Environment Committee Comité de l’environnement MINUTES 12 / PROCÈS-VERBAL 12 Tuesday, 15 November 2011, 9:30 a.m. le mardi 15 novembre 2011, 9 h 30 Andrew Haydon Hall, 110 Laurier Avenue West Salle Andrew S-Haydon, 110, avenue Laurier ouest Present / Présent : Councillor / Conseillère M. McRae (Chair / Présidente) Councillor S. Moffatt (Vice Chair / Vice-président) Councillors / Conseillers D. Chernushenko, S. Desroches, K. Egli, M. Fleury, D. Holmes, P. Hume, A. Hubley DECLARATIONS OF INTEREST DÉCLARATIONS D’INTÉRÊT No declarations of interest were filed. CONFIRMATION OF MINUTES RATIFICATION DES PROCÈS-VERBAUX Minutes 11 of the Regular meeting of 18 October 2011 were confirmed. COMMUNICATIONS COMMUNICATIONS Responses to Inquiries / Réponses aux demandes de renseignements: Council Inquiry CC – 23-11 - Waste Receptacles Along Pathways / Poubelles le long des sentiers RECEIVED PRESENTATIONS PRÉSENTATIONS 1. EXPANDED PLASTIC RECYCLING IN THE BLUE BOX IS A SUCCESS LE DÉVELOPPEMENT DU RECYCLAGE DU PLASTIQUE AU MOYEN DE LA BOÎTE BLEUE EST UNE RÉUSSITE Marilyn Journeaux, Manager of Solid Waste Services, provided an update of the Expanded Blue Box Plastics Recycling Program. A copy of her presentation is held on file with the City Clerk. RECEIVED 2. PLASCO ENERGY UPDATE AND LONG TERM WASTE CONVERSION AGREEMENT MISE À JOUR SUR PLASCO ENERGY ET ACCORD DE VALORISATION DES DÉCHETS À LONG TERME At the outset, Chair McRae clarified that the Committee would be receiving an update by the City Manager on Plasco for information only. Kent Kirkpatrick, City Manager noted his appreciation for having this opportunity to address any concerns and questions of Committee members as a result of a recent Ottawa Citizen article. Mr. Kirkpatrick outlined the following: * Discussions with Plasco partnering with the City began in 2005; * Staff recommendations were approved in 2008 for a long term Waste Conversion agreement with Plasco for a commercial facility; * A letter of understanding by Council highlighted the major parameters of the agreement; * In July 2008, Council approved the recommendation to move forward and delegated authority to the City Manager to execute a contract with Plasco; * Negotiations were delayed by Plasco until emissions results could be completed and submitted to the Ministry of Environment (MOE) for approval; * In 2011, Plasco received approval of its submission to the MOE and were successful in raising a significant amount of venture capital sufficient to finance a commercial facility in Ottawa. Mr. Kirkpatrick concluded that although he has been given delegated authority on this file, he felt it important to bring to Committee and Council, given the lapse of time. He anticipated bringing forward a report as early as December, 2011. The City Manager and Ms. Journeaux responded to questions from Committee members. After discussions, the Committee heard from the following public delegations: Trevor Haché, Ecology Ottawa said he appreciated the fact that this report was being brought back to Committee and Council for consideration. He was also pleased that a technical briefing would be held for Committee members and Council, but suggested that it also be open to the public. Mr. Haché explained his disappointment that there was no advanced report provided for this meeting, making it difficult for members of the public to speak with any knowledge. He said that Councillors raised some important questions but he felt that members had already made up their minds made up to proceed with this project. He also had questions on the testing process and on how much energy will be produced. He noted that Ecology Ottawa’s main concern is related to air pollution. Rod Muir, Sierra Club of Canada Waste Diversion and Sustainability Campaigner for the Sierra Club of Canada, raised several points on how Plasco has not been successful to date,and pointed out that Plasco rejected nearly 45 per cent of what was delivered over the past three years. Mr. Muir encouraged Committee members to review what residual waste will be burned. He concluded by stating that diversion rates of 90 per cent are easily attainable. Having received no other public delegations, the Committee thanked staff and RECEIVED this presentation. 