

 

SUPPORTING DOCUMENTATION

 

Attachment 1 –    2005 Annual Report of the Ottawa Forests and Greenspace Advisory Committee

Attachment 2 –    Proposed 2006 Workplan of the Ottawa Forests and Greenspace Advisory Committee

Attachment 3 –    Ottawa Forests and Greenspace Advisory Committee Terms of Reference

 

 

DISPOSITION

 

City Clerks Branch staff will forward the recommendations approved by the Planning and Environment Committee to City Council for ratification.

 

 


Attachment 1

Ottawa Forests and Greenspace Advisory Committee

2005 Annual Report

 

Mandate and Introduction

 

The Ottawa Forests and Greenspace Advisory Committee (OFGAC) provides advice and guidance to Ottawa City Council on trees, greenspaces, open spaces and wetlands to help safeguard the environment of the city.

 

OFGAC provides:

 

     Input into policies and budgets related to greenspace preservation and the management of urban and rural forests;

     Recommendations to the city on how to meet its greenspace and forest-related objectives as outlined in the Official Plan and other planning documents; and

     Public awareness of the role of greenspace and forests in protecting and enhancing quality of life.

 

Over the past year, OFGAC has worked to have its mandated provision of advice to Council on the importance of trees, forests, greenspace and wetlands lead to a new way of thinking about planning and development that will conserve these, our greatest natural assets.  To fulfill this goal, OFGAC has focused its work in four areas:

 

Policy and Planning Initiatives

 

OFGAC has worked and will continue to work with the city on the development of the Greenspace Master Plan, a Forest Strategy, a Biodiversity Strategy, all of which are vital components of the Official Plan.  These documents are intended to provide the strategic framework for the preservation of tree and forest cover to improve air quality and meet municipal Kyoto targets, and enhance the visual, social and ecological environment of the City.

 

OFGAC also provided input to Community Design Plans for Constance Bay, East Urban, Leitrim, Riverside South and South Nepean Town Centre.  The Committee participated in the development of the Good Forestry Practices in Sensitive Natural Areas By-law and reviewed the first draft of a bylaw for the Protection and Maintenance of Trees and Forests on Municipal Properties.  Members also participated in Public Consultation Groups for the N/S and E/W LRT studies.  Regrettably, OFGAC advice that the existing Walkley Road Service Yard continue to be used for the N/S LRT has been ignored. 

 

Emerging Issues and Requested Advice Initiatives

 

OFGAC provided comments on 62 development applications noting how the proposed development would impact our forests and greenspaces and advocating the use of native plant material where appropriate.  The Advisory Committee provided advice to PWS (Transportation) on the draft Stormwater Management Plan and on the potential to save the nationally endangered Butternut trees, as well as Black Walnut, Red Oak and Black Cherry at the proposed Berrigan and Greenbank Transitway and Park and Ride facility. 

 

OFGAC and the Environmental Advisory Committee researched and prepared a Cumulative Effects of City Council Decisions on the Environment report and met with the city’s Chief Corporate Planning and Performance Officer to discuss incorporating our concerns and indicators into the Corporate Services Community Impact Indicators.  OFGAC then participated in the review of the draft lists of Community Impact Indicators for the Ottawa 20/20 and Environment Agendas.  The new indicators will be part of the City’s future annual reports.

 

Members of the Committee provided input to the 2005 and 2006 Capital and Operating Budgets, presenting the case for increased funding in some cases and maintenance of funding for forestry and environmental management programs.

 

OFGAC responded to a Councillor’s request to study pocket parks, or roadside parks, and this preparatory work will lead to a 2006 work plan project.

 

Outreach Initiatives

 

OFGAC hosted its 2005 Fall Forum, with eight presentations by local experts, on October 1 in Kanata.  With the assistance of the Tree Canada Foundation, the event was carbon-neutral.  More than seven community groups sponsored the Forum, indicating our excellent relationships with local and national associations.

 

The website, continually updated by our volunteer webmaster, continues to provide information about Ottawa’s forests and greenspaces  and OFGAC’s activities.  In 2005, 56,000 pages were viewed by users or 620 MB of information was transferred.

 

Completed the Native Trees and Shrubs Database and distributed it to four peer reviewers.  Their comments will be considered in the final version, which should be posted to the OFGAC website early in 2006.  The database will serve as a guide to encourage the planting of native species.

 

Public interest in Ottawa’s urban and rural forests remained high in 2005.  Twenty people sent comments, requests for information or complaints about treatment of trees to the OFGAC website (the emails are forwarded to the OFGAC Chair who forwarded them to the appropriate person in the City or OFGAC for action).

 

A proposal for a notable (heritage) tree program is being developed and 43 submissions from the public identifying notable trees have already been received.

 

OFGAC established contacts with and respond to queries from the media, namely the Ottawa Citizen, Nepean This Week, Weekly Journal, Orleans Star, and gave a number of interviews on trees and development issues plus the Fall Forum.  OFGAC arranged for several newspaper journalists of various local papers to cover stories on the importance of trees, a potential heritage tree program for the city, and the history of trees in Ottawa.  Some headlines of the articles were: ‘Let's preserve our heritage trees’; ‘Ottawa's trees will finally get the recognition they deserve’; ‘Lots of community events are planned for this fall’; ‘City group hunts "heritage" trees’.

 


Management Initiatives

 

OFGAC interviewed several candidates and recruited two new full time and five reserve members for 2006.  A mentor-mentee system for new 2005 members was established in January 2005.

 

The Chair, Vice-chair and several members attended meetings with city staff and EAC to discuss how to improve procedures relating to the review of development applications.  OFGAC also provided advice to the City Clerk’s office on proposed revisions to the bylaw governing the proceedings of its Advisory Committees and also commented on revisions to the Advisory Committee Appointment Policy.

 

 


Appendix 1

Summary of Activities from 2005 Workplan

 

A         Policy and planning

A1       Greenspace Master Plan

·        OFGAC subcommittee provided extensive comments to staff on the GMP

·        Attended the public information meetings held in June 2005

 

Results/Current Status:  Work on the GMP was delayed by Council until after the Rural Summit.  OFGAC will continue to work with staff on the GMP in 2006

 

A2       Promote Land Acquisition through the Municipal Act

·               Two presentations to Corporate Services and Economic Development Committee recommending against the disposal and sale of four lots on Ethier St in Orleans 

 

Results/Current Status:  Council agreed to add these four lots to five adjacent lots, an unopened road allowance and a ravine to create a passive woodlot.  Preparatory work started with the community to raise the money required to repay the development charges.

 

A3       Forest Strategy

·               Reviewed and provided comments to staff on first and second drafts

 

Results/Current Status:  The Strategy incorporates most of OFGAC’s comments.

