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Monday, 08 September 2014+ADw-br+AD4-
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+ADw-h2 style+AD0-'page-break-after:auto'+AD4APA-span lang+AD0-EN-US+AD4-Letter dated August 8,
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style+AD0-'mso-bidi-font-family:Arial'+AD4-Item 3 +IBM- Main Library Facility Planning
will note underlining for Trustee Wilkinson amendment to Chair Harder+IBk-s
Motion.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/u+AD4APA-/p+AD4-
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style+AD0-'mso-bidi-font-family:Arial'+AD4-Item 11 +IBM- Approval of Bookmobile Purchase
will note Trustee Tierney as a Deferral Motion not an Approval Motion.+ADw-/span+AD4APA-/u+AD4APA-span
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20140908/1+ADw-/span+AD4APA-/b+AD4APA-/p+AD4-
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name+AD0-Item320040+AD4APA-b style+AD0-'mso-bidi-font-weight:normal'+AD4-Minutes of the Ottawa
Public Library Board meeting of Monday, 7 July 2014+ADw-/b+AD4APA-/a+AD4APA-b
style+AD0-'mso-bidi-font-weight:normal'+AD4- were confirmed as amended.+ADw-/b+AD4APA-b
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style+AD0-'mso-bidi-font-family:Arial+ADs-mso-fareast-language:EN-CA'+AD4-MOTION No. OPL
20140908/2+ADw-/span+AD4APA-/b+AD4APA-b style+AD0-'mso-bidi-font-weight:normal'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4APA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
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the Ottawa Public Library Board approve the addition of these items for
consideration by the Board at today+IBk-s meeting, pursuant to Section IX(9.12)
of the Procedure By-Law (By Law May 13, 2013).+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
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Harder advised that upon outreach to the Board, that the original meeting
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the Ottawa Public Library Board approve the status quo of the 2014 Meeting
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style+AD0-'mso-list:Ignore'+AD4-1.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
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staff provide details of the Ontario-wide campaign to promote advocacy for
changes in purchasing terms for libraries at the next OPL Board meeting.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACUAOw-mso-list:l20 level1 lfo24'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-bidi-font-family:Arial'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-2.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
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staff collect the eBook Advocacy Campaign Library responses and provide to
the Board.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
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mso-padding-alt:0in 5.4pt 0in 5.4pt'+AD4-
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height:14.0pt'+AD4-
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height:14.0pt'+AD4-
+ADw-h3 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-a name+AD0-Item310687+AD4APA-span
lang+AD0-EN-US+AD4-REPORTS+ADw-/span+AD4APA-/a+AD4APA-/h3+AD4-
+ADw-/td+AD4-
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style+AD0-'width:474.9pt+ADs-border-collapse:collapse+ADs-mso-yfti-tbllook:1024+ADs-
mso-padding-alt:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes'+AD4-
+ADw-td width+AD0-47 valign+AD0-top style+AD0-'width:35.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-2.+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-APPROVAL
OF BOOKMOBILE RE: TENDER PROCESS+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
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+ADw-/td+AD4-
+ADw-td width+AD0-292 valign+AD0-top style+AD0-'width:219.15pt+ADs-border:none+ADs-border-bottom:
solid windowtext 1.0pt+ADs-mso-border-bottom-alt:solid windowtext .5pt+ADs-
padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-OPLB-2014-0082+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
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mso-border-bottom-alt:solid windowtext .5pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
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125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
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+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:6.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-1 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-595
style+AD0-'width:6.2in+ADs-margin-left:.45in+ADs-border-collapse:collapse+ADs-border:none+ADs-
mso-border-alt:solid windowtext .5pt+ADs-mso-yfti-tbllook:1184+ADs-mso-padding-alt:
0in 5.4pt 0in 5.4pt+ADs-mso-border-insideh:.5pt solid windowtext+ADs-mso-border-insidev:
.5pt solid windowtext'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes+ADs-mso-yfti-lastrow:yes'+AD4-
+ADw-td width+AD0-595 valign+AD0-top style+AD0-'width:6.2in+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-The Board heard from the following
delegation, as noted:+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.3in+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l32 level1 lfo26'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'font-family:Symbol+ADs-mso-fareast-font-family:Symbol+ADs-mso-bidi-font-family:
Symbol'+AD4APA-span style+AD0-'mso-list:Ignore'+AD4AtwA8-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-bidi-font-family:Arial'+AD4-Mr.
