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Minutes+ADw-br+AD4-
+ADw-br+AD4-
Wednesday, 15 October 2014+ADw-br+AD4-
5:00 pm +ADw-br+AD4-
+ADw-br+AD4-
Champlain Room, Ottawa City Hall, 110 Laurier Avenue West+ADw-/span+AD4APA-/h1+AD4-
+ADw-div style+AD0-'border:none+ADs-border-bottom:double windowtext 2.25pt+ADs-padding:0in 0in 1.0pt 0in+ADs-
margin-left:0in+ADs-margin-right:9.0pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'border:none+ADs-padding:0in'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-/div+AD4-
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text-autospace:none+ADs-vertical-align:baseline'+AD4APA-span lang+AD0-EN-GB+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:1.5in+ADs-text-indent:-1.5in+ADs-line-height:125+ACU-'+AD4APA-i+AD4-Notes:+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- 1.+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Underlining
indicates a new or amended recommendation approved by the Board.+ADw-/i+AD4APA-/p+AD4-
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style+AD0-'border-collapse:collapse'+AD4-
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lang+AD0-FR-CA+AD4-Present:+ADw-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-489 valign+AD0-top style+AD0-'width:367.05pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
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lang+AD0-EN-GB+AD4-Chair:+ACY-nbsp+ADs- Jan Harder+ADw-br+AD4-
Vice-Chair:+ACY-nbsp+ADs- A. Bergeron+ADw-br+AD4-
Trustees:+ACY-nbsp+ADs- Amelita Armit, Jim Bennett, Keith Egli+ACo-, Patrick Gauch+ACo-,+ADw-br+AD4-
David Gourlay, Danielle Lussier-Meek, Shad Qadri, +ADw-br+AD4-
Doug Thompson, Marianne Wilkinson, Rose Zeidan+ADw-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'height:21.15pt'+AD4-
+ADw-td width+AD0-638 colspan+AD0-2 valign+AD0-top style+AD0-'width:6.65in+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:21.15pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AKg-Trustees Egli,
Gauch, Lussier-Meek, Qadri, Wilkinson jointed by teleconference. Trustees
Egli, Qadri and Wilkinson submitted regrets at 5:35 p.m.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
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height:8.55pt'+AD4-
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+ADw-td width+AD0-489 valign+AD0-top style+AD0-'width:367.05pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:8.55pt'+AD4-
+ADw-p class+AD0-MsoNormal+AD4-Trustees:+ACY-nbsp+ADs- Christine Langlois, Tim Tierney+ADw-/p+AD4-
+ADw-/td+AD4-
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+ADw-tr+AD4-
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+ADw-h2 style+AD0-'page-break-after:auto'+AD4APA-a name+AD0-Item310652+AD4APA-span lang+AD0-EN-US+AD4-DECLARATIONS
OF INTEREST+ADw-/span+AD4APA-/a+AD4APA-/h2+AD4-
+ADw-/td+AD4-
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+ADw-h2 style+AD0-'page-break-after:auto'+AD4APA-span lang+AD0-EN-US+AD4-No Declarations of
Interest were filed.+ADw-/span+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
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style+AD0-'width:474.9pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2+AD4APA-span lang+AD0-EN-US+AD4-CONFIRMATION OF MINUTES+ADw-/span+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Minutes of
the Ottawa Public Library Board meeting of Monday, 8 September 2014, were
confirmed.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
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style+AD0-'page-break-before:always'+AD4-
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style+AD0-'width:100.0+ACUAOw-border-collapse:collapse'+AD4-
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style+AD0-'font-size:12.0pt+ADs-line-height:125+ACUAOw-font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4APA-br
clear+AD0-all style+AD0-'page-break-before:always'+AD4-
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style+AD0-'width:477.9pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-47 valign+AD0-top style+AD0-'width:35.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
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+ADw-/td+AD4-
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solid windowtext 1.0pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-BOOK
PRESENTATION - CANADA+IBk-S MAGNIFICENT MARATHON +IBM- 40 YEARS RUNNING IN OTTAWA +IBM-
MARK SUTCLIFFE+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-1 cellspacing+AD0-0 cellpadding+AD0-0