 

A4       Maintenance Standards for Trees and Community Forests

·        No action as item is delayed by City

 

A5       Biodiversity Strategy

·                                No action as item is delayed by City

 

A6       Special Planning Studies

A6.1    Urban Natural Areas Environmental Evaluation Study

·               Sat on Technical Advisory Committee and reviewed final draft and recommended approval of it by Council

·               Presentation to Planning and Environment Committee recommending approval of Phase 1

·               Recommended Phase 2 funding in Budget 2005

 

Results/Current Status:  Phase 1 report accepted and Phase 2 work funded.  Study map used in OFGAC display to publicise its value as a planning tool.  Extensive use of the data in Phase 1 report in OFGAC development reviews.

 

A6.2    Riverside South Community Design Plan

·               Attended meetings of the Public Advisory Committee

·               Provided advice regarding the retention of trees and forests in this large development

·               Reviewed Subdivision Plans, as the implementation of the CPD unfolded

·               Promoted development of pathways and green/blue linkages throughout the new community

·               Monitored plans for transit corridors

·               Presentation to Planning and Environment Committee recommending additional greenspace retention via link corridors and with that exception, recommending approval of the overall concept plan

 

Results/Current Status:  Significant forests retained in overall concept plan; additional green corridor linkages not accepted by staff and developer.

 

A6.3    Leitrim Community Design Plan

·                    Attended meetings of the Public Advisory Committee

·                    Provided advice regarding the role of trees and forests in this large development

·                 Comments provided on retention of existing windbreaks, woodlots, forests, and significant trees

·                 Presentation to Planning and Environment Committee recommending retention of more of the provincially significant wetland

 

Results/Current Status:  Recommendations for additional protection of wetlands not accepted.  Development proposals being processed.

 

A6.4    Ottawa Design Study

·        Participated on advisory committee and provided comments to consultant and staff

 

Results/Current Status:  Waiting for staff to provide guidelines document and schedule full public consultation.

 

A6.5    East-West Light Rail

·                    Attended five meetings in 2005

·                    Worked to have the study Terms of Reference modified to take into account community concerns

 

Results/Current Status:  Terms of Reference accepted by Ministry of Environment

 

A6.6    North-South Light Rail

Activities

·                    Attended six meetings in 2005

·                    Promoted the preservation of greenspace and trees and an environmental perspective

 

Results/Current Status:  The OFGAC recommendation that the Walkley Road service yard be used was ignored by the planners and instead a site has been chosen that is environmentally sensitive.  OFGAC’s concerns that the comments of the Public Consultation Group have not been provided for verification and that the minutes of a PCG meeting not prepared or distributed have not been addressed. 

 


A6.7    Nepean South Town Centre

·                    Attended six CDP meetings in 2005, reviewed the first draft proposal from City Staff and Consultant and presented proposed plan to OFGAC

·                    Reviewed satellite images of the natural features and promoted the preservation of greenspace, woodlots and promoted the retention of the natural features to the extent possible

·                    Prepared and submitted OFGAC's response regarding the proposed Transitway route to the Project Manager responsible for the Environmental Assessment Study

·                    Incorporated the EAs to the South-Barrhaven sub-committee's activities

 

Results/Current Status:  Report on 2nd and 3rd Open Houses written for approval at January 2006 OFGAC meeting.  City has linked Barrhaven CDP, Southwest Transitway Extension EA, Jock Subwatershed Study Phase 1, Greenbank Class EA, Nepean Town Centre, Berrigan Park and Ride and Berrigan Rapid Transit Station studies – all of which will be reviewed by OFGAC Working Groups as the years proceed.

 

A7       Good Forestry Practices in Sensitive Natural Areas By-Law

·        Attended and spoke in favour of bylaw at June meeting in West Carleton with approximately 30 people and the Councillor in attendance. 

 

Results/Current Status:  Initiative delayed due to Rural Summit; OFGAC will press for resumption of approval process in the beginning of 2006 and continue to work with staff to pass the by-law.

 

A8       Land Trust

·                    Reviewed the land trust situation in Ottawa

·                    Presentation on Land Trusts at Museum of Biodiversity

 

Results/Current Status:  OFGAC concluded the best course of action is to bring together agencies interested or involved in land conservation and preservation.  In 2006 OFGAC will continue to discuss the potential for a partnership among these organizations.

 

 

B         Emerging Issues and Requested Advice

B1       Review of Development and Zoning Change Proposals

·               Provided comments to Planning staff on 62 development applications, with particular attention paid to:  impact of building placement on trees, forests, and greenspace; the adequacy and completeness of the EISs; tree protection and preservation plans; proposed tree and shrub planting plans (native vs. non-native species)

·               Presented OFGAC comments to Planning and Environment Committee on four applications; noted to PEC and CSED that Advisory Committee comments were sometimes ignored and/or not referred to in staff reports 

·               Met with developers to review plans that proposed bisecting substantial woodlots and hedgerows

·               Refined and updated OFGAC procedures for review of development applications and the template for providing comments to planning staff

·               Participated with EAC in a meeting with senior staff in the PGM Department to review Advisory Committee input into staff reports in order to improve AC input to development reviews.

 

Results/Current Status:  Council direction that Advisory Committee comments be included in staff reports and staff to consult ACs if comments are to be abridged.  OFGAC presentations to PEC did not result in significant amendments to zoning change or Official Plan amendment proposals.

 

B2       Inventories

B2.1    Heritage Trees / Notable Trees

·                    Created and presented a Heritage tree display for at the Alta Vista Reforestation Project planting day and other OFGAC outreach activities

·               With the Fall Forum, requested public to nominate notable trees; 43 nominations received and information posted on the OFGAC website

·               Presentation on heritage trees at OFGAC Fall Forum

·                    Corresponded with the Ontario Heritage Tree Alliance (OHTA) on its pilot

·                    Re-drafted the heritage tree proposal presented to OFGAC November 2004 to incorporate data received from the OHTA project and consulted with City of Ottawa Forestry staff on this revised proposal

Results/Current Status:  Have identified 43 local notable trees and will review results of OHTA pilot.  Heritage Tree proposal redrafted and re-named and will be presented to OFGAC and other interested parties in 2006.

 

B2.2    Heritage Woodlots

 

Results/Current Status: Will consider merger with B2.1 in 2006 as the OHTA project incorporates heritage woodlots under the heading of arboreal remnants.