John Reid, spoke to the end of lifecycle of a piece of major equipment is
opportunity to rethink how service is delivered. He referenced Ken Roberts+IBk-
+IBw-Facing the future+IB0- link in the report stating that it makes not a single
mention of bookmobiles, implies that bookmobiles as part of libraries futures
and that libraries will soon face radical change. He noted that r+ADw-/span+AD4-e-tendering
for a bookmobile is not a radical change. It reflects a status quo tendency
that condemns 20+ACU- of the population to inferior service for years to come and
that no matter how sophisticated a bookmobile it only provides such limited
hours of service. He stated that the report focuses on location of service
and demographics and ignores the quantity, quality and diversity of service,
and accessibility by public transit. He concluded by saying that in a library
environment that faces radical change, it+IBk-s an inadequate basis for making
the commitment in principle to spend +ACQ-400,000 on purchase of a bookmobile and
that if it is to fill a bookmobile gap, not to do so in a way that creates a
barrier to radical change that is coming.+ADw-span style+AD0-'mso-bidi-font-family:
Arial'+AD4APA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-Jennifer Stirling, Division Manager,
Content and Technology advised that staff brought forward the report for
information and are analyzing it with other pieces of information before
bringing forward any recommendation for any modalities in terms of kiosks,
depots, etc. for any community and that it is one piece of the
decision-making that will go into the service delivery report for 2015. +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-Staff responded to a question from Trustee
Bergeron, who questioned why the tractor-trailer option was disregarded and
whether the tender process would preclude former bidders to re-submit a bid.
Alexandra Yarrow, Program Manager, Alternative Services, Facilities and Fleet
advised that staff did examine the tractor-trailer option and it was included
in the table but excluded from final review as it was deemed impractical
because of accessibility, higher operating cost+ADs- and the potential that the
capital cost would also be higher. She noted that previous bidders could
re-submit a bid for the re-tender.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-In response to a question from Trustee
Armit with respect to the re-tendering process precluding the Board from
looking at other alternatives for service delivery, Ms. Stirling advised that
no it does not preclude the Board from looking at other alternatives, but it
does allow staff to stabilize that service while they assess other modes of
alternative service delivery and continue to provide service to those areas
that would not have service if it was discontinued. +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-Trustee Armit asked Mr. Reid if he was
requesting the Board to look at a larger service plan delivery. Mr. Reid
pointed out that there+IBk-s a more in depth consideration of alternative service
that is morally required without having to approve in principle +ACQ-400,000
expenditure without the basic information for possible alternatives being put
forward. +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-+ADw-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-Chair Harder reminded the Board that this
was a 2014 budget item identifying that the bookmobile was at its end of
life. The draft report shows that staff is working to show the effective,
importance, and relevancy of the bookmobile service. She pointed out that the
Board wasn+IBk-t happy in July about the cost associated with the recommended
tender and that the front and rear engine options hadn+IBk-t been fully examined.