style+AD0-'margin-left:36.9pt+ADs-border-collapse:collapse+ADs-border:none'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-589 valign+AD0-top style+AD0-'width:441.9pt+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-Chair Harder invited Dave Palmer, President of Run Ottawa +ADw-/span+AD4APA-span
lang+AD0-EN-GB+AD4-and Mark Sutcliffe, author of the book and member of Run Ottawa to
say a few words. +ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-Dave Palmer spoke briefly +ADw-/span+AD4APA-span lang+AD0-EN-GB+AD4-to provide
background of the May Ottawa Race Marathon, of Run Ottawa, of the special 40+ADw-sup+AD4-th+ADw-/sup+AD4-
milestone running of the event book commemoration, and of Mark Sutcliffe,
author.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-Mark Sutcliffe spoke of the 192-page hardcover book being a
collection of stories, tracking the timeline of the history of running in
Ottawa and the relationship to the Ottawa Race Marathon. He noted the event
is not only economically beneficial but also creates a tremendous health
benefit to the community because of the training that occurs each year.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-Ian Hunter, member, Run Ottawa and architect of today+IBk-s book
presentation was also present.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-On behalf of the Ottawa Public Library Board, Chair Harder thanked
Dave Palmer and Mark Sutcliffe for the donation. She advised that the book
will be added to the Circulating Collection to ensure that as many people as
possible read it. A photo opportunity took place.+ADw-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-GB+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-1 cellspacing+AD0-0 cellpadding+AD0-0
style+AD0-'margin-left:36.9pt+ADs-border-collapse:collapse+ADs-border:none'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-589 valign+AD0-top style+AD0-'width:441.9pt+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-i+AD4APA-u+AD4APA-span
lang+AD0-EN-GB+AD4-Direction to staff:+ADw-/span+AD4APA-/u+AD4APA-/i+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4-That staff engage with Run Ottawa to help promote the Ottawa Race
Weekend through its website and assist with potential space for meetings
leading up to the event.+ADw-/span+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-That staff
invite Mark Sutcliffe to participate in the Central library strategy sessions
in 2015. +ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:6.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
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style+AD0-'width:474.9pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr style+AD0-'height:14.0pt'+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:14.0pt'+AD4-
+ADw-h3 style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-EN-US+AD4-REPORTS+ADw-/span+AD4APA-/h3+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
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style+AD0-'width:474.9pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
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+ADw-h4+AD4APA-span lang+AD0-EN-US+AD4-1+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
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solid windowtext 1.0pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4+AD4APA-span lang+AD0-EN-US+AD4-CHAIR+IBk-S VERBAL REPORT+ADw-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-294 valign+AD0-top style+AD0-'width:220.3pt+ADs-border:none+ADs-border-bottom:solid windowtext 1.0pt+ADs-
padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h4+AD4APA-span lang+AD0-EN-US+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/h4+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
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margin-left:.5in+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-1 cellspacing+AD0-0 cellpadding+AD0-0
style+AD0-'margin-left:36.9pt+ADs-border-collapse:collapse+ADs-border:none'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-589 valign+AD0-top style+AD0-'width:441.9pt+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AKg-The Chair+IBk-s
verbal remarks are attached at the end of this document.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:6.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-GB+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-588
style+AD0-'width:441.0pt+ADs-margin-left:.45in+ADs-border-collapse:collapse'+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-h5 align+AD0-center style+AD0-'text-align:center+ADs-page-break-after:auto'+AD4-MOTION No.