 

B2.3    CityGreen - Forest Cover Evaluation

·               Advice and assistance to city staff as needed as the evaluation proceeds

 

Results/Current Status:  Steering committee meeting scheduled for February 2006

 

B3       Management Plans for Community Forests/Liaison

·               Advised City during development or updating of community forest master plans

·               Established network of stakeholders

 

B3.1    Torbolton Forest

·                    Attended annual Spring cleanup run by Torbolton Forest Advisory Committee on May 14, sought funds to hire dumpster for refuse collected

·                    Assisted in the marking of rare plant communities prior to Red Pine thinning in November

·                    Provided ongoing policy advice on community forest

 

Results/Current Status:  Councillor provided funds for dumpster; rare plant locations marked prior to thinning and so their destruction avoided.

 


B3.2    Cumberland

·        No activities.

 

B3.3    Marlborough

·                    Attended meetings; the MFCG needs a champion to interest more people in meeting regularly to deal with ongoing issues including money for snow removal and spring cleanup

B3.4    Carp Hills

·                    Maintained OFGAC liaison and reviewed development proposals

 

B4       Requested Advice

·               Pathways Project – reviewed City document and provided comments to staff

·               Rural Summit – two members attended the 2-day event, and provided the OFGAC perspective on the need to preserve greenspace

·               Capital Standards Review Initiative – identified six initiative of interest to OFGAC and provided comments to City staff

·               Protection and maintenance of trees and forests on municipal property by-law – reviewed first draft and provided information about impact of provincial Fences Act on bylaw

·               Mud Creek and Jock River Watershed Studies – reviewed and provided comments

·               Sensitive Marine Clay and Trees Report – reviewed and commented on draft and final versions; provided comments and recommendations to PEC

·               Stormwater Management Plan – reviewed and commented on draft; provided information about the Forestry Services’ sensitive marine clay report to the City staff engineer responsible for the Plan

 

B5       Air Quality and Climate Change Strategy

B5.1    Implementation Activities for AQ&CCS

·                    Liaised with City staff to review drafts of the action plan document

 

Results/Current Status:  No further documentation received from staff

 

B5.2    AQ&CC Adaptation Strategy

·                    Liaised with City staff and the Environmental Advisory Committee to review drafts of the action plan document

 

Results/Current Status:  No further documentation received from staff

 

B6       Where Will We Live

·               Liaised with staff to provide OFGAC tree, canopy cover and greenspace-related advice

 

Results/Current Status:  No further documentation received from staff; document used in OFGAC development reviews.

 

B7       Input to City Budgets

B7.1    Budget 2005

·                    Reviewed and analyzed 2005 budget documents to develop OFGAC priorities

·                    Attended Councillors' Ward meetings to outline OFGAC priorities

·                    Discussions with and emails/telephone calls to individual Councillors to promote OFGAC priorities

·                    Formal presentation of OFGAC priorities made at Council Committee of the Whole

 

Results/Current Status:  All OFGAC priorities supported by Council except Community Forests cleanups, parking lot snow removal, and signage.

 

B7.2    Budget 2006

·                    Reviewed and analyzed 2006 budget documents to develop OFGAC priorities

·                    Attended Councillors' Ward meetings to outline OFGAC priorities

·                    Discussions with and email/telephone calls to individual Councillors to promote OFGAC priorities

·                    Presentation to Committee of the Whole on OFGAC perspective on the need to maintain trees, plant new trees, maintain community forests, fund the Trees and Foundation Strategy, subwatershed planning and environmental remediation

 

Results/Current Status:  All of OFGAC Capital and Operating Budget priorities funded except Advisory Committee workplan funding and authority and funds to support Community Forests cleanups and winter snow plowing etc.

 

 

C         Outreach

C1       Communications and Publicity

·               Maintained OFGAC web site – www.ottawaforests.ca – informing viewers of events and providing up to date information on issues concerning greenspace, forests, wetlands, and individual trees; 56,000 website pages viewed

·               Distributed brochures and other hand-outs at Alta Vista Re-forestation, Fall Forum, Wildlife Festival, Land Trust meeting, National Forestry Week at the Museum of Biodiversity

·               Liaised with Councillors and others for tree planting in Ottawa 150th Birthday Celebrations (one planted at the Rockcliffe Park Community Hall)

·               Tree planted at the Fall Forum (donated by Minto/Tree Canada) to mark carbon neutrality of the event

·               Photographed Hearts Desire Forests in Spring 2005 with the trilliums in full bloom

·               Launched a search for notable trees throughout Ottawa and obtained over forty nominations for consideration

·               Obtained free publicity for OFGAC and trees in Garden Calendar columns and Our Town weekly list in the Ottawa Citizen in August, September and October, and in Neighbourhood News of The Orleans Star, as well as many other community papers

·               Maintained contact list of concerned citizens

 

C2       Networks


Bog-to-Bog

Canadian Institute of Forestry, Ottawa Valley Chapter

Canadian Urban Forestry Network

Eastern Ontario Model Forest

Environmental Advisory Committee

Fletcher Wildlife Garden

Friends of the Jock River

Friends of Petrie Island

Greenspace Alliance of Canada's Capital

Marlborough Forest

Ottawa Field-Naturalists Club

Tree Canada Foundation

Other Community Associations


 

·               Attended and reported on EAC meetings

·               Maintained ongoing relations with other forestry-related groups (see above list)

·               Maintained ongoing relations with environmental groups (see above list)

 

C3       Database of Native Trees and Shrubs

·                    Received professional comments on the draft database, updated and further distributed for final professional peer review

·                    Printed copies for OFGAC interim review

·                    Developed tables (products), using data in the database, ranking trees and shrubs for salt tolerance, water requirements, and ultimate size

 

Results/Current Status:  Database and products printed and distributed to OFGAC and four external peer reviewers for review and comment.

 

C4       Exotic Pest Management

·               Informed OFGAC (via periodic distribution of material, and updates at OFGAC meetings) about exotic forest pests and their potential effects on Ottawa trees and forests, with particular emphasis on the most current invasive threats (ongoing)

·               Prepared notes for the OFGAC website and printed material: general information on exotic forest pests, as well as on specific current exotic pests threatening urban trees and forests in Canada – Exotic pests as threats to urban trees and forests; Asian Long-Horned Beetle (ALHB); Emerald Ash Borer (EAB) – in collaboration with OFGAC’s Outreach Subcommittee

·               Liaised with City of Ottawa staff on exotic pest management protocols, contingency planning, and educational/outreach programs (ongoing)

·               Networked with other citizen and professional groups on exotic forest pests

 

Results/Current Status:  Information on exotic pests is now available on the OFGAC website for general public use; city staff may make use of OFGAC professional expertise;  there have been no reports of ALHB or EAB in Ottawa (yet).

