Report to/Rapport au :

Council / au Conseil

17 February 2006 / le 17 février 2006

Submitted by/Soumis par : Ned Lathrop, Deputy City Manager/Directeur municipal adjoint,

Planning and Growth Management/Urbanisme et Gestion de la croissance

Contact Person/Personne ressource : Barry Townsend, Manager, Light Rail Implementation

Economic Development and Strategic Projects/Développement économique et Projets stratégiques

(613) 580-2424 x 21284, Barry.Townsend@ottawa.ca

City-wide

Ref N°: ACS2006-PGM-ECO-0005

SUBJECT:	PROCUREMENT MANAGEMENT PROCESS - NORTH-SOUTH LIGHT RAIL TRANSIT PROJECT, INVENTORY OF INFORMATION
OBJET :	PROCESSUS DE GESTION DE L’APPROVISIONNEMENT – PROJET DU TRAIN LÉGER SUR RAIL NORD-SUD, INVENTAIRE DES RENSEIGNEMENTS

REPORT RECOMMENDATION

That Council receive this report for information.

RECOMMANDATION DU RAPPORT

Que le Conseil prenne connaissance du présent rapport.

BACKGROUND

At the Council meeting held on 8 February 2006, a Motion (Document 1) was passed that "the City of Ottawa Light Rapid Transit Office be directed to provide all members of City Council with a complete inventory of all information, reports, clarifications or documents that have not been made public to date. The Fairness Commissioner for the Project will review such information (with subsequent disclosure of all public reports or documents) and present to Council at its next meeting an explanation as to why the protected information has not been released publicly." This report responds to that Motion.

DISCUSSION

Table 1 (Document 2) is an inventory of all the information, reports, clarifications and documents of file with the Light Rail Implementation Division office. Data therein consists of background information of the existing conditions, structures, features, utilities, properties, etc prior to issue of the Request for Proposals for the North-South Light Rail Transit project, as well as the design parameters as provided by the Environmental Assessment for the project, and, supplemental information, reports etc., developed to further assist the proponents in their preparation of their submissions. The final few pages of Table 1 list all of the material that is currently available on the City web site http://ottawa.ca/lrt . The list includes an indication from the Fairness Commissioner as to the appropriateness of public release of the information. The Fairness Commissioner will attend the Council meeting of 22 February 2006, to elaborate on the rationale for the retention or release of information.

Most of the information designated for public release as set out in Table 1 is not in bilingual format. To expedite viewing, PDF files of the material will be created and deposited in a web site that will be administered through Marshall Macklin Monaghan, the engineering consultant firm of record assisting the City of Ottawa during the procurement phase of the North-South Light Rail Transit project. A link to the data site will be established on the City web page to facilitate access to the information. The data site should be operational by 01 March 2006.

At the Council meeting of 8 February 2006, a Notice of Motion, (Document 3), was filed for consideration at a subsequent meeting. Both the Fairness Commissioner and Legal Counsel for the project have advised that they will be prepared to report fully on the matter at the next regularly scheduled Council meeting on 8 March 2006. It is noted that this meeting falls within the timeframe during which the submissions for the project will be under review, and therefore the report will offer Council timely advice for deciding appropriate actions pursuant to the items in the Notice of Motion.

CONSULTATION

No consultation is required for this response to the Motion.

FINANCIAL IMPLICATIONS

This response to the Motion has no financial implications.

SUPPORTING DOCUMENTATION

Document 1 Motion -- As raised at Council meeting 8 February 2006

Document 2 Table 1 -- List of documentation in answer to the Motion

Document 3 Notice of Motion – As raised at Council meeting 8 February 2006

DISPOSITION

This is for the information of Council.

MOTION AS RAISED AT COUNCIL MEETING 8 FEBRUARY 2006 Document 1

BRIEFING - PROCUREMENT MANAGEMENT PROCESS – NORTH-SOUTH LIGHT RAIL TRANSIT PROJECT

MOTION

Moved by Councillor D. Deans

Seconded by Councillor D. Holmes

WHEREAS City Council has approved the procurement process for the North-South Light Rail Transit, P3 project under a design, build, maintain model;

AND WHEREAS in August 2005, a Request for Proposal was issued by the City of Ottawa;

AND WHEREAS in November 2005, Council was advised that three consortia were formed following the Request for Qualifications;