OPL 20141015/1+ADw-/h5+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-h5 style+AD0-'page-break-after:auto'+AD4APA-span lang+AD0-EN-US style+AD0-'text-decoration:
none'+AD4-That the Ottawa Public Library Board receive the verbal updates from
the Chair on the following:+ADw-/span+AD4APA-/h5+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACU-'+AD4APA-b+AD4APA-span lang+AD0-EN-US+AD4-a)+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/b+AD4APA-b+AD4-FOPLA pot-pourri+ADw-/b+AD4APA-b+AD4APA-span lang+AD0-EN-US+AD4AOwA8-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
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height:.2in'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACU-'+AD4APA-b+AD4APA-span lang+AD0-EN-US+AD4-b)+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4APA-/b+AD4APA-b+AD4-2015-2018 City of Ottawa Board and Committees
Recruitment Process+ADw-/b+AD4APA-b+AD4APA-span lang+AD0-EN-US+AD4AOwA8-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
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+ADw-/span+AD4APA-/span+AD4APA-span lang+AD0-EN-US style+AD0-'text-decoration:none'+AD4-City of Ottawa
2015-2018 Term of Council Priorities and Strategic Plan Refresh+ADw-/span+AD4APA-/h5+AD4-
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+ADw-h4+AD4APA-a name+AD0-Item320641+AD4APA-span lang+AD0-EN-US+AD4-RULES OF PROCEDURE BY-LAW AND POLICY
FRAMEWORK+ADw-/span+AD4APA-/a+AD4APA-/h4+AD4-
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padding:0in 5.4pt 0in 5.4pt'+AD4-
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margin-left:.5in+ADs-line-height:125+ACU-'+AD4APA-span lang+AD0-FR-CA+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/p+AD4-
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style+AD0-'width:437.4pt+ADs-margin-left:41.4pt+ADs-border-collapse:collapse+ADs-border:none'+AD4-
+ADw-tr+AD4-
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+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-At the
outset, Chair Harder thanked Trustees Armit, Bennett and Gauch for the
stellar work on the Ad hoc Committee working on the by-laws. She introduced
Mr. Jacques Levesque, Transform Management Consulting Incorporated, Mr. Rick
O+IBk-Connor, City Clerk and Solicitor and Anna Basile, Program Manager, Planning
and Board Support who were present to respond to questions.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Mr. Jacques
Levesque, Transform Management Consulting Inc. provided the Board with a
brief overview of the report and identified some of the key areas for
improvement that did represent good governance practices and /or deviated from
the +ADw-i+AD4-Public Libraries Act+ADw-/i+AD4-. +ACY-nbsp+ADs-Mr. Levesque noted that procedural
items for the new By-law were developed here rather than in a policy and
staff identified those major changes from the existing By-law to the new
proposed By-law. He advised that there was one contentious item through the
process and that was the availability for trustees to participate in meetings
through electronic means. Mr. Levesque pointed out that Mr. O+IBk-Connor provided
a legal opinion that is not allowed under the various acts within the library
and ultimately within the broader context of municipal law. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Board
trustees discussed meeting date flexibility, with some thought to having
another meeting date because of Monday holidays. Chair Harder spoke of appropriate
notification to the public, which would be a benefit to the Board. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-In response
to a query from Chair Harder with respect to the City of Ottawa+IBk-s governance,
in particular, the duration of Chair and Vice-Chair terms, Mr. O+IBk-Connor noted
that he and the Deputy Clerk are reviewing the term of Council governance+ADs-
which will be tabled at the last Council meeting in November and a report
will be issued at the first business meeting of the new Council. He advised
that it would be opportune for the Board after it has assembled for its first
meeting, but prior to the election of the Chair and Vice-Chair, to look at
the term of both positions and adjust if wished at that time. Mr. O+IBk-Connor
responded to a further question as to whether Council could recommend board
governance changes for the Board. He noted that would have to be studied
further but the City will be looking at providing clarity for all committees
in that regard and Council could give guidance to the Board. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Vice-Chair
Bergeron encouraged staff to advise staff potential Board trustees who wish
to apply during the upcoming City Clerk+IBk-s Recruitment process, that
teleconferencing is not an option. He also recommended staff highlight other
aspects in the By-law and policies during the recruitment process. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-In response
to a question posed by Chair Harder, Mr. Levesque advised that having
alternate members is not being proposed in the By-law. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-There being
no further discussion, the report recommendations were put to the Board and
were CARRIED, as presented.+ACY-nbsp+ADs- The following Direction to Staff was also
provided:+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-i+AD4APA-u+AD4-DIRECTIONS