 

 

D         MANAGEMENT

D1       Committee Management (Administrative Activities)

·               Coordinated meetings by setting meeting dates and locations, preparing agendas, reviewing first draft of minutes, and working with OFGAC staff coordinator

·               Established priorities

·               Distributed Action Items list to members within one day of each monthly meeting

·               Spoke on behalf of OFGAC with media; reviewed external communications

·               Met with staff and Councillors

·               Coordinated OFGAC subcommittees and working groups

·               Developed annual workplan and annual report

 

Results/Current Status:  2005 Annual Report and 2006 Workplan prepared for OFGAC and Planning and Environment Committee review and approval.

 

D2    Committee Member Recruitment for 2006

·               Reviewed and updated selection criteria

·               Critical review of submitted applications

·               Reviewed and updated interview questions and circulated to Councillors for approval

·               Interviewed and selected candidates (with Councillors)

 

Results/Current Status:  Two new full time and five Reserve members appointed for 2006.  New members for 2005 were successfully integrated into the committee via a mentoring initiative.

 

D3       EAC-OFGAC Environmental Impact of 2004 Council Decisions

·                    Reviewed first six months’ Council minutes from 2004 and 6 months of Planning staff delegated decisions on development proposals

·                    Assessed the environmental impact using pre-determined criteria

·                    Prepared written report, presented to OFGAC and forwarded to Council liaison members and selected staff

 

Results/Current Status: Waiting for formal comments from Council liaison members; discussed report and possible use of our indicators with Chief Corporate Planning and Performance Reporting Officer with minimal success.

 

OTHER ACTIVITIES

Presentations made

Committee of the Whole

·                    Budget 2005 – 24 January 2005

·                    Budget 2006 –5 December 2005

 

Planning and Environment Committee

·                    Urban Natural Areas Environmental Evaluation Study – 11 January 2005

·                    Carp Watershed –8 February 2005

·                    South Riverside Community Design Plan –8 March 2005

·                    East Urban Community Design Plan – 28 June 2006

·                    Leitrim Community Design Plan – 28 June 2005

·                           5309 Bank Official Plan Amendment and Zoning change – 28 June 2005

·                           3530 Strandherd – 12 July 2005

·                           Trees and Foundations Strategy in Areas of Sensitive Marine Clay in the City of Ottawa  – September 26

·                           15 and 18 Colonnade Zoning change and site plan – 22 November 2005

 


Corporate Services and Economic Development Committee

·                           Two presentations on sale of 4 wooded lots on Ethier St. in Orleans – 4 October and 1 November 2005

 

Transportation Committee

·                 Country Club Village service road through a Provincially Significant Wetland – 18 May 2005

 

 

Additional activities undertaken during the year and not identified on 2005 Work Program

 

A6.8  South Barrhaven Community Design Plan

·        Attended three meetings in 2005

·        Created a sub-committee to review all proposals and studies for South Barrhaven

·        Incorporated the UNAEES for all natural features within South Barrhaven for review

·        Prepared OFGAC's response on the CDP; forwarded to staff

Results/Current Status:  South Barrhaven and Nepean CDPs consolidated to facilitate reviews.

 

A6.9  Constance Bay Community Design Plan

·                    Participated on steering committee and provided written comments on the first draft CDP

Results/Current Status:  OFGAC comments being reviewed by city planner.

 

A6.10  East Urban Community Design Plan

§                     Provided comments to staff

§                     Presentation to PEC

A6.11  Carp Watershed Study

§                     Provided comments to staff

§                     Presentation to PEC

A6.12  Elgin Street Study

·        Provided comments to staff

A6.13  Patio Design Guideline Study

·        Provided comments to staff

A6.14  Rideau Street Study

·        Provided comments to staff

A6.15  Transportation & Infrastructure Planning – Class EA

·        Attended three meetings in 2005

·        Reviewed the Class EAs for Greenbank Road from Malvern to Cambrian

·        Reviewed the individual EAs for the Southwest Transitway Extension from Strandherd to Cambrian

·        Prepared OFGAC's response on both EAs noted above

·        Incorporated the EAs to the South Barrhaven sub-committee's activities

·        Initiated site visits to proposed Berrigan and Greenbank Transitway Park and Ride and obtained Project Manager and Consultant agreement for the on-site identification of Black Walnut and endangered Butternut trees for retention where possible 

·        Worked to have the Project Manager and Consultant prepare a Tree Preservation and Planting Plan for the Berrigan site 

 

Results/Current Status A10-A15:  Various results.  Comments, presentations and motions to Standing Committees, staff, site visits sometimes resulting in changes to proposals.

 

B. 8     Pocket Parks

·        Formed sub-committee to research this topic

·        Met with Councillor and staff to discuss this topic

·        Developed topic outline for future work in 2006

Results/Current Status:  Added to 2006 Work Plan.



A:  Policy and Planning

B:  Emerging Issues and Requested Advice

C:  Outreach

D:  Management

A1  Greenspace Master Plan

B1  Review of Development and Zoning Change Proposals

C1  Communications and Publicity and OFGAC Website

D1  Committee Management; Activities to Run the Committee

A2  Land Acquisition Through Municipal Act

B2  Inventories

·                  B2.1  Heritage Trees

·                  B2.2  Heritage Woodlots

·                  B2.3  CityGreen Forest Cover Evaluation

C2  Networks

D2  Committee Member Recruitment for 2006

A3  Forest Strategy

 

 

B3 Management Plans for Community Forests

·                  B3.1  Torbolton

·                  B3.2  Cumberland

·                  B3.3  Marlborough

·                  B3.4  Carp Hills

C3  Database of Native Trees and Shrubs

D3  EAC-OFGAC Evaluation of Environmental Impact of 2004 Council Decisions

A4  Maintenance Standards for Trees and Community Forests

B4  Requested Advice

          (Southern Corridor, Mud Creek; Sawmill Creek; Greens Creek etc)

C4  Exotic Pest Management

 

A5  Biodiversity Strategy

B5  Air Quality and Climate Change Strategy

·                B5.1  Follow-up to AQCC Strategy

·                B5.2  Adaptation Strategy

 

 

A6  Special Planning Studies

·         A6.1  UNAEES(NSUP)

·         A6.2  Riverside South

·         A6.3  Leitrim

·         A6.4  Ottawa Design Study

·         A6.5  East-West Light Rail

·         A6.6  North-South Light Rail

·         A6.7  South Nepean Town Centre

B6  Follow-up to Where Will We Live Report

 

 


A7  Good Forestry Practices in Sensitive Natural Areas bylaw

B7  Input to City Budgets

·                B7.1  Budget 2005

·                B7.2  Budget 2006

 

 

A8  Land Trust

 

 

 


 

                                                                                                                                      Attachment 2

 

Ottawa Forests and Greenspace Advisory Committee 2006 Workplan

 

OFGAC’s mandate

 

Provide advice and guidance to Ottawa City Council through the Planning and Environment Standing Committee (P&EC) that helps safeguard the environment of the City through the use of trees, forests and greenspace; provide input into tree, forest and greenspace preservation and management-related policies and budgets; recommend ways in which the City Council can meet its greenspace- and forest-related objectives as outlined in the Official Plan and other planning documents; and promote public awareness of the role of trees and greenspace in enhancing quality of life.