3. ORGAWORLD UPDATE – ENVIRONMENTAL REVIEW TRIBUNAL DECISION MISE À JOUR SUR ORGAWORLD – DÉCISION DU TRIBUNAL DE L’ENVIRONNEMENT Rick O’Connor, City Clerk and Solicitor, and Stuart Huxley, Senior Legal Counsel, provided the Committee with an overview of the Source Separated Organics Program, the decision of the Environmental Review Tribunal and appeal options, and Orgaworld’s contract. At the request of Committee, Mr. O’Connor also provided a brief update on the commercial arbitration. A copy of the PowerPoint presentation is held on file with the City Clerk. Members of the Committee asked questions of staff on the appeal process and commercial arbitration. Mr. O’Connor advised that he would report back to Committee in the first quarter of 2012. Trevor Haché, Ecology Ottawa inquired on the contractual obligations regarding the tonnage and fines that are required to be paid. Chair McRae clarified that delegations can make presentations but cannot question Committee members. As there were no other public delegations, the Committee RECEIVED the verbal report as presented. CITY MANAGER’S OFFICE BUREAU DU DIRECTEUR MUNICIPAL CITY CLERK AND SOLICITOR DEPARTMENT SERVICES DU GREFFIER MUNICIPAL ET DU CONTENTIEUX 4. STATUS UPDATE - ENVIRONMENT COMMITTEE INQUIRIES AND MOTIONS - FOR THE PERIOD ENDING 4 NOVEMBER 2011 RAPPORT DE SITUATION - DEMANDES DE RENSEIGNEMENTS ET MOTIONS DU COMITÉ DE L’ENVIRONNEMENT POUR LA PÉRIODE SE TERMINANT LE 4 NOVEMBRE 2011 ACS2011-CMR-CCB-0090 CITY WIDE/ À L'ÉCHELLE DE LA VILLE REPORT RECOMMENDATION That the Environment Committee receive this report for information. RECEIVED FINANCIAL SERVICES SERVICES FINANCIERS 5. 2011 OPERATING AND CAPITAL BUDGET Q3 STATUS REPORT - RATE SUPPORTED BUDGETS DE FONCTIONNEMENT ET DES IMMOBILISATIONS 2011 – T3 – RAPPORT D’ÉTAPE - PROGRAMMES SOUTENUS PAR LES TARIFS ACS2011-CMR-FIN-0057 CITY WIDE/ À L'ÉCHELLE DE LA VILLE REPORT RECOMMENDATIONS 1) That the Environment Committee receive this report for information; and 2) That the Environment Committee recommend that Council approve the capital budget adjustment as outlined in Document 5. CARRIED This report will be presented to Council on 23 November 2011 INFRASTRUCTURE SERVICES AND COMMUNITY SUSTAINABILITY SERVICES D’INFRASTRUCTURE ET VIABILITE DES COLLECTIVITES ENVIRONMENTAL SERVICES SERVICES ENVIRONMENTAUX 6. SOLID WASTE CURBSIDE COLLECTION AND SERVICES (TENDER RFT01811-91027-T01) COLLECTE DE DÉCHETS SOLIDES EN BORDURE DU CHEMIN ET SERVICES (APPEL D’OFFRES NO RFT01811-91027-T01) ACS2011-ICS-ESD-0040 CITY WIDE / À L’ÉCHELLE DE LA VILLE MOTION No. EC 12-01 Moved by Councillor Moffatt: THAT the Environment Committee approve the addition of this item for consideration by the Committee at today’s meeting, pursuant to section 84(3) of the Procedure By-law. CARRIED REPORT RECOMMENDATIONS That the Environment Committee recommend that Council approve:   1. Award of Zone C1 Solid Waste Curbside Collection and Services Contract No. 01811-91027-T01 to Waste Management (Waterloo, ON) for first year total costs of $6,158,562 (HST not included), subject to annual CPI and growth increases as determined by the contract;   2. Award of Zone C2 Solid Waste Curbside Collection and Services Contract No. 01811-91027-T01 to Miller Waste Systems Inc. (Markham, ON) for first year total cost of $5,998,030 (HST not included), subject to annual CPI and growth increases as determined by the contract;   3. That Form of Tender, Basis of award Section 16.3 of the SOLID WASTE CURBSIDE COLLECTION AND SERVICES tender (RFT #01811-91027-T01) be exercised and award of Zone C4 Solid Waste Curbside Collection and Services Contract No. 01811-91027-T01 to the second lowest bidder, Miller Waste Systems Inc. (Markham, ON), for first year total costs of $5,548,628 (HST not included), subject to annual CPI and growth increases as determined by the contract;   4. Award of Zone C5 Solid Waste Curbside Collection and Services Contract No. 01811-91027-T01 to the City Of Ottawa In-House Group (City of Ottawa, ON) for first year total cost of $5,807,713, which includes the establishment of an additional 39 positions (temporary for the term of contract), subject to annual CPI and growth increases as determined in the contract; 5. Establishment of the annual budget for the City of Ottawa In-House Group, which was awarded the Curbside Collection Zone C3 at the August 25, 2011 Council meeting, based on all terms, conditions and assumptions used to calculate the In-House bids for other zones for the Solid Waste Curbside Collection and Services Contract No. 01811-91027-T01, which results in Zone 3 first year costs of $5,508,731, which includes the establishment of an additional of 7 positions (temporary for the term of the contract), subject to annual CPI and growth increases as determined in the contract; 