TO STAFF:+ADw-/u+AD4APA-/i+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in+ADs-line-height:125+ACU-'+AD4-1.+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4-That staff
look for Council+IBk-s guidance through their governance decisions in December in
2014 for Chair and Vice-Chair length of terms.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in+ADs-line-height:125+ACU-'+AD4-2.+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +ADw-/span+AD4-That staff
advise new potential board members that teleconferencing is not an option in
member meeting participation, as well as important By-law and policy
framework issues.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
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+ADw-table class+AD0-MsoNormalTable border+AD0-1 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-595
style+AD0-'width:6.2in+ADs-margin-left:.45in+ADs-border-collapse:collapse+ADs-border:none'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-595 colspan+AD0-2 valign+AD0-top style+AD0-'width:6.2in+ADs-border:none+ADs-padding:
0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal align+AD0-center style+AD0-'margin-bottom:10.0pt+ADs-text-align:center+ADs-
line-height:125+ACU-'+AD4APA-b+AD4-MOTION No. OPL 20141015/2+ADw-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-586 valign+AD0-top style+AD0-'width:439.45pt+ADs-border:none+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-b+AD4-That the
Ottawa Public Library Board approve:+ADw-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-td style+AD0-'border:none+ADs-padding:0in 0in 0in 0in' width+AD0-9+AD4APA-p class+AD0-'MsoNormal'+AD4AJg-nbsp+ADsAPA-/td+AD4-
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+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-586
style+AD0-'width:439.45pt+ADs-margin-left:.45in+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACU-'+AD4APA-b+AD4-1.+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/b+AD4APA-b+AD4-The proposed Rules of Procedure By-law of the Ottawa Public
Library Board to govern the proceedings of the Board+ADs- and,+ADw-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-586 colspan+AD0-2 valign+AD0-top style+AD0-'width:439.45pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACU-'+AD4APA-b+AD4-2.+ADw-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/b+AD4APA-b+AD4-That the Rules of Procedure-By-law come into force and effect
on January 1, 2015+ADs- and+ADw-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
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margin-left:.5in+ADs-text-indent:-.5in+ADs-line-height:125+ACU-'+AD4APA-b+AD4-3.+ADw-span
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+ADw-/span+AD4APA-/b+AD4APA-b+AD4-The proposed Policy Framework for Board governance and
operations policies.+ADw-/b+AD4APA-/p+AD4-
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style+AD0-'width:441.0pt+ADs-margin-left:.45in+ADs-border-collapse:collapse'+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Anna Basile,
Program Manager, Planning and Board Support spoke to a detailed PowerPoint
slide presentation (held on file with the Chief Executive Office)+ADs- which served
as an overview of the Imagine Space project, including statistics, success
stories and challenges and mitigation strategies.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Board
trustees engaged in a discussion regarding the following: +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Agreement with the U.S. Embassy+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Tracking age demographics+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Partnerships with school boards+ADs- and+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:.25in+ADs-text-indent:-.25in'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Percentage of downtime of the 3D printers.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-In response
to the above-noted queries from Board trustees, Ms. Basile noted that a
recommendation has been put forth to request an extension of the grant with
the American Embassy until June 2016. With respect to tracking age
demographics, Ms. Basile pointed out that the Ottawa Public Library does not
specifically keep track of demographics but through anecdotal data from staff
inside the space, interest is from various age groups+ADs- which she provided
examples. In response to having a partnership with any school board, Ms.
Basile advised that they do not have specific partnerships at this time with
respect to the MakerSpace+ADs- however, Ms. Basile and Elizabeth Thornley,
Manager of Program Development will be looking at building relationships and exploring
particular ventures with schools in order to get additional uptake on the
space, especially around the specific morning hours when it is not open to
the public. Ms. Basile mentioned that there are some significant downtimes with
respect to the commercial grade 3D printers. Staff has met with the vendors
to explore issues and are working to get them restored and operational. Alternatives
for customers have been provided until other options are available. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Chair Harder
mentioned the fees associated with use of equipment in the space and referenced
that Parks and Recreation have an excellent cost recovery tool for program availability
and needs. Vice-Chair Bergeron cautioned staff that if the price is too high,