 

Responsibilities

 

·                 Provide a forum for citizens interested in trees and tree cover to raise issues and concerns

·                 Provide advice and guidance to Ottawa City Council, through the P&EC, on the city’s tree and forest management related policies, programs, by-laws, regulations and budgets

·                 Advise on areas where the introduction of trees and tree cover would be beneficial to the environment or where their removal would have a negative impact on a site or ecosystem

·                 Identify issues that may impact on trees, canopy cover, or natural ecosystems and making recommendations to minimize the impact

·                 Advise on the introduction of windbreaks, shading of transportation corridors, greening of streets, roads, parks, conservation areas and the preservation of places of recreation and tree canopy, and forest management in the City

·                 Promote and facilitate cooperation with local community groups and environmental organizations on education and other initiatives related to forest and greenspace management.

·                 Conduct advocacy on behalf of issues relating to Ottawa’s trees and tree canopy.

·                 Provide advice on the protection, management, acquisition and conservation of greenspace and other environmentally sensitive areas in Ottawa.

·                 Work to reduce financial pressure on the City of Ottawa’s Environmental Resources Areas Acquisition Fund by promoting partnerships with developers (in the form of land bequests and conservation development) and with other stakeholders in the form of land trusts and conservation easements.

·                 Liaison with other City of Ottawa Advisory Committees as appropriate.

 

OFGAC focuses its work in four areas:  Policy and Planning; Emerging Issues and Requested Advice; Outreach; and, Management


 

Ottawa Forests and Greenspace Advisory Committee Workplan Matrix – 2006[1]

 


A:  Policy and Planning

B:  Emerging Issues and Requested Advice

C:  Outreach

D:  Management

A1  Greenspace Master Plan

B1  Development Activities

 

C1  Media and Publicity

D1  Committee Management;

A2  Forest Strategy

B2  Presentations to Standing Committees

C2  Networks

D2  Governance Report review

A3   Special Planning Studies

B3  Inventories

C3  Native Trees and Shrubs Database

D3  Spatial evaluation of OFGAC activities

A4  Management Plans and Standards for Forests and Trees

B4  Requested Advice

 

D4  Member Recruitment for 2007

A5  Bylaws

B5  Wetlands and Natural Drainage

 

 

A6  Capital Standards

B6  Council Performance Indicators

 

 

A7  Land Acquisition through Municipal Act

B7  Input to City Budgets

 

 

A8  Land Trust

 

 

 

A9  Air Quality and Climate Change Adaptation Strategy

 

 

 


A:  Policy and planning

A1  Greenspace Master Plan

Objective

Advice to P&EC and city staff during the development of this plan in accordance with time lines and opportunities provided for public consultation

Report or presentation to Council on completion of the plan

Activities

Propose an appropriate definition of greenspace.

Review drafts of GMP when and as provided by staff for comment

Time frame

Ongoing

 

 

A2  Forest Strategy

Objective

Advice to P&EC and city staff during the development of this strategy in accordance with time lines and opportunities provided for public consultation

Report or presentation to Council on completion of the strategy

Activities

Provide assistance with sampling procedures

Review other municipalities’ data and successes

Time frame

Ongoing

 

 

A3  Special Planning Studies including Community Design Plans
A3.1  Follow-up and Monitoring Implementation Strategies
A3.1.1  Urban Natural Areas Environmental Evaluation Study (UNAEES) Implementation

Objective

To provide advice to Planning and Environment Committee on the results of the UNAEES and propose future directions and activities

Activities

Review draft final report (2005 site evaluations) and comment to staff and P&EC

Monitor City activities related to 2005 draft staff recommendation to P&EC that the City use the results of UNAEES as the basis for urban-core land acquisition

Time frame

2006

 

A3.1.2  Riverside South Community Design Plan Follow-up

Objective

Implementation of the Riverside South Community Design Plan follows principles in the CDP.

Retention of significant trees and forests and best use of greenspace in this community

Activities

Provide advice regarding the saving of trees and forests in this large development through review of subdivision plans

Monitor plans for transit corridors to protect important woodlots

Time frame    

Ongoing

 

A3.1.3  East Urban CDP Phase I Follow-Up

Objective

Implementation of the East Urban Community Design Plan follows principles in the CDP.

Retention of significant trees and forests and best use of greenspace in this community

Activities

Provide advice regarding the saving of trees and forests in this large development through review of subdivision plans

Monitor plans for transit corridors to protect important woodlots

Time frame    

Ongoing

 

A3.1.4  Ottawa Design Study Follow Up

Objective

Advice to Councillors and city staff on the Ottawa Design Study

Activities

Provide comment to staff and Council on elements of the Design Study as they are received

Attend January 2006 public consultation and report back to OFGAC on future needs

Time Frame

2006-2008

 

A3.1.5  North-South Light Rail
Objective

Preservation of greenspace and trees and an environmental perspective as staff report is reviewed by Council

Activities

Continued comment on staff and consultant proposals for placement of lines and service yard

Time Frame

2006

 

A3.2  Ongoing Studies including Community Design Plans

A3.2.1  East-West Light Rail

Objective

Provide OFGAC perspective on preservation of greenspace and trees through Public Advisory Committee participation

Activities

Provided input into the Terms of Reference and attend 4-5 meetings in 2006

Provide OFGAC advice on best route for the East-West LRT

Participate in development of the EISs

Provide OFGAC advice on direction the City should take in choosing the most effective, economical and environmentally sensitive transportation system

Promote the preservation of greenspace and trees and an environmental perspective

Time Frame

Ongoing

 


A3.2.2  Rockcliffe Airbase Redevelopment/CDP

Objective

Provide OFGAC perspective on preservation of greenspace and trees to Public Advisory Committee

Activities

Attend PAC/visioning meetings in 2006

Promote the preservation of greenspace and trees and an environmental perspective including innovative design to minimize environmental impact

Time Frame

December 2008

 

A3.2.3  South Barrhaven

Objective

Provide OFGAC perspective to Public Advisory Committee

Activities

Attend city-led and community meetings in 2006

Review of and comment on consultant and staff reports on sub-activities A2.3.1 to A2.3.7 below