AND WHEREAS in order for City Councillors to be accountable to the public and to obtain information on the project prior to the award of the contract, they must sign a “Confidentiality Declaration” prepared by the Fairness Commissioner that prevents the public disclosure of a broad range of important information, without limit in time;

AND WHEREAS the “Confidentiality Declaration” prohibits Councillors, who are elected representatives of a publicly funded corporation, from having access to non-proprietary information on the project without first signing the declaration;

THEREFORE BE IT RESOLVED that the City of Ottawa Light Rapid Transit Office be directed to provide all members of City Council with a complete inventory of all information, reports, clarifications or documents that have not been made public to date. The Fairness Commissioner for the Project will review such information (with subsequent disclosure of all public reports or documents) and present to Council at its next meeting an explanation as to why the protected information has not been released publicly.

CARRIED

TABLE 1 – LIST OF DOCUMENTATION IN ANSWER TO THE MOTION Document 2

Table 1 Inventory of Information

Public Release: No Yes “ “ “ “ “ “ ” “ “ “ “ “ “ “ “ “ “ “ “ “ “ “ “ Yes “ “ ” “ “ “ “ “ “ “ Yes “ “ “ “ “ “ “ “ “ Yes Yes Yes “ “ “ “ Yes “ “ “ “ “ “ “ “ “ Yes Yes Yes “ Yes “ Yes Yes “ “ “ “ “ Yes “ “ Yes Yes No Yes Yes “ “ “ “ “ “ “ “ “ “ “ “ “ “ “ Yes “ “ “ “ “ “ “ “ “ “ “ No “ “ “ “ “ “ “ “ “ “ No “ “ Yes “ “ Yes Yes “ “ “ “ “ “ “ “ Yes “ Yes Yes Yes Yes Yes Yes Yes Yes “ “ “ “ “ “ “ “ “ “ “ “ “ Yes Yes Yes “ “ “ “ ” “ “ No Yes “ “ “ Yes Yes No No Yes “ “ “ “ “ “ “ “ Yes Yes “ “ “ “ “ “ “ “ “ “ “ “ Yes “ “ “ “ “ “ “ “ “ “ “ “ “ No Yes Yes Yes Yes No No No Yes Yes “ “ “ “ “ No No No Yes Yes Yes No Yes Yes No Yes Yes Yes No Yes No No Yes Yes Yes No Yes Yes Yes Yes No No No Yes Yes No Yes “ “ “ “ “ “ Yes “ “ “ “ “ “ Yes “ “ Yes No No No No Yes