She thanked staff for their work on this file and looked forward to the RFP
process.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
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style+AD0-'width:6.2in+ADs-margin-left:.45in+ADs-border-collapse:collapse+ADs-border:none+ADs-
mso-border-alt:solid windowtext .5pt+ADs-mso-yfti-tbllook:1184+ADs-mso-padding-alt:
0in 5.4pt 0in 5.4pt+ADs-mso-border-insideh:.5pt solid windowtext+ADs-mso-border-insidev:
.5pt solid windowtext'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes'+AD4-
+ADw-td width+AD0-595 colspan+AD0-2 valign+AD0-top style+AD0-'width:6.2in+ADs-border:none+ADs-padding:
0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal align+AD0-center style+AD0-'margin-bottom:10.0pt+ADs-text-align:center+ADs-
line-height:125+ACU-'+AD4APA-b style+AD0-'mso-bidi-font-weight:normal'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial+ADs-mso-fareast-language:EN-CA'+AD4-MOTION No. OPL
20140908/+ADw-/span+AD4APA-/b+AD4APA-span style+AD0-'mso-bidi-font-family:Arial+ADs-mso-fareast-language:
EN-CA'+AD4-5+ADw-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:1+ADs-mso-yfti-lastrow:yes+ADs-mso-row-margin-right:6.95pt'+AD4-
+ADw-td width+AD0-586 valign+AD0-top style+AD0-'width:439.45pt+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-b+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-That the Ottawa Public Library Board:+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-td style+AD0-'mso-cell-special:placeholder+ADs-border:none+ADs-padding:0in 0in 0in 0in'
width+AD0-9+AD4APA-p class+AD0-'MsoNormal'+AD4AJg-nbsp+ADsAPA-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:6.0pt+ADs-line-height:125+ACU-'+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-586
style+AD0-'width:439.45pt+ADs-margin-left:.45in+ADs-border-collapse:collapse+ADs-mso-yfti-tbllook:
1024+ADs-mso-padding-alt:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes'+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACUAOw-mso-list:l16 level1 lfo25'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-b+AD4APA-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-bidi-font-family:Arial'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-1.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APA-/b+AD4APAAhAFs-endif+AF0APgA8-b+AD4APA-span style+AD0-'mso-bidi-font-family:Arial'+AD4-Receive
the consultant+IBk-s initial findings from the 2014 Bookmobile Service Review for
information+ADsAPA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:1'+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACUAOw-mso-list:l16 level1 lfo25'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-b+AD4APA-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-bidi-font-family:Arial'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-2.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APA-/b+AD4APAAhAFs-endif+AF0APgA8-b+AD4APA-span style+AD0-'mso-bidi-font-family:Arial'+AD4-Approve
the cancellation of Request for Tender 25614-07008-T01 for the supply and
delivery of one bookmobile+ADs- and+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:2'+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACUAOw-mso-list:l16 level1 lfo25'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-b+AD4APA-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-bidi-font-family:Arial'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-3.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APA-/b+AD4APAAhAFs-endif+AF0APgA8-b+AD4APA-span style+AD0-'mso-bidi-font-family:Arial'+AD4-Direct
staff to participate in a re-tendering process for a vehicle for a mobile
library with options for front or rear engine design.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:3+ADs-mso-yfti-lastrow:yes'+AD4-
+ADw-td width+AD0-397 valign+AD0-top style+AD0-'width:297.7pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-b
style+AD0-'mso-bidi-font-weight:normal'+AD4APA-span style+AD0-'mso-bidi-font-family:Arial'+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-189 valign+AD0-top style+AD0-'width:141.75pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4-CARRIED+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
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style+AD0-'mso-bidi-font-family:Arial'+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
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style+AD0-'width:474.9pt+ADs-border-collapse:collapse+ADs-mso-yfti-tbllook:1024+ADs-
mso-padding-alt:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes'+AD4-