Promote the preservation of greenspace and trees and an environmental perspective

Time Frame

December 2008

 

A3.2.3.1  South Barrhaven CDP

A3.2.3.2  Southwest Transitway Extension Environmental Assessment

A3.2.3.3  Jock River Subwatershed Study Phase 1

A3.2.3.4  Greenbank Class Environmental Assessment

A3.2.3.5  Nepean Town Centre

A3.2.3.6  Berrigan Road Park and Ride

A3.2.3.7  Berrigan Road Transit Station

 

A3.3  East Urban CDP Phase II (Gloucester side)

Objective

Provide OFGAC perspective to Public Advisory Committee

Activities

Attend city-led and community meetings in 2006

Review draft design plans

Promote the preservation of greenspace and trees and an environmental perspective

Time Frame

December 2006

 

 

A4  Plans and Standards for Forests and Trees

A4.1  Maintenance Plans for Trees and Community Forests

Objective

Advice to City during development or updating of community forest master plans

Establish network of stakeholders

Activities

Hold consultative meetings with interested parties where necessary

Advise on the development or updating of management plans for community forests.

Provide a forum for public input into these management plans as they are developed

Provide ongoing policy advice on community forests

Time frame

In accordance with staff timetable

 

A4.1.1  Torbolton Forest

A4.1.2  Marlborough

A4.1.3  Cumberland

A4.1.4  Carp Hills/South March

 

A4.2  Maintenance Standards for Trees and Community Forests

Objective

Standards of care for trees, forests and greenspace that are appropriate for Ottawa

Activities

Consultation with and advice to city staff during the re-drafting of the draft Maintenance Standard

Report or presentation to Standing Committee(s) of Council on completion of the Standards

Time Frame

2006

 

 

A5  Bylaws
A5.1  Good Forestry Practices in Sensitive Natural Areas Bylaw

Objective

Passage of the bylaw in 2006

Activities

Attend public consultations as needed

Liaison with Rural Bureau and Rural Task Force

Participate in re-drafting text as needed

Presentations to Standing Committees as needed

Time Frame

December 2006

 

A5.2  Municipal Trees and Forests Protection

Objective

Passage of the bylaw in 2006

Activities

Attend public consultations as needed

Liaison with Rural Bureau

Participate in reviewing and drafting text as needed

Presentations to Standing Committees as needed

Time Frame

December 2006

 

A5.3  Comprehensive Zoning

Objective

Protection of greenspace for conservation and passive use recognized in bylaw


Activities

Attend public consultations as needed

Reviewing and commenting on draft texts as needed

Presentations to Standing Committees as needed

Time Frame

2006

 

 

A6  Capital Standards
Objective

Standards documents and plans reflect protection of trees, forests and greenspace philosophy and practice

Activities

Attend public meetings and meetings with staff to review draft texts and provide OFGAC perspective

A6.1  Road design guidelines (incl. streetscaping)

A6.2  Transitway Design

A6.3  Strategic Lighting Plan

A6.4  Pedestrian Plan

A6.5  Stormwater Management Planning Guidelines

Time Frame

Ongoing

 

 

A7  Land Acquisition Through the Municipal Act

Objective

Purchase of appropriate land using either the Special Services Levy or Local Improvement Charge (as described in the Ontario Municipal Act) for the acquisition of parks and greenspace

Activities

Monitor development proposals and respond to community requests for assistance to use the Ontario Municipal Act for greenspace acquisition

Assist local community to use 4 wooded lots on Ethier St, Orleans as first test case

Involve Councillors about Community requests as necessary.

Look at UNAEES sites as candidates for acquisition

Work with staff to develop a policy for urban land acquisition

Prepare reports for Council

Time frame

Ongoing

 

 

A8  Land Trust

Objective

Promote idea of a land trust.

Activities

Meet with parties interested in the development of a land trust for Ottawa.

Form a network of interested groups in the Ottawa area (Greenspace Alliance, OFNC, etc.).

Liaise with Ontario Land Trust Alliance.

Attend the Ontario Land Trust annual gathering in 2006 (subject to availability of sponsor funding)

Work with City staff to develop the foundation for an Ottawa Land Trust.

Contribute to development of operational guidelines so that a land trust can be formed quickly should the funds become available.

Time frame

2008

 

 

A9  Air Quality and Climate Change Adaptation Strategy
Objective

OFGAC Views are incorporated in the draft Air Quality and Climate Change Adaptation Strategy

Activities

Liaison with City staff and the Environmental Advisory Committee to review drafts of the action plan document

Provide OFGAC perspective in regard to role of trees, forests and greenspace in adaptation to climate change

Time Frame

December 2006

 

 

B:  Emerging Issues and Requested Advice

B1  Development Activities

B1.1  Review Development Applications (Zoning Changes, OP Amendments)

Objective

Advise city planners preparing reports to Director of Planning on development proposals or Council on zoning change or Official Plan Amendment proposals

Provide an OFGAC perspective (relating to potential impact on trees, forests, and greenspace) to Council, city planners and Real Property and Assets Management (RPAM) on proposals to develop, sell or change the use of land in Ottawa

Activities

Provide training to new members on OFGAC participation in the City’s development review process

Review development proposals, site plan drawings, zoning change proposals and Official Plan Amendments and comment on the potential impact on trees, forests, and greenspace

Review Environmental Impact Statements and Wetland Impact Statements prepared by consultants for developers, commenting on matters relating to trees, forests, and greenspace and completeness of the Statements

Review tree protection plans provided by the developer and comment on their adequacy

Review tree planting plans provided by the developer and comment on the suitability of the trees for the site

Review Community Design Plans with reference to greenspace connections

Follow up with Planning Staff on OFGAC-EAC meeting on development reviews to address OFGAC concerns with process


Time frame

Ongoing

 

B1.2  City Capital Works
Objective

City capital projects have minimal impact on trees, greenspace and wetlands

Activities

Review of capital projects at the early planning stage and provision of advice to city engineering staff on ways to minimize or eliminate impact on trees, greenspace and wetlands

Time Frame

Ongoing

 

B1.3  Disposal of City Surplus Lands

Objective

Lands in municipal ownership with forest, greenspace or wetlands value are retained by the city in their natural state.