DATA BASE PRIOR TO ISSUE OF REQUEST FOR PROPOSAL (RFP) Subsurface contamination and potential subsurface contamination within 100 metres of the railway corridor. (Impact on property values/ negotiations) Bridges & Structures Bridges - Drawings • 012200 – Mackenzie King Bridge • 014640 – Queensway • 015040 – West Transitway at Bayview • 015280 – Riverside Drive Bridge • 015290 – Rideau River Bridge • 015340 – Somerset Street • 015380-01 – Scott Street at Bayview • 015850 – Carleton University Access Bridge • 015860 – Carling Avenue • 015870 – Prince of Wales Drive • 015880 – Gladstone Avenue • 015890 – Beech Street • 018420 – Young Street • 018490-02 – Carleton University • 019020 – Dows Lake Tunnel • 055200 – Sawmill Creek Bridge • 055260 – Heron Road Bridge • 055330 – Walkley Road • 055350 – Hunt Club Road • 055900 – SE Transitway at Walkley Diamond • 055910 – SE Transitway at Walkley Diamond • 055930 – SE Transitway at Ellwood Diamond • 056610 – Bronson Avenue Bridge • Miscellaneous-Structures – From Leitrim Road to Sawmill Creek Bridges - Reports • 012200 – Mackenzie King Bridge • 015860 – Carling Avenue • 015870 – Prince of Wales Drive • 055260 – Heron Road • 055330 – Walkley Road • Rideau River Bridge BRT Stations - Drawings • Greenboro Buildings • Dows Lake Utility Building • Condition Reports: • Hatch Mott MacDonald Report on Dows Lake Tunnel,1998 • Hatch Mott MacDonald Report on Dows Lake Tunnel,1999 • JL Richards Report on O-Train Pumping Station, 2004 • Existing Drawings O-Train Stations - Drawings • Bayview • Carleton University • Carling Avenue • Confederation • Greenboro and Pedestrian Bridge • Typical Station Platform Background documents Bank Street Functional Design Study • Bank Street Beautification, Bank Street Corridor Intensification Programme, Urban Open Space Programme: http://ottawa.ca/city_services/planningzoning/design_guide/urbandesign/identify/precinct/precinct8/precinct_8b_en.shtml; • Public Open House Road Map for the Bank Street Functional and Preliminary Design Study: http://ottawa.ca/public_consult/bank/boards_1/index_en.shtmland Community Plans • Riverside South Community Design Plan, Land Use Plan, 24x36 PDF May 24, 2005; • Riverside South Community Design Plan Implementation Guidelines, Draft, Bousfields Inc.; • Leitrim Community Design Plan, Draft, May 2004. Carleton University • Carleton University Campus Master Plan Approved by the Board of Governors, January 9, 2004, C108. ( for current master plan please visit www.carleton.ca) LRT Background Reports • Functional Planning Study Extension of Rapid Transit Service Gloucester South Urban Centre: Existing Conditions Report, MRC, May 2002; • North-South Corridor Light Rail Transit Project Ridership Study Final Report, February 2005, IBI Group in association with Totten Sims Hubicki Earth Tech Canada; • Ottawa Rapid Transit Expansion Program (ORTEP) Implementation Strategy, July 2003; • City of Ottawa Official Plan As Adopted by City Council - May 2003; • RMOC Central Area Transitway Grade Separation Feasibility Study, Delcan Corporation, December 1988; • City of Ottawa Rapid Transit Expansion Study Final Report, Earth Tech & TSH; Community Plans • Riverside South Community Design Plan, Land Use Plan, May 24, 2005; • Riverside South Community Design Plan Implementation Guidelines, Draft, Bousfields Inc.; • Leitrim Community Design Plan, Draft, May 2004. South Nepean Town Centre Design Study • South Nepean Town Centre Design Study, June 2004. Stormwater Management • North-South Corridor Project: Stormwater Management Report, Robinson Consultants Inc., Consulting Engineers, July 2005 (see Section VI - 1.4.10 Task Reports). • LeBreton Flats Revised Stormwater Management Plan, Draft, prepared for NCC, Stantec, April 2005. ( Owned by N.C.C. requires third party release.) Utilities • Downtown Utility Relocation Concept Plan. Existing Utilities • Base Mapping • City Information • Roads and Services As Built • Alanis St, Crosscut Ter, Millstream Way • Cresthaven Dr, Harbour View Pl, Yorkwood Pl, Aquapass Pl, • Grovemont Dr, Shady Grove St • Hunt Club Rd Reconstruction (Mountain Cres to Airport Parkway) • Water and Sewer Easement (River Rd at Armstrong Rd) • West Transitway (Merton St to Preston St) • Wyman Crescent, Kendron Lane, Arden Crt • Sewers As Built • Albert Street • Cave Creek and West Nepean Collector Layout • Cave Creek Collector Layout • Cave Creek Collector Relining at Booth Street • Interceptor and Outfall Sewer • Interceptor Sewer Connection at Wellington St and Booth St • Slater Street • Wellington St Viaduct (48 inch Interceptor Sewer and Watermain) • Mooney’s Bay Collector Sanitary Sewer Stage II • Watermains As Built • Airport Parkway Feedermain (CP Right-of-way and Airport Terminal) • Albert and Slater Water District Plans • Albion Rd (Leitrim Rd to Del Zotto Ave) • Del Zotto Ave (Albion Rd to 850 m West) • Quinn Rd (Albion Rd to Post Rd) • Slater