the demand can be stifled and that aspect should be taken into account when
potential price scenarios and thresholds are established.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-There being
no further discussion, the verbal update was RECEIVED, as presented.+ACY-nbsp+ADs-
The following Direction to Staff was also provided:+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-i+AD4APA-u+AD4-DIRECTION
TO STAFF:+ADw-/u+AD4APA-/i+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-That staff explore
the possibility of building a business case for a funding opportunity for
longer hours for MakerSpace.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal+AD4APA-i+AD4APA-span style+AD0-'font-size:10.0pt'+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/i+AD4APA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-588
style+AD0-'width:441.0pt+ADs-margin-left:.45in+ADs-border-collapse:collapse'+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-p class+AD0-MsoNormal align+AD0-center style+AD0-'margin-bottom:10.0pt+ADs-text-align:center+ADs-
line-height:125+ACU-'+AD4APA-b+AD4-MOTION No. OPL 20141015/3+ADw-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr style+AD0-'height:.2in'+AD4-
+ADw-td width+AD0-588 colspan+AD0-3 valign+AD0-top style+AD0-'width:441.0pt+ADs-padding:0in 5.4pt 0in 5.4pt+ADs-
height:.2in'+AD4-
+ADw-h5 style+AD0-'page-break-after:auto'+AD4APA-span lang+AD0-EN-US style+AD0-'text-decoration:
none'+AD4-That the Ottawa Public Library Board receive the verbal update for
information.+ADw-/span+AD4APA-/h5+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-397 valign+AD0-top style+AD0-'width:297.7pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-b+AD4AJg-nbsp+ADsAPA-/b+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-td width+AD0-189 valign+AD0-top style+AD0-'width:141.75pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-RECEIVED+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-td style+AD0-'border:none+ADs-padding:0in 0in 0in 0in' width+AD0-2+AD4APA-p class+AD0-'MsoNormal'+AD4AJg-nbsp+ADsAPA-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-614
style+AD0-'width:460.7pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-614 valign+AD0-top style+AD0-'width:460.7pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 style+AD0-'line-height:125+ACUAOw-page-break-after:auto'+AD4APA-a name+AD0-Item310696+AD4APA-span
lang+AD0-EN-US style+AD0-'line-height:125+ACU-'+AD4-INQUIRIES+ADw-/span+AD4APA-/a+AD4APA-/h2+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-Trustee Bennett +ADw-/span+AD4-submitted the following verbal inquiry:
+IBw-Will a Calendar of Reports item be available in November?+IB0- and +IBw-There was an
indication in the September meeting Calendar of Reports that the Semi Annual
Performance Measurement report would be delayed until November and so will it
be coming forward then?+IB0APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Danielle
McDonald, Chief Executive Officer advised that a Calendar of Reports and the
Semi Annual Performance Measurement report would be on the November agenda.+ADw-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-614
style+AD0-'width:460.7pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-614 valign+AD0-top style+AD0-'width:460.7pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 style+AD0-'line-height:125+ACUAOw-page-break-after:auto'+AD4APA-span lang+AD0-EN-US
style+AD0-'line-height:125+ACU-'+AD4-OTHER BUSINESS+ADw-/span+AD4APA-/h2+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4APA-span
lang+AD0-EN-US+AD4-Chair Harder explained that Trustee Thompson+IBk-s last meeting with
the Board would be in November as he is officially retired from City Council
as of the end of November and he cannot participate as a Trustee at the
December meeting.+ADw-/span+AD4APA-/p+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-table class+AD0-MsoNormalTable border+AD0-0 cellspacing+AD0-0 cellpadding+AD0-0 width+AD0-633
style+AD0-'width:474.9pt+ADs-border-collapse:collapse'+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 style+AD0-'line-height:125+ACUAOw-page-break-after:auto'+AD4APA-a name+AD0-Item310699+AD4APA-span
lang+AD0-EN-US+AD4-ADJOURNMENT+ADw-/span+AD4APA-/a+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 align+AD0-center style+AD0-'text-align:center+ADs-line-height:125+ACUAOw-page-break-after:
auto'+AD4-+ADw-b+AD4APA-span lang+AD0-EN-US style+AD0-'line-height:125+ACU-'+AD4-MOTION No. OPL 20141015/4+ADw-/span+AD4APA-/b+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-tr+AD4-
+ADw-td width+AD0-633 valign+AD0-top style+AD0-'width:474.9pt+ADs-padding:0in 5.4pt 0in 5.4pt'+AD4-
+ADw-h2 style+AD0-'line-height:125+ACUAOw-page-break-after:auto'+AD4APA-span lang+AD0-EN-US+AD4-That the
Ottawa Public Library Board meeting be adjourned at 17:50.+ADw-/span+AD4APA-/h2+AD4-
+ADw-/td+AD4-
+ADw-/tr+AD4-
+ADw-/table+AD4-
+ADw-p class+AD0-MsoNormal+AD4APA-b+AD4APA-i+AD4APA-span style+AD0-'font-size:8.0pt'+AD4AJg-nbsp+ADsAPA-/span+AD4APA-/i+AD4APA-/b+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal+AD4APA-b+AD4APA-i+AD4-Original signed by+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Original
signed by+ADw-/i+AD4APA-/b+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal+AD4APA-b+AD4APA-i+AD4-Chair J. Harder+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- D.
McDonald, CEO+ADw-/i+AD4APA-/b+AD4APA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- +AF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwBfAF8AXwA8-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-text-align:justify+ADs-line-height:
125+ACU-'+AD4APA-b+AD4-Chair+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Secretary+ADw-/b+AD4APA-/p+AD4-
+ADw-b+AD4APA-span style+AD0-'font-size:12.0pt+ADs-line-height:125+ACUAOw-font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4APA-br
clear+AD0-all style+AD0-'page-break-before:always'+AD4-
+ADw-/span+AD4APA-/b+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-REFERENCE: OPLB
AGENDA, ITEM 1: CHAIR+IBk-S VERBAL REPORT+ADw-/p+AD4-
+ADw-div style+AD0-'border:none+ADs-border-bottom:solid windowtext 1.0pt+ADs-padding:0in 0in 1.0pt 0in'+AD4-
+ADw-p class+AD0-MsoNoSpacing align+AD0-center style+AD0-'margin-bottom:10.0pt+ADs-text-align:center+ADs-
line-height:125+ACUAOw-border:none+ADs-padding:0in'+AD4APA-b+AD4APA-span style+AD0-'font-size:12.0pt+ADs-
line-height:125+ACUAOw-font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4-Chair Jan Harder +ADw-br+AD4-
Verbal Update +ADw-br+AD4-
Ottawa Public Library Board Meeting +ADw-br+AD4-
15 October, 2014+ADw-/span+AD4APA-/b+AD4APA-/p+AD4-
+ADw-/div+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-a)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- FOPLA
pot-pourri+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-On October 7,
FOPLA hosted the 8+ADw-sup+AD4-th+ADw-/sup+AD4- anthology 2014 book launch to celebrate the
fresh talent behind pot-pourri. It is a compilation of poetry and short-stories
written by Ottawa's young writers. The French and English works are selected
from submissions made to the Awesome Authors Youth Writing Contest, which
encourages Ottawa residents between the ages of 9 and 17 to submit poems and/or
stories in either official language. The collection showcases some incredible
writing, and puts the spotlight on Ottawa's youth.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Vice-Chair
Bergeron was in attendance as a guest speaker, Catherine Seaman, Division Mgr.,
emcee+IBk-d the event and Anna Basile attended on the CEO+IBk-s behalf, which was
unable to attend due to other OPL business. The young authors read their poems
and short stories who gathered in the auditorium of the Main Library to
celebrate the publication of their writing. +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-b)+ACY-nbsp+ADsAJg-nbsp+ADs-+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- 2015-2018
City of Ottawa Board and Committees Recruitment Process +ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-The City of
Ottawa+IBk-s Clerk+IBk-s office will be launching Board Trustee recruitment at the end
of October with OPLB ad and application. Trustee+IBk-s eligible to apply will be
receiving a letter by mail. We are looking for a member to volunteer to attend
the Open House with Anna +ACY-amp+ADs- Julie on Thursday, November 13+ADw-sup+AD4-th+ADw-/sup+AD4- that
will be held at Ben Franklin Place from 6-8pm.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-c)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Self-serve
DVD hold pick-up at the Main branch+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-To better
serve its customers, a self-serve DVD holds dispenser will be available at the
Main branch on October 22+ADw-sup+AD4-nd+ADw-/sup+AD4-, 2014. The DVD Holds Dispenser will
enable customers to retrieve their DVD holds independently. DVD holds were
previously shelved behind the service counter and customers had to wait in line
in order to retrieve them. The dispenser is configured as an RFID self checkout
station with the ability to retrieve and check out up to five discs at a time. +ADw-span
style+AD0-'color:black'+AD4-This new feature offers customers the convenience of
getting their holds at their leisure and will save time for customers and
staff, and streamline the process of picking up DVD holds. All other holds in
book or CD format are self-serve and makes good sense that DVDs be +ADw-/span+AD4-no
different. As with OPL+IBk-s policy with regards to holds, DVD holds in the
dispenser will be held for seven days. The +ADw-span style+AD0-'background:white'+AD4-smartdispenser+ISI-
200, +ADw-/span+AD4-made by Bibliotheca, is a jukebox-style media vault comprised of
four (4) towers that can store a maximum of 2,000 DVDs (500 discs per tower).+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-d)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Central
Library Update+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-As mentioned
at the September meeting, OPL has increased resources to focus on the Central
Library project with Elaine Condos as the lead. We will have more to report on
in November.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-e)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Canadian
Library Month+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Canadian
Library Month is in full swing and there is a lot happening at OPL+ADw-b+AD4-. +ADw-/b+AD4APA-strong+AD4APA-span
style+AD0-'font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACIAOw-font-weight:normal'+AD4-In Ontario, we
specifically celebrate our public libraries during Ontario Public Library Week
(OPLW), which runs +ADw-/span+AD4APA-/strong+AD4APA-span class+AD0-aqj+AD4-October 19 to 25+ADw-/span+AD4APA-strong+AD4APA-span
style+AD0-'font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4-. +ADw-/span+AD4APA-/strong+AD4AJg-nbsp+ADs-This year+IBk-s
theme is +IBw-Libraries Inspire+IB0- as they help inspire Canadians to celebrate our
culture, to advance universal and equitable access to information, to support
lifelong learning, and to document and preserve our heritage for generations to
come. As a way to celebrate libraries across the country, OPL is taking part
with numerous events this month, including:+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:0in+ADs-text-indent:0in+ADs-line-height:125+ACUAOw-punctuation-wrap:simple+ADs-
text-autospace:none+ADs-vertical-align:baseline'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Teen Author Fest (various events throughout the entire month at
various branches)+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:0in+ADs-text-indent:0in+ADs-line-height:125+ACUAOw-punctuation-wrap:simple+ADs-
text-autospace:none+ADs-vertical-align:baseline'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Kids Lit Caf+AOk-, October 25 +AEA- Greenboro Branch - 2pm+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:0in+ADs-text-indent:0in+ADs-line-height:125+ACUAOw-punctuation-wrap:simple+ADs-
text-autospace:none+ADs-vertical-align:baseline'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-Small Business Week, October 21-24+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-top:0in+ADs-margin-right:0in+ADs-margin-bottom:10.0pt+ADs-
margin-left:0in+ADs-text-indent:0in+ADs-line-height:125+ACUAOw-punctuation-wrap:simple+ADs-
text-autospace:none+ADs-vertical-align:baseline'+AD4APA-span style+AD0-'font-family:Symbol'+AD4AtwA8-span
style+AD0-'font:7.0pt +ACI-Times New Roman+ACI-'+AD4AJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs-
+ADw-/span+AD4APA-/span+AD4-3D printer Roadshow demonstration of 3D printing all month+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-We encourage
Trustees to get out and attend some events, visit OPL website for the entire
listing of events.+ADw-/p+AD4-
+ADw-span style+AD0-'font-size:12.0pt+ADs-line-height:125+ACUAOw-font-family:+ACI-Arial+ACI-,+ACI-sans-serif+ACI-'+AD4APA-br
clear+AD0-all style+AD0-'page-break-before:always'+AD4-
+ADw-/span+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-f)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- Levenger
Foundation Inc. Donations+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-Mayor Watson
made an announcement at City Council on 8 October about the Foundation+IBk-s
generous donation of +ACQ-1,000 given to EIGHT OPL branches: Centennial, Hazeldean,
Manotick, Munster, North Gower, Osgoode, Richmond, Stittsville. Six of those
eight branches serve smaller communities in rural areas of Ottawa. These gifts
were a wonderful way to kick-off Canadian Library month.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-The Levenger
Foundation Inc. is a non profit corporation located in Delray Beach, Florida
and is focused in Gifts, grants or loans to other organizations. The Foundation
has made financial donations to public libraries in the past. In the spirit of
being +IBw-committed to contributing to organizations that promote reading and
literacy,+IB0- they have spread the generosity to other Canadian libraries,
including others in Ontario, as well as Alberta, Manitoba, Nova Scotia, and
Saskatchewan.+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4AJg-nbsp+ADsAPA-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-g)+ACY-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADsAJg-nbsp+ADs- City
of Ottawa 2015-2018 Term of Council Priorities and Strategic Plan Refresh+ADw-/p+AD4-
+ADw-p class+AD0-MsoNormal style+AD0-'margin-bottom:10.0pt+ADs-line-height:125+ACU-'+AD4-The City
Manager informed me of the timelines associated with these, highlighting how
these timelines may warrant consideration by the Board. During the last Term of
Council, senior management worked with Chairs +ACY-amp+ADs- Vice-Chairs of Standing
Committees of Council to draft Term of Council Priorities, which were approved
at Council in July 2011. Those priorities included a motion directing staff to
prepare a 2011-2014 City Strategic Plan based on the approved Term of Council
Priorities, including information from the OPL on our respective strategic
priorities. A similar approach for this Term of Council will be undertaken when
tabled at Committee in 2015. +ADw-/p+AD4-
+ADw-/div+AD4-
+ADw-/body+AD4-
+ADw-/html+AD4-