Activities

Review proposals by Real Estate Services to sell land that is deemed surplus to City needs

View satellite images or aerial photos of the land

Recommend sale or retention based on forest, greenspace or wetland characteristics

 

 

B2  Presentations to Standing Committees
Objectives

Articulation of OFGAC perspective and recommendations on issues relating to trees, forests and greenspace (including wetlands)

Activities

Review of background material

Preparation of written texts to be delivered either by email in advance or in person

Time frame

Ongoing

 

 

B3  Inventories

B3.1  Notable Trees

Objectives

Development of a notable tree recognition program for Ottawa

Activities

Establish criteria for notable trees taking into account the work of the Ontario Heritage Tree Alliance (OHTA), and in consultation with the Arts and Heritage Advisory Committee, Local Architecture Conservation Advisory Committee, Heritage Ottawa

Meet with NCC and City forestry staff to promote concept of a program for Ottawa

Develop publicity and outreach program to obtain tree nominations from citizens, organizations, corporations, and government agencies

Begin research on and for suitable trees (i.e., history and provenance), including groups or stands of trees

Discuss criteria for notable groups or stands of trees with the Arts and Heritage Advisory Committee, LACAC, Heritage Ottawa and City Heritage Planning staff (for tie-in with rural heritage program), Ontario Woodlot Association, Rural Bureau
Time frame

2006

 

B3.2  CityGreen - Forest Cover Evaluation

Objectives

An up-to-date forest cover evaluation for the city in 2006

Activities

Advice and assistance to city staff as needed as the evaluation proceeds

Working with volunteers to do ground-truthing as needed.

Time frame

2006

 

 

B4  Requested Advice

Objective

Advice on issues/questions raised by Council, standing committees, members of the public

Activities

Respond to requests for advice from city staff, Councillors, and community and environmental groups

Monitor implementation of Official Plan, Environmental Strategy, etc

Host or attend public meetings on planning and “green” issues

Liaise with other groups on an ad hoc basis

Respond to public concerns over issues like tree cutting, greenspace loss, etc.

Time frame

Ongoing

 

B4.1  Southern Corridor

Objective

Retention of environmentally important lands in public ownership of them and “green stewardship” of them

Activities

Sit on Ward Councillor’s committee on Southern Corridor lands

Provide OFGAC perspective when future of these lands is debated

Presentation to Planning and Environment Committee if required

Time Frame

2006

 

B4.2  Pocket Parks

Objective

Research and report on feasibility of smaller parks in Ottawa

Activities

Determine the scope of the study

Find examples of best practices locally, nationally and internationally

Determine local issues and draft an issues paper

Identify potential sites for pocket parks

Time Frame

2007

 

B5  Wetlands and Natural Drainage

B5.1  Wetlands

Objective

City decisions favour the protection of provincially and “regionally” significant wetlands

Activities

Discussions with EAC and other environmental organizations on best practices for wetland identification and preservation

Monitoring land development proposals and city land sales to provide comment that leads to wetland conservation protection

Participation in community forums to promote wetland conservation

Time Frame

2006

 

B5.2  Natural Drainage and Ditching

Objective

Natural drainage channels are preserved to the maximum extent possible

Ditching activities strike a balance between protection of wetlands and protection of farmlands

Activities

Review of subdivision proposals and proposed ditching activities

Provision of advice to staff, Rural Bureau and Councillors

Time Frame

Ongoing

 

 

B6  Council Performance Indicators

B6.1 Follow-up to EAC-OFGAC Evaluation of Environmental Impact of 2004 Council Decisions

Objective

Transmittal of environmental evaluation that provides Councillors with the two committees' perspective on the impact of council and Planning staff 2004 decisions

Activities

Transmit report again to selected staff and selected councillors for comment

Transmittal of final document to PEC and then Council

Promote the use of environmental indicators to Corporate staff

Time Frame

2006

 

B6.2  Community Impact Indicators

Objective

OFGAC perspective on trees, forests and greenspace incorporated into the Community Impact Indicators analysis in 2006

Activities

Review draft environmental, smart growth and neighbourhood indicators and provide comments from OFGAC perspective

Attend focus group for all ACs to comment on and “choose” the entire range of indicators for the Corporate Plan Agendas

Monitor output from Corporate staff on indicators to ensure OFGAC concerns are taken into account

Time Frame

Ongoing

 

 

B7  Input to City Budgets

B7.1  Consideration of OFGAC Priorities for Budget 2007

Objective

OFGAC perspective on priorities considered and accepted by City Council in 2007

Activities

Review and analysis of 2007 budget documents to develop OFGAC priorities

Attendance at Councillors' candidate election meetings to outline OFGAC priorities

Discussions with individual Councillors and candidates to promote OFGAC priorities

Preparation for formal presentation of OFGAC priorities at Council Committee of the Whole in 2007

Time Frame

2006

 

 

C:  OUTREACH

C1  Communications

C1.1  Media Outreach and Publicity
Objective

Increased public awareness of the value of trees, forests, and greenspace

Increased support for city tree, forest and greenspace initiatives

Activities

Distribute brochures and other hand-outs

Liaison with Councillors and others for tree planting in Ottawa 150th Birthday Celebrations

Photograph Ottawa forests and greeenspaces, including streetscapes for the web site and displays

Establish contacts with and respond to queries from media

Maintain contact list of concerned citizens

Time frame

2006

 

C1.2.  OFGAC Website

Objective

Public visits to OFGAC website increase awareness of the value of trees, forests, and greenspace and support for city tree, forest and greenspace initiatives

Activities

Maintain and regularly update OFGAC web site www.ottawaforests.ca

Timely posting of OFGAC agendas, minutes and presentations on the website

Respond to or re-direct public enquiries received via the website

Time Frame

Ongoing

 

C1.3  Community Outreach and Awareness
Objective

Engage and educate both the general public and professional community with respect to forests and greenspace in the City of Ottawa to expand the informed segment of the population that is supportive of sustainable forestry and knowledgeable about the environmental, economic and social values the forests and greenspace in Ottawa play

Activities

Conduct an inventory of the users and their respective uses as a preliminary step towards identifying and planning activities to engage and educate forest and greenspace stakeholders in the City of Ottawa

Use the knowledge to ensure effective and efficient transfer knowledge regarding sustainable forestry and the environmental, economic and social values the forests and greenspace in Ottawa play.

Explore events and activities such as workshops, recreational outings, roundtable discussions, speaking engagements, and attending exhibitions and assess them based on feasibility and effectiveness in meeting the objective.