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+ADw-/td+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-MAIN
LIBRARY FACILITY PLANNING UPDATE+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:1+ADs-mso-yfti-lastrow:yes'+AD4-
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+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-292 valign+AD0-top style+AD0-'width:219.15pt+ADs-border:none+ADs-border-bottom:
solid windowtext 1.0pt+ADs-mso-border-bottom-alt:solid windowtext .5pt+ADs-
padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-OPLB-2014-0083+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-294 valign+AD0-top style+AD0-'width:220.3pt+ADs-border:none+ADs-border-bottom:solid windowtext 1.0pt+ADs-
mso-border-bottom-alt:solid windowtext .5pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
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125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
style+AD0-'mso-bidi-font-family:Arial'+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-588
style+AD0-'width:441.0pt+ADs-margin-left:.45in+ADs-border-collapse:collapse+ADs-mso-yfti-tbllook:
1024+ADs-mso-padding-alt:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:0+ADs-mso-yfti-firstrow:yes+ADs-mso-yfti-lastrow:yes+ADs-
height:.2in'+AD4-
+ADw-td width+AD0-588 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US style+AD0-'mso-ansi-language:EN-US'+AD4-Chair Harder noted that the Board
advised that the +ACQ-70M Option 3 wasn+IBk-t affordable. +ADw-span
style+AD0-'mso-spacerun:yes'+AD4AJg-nbsp+ADsAPA-/span+AD4-She pointed out that the project had
momentum and that everyone has been working hard following the very complex motion
with numerous component parts+ADs- which was approved in July. The Board received
excellent media coverage on the file following that meeting, and the media
and the public have been very supportive to the Board+IBk-s plan. She noted that
a lot of activity is underway, consisting of a small team of Board Chair
Harder, Danielle McDonald, Chief Executive Officer, Elaine Condos, Division
Manager, Facilities and Fleet, as well as City staff in Real Estate,
Partnership and Development Office (REPDO). The Chair mentioned that the
Motion also generated interest in the industry and noted that a well-defined
RFP process and business plan would be needed. She highlighted the following:+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpFirst style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:.25in+ADs-mso-add-space:auto+ADs-text-indent:-.25in+ADs-
line-height:125+ACUAOw-mso-list:l14 level1 lfo28'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-1.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4-External
resources+ADw-/span+AD4APA-/u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4- will be engaged to
help manage this phase of the project. The scope of work will include:+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l34 level1 lfo29'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Assistance
in coordinating information being gathered on Option 4+ADsAPA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l34 level1 lfo29'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Development
of a business case to compare all options so that the Board can make a
recommendation to Council in 2015 on how to modernize the Main Library+ADs- and+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l34 level1 lfo29'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-RFP will
go out in the next few weeks on MERX. Could have gone with a standing offer
but wanted best approach due to interest and this is a unique opportunity. To
have someone experienced overseeing the work at Library and City to oversee
the business case. Need expertise in different and innovative P3 thinking. +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:.25in+ADs-mso-add-space:auto+ADs-text-indent:-.25in+ADs-
line-height:125+ACUAOw-mso-list:l14 level1 lfo28'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-2.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Other
work will include:+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Standard
response to deal with project interest+ADw-/span+AD4APA-/u+AD4APA-span style+AD0-'mso-ansi-language:
EN-CA'+AD4-: +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:1.0in+ADs-mso-add-space:auto+ADs-text-indent:-.25in+ADs-
line-height:125+ACUAOw-mso-list:l23 level2 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'font-family:+ACI-Courier New+ACIAOw-mso-fareast-font-family:+ACI-Courier New+ACIAOw-
mso-ansi-language:EN-CA'+AD4APA-span style+AD0-'mso-list:Ignore'+AD4-o+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span
