Ottawa Public Library Board

Monday, 08 September 2014

Champlain Room

5:00 p.m.

Action Summary

 

 

Note:   1.   Underlining indicates a new or amended recommendation approved by Committee

 

DECLARATIONS OF INTEREST

No declarations of interest were filed.

 

COMMUNICATIONS

Letter dated 08 August, 2014 – Ministry of Tourism, Culture and Sport

 

 

1.            CONFIRMATION OF MINUTES – MONDAY, 7 JULY 2014

Amendments:

Item 3 – Main Library Facility Planning will note underlining for Trustee Wilkinson amendment to Chair Harder’s Motion.

Item 11 – Approval of Bookmobile Purchase will note Trustee Tierney as a Deferral Motion not an Approval Motion.

 

 

CONFIRMED, as amended

 

 

 

ADDITIONAL ITEMS

 

That the Ottawa Public Library Board approve the addition of these items for consideration by the Board at today’s meeting, pursuant to Section IX(9.12) of the Procedure By-Law (By Law May 13, 2013).

                                                                                    CARRIED

 

 

A.

NOTICE OF MOTION – 7 JULY 2014 MEETING - REVISION TO 2014 OTTAWA PUBLIC LIBRARY BOARD MEETING SCHEDULE

 

That the Ottawa Public Library Board approve the status quo of the 2014 Meeting Dates.

                                                                                    CARRIED

 

 

 

B.

CHAIR’S VERBAL REPORT

 

That the Ottawa Public Library Board receive for information the verbal updates from the Chair on the following:

 

1.            Welcome (new Board Assistant);

 

2.            eBook Advocacy Update;

 

3.            Beaverbrook Branch Re-Opening.

 

RECEIVED

 

 

 

REPORTS

 

2.

APPROVAL OF BOOKMOBILE RE: TENDER PROCESS

 

OPLB-2014-0082

 

 

That the Ottawa Public Library Board:

 

1.            Receive the consultant’s initial findings from the 2014 Bookmobile Service Review for information;

 

2.            Approve the cancellation of Request for Tender 25614-07008-T01 for the supply and delivery of one bookmobile; and

 

3.            Direct staff to participate in a re-tendering process for a vehicle for a mobile library with options for front or rear engine design.

 

CARRIED

 

3.

MAIN LIBRARY FACILITY PLANNING UPDATE

 

OPLB-2014-0083

 

 

That the Ottawa Public Library Board receive the verbal update for information.

 

 

RECEIVED

 

4.

2013 FINANCIAL STATEMENTS

 

OPLB-2014-0084

 

 

That the Ottawa Public Library Board receive the 2013 Ottawa Public Library Board Financial Statements.

 

RECEIVED

 

 

5.

Q2 2014 FINANCIAL REPORT

 

OPLB-2014-0085

 

 

That the Ottawa Public Library Board receive this report for information.

 

RECEIVED

 

6.

2014 CALENDAR OF REPORTS, OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS

 

OPLB-201400086

 

 

That the Ottawa Public Library Board receive this report for information.

 

RECEIVED