6. An increase to the 2012 Capital Budget Authority in project 906332 Solid Waste Fleet Replacement by the amount of $3.5M for a total authority of $3.795M, for the acquisition of 13 new collection vehicles to be funded from the Solid Waste Capital Reserve Fund to be repaid by the Fleet Replacement Reserve Fund, causing no tax pressure in 2012; 7. Delegation of authority to General Manager, Public Works to enter into a purchase or lease agreement, whichever is the most cost efficient, for the Fleet requirements for Zone 5 vehicles, subject to the City Treasurer review and approval; and 8. Requirement for an annual audit of expenditures for works awarded to the City and an annual information report, qualitative and quantitative in nature, relevant to this program and subject to the normal committee process. Ms. Journeaux provided an overview of the report. A copy of her PowerPoint presentation is held on file with the City Clerk. The report recommendation was put to Committee and CARRIED as presented. This report will be presented to Council on 23 November 2011 7. OTTAWA’S WASTE PLAN – PHASE 1: VISION, GUIDING PRINCIPLES, GOALS, OBJECTIVES AND TARGETS PLAN DE GESTION DES DÉCHETS D’OTTAWA – PHASE 1 : VISION, LIGNES DIRECTRICES, BUTS, OBJECTIFS ET CIBLES ACS2011-ICS-ESD-0036 CITY WIDE / À L’ÉCHELLE DE LA VILLE MOTION No. EC 12-02 Moved by Councillor Moffatt: THAT the Environment Committee approve the addition of this item for consideration by the Committee at today’s meeting, pursuant to section 84(3) of the Procedure By-law. CARRIED REPORT RECOMMENDATIONS That Environment Committee recommend that Council approve: 1. The following vision statement for Ottawa’s Waste Plan: "By 2042, Ottawa will have room in its municipal landfill because as a community we improved our rates of reducing, reusing and recycling, and managed our assets wisely." 2. The guiding principles, goals, objectives and targets set out in Document 1, which received broad public support. Dixon Weir, Director, Environmental Services provided the committee with a PowerPoint presentation. A copy of his PowerPoint presentation is held on file with the City Clerk. Marilyn Journeaux, Manager of Solid Waste Services was on hand to respond to questions. Committee heard from the following delegations: Laurie McCannell * spoke in opposition of Ottawa’s Waste Plan vision statement and draft plan and outlined her objections and suggestions to reduce Ottawa’s waste footprint. John Dickie * presented on behalf of the Eastern Ontario Landlord Organization and spoke in support of the 30-year waste plan. He commended city staff in preparing the waste plan and the consultations sessions and developments. Renée Gratton, presented on behalf of the Construction Resource Initiatives Council and extended her appreciation to Committee and staff for protecting the green economy and the environment. Although she praised Phase 1 of the Waste Plan, she encouraged staff to ensure this issue remains a top priority as the City moves forward to year 2042. Ms. Gratton emphasized the importance of the Vision Statement as it will impact the implementation of initiatives and projects. She supported the fact that the City needs to go further than the three Rs and suggested including an achievable goal. She also questioned if the vision would touch on resource recovery and restoring it. She concluded that community leaders are great advocates of the guiding principles and objectives but asked for vigilance to ensure that staff has the ability to follow through. Trevor Haché, Ecology Ottawa attended two consultation sessions and commended staff for being open in answering questions. He felt that the City should be endorsing a zero-waste as a goal and suggested embedding it in the 30-year waste plan. He highlighted that a few years ago the City of Vancouver had challenged all municipalities to commit to zero waste. He added that the City of Vancouver has set a goal in achieving a 70 per cent diversion rate by 2015. San Francisco has already achieved a 78 per cent diversion rate. Mr. Haché referred to pages 3 and 7 of the staff report, regarding local facilities and felt that the City can make money by doing a better job at recycling and diverting waste. He supported the City investing in local facilities and markets to divert waste toward the recycled stream. He concluded by suggesting the City explore the possibility of implementing a mandatory recycling by-law. Rod Muir, Sierra Club of Canada made several points on how cost effective it is to recycle and divert waste. He strongly encouraged that recycling be done in the workplace as it is done in the household. Mr. Muir’s final point was with respect to creating energy from waste. He explained that Sweden burns half of its waste as does the Region of Peel. However, that amount results in providing electricity for only two per cent per household. He felt this was not a smart way of making energy; rather it destroyed previous resources on better solutions. *Presentations and/or written submissions held on file with Committee Coordinator. The report recommendation was put to Committee and CARRIED as presented. This report will be presented to Council on 23 November 2011 INFRASTRUCTURE SUSTAINABILITY DURABILITÉ D’INFRASTRUCTURE 8. GREEN BUILDING POLICY - 2010 STATUS REPORT POLITIQUE SUR LES B?TIMENTS ÉCOLOGIQUES – RAPPORT DE SITUATION 2010 ACS2011-ICS-INF-0013 CITY WIDE / À L’ÉCHELLE DE LA VILLE REPORT RECOMMENDATION That the Environment Committee receive this report for information. RECEIVED Having considered all business with the exception of Item 9, Committee recessed at 12:45 p.m. and resumed at 2 p.m. CITY COUNCIL CONSEIL MUNICIPAL 9. 2012 DRAFT BUDGET – ENVIRONMENT COMMITTEE BUDGET PROVISOIRE 2012 – COMITÉ DE L’ENVIRONNEMENT ACS2011-CMR-ENV-0011 CITY-WIDE / À L’ÉCHELLE DE LA VILLE REPORT RECOMMENDATION That the Environment Committee consider the relevant portions of the 2012 Operating and Capital Budgets and forward its recommendations to Council, sitting as Committee of the Whole, for consideration at the meeting to be held November 30, 2011. Marian Simulik, City Treasurer provided a PowerPoint presentation outlining the highlights of the 2012 Draft Operating and Capital Budget for the Environment Committee. A copy of her presentation is held on file with the City Clerk. Committee received correspondence dated 15 November 2011 from Jason Pearman, Chair, Environmental Advisory Committee. The following public delegations provided comments on the 2012 budget: * Roger Peters, Ecology Ottawa*, applauded the City for investing in several new initiatives, but highlighted three areas that should be included in the budget: 1. Municipal financing of energy retrofits 2. Community owned solar on city-owned facilities 3. Low income energy efficiency assistance strategy * Heather Hamilton, Vice-Chair, Ottawa Forests and Greenspace Advisory Committee,* provided comments and recommendations on behalf of her committee. * Marty White, 1st Vice-President, National Capital Heavy Construction Association spoke in support of budget and provided comments with respect to investment in infrastructure. *Presentation and/or written submission held on file with Committee Coordinator The relevant portions of the 2012 Operating and Capital Budgets were put to Committee for consideration. MOTION No. EC 12-03 Moved by Councillor Fleury: That the Environment Committee accept the amended pages 3, 4, 47 and 48 of the Environment Committee Draft Operating and Capital Budget. CARRIED MOTION No. EC 12-04 Moved by Councillor Moffatt: That the Environment Committee recommend that Council, sitting as Committee of the Whole, approve the Environment Committee 2012 Draft Operating and Capital Budget, as follows: 1. The Infrastructure Services Budget, as follows; a) User Fees (p. 13-14); b) Operating Resource Requirement (p. 9); 2. The Community Sustainability Operating Resource Requirement (p. 19); 3. The Environment Committee Capital Budget (p. 22) [individual projects listed on p. 23-26]; 4. The Solid Waste Services Budget, as follows: a) User fees (p. 36-37); b) Operating Resource Requirement (p. 31); c) Capital Budget (p. 38) [individual projects listed on p. 39-40]; 5. The Forestry Services Operating Resource Requirement (p. 44). CARRIED MOTION No. EC 12-05 Moved by Councillor Hubley: WHEREAS the Community Sustainability Department submitted a 2012 Budget request of $350,000 as an Operating Resource Requirement for the Sustainability Practice and Neighbourhood Program; and WHEREAS the Community Sustainability Department has subsequently reassessed the need for this funding and identified an opportunity to meet a portion of the program needs within existing resources, thus reducing the overall requirement for the Sustainability Practice and Neighbourhood Program from $350,000 to $150,000; and WHEREAS the Environment Committee recognizes the ongoing need to improve forest cover in the City; THEREFORE BE IT RESOLVED that the budget request for the Sustainability Practice and Neighbourhood Program described on page 20 of the Community Sustainability Department’s 2012 Operating Resource Requirement (19) be amended from $350,000 to $150,000, and that the remaining $200,000 be allocated to the Forestry Services 2012 Operating Resource Requirement (p. 44) for city-wide tree planting. CARRIED MOTION No. EC 12-06 Moved by Councillor Desroches, WHEREAS Waste Diversion Ontario (WDO) is required by the Ministry of the Environment to cover 100% of the Household Hazardous Waste Program for Ontario municipalities; and WHEREAS WDO has established an arbitrary value for reimbursing municipalities that does not take into account the actual costs of the program; and WHEREAS this arbitrary valuation does not cover 100% of the costs of this program, resulting in a pressure for the City’s annual budget that should not be there; THEREFORE BE IT RESOLVED the Environment Committee, through the Chair, ask the Minister of the Environment to direct Stewardship Ontario to fully fund the cost of this program, as required by the Ministry and that a copy be sent to all Clerks of Municipalities of Ontario. CARRIED The report recommendations, as amended by Motions No. EC 12/3, 12/4, No EC 12/5 and No EC 12/6, were then put to Committee as set out in full below: That the Environment Committee recommend that Council, sitting as Committee of the Whole, approve the Environment Committee 2012 Draft Operating and Capital Budget with the amended pages 3, 4, 47 and 48, as follows: 1. The Infrastructure Services Budget, as follows; a) User Fees (p. 13-14); b) Operating Resource Requirement (p. 9); 2. The Community Sustainability Operating Resource Requirement (p. 19); 3. The Environment Committee Capital Budget (p. 22) [individual projects listed on p. 23-26], be amended by the following: That the budget request for the Sustainability Practice and Neighbourhood Program described on page 20 of the Community Sustainability Department’s 2012 Operating Resource Requirement (19) be amended from $350,000 to $150,000, and that the remaining $200,000 be allocated to the Forestry Services 2012 Operating Resource Requirement (p. 44) for city-wide tree planting. (this motion also amends The Forestry Services Operating Resource Requirements (p.44). 4. The Solid Waste Services Budget, as follows: a) User fees (p. 36-37); b) Operating Resource Requirement (p. 31); as amended by the following: That the Environment Committee, through the Chair, ask the Minister of the Environment to direct Stewardship Ontario to fully fund the cost of this program, as required by the Ministry, and that a copy be sent to all Clerks of Municipalities of Ontario; c) Capital Budget (p. 38) [individual projects listed on p. 39-40]; 5. The Forestry Services Operating Resource Requirement (p. 44), be amended (as stated above) CARRIED on a division of Nine YEAS and Zero NAYS as follows: YEAS (9): Councillors D. Chernushenko, S. Desroches, K. Egli, M. Fleury, D. Holmes, A. Hubley, S. Moffatt, P. Hume, M. McRae NAYS (0): Direction to Staff: Prior to the next meeting, Legal Staff to report back to Committee by way of a memorandum of the legal aspects of Waste Diversion Ontario, who have failed to cover the costs of the Household Hazardous Waste Program. This report will be presented to Council on 30 November 2011 ADJOURNMENT LEVÉE DE LA SÉANCE The meeting was adjourned at 3:55 p.m. _____________________________ _____________________________ Committee Coordinator Chair CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE AGENDA 56 19 SEPTEMBER 2006 ii COMITÉ DES SERVICES ORGANISATIONNELS ET DU DÉVELOPPEMENT ÉCONOMIQUE ORDRE DU JOUR 56 LE 19 SEPTEMBRE 2006 PAGE Note: 1. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 2. Council will be requested to consider Items 5, 6 and 7 at its meeting of 23 November 2011 in Environment Committee Report 11. Council will be requested to consider Item 9 at its meeting of 30 November 2011 in Environment Committee Report 11A. Nota : 1. Veuillez noter que toute présentation écrite ou orale (accompagnée de votre nom, mais sans vos coordonnées) sera versée aux dossiers publics et sera mise à la disposition du Conseil municipal et de la population. 2. On demandera au Conseil d’étudier les articles no. 5, 6 et 7, contenu dans le rapport no 11 du Comité de l’environnement, lors de sa réunion du 23 novembre 2011. On demandera au Conseil d’étudier l’article no. 9, contenu dans le rapport no 11A du Comité de l’environnement, lors de sa réunion du 30 novembre 2011. ENVIRONMENT COMMITTEE MINUTES 12 15 NOVEMBER 2011 13