style+AD0-'mso-ansi-language:EN-CA'+AD4-A standard response to inquiries has been
prepared because of the interest coming forward on a possible P3 project+ADsAPA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Project
Resources+ADw-/span+AD4APA-/u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4-: Plans are
underway to increase OPL resources on the project. The CEO will be working to
free up Elaine Condos and she will report back at next Board meeting.+ADw-i
style+AD0-'mso-bidi-font-style:normal'+AD4APA-span style+AD0-'mso-spacerun:yes'+AD4AJg-nbsp+ADs-
+ADw-/span+AD4APA-o:p+AD4APA-/o:p+AD4APA-/i+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-u+AD4APA-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Communications+ADw-/span+AD4APA-/u+AD4APA-span
style+AD0-'mso-ansi-language:EN-CA'+AD4-: +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:1.0in+ADs-mso-add-space:auto+ADs-text-indent:-.25in+ADs-
line-height:125+ACUAOw-mso-list:l23 level2 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'font-family:+ACI-Courier New+ACIAOw-mso-fareast-font-family:+ACI-Courier New+ACIAOw-
mso-ansi-language:EN-CA'+AD4APA-span style+AD0-'mso-list:Ignore'+AD4-o+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span
style+AD0-'mso-ansi-language:EN-CA'+AD4-Chair has been keeping City Manager +ADw-i
style+AD0-'mso-bidi-font-style:normal'+AD4-and Mayor+ADw-/i+AD4- updated on work being done+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpLast style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:1.0in+ADs-mso-add-space:auto+ADs-text-indent:-.25in+ADs-
line-height:125+ACUAOw-mso-list:l23 level2 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'font-family:+ACI-Courier New+ACIAOw-mso-fareast-font-family:+ACI-Courier New+ACIAOw-
mso-ansi-language:EN-CA'+AD4APA-span style+AD0-'mso-list:Ignore'+AD4-o+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span
style+AD0-'mso-ansi-language:EN-CA'+AD4-Verbal updates will +ADw-i style+AD0-'mso-bidi-font-style:
normal'+AD4-continue to+ADw-/i+AD4- be given at monthly Board meetings+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l14 level1 lfo28'+AD4-+ADwAIQBb-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-bidi-font-family:Arial'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4-3.+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APg-Next steps for the next term will include:+ADw-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpFirst style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-To get
this project on the Term of Council priorities. (Construction may not happen
in the next term but the planning proportion will.)+ADsAPA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-For the
RFP, the work will be done within the +ACQ-180, 000 envelope+ADsAPA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpLast style+AD0-'margin-bottom:10.0pt+ADs-mso-add-space:
auto+ADs-text-indent:-.25in+ADs-line-height:125+ACUAOw-mso-list:l23 level1 lfo27'+AD4APAAhAFs-if +ACE-supportLists+AF0APgA8-span
style+AD0-'mso-fareast-font-family:Arial+ADs-mso-ansi-language:EN-CA'+AD4APA-span
style+AD0-'mso-list:Ignore'+AD4--+ADw-span style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span style+AD0-'mso-ansi-language:EN-CA'+AD4-Asking
staff to start the procurement process now.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-In response
to a question from Trustee Armit regarding other libraries having been built
through the P3 process and what lessons can be learned, Chair Harder advised
that the number one priority is to get the RFP out. She noted that Halifax
did an exceptional job working with the community and pointed out that
customer satisfaction has shown the City of Ottawa+IBk-s library having 90+ACU-
support. People are excited and talking about what type of collaboration this
could be. A solid business case is essential and success will be measured.
She stated that public outreach would be part of this and referenced the
meeting with the Friends of the Ottawa Public Library (FOPLA) president with
the Chief Executive Officer about their advocacy and outreach planning. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Chair Harder
concluded by saying that more information will be coming forward as this
moves along and that it will include various people. She encouraged them to
play a role and to talk to neighbours, etc. +ADw-/p+AD4-
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20140908/+ADw-/span+AD4APA-/b+AD4APA-span style+AD0-'mso-bidi-font-family:Arial+ADs-mso-fareast-language:
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+ADw-h5 style+AD0-'page-break-after:auto'+AD4APA-span lang+AD0-EN-US style+AD0-'text-decoration:
none+ADs-text-underline:none'+AD4-That the Ottawa Public Library Board +ADw-span
class+AD0-GramE+AD4-receive+ADw-/span+AD4- the verbal update for information.+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/h5+AD4-
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FINANCIAL STATEMENTS+ADw-/span+AD4APA-/h4+AD4-
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+ADw-h6 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span class+AD0-GramE+AD4-That the
Ottawa Public Library Board receive the 2013 Ottawa Public Library Board
Financial Statements.+ADw-/span+AD4APA-/h6+AD4-
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McDonald, Chief Executive Officer noted they are tracking in the right
direction. According to the numbers at the end of August, they will come in on
budget with a slight surplus. The Q3 report in November will give the Board a
much clearer sense of that. +ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
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EN-CA'+AD4-0+ADw-/span+AD4APA-/b+AD4APA-b+AD4APA-span lang+AD0-EN-US style+AD0-'mso-fareast-language:EN-CA'+AD4-8+ADw-/span+AD4APA-/b+AD4APA-b+AD4APA-span
lang+AD0-EN-US style+AD0-'mso-bidi-font-size:12.0pt+ADs-line-height:125+ACUAOw-mso-fareast-language:
EN-CA'+AD4-/+ADw-/span+AD4APA-/b+AD4APA-b+AD4APA-span lang+AD0-EN-US style+AD0-'mso-fareast-language:EN-CA'+AD4-7+ADw-/span+AD4APA-span
lang+AD0-EN-US+AD4APA-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'mso-yfti-irow:2+ADs-mso-yfti-lastrow:yes'+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 style+AD0-'line-height:125+ACUAOw-page-break-after:auto'+AD4APA-span lang+AD0-EN-US+AD4-That the
Ottawa Public Library Board meeting be adjourned at 17:45.+ADw-/span+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
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style+AD0-'mso-bidi-font-style:normal'+AD4-Original signed by+ADw-span style+AD0-'mso-tab-count:
1'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4-Original
signed by+ADw-o:p+AD4APA-/o:p+AD4APA-/i+AD4APA-/b+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'tab-stops:3.5in'+AD4APA-b style+AD0-'mso-bidi-font-weight:normal'+AD4APA-i
style+AD0-'mso-bidi-font-style:normal'+AD4-Councillor J. Harder+ADw-span style+AD0-'mso-tab-count:
1'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4-CEO
D. McDonald+ADw-/i+AD4APA-/b+AD4APA-/p+AD4-
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style+AD0-'mso-tab-count:1'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfADw-u+AD4APA-o:p+AD4APA-/o:p+AD4APA-/u+AD4APA-/span+AD4APA-/p+AD4-
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style+AD0-'mso-bidi-font-family:Arial'+AD4-Chair+ADw-span style+AD0-'mso-tab-count:1'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4-Secretary+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
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125+ACUAOw-tab-stops:255.15pt'+AD4APA-span style+AD0-'mso-bidi-font-family:Arial'+AD4-REFERENCE: OPLB
+ADw-span class+AD0-GramE+AD4-AGENDA ,+ADw-/span+AD4- ITEM B: CHAIR+IBk-S VERBAL REPORT+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-div style+AD0-'mso-element:para-border-div+ADs-border:none+ADs-border-bottom:solid windowtext 1.0pt+ADs-
mso-border-bottom-alt:solid windowtext .5pt+ADs-padding:0in 0in 1.0pt 0in'+AD4-
+ADw-p class+AD0-MsoNoSpacing align+AD0-center style+AD0-'margin-bottom:10.0pt+ADs-text-align:center+ADs-
line-height:125+ACUAOw-border:none+ADs-mso-border-bottom-alt:solid windowtext .5pt+ADs-
padding:0in+ADs-mso-padding-alt:0in 0in 1.0pt 0in'+AD4APA-b style+AD0-'mso-bidi-font-weight:
normal'+AD4APA-span style+AD0-'font-size:12.0pt+ADs-line-height:125+ACUAOw-font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4-Chair
Jan Harder +ADw-br+AD4-
Verbal Update +ADw-br+AD4-
Ottawa Public Library Board Meeting +ADw-br+AD4-
8 September, 2014+ADw-o:p+AD4APA-/o:p+AD4APA-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/div+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpFirst style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-I wanted to start my update by introducing to you the new Ottawa
Public Library Board Assistant, Ms. Julie Tremblay. Ms. Tremblay comes to the
Board from the City of Ottawa+IBk-s City Clerk and Solicitor+IBk-s office. She most
recently was the Assistant on the Planning Committee and I have had the
pleasure to work with her and know that she will be a welcome addition. Her
skills will be put to good use as we transition to the new Procedure By-laws
following Robert+IBk-s Rules of Procedure. Julie will be reporting to Anna Basile,
Program Manager under Danielle McDonald+IBk-s leadership. We are very pleased to
have Julie with the Board and look forward to working with her. +ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-Welcome.+ADw-br+AD4-
+ADw-br+AD4-
I would now like to take this opportunity to update the Board on a number of
items.+ADw-br+AD4-
+ADw-b+AD4APA-u+AD4APA-br+AD4-
e-Book Advocacy Report+ADw-br+AD4-
+ADw-br+AD4-
+ADw-/u+AD4APA-/b+AD4-Leading from the direction provided by the Board motion passed at the 7
July 2014 OPL Board meeting, the Ottawa Public Library has sent 300 letters to
libraries across Ontario urging them to participate in a campaign to highlight
the issues faced by libraries when purchasing eBooks to the relevant provincial
and federal ministries and the Competition Bureau of Canada.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-OPL has received letters of support from large and small libraries
alike as we move to investigate an Ontario-wide solution to creating
sustainable eBook purchasing terms and conditions for libraries.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-OPL has met with the Competition Bureau in July 2014 and has a
meeting scheduled with Kevin +ADw-span class+AD0-SpellE+AD4-Finnerty+ADw-/span+AD4-, Assistant
Deputy Minister of Tourism, Culture and Sport in September.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-OPL has also been working with Toronto Public Library to determine
the next steps in a joint strategy to raise awareness of eBook availability and
to promote advocacy for changes in purchasing terms for libraries to culminate
in an Ontario wide campaign. The Toronto Board has the same strong commitment
to affecting change on this file as we do. I have asked staff to provide the
Advocacy responses to the Board. A package will be put together that will be
simple and will be posted to the website. +ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
margin-bottom:10.0pt+ADs-margin-left:0in+ADs-mso-add-space:auto+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4APA-o:p+AD4AJg-nbsp+ADsAPA-/o:p+AD4APA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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lang+AD0-EN-US+AD4-More information will be forthcoming in October as the concrete
details of the campaign are developed.+ADw-br+AD4-
+ADw-br+AD4-
+ADw-b style+AD0-'mso-bidi-font-weight:normal'+AD4APA-u+AD4-Beaverbrook Branch Re-Opening+ADw-br+AD4-
+ADw-br+AD4-
+ADw-/u+AD4APA-/b+AD4-The Beaverbrook branch reopened on August 6 after being closed 18
months to turn the 10,000 square foot branch into a 24,000 square foot space.
OPL celebrated the beautifully expanded branch on August 23. I was there, along
with Mayor Watson, Danielle McDonald, +ADw-span class+AD0-SpellE+AD4-Councillor+ADw-/span+AD4-
Wilkinson, +ADw-span class+AD0-SpellE+AD4-Councillor+ADw-/span+AD4- Hubley, Carleton Mississippi
Mills MPP Jack +ADw-span class+AD0-SpellE+AD4-MacLaren+ADw-/span+AD4-. Also in attendance were OPL
Board Trustees David Gourlay, Amelita Armit, Andr+AOk- Bergeron and Jim Bennett.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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lang+AD0-EN-US+AD4-On the day the branch opened, a time capsule was filled by the local
history group: +ADw-span class+AD0-SpellE+AD4-Elinor+ADw-/span+AD4- Montgomery, Pat +ADw-span
class+AD0-SpellE+AD4-Skarzynski+ADw-/span+AD4- and Nancy Cain.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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lang+AD0-EN-US+AD4-The time capsule, to be opened in 25 years, included: +ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span lang+AD0-EN-US+AD4-Items regarding the history of
library services in Kanata+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span lang+AD0-EN-US+AD4-Cards with information about
what the Teen Advisory Group though future youth would be reading, watching,
and playing+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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+ADw-/span+AD4APA-/span+AD4APA-/span+AD4APAAhAFs-endif+AF0APgA8-span lang+AD0-EN-US+AD4-A picture of current City
Council+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoListParagraphCxSpMiddle style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-
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Building or expanding a library is no small feat and it is a job that requires
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