Prepared
by: Barbara Clubb, City
Librarian
Prepared for: Ottawa
Public Library Board
Meeting of: June
15, 2009
Date of preparation: May
12, 2009
Executive Limitations Policy A.30, Protection of
Branches, formerly know as Protection of Services, was approved by the Board
January 21, 2008 and revised February 9, 2009.
It states:
The Chief Executive Officer shall protect the
branches of the Ottawa Public Library for the citizens of Ottawa.
Accordingly-, the CEO shall:
1. Maintain the total hours of the Library
system, with the exception of:
a)
Scheduling statutory holidays and holiday periods.
b)
Renovations/repairs to facilities of ten (10) business days or less.
c)
Emergencies.
d)
Incidents that affect health and safety.
The Library was closed for
service for the 11 public holidays agreed to in the collective agreement.
Library branches have also closed for short emergency purposes (e.g. loss of
power, gas leaks) and for small repairs and renovations, such as painting or
carpet replacement. When branches have
had to close for longer periods of time, staff seek Board approval (e.g.
closing of Rideau Branch and Ruth E. Dickinson Branches for major repairs and
renovations).
I report compliance.
2. Not close, relocate or combine any branches
of the system unless specifically directed by the Board.
There have been no occurrences of closing,
relocating or combining branches in the past year.
I report compliance.
3. Promote public awareness of the need to
invest in community and district branches and to build a new central library to
serve and support the system as a whole.
In the last year, the Library has retained the firm
of Weber Shandwick to assist the library to develop a program to raise
awareness of the need to invest in community and district branches, and to
build a new central library to serve and support the system as a whole.
I report compliance.
4. Be prepared to respond effectively to any
future library building proposals that may come forward.
The Library is finalizing the building program for
the new central library. The library is also adapting the functional building
program from the Greenboro District Library project for the development of the
West District Library. These documents will facilitate the library’s response
to any building proposals that may come forward.
I report compliance.
5. Preserve core service offered at each branch.
Core services have remained intact across all
locations in the past year.
I report compliance.
6. Maintain the Board-approved structure for
library fees and fines.
There
have been no changes to the library fines structure in the past year. The Library introduced a new fee structure
for exam invigilation only after having received board approval in September
2008.
I
report compliance.
I hereby present my monitoring report on executive
limitation policy A.5. Emergency Succession.
I certify that the information contained in this report is true.
Signed: _____ Date:
Barbara
Clubb, City Librarian and CEO