Street • Water Transmission Mains on LeBreton Flats • Private Utility Companies (Proprietary rights / competitive advantage, requires third party release) • CP Rail Utility Route Details • List of Agreements for Existing CP Property • Rogers • Albert St (Kent St to Bank St) • Slater St at Bay St • Slater St at Kent St • Trans-Northern Pipelines Inc • Excavation and Construction near Pipelines • Information Pamphlets • Pipeline Crossing Guidelines • Reference Plans • Composite Utilities Plan • Utilities Cross Sections Typical Proposed Utilities Preferred Alignments – New City Water Lines Le Breton Flats Area Base Mapping 2000 Scale 500 Scale • TIN • Abc • Barrhaven • Downtown • LeBreton • Lowertown Orthophoto • TIF North-South LRT Environmental Assessment (EA) EA Study Meetings • Consultant Meeting Minutes; and • Utility Companies Meeting Minutes. Geotechnical • Geology figures for the Ottawa North-South Corridor LRT in PDF from Golder Associates: Surficial Geology, Bedrock Geology, Trend in Overburden Depth. LRT Detailed Alignment Plan (ACAD) • ACAD file of the continuous LRT alignment (An updated alignment will be provided by MRC). LRT Existing Utilities May-25-2005 • Existing utilities for the Ottawa N-S LRT corridor in ACAD; and • PDF files of utility locations on various roadway segments. Maintenance Yard • ACAD and PDF drawings of 4 maintenance yard options; and • Technical Memorandum: Ottawa N-S LRT Project Maintenance Yard Location, May 25, 2005. NS LRT EA Terms of Reference North-South Corridor Light Rail Transit Project (Rideau to Barrhaven Town Centre) Environmental Assessment Terms of Reference, Approved by the Ontario Minister of Environment on September 15, 2004. N-S LRT EA Report to Transportation Committee and Council, July 2005 • North-South Corridor Light Rail Transit Project (Rideau Centre to Barrhaven Town Centre) Environmental Assessment Study Recommendations. • Document 1: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Problems and Opportunities and Alternative Solutions Analysis. • Document 2: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Overview Assessment of Bus and Rail Technologies. • Document 3: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Southern Corridors and Alignments. • Document 4: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Stations Report. • Document 5: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Park & Ride Sites. • Document 6: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Consultation Group Summary Report. • Document 7: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Downtown Stakeholder Consultation Summary. • Document 8: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Summary Report on Second Public Open House, October 19, 20, and 21, 2004. • Document 9: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Summary Report on Third Public Open House, March 21, 22, 23, 2004. • Document 10: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Summary Report on Fourth Public Open House, June 6, 7, 8 and 9, 2005. • Document 11: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) EA: Downtown Alignment. • Document 12: Ottawa North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) Alignment, Plan and Profile Drawings, June 8, 2005. Power Supply • Electrical supply points for LRT substations drawings - Preliminary, Rev 2. Structures • Plan and section drawings of proposed structures for the Ottawa N-S LRT project in PDF. Task Reports • Platform Sizing Report, Draft, January 2005; • Existing Land Use Conditions, FoTenn Draft, September 2004; • Traction Power Design Parameters; • Natural Environment Report, June 2005; • Stage 1 Archaeological & Heritage Assessment, Draft, December 7, 2004; • Site Contamination Study, Draft, September 2004; (Impact on property values / negotiations) • North-South Corridor Project: Stormwater Management Report, Robinson Consultants Inc., Consulting Engineers, July 2005; • Ottawa N-E LRT Signalling System Configuration Plan, Hatch Mott MacDonald Draft, April 2005; • Light Rail Transit – Downtown Streetscaping Guidelines (Appendix to the E.A.), August 2005. • LRT Program Implementation Charter, January 2005 Property LRT Property Requirements (Environmental Assessment Drawings) Agriculture Canada Arboretum (Adjacent to Tunnel) • Arboretum (The Arboretum: An overview of the impact zone, Tunnel - impact on the Arboretum, ACAD drawing of the arboretum in the vicinity of Dows Lake tunnel). Federal Lands • Listing of Easement Areas for the Ottawa North-south LRT Project and federal land maps in PDF. (Impact on property values / negotiations) Structural Property Requirements • PDF Drawings of Structural Property Requirements. (Impact on property values / negotiations) • Urban Design and New Stations • Regional Municipality of Ottawa-Carleton, Art in Public Space Policy; • Bill 118: An Act respecting the development, implementation and