Develop and test a plan of action and schedule of events over the course of the year

Time Frame

Ongoing

 

 

C2  Networks

Canadian Institute of Forestry, Ottawa Valley Chapter

Canadian Urban Forestry Network

Eastern Ontario Model Forest

Environmental Advisory Committee

Parks and Recreation Advisory Committee

Agriculture and Rural Affairs Advisory Committee

Marlborough Forest Advisory Committee

Torbolton Forest Advisory Committee

Fletcher Wildlife Garden

Friends of the Jock River

Friends of Petrie Island

Greenspace Alliance of Canada's Capital

Ottawa Field-Naturalists Club

Tree Canada Foundation

Ottawa Horticultural Society

Ontario Horticultural Association

Society of Ontario Nut Growers (Eastern Chapter),

Ottawa Botanical Garden Society

Ontario Woodlot Association

Ontario Heritage Tree Alliance

Ottawa Stewardship Council

Local Community Associations


Objective

Increased cooperation and information exchange between and among OFGAC and other tree- and greenspace-oriented community groups and Advisory Committees

Activities

Attend and report on EAC, PRAC, ARAC meetings

Maintain ongoing relations with other Advisory Committees, forestry groups, environmental groups etc.

Time frame

Ongoing

 

 

C3  Native Trees and Shrubs Database

Objective

Database of native trees and shrubs on the OFGAC web site

Fact sheets on selected native species

Memorandum to P&EC on city use of native species and PEC adoption of OFGAC proposal on use of native species

Activities

Update database taking into account comments of four peer reviewers

Investigate the cost of making the database searchable/interactive

Promote public awareness of the database and its capabilities

Create specific fact sheets and lists on native species using the information in the database

Develop a local suppliers list

Develop a written OFGAC policy on the use of native tree and shrub species

Develop a seminar on native trees and shrubs to give to city planners during a seminar session

Time frame

2006

 

 

D:  MANAGEMENT

D1.1  Committee Management

Objective

Timely production of agendas, delegation of tasks to OFGAC members, review of OFGAC position papers before transmission to appropriate authorities

Activities

Coordinate meetings by setting meeting dates and locations, preparing agendas, reviewing first draft of minutes, and working with OFGAC staff coordinator

Set priorities

Speak on behalf of OFGAC with media; review all external communications

Liaison with staff and Councillors

Coordination of OFGAC subcommittees and working groups

Development of annual workplans and annual reports

Time frame

2006

 

D1.2  Training for Members

Objective

Knowledgeable and up-to-date OFGAC members

Activities

Work with City Forester to present a mini-course on tree identification

Identify other training needs

Time Frame

2006

 

 

D2.  Governance Report Review

Objective

Timely review of 2006 Governance review report and incorporation of OFGAC objectives for the outcomes in it

Activities

Receive, distribute report to OFGAC members

Review OFGAC comments and provide a single OFGAC response

Presentation to Standing Committee as needed to provide OFGAC views

Time frame

2006-01-10

 

 

D3  Spatial Evaluation of OFGAC Activities

Objective

Spatially analyze where OFGAC focused its effort in 2005

Make recommendations regarding improvements in its effectiveness

Activities

Determine, through the use of a Geographic Information System coupled with a database housing OFGAC’s 2005 activities and resolutions, answers to questions including the following:

§         Is OFGAC’s effort distributed evenly throughout Ottawa?

§         Are we adequately looking at rural and urban Ottawa issues?

§         Where has our outreach been focused?

§         How do the location of issues relate to present forest cover?

§         Are there areas of Ottawa that have very few issues – why?

§         Where are our success stories and how do these relate to the location of our challenges?

§         Given the characteristics of areas that have had issues, where else might similar issues arise?

Report the result of this analysis graphically

Recommend changes to OFGAC activities where appropriate

Time Frame

2006

 

 

D4  Committee Member Recruitment for 2007

Objective

Recruit and have appointed candidates with excellent qualifications and a commitment to the trees, forests and greenspace of Ottawa

Activities

Review and update selection criteria

Critical review of submitted applications

Review and update of interview questions and circulate to Councillors for approval

Interview and select candidates (with Councillors)

Time Frame

November - December 2006


Attachment 3

 

Approved by

City Council on 25 February 2004

 

OTTAWA FORESTS AND GREENSPACE ADVISORY COMMITTEE

 

Terms of Reference

 

MANDATE

 

The Ottawa Forests and Greenspace Advisory Committee (OFGAC) provides advice and guidance to Ottawa City Council, through the Planning and Environment Committee.  Its mandate is to help safeguard the environment of the City through the use of trees, forests and greenspace by:

·        Providing input into policies and budgets related to greenspace preservation and the management of urban and rural forests;

·        Recommending ways in which the City can meet its greenspace and forest related objectives as outlined in the Official Plan and other planning documents; and

·        Promoting public awareness of the role of greenspace and forests in protecting and enhancing quality of life.

 

 

DEFINITIONS

 

The urban forest includes individual city trees (and other vegetation) as well as woodlots and forests within the City of Ottawa.

 

Greenspace is protected land and water that is in its natural, undeveloped state as well as a supporting network of land in private and public ownership that has been developed only to the extent consistent with natural systems protection, recreational uses, or agricultural and forest production.

 

 

RESPONSIBILITIES

 

The Ottawa Forests and Greenspace Advisory Committee shall be responsible for:

 

 

 

ORGANIZATION

 

The Ottawa Forests and Greenspace Advisory Committee shall have a citizen membership of between 9 – 15 with a minimum of one citizen appointment representing the rural community.

 

Both the Planning and Environment Committee and Ottawa City Council shall approve all appointments to the Ottawa Forests and Greenspace Advisory Committee.

 

In addition, the Ottawa Forests and Greenspace Advisory Committee shall also have in a resource, liaison and/or advisory capacity, the following:

·        1 staff representative from the Transportation, Utilities and Public Works Department (non-voting). 

·        In addition, staff resources from other branches/departments may be invited or required to attend committee meetings  (i.e. the Environmental Management Unit of the Development Services Department)  (non-voting).

·                    A minimum of 1 member of Ottawa City Council, appointed by Council to act as a liaison (non-voting).

 

The process for choosing membership for the Ottawa Forests and Greenspace Advisory Committee will follow the approved Appointments Policy.

 

 

LEAD DEPARTMENT/REPORTING RELATIONSHIP

 

The lead department for the Ottawa Forests and Greenspace Advisory Committee is the Transportation, Utilities and Public Works Department.  The Ottawa Forests and Greenspace Advisory Committee reports through the Planning and Environment Committee to Ottawa City Council.  For issues affecting rural forest areas in the City, the OFGAC will report through the Agriculture and Rural Affairs Committee to City Council.

 


WORKPLANS AND ANNUAL REPORTS

 

The Ottawa Forests and Greenspace Advisory Committee must report annually to City Council through the Planning and Environment Committee (timing to be determined by the Chair, Advisory Committee Coordinator and City Clerk) on the activities of the Committee in the current year and on the Committee’s workplan for the following year.

 

 

 



[1]   Greater detail provided on the following pages.  Many of these projects have subprojects.