Governance Renewal Sub-Committee Sous-comité du renouvellement de la gouvernance DISPOSITION 2 / SUITE À DONNER 2 Thursday, 1 December 2011 le jeudi 1 décembre 2011 CONFIRMATION OF MINUTES / RATIFICATION DU PROCÈS-VERBAL Minutes 1 of 18 November 2011. CONFIRMED 1. LOBBYIST REGISTRY REGISTRE DES LOBBYISTS ACS2011-CMR-CCB-0091 CITY-WIDE/À L’ÉCHELLE DE LA VILLE Previously tabled on 18 November 2011 / Déposé auparavant le 18 novembre 2011 BE IT RESOLVED THAT staff be directed to develop options for a definition of a bonefide community association. CARRIED BE IT RESOLVED THAT staff be asked to prepare additional options that would include the following: 1. A definition of a lobbyist based on individuals/organizations who are paid for their activity. 2. An option that would seek reporting of meetings involving planning staff, seeking changes to existing law on height and land use on the subject property. CARRIED WHEREAS, since the tabling of the proposed Lobbyist Registry on November 18, 2011, Members of Council have received feedback asking for more clarity and simplicity regarding several aspects of the proposal; and WHEREAS it is important that such a significant step in the City’s Accountability and Transparency Framework be easy to understand and easy to implement at the beginning to ensure its success; WHEREAS it is not the intent to have recognized Community Groups/Associations categorized as lobbyists while they are engaged in advocacy work that has a community or public interest; THEREFORE BE IT RESOLVED that staff be directed to revise the proposed Lobbyist Registry as follows: 1. That the difference between advocacy and lobbying be further clarified such that advocacy activities, which are those communications that state a position for the purpose of a general community benefit, either city-wide or local, be defined and exempted from the registry and; 2. That lobbying activities, which are those communications that seek to influence a decision for the direct benefit of an individual or the group they represent, are defined and included in the registry; 3. That staff provide a high level overview of options for disclosure, including pros and cons of disclosure by Public Officials only, disclosure by lobbyists only, and dual disclosure; 4. That communications with Community Groups/Associations not be deemed to be lobbying; 5. That the Registry be designed to register only lobbying activities and actions (e.g. meetings, emails, letters, phone calls), and that these activities be registered; 6. That, for the purposes of planning and development applications, Managers in Planning be included as Senior Public Office Holders for the purposes of disclosure and only the single, formal pre-consultation meeting be exempted for the purposes of the Registry; 7. That, at the end of one year, the Integrity Commissioner reviews and makes recommendations on the operations of the Registry; And report back to the Governance Renewal Sub-Committee in Q1, 2012. CARRIED GOVERNANCE RENEWAL SUB-COMMITTEE DISPOSITION 2 1 DECEMBER 2011 ii SOUS-COMITÉ DU RENOUVELLEMEN DE LA GOUVERNANCE SUITE À DONNER 2 LE 1 DÉCEMBRE 2011