enforcement of standards relating to accessibility with respect to goods, services, facilities, employment, accommodation, buildings and all other things specified in the Act for persons with disabilities; • Booth Street Bridge and Le Breton Station Design Guidelines Final, July 4, 2005; • West Transitway - LeBreton Flats Functional Plan - "Phase 1 - Design Parameters and ROW Identification", MRC, October 1999; • The Downtown Ottawa Urban Design Strategy 2020 as approved by City Council on March 10, 2004; • Light Rail Transit Streetscape Guidelines, Final Draft, du Toit Allsopp Hillier, June 30, 2005; • Report to Council: Increasing Public Access to Corporate art Collection and Improving the Percent for Art Policy and Process, May 3, 1993; • Graphic Standard Manual by OC Transpo, 1995; • Light Rail Train Station Signage, 4th draft, August 9, 2001; • Stations: Workshop on Design of Stations and Downtown Streets - North-South LRT Project, May 25, 2005. Additions to Data Base Aug. 15, 2005 - Carleton University O-Train Station drawings Aug. 22, 2005 - Utility Relocation Conceptual Plans Aug. 25, 2005 - Miscellaneous Structures from Leitrim Road to Sawmill Creek – new folder with City Inspection reports on miscellaneous structures and culverts Aug. 25, 2005 - Sawmill Creek bridge drawings Aug. 25, 2005 - Booth Street Bridge & LeBreton Station design guidelines Sept. 21, 2005 - Non Disclosure Agreement Sept. 21, 2005 - Orthophoto - Ottawa Sept. 21, 2005 - Rapid transit Expansion Study Sept. 25, 2005 - North South LRT EA Oct. 11, 2005 - EA Corrections dated October 11, 2005 Oct. 11, 2005 - Light Rail operator (LRO) Training Program Oct. 12, 2005 - Updated and new geotechnical information along the LRT corridor Oct. 17, 2005 - Addendum to the Stage 1 Archaeological Assessment Nov. 2, 2005 - 2005 Report on the condition of the Rideau River Bridge (Structure No. 015190) Nov. 3, 2005 - 2005 Report on the condition of the Dows Lake Tunnel Nov.10, 2005 - CCTV videos of existing sanitary and storm sewers in the downtown area. Nov. 10, 2005 - Vehicle Supplementary Information - Pamphlet Display Cabinet Nov. 17, 2005 - Proposed Utilities - Figure 6 Proposed Storm Sewer Layout (through LeBreton Flats) Nov. 17, 2005 - Existing Utilities - Existing buried services in LeBreton Flats Nov. 17, 2005 - Technical Information - 8 Hour Traffic Counts Nov. 17, 2005 - Multi Use Pathway Information Nov. 28, 2005 - 2005 report on the Condition of the Rideau River Bridge (updated report from Nov. 2, 2005 submission) Nov. 28, 2005 - Technical Information - 24 Hour traffic Counts Nov. 28, 2005 - Strandherd Armstrong Bridge - aesthetics design guidelines & images Dec. 6, 2005 - Technical Information - Report on the Existing Backfill of the Dows Lake Tunnel Dec. 7, 2005 - 875 Belfast Road - 'as built' architectural and structural drawings and proposed conceptual layout Dec. 7, 2005 - new geotechnical data, including additional alignment boreholes and updated index maps Dec. 14, 2005 - Location of possible construction sites and site access and a tree appraisal report along Colonel By Drive (impact on property rights / negotiations) Dec. 20, 2005 – existing drawings of the Albion Road Trunk Sewer – layout and inverts Dec. 20, 2005 – 1:2000 scale topo mapping (sheets 368021, 368023 and 372023) Dec. 21, 2005 – water district and sewer atlas mapping information – this information includes sheets 368021, 368023, 370021 to 370023, 372021 to 372023. Dec. 21, 2005 – Revised Utility Relocation Concept Plans Jan. 5, 2006 – Dispatch and Driver Reception Areas for the Merivale Bus Garage and the St. Laurent North Bus Garage. (office security a concern) Jan. 5, 2005 – Drawing and files for the property boundary/parcel fabric along the LRT corridor. (Impact on property values / negotiations) Jan. 12, 2006 - Drawings for Addendum #16. (Part of RFP) Jan. 17, 2006 – Updated 2005 report by Dillon Consulting on the Rideau River Bridge including recommended rehabilitation work. Jan. 18, 2006 – Background technical information on existing cable routing drawings for 360 Networks, Level 3 and Sprint (requires third party release) Jan. 19, 2006 – Origin Destination (O-D) Matrix for auto trips in the downtown areas. Jan. 23, 2006 – List of major construction projects in the downtown area Jan. 23, 2006 – Drawing of the revised profile of the LRT corridor from River Road to Bowesville Road. Jan. 23, 2006 – Updated geotechnical information – sheets 14 to 19 inclusive Jan. 23, 2006 – Information on City of Ottawa residential street lighting policy Jan. 24, 2006 – Revision to Figures 8, 9 and 11 in the ‘Drawings of Possible Construction Sites’ folder, including site use information in Vincent Massey Park, Colonel by Drive and Carling Station. (Impact on property values / negotiations) Jan. 24, 2006 – Tree assessment and protection in Vincent Massey Park ,found in the root folder ‘Construction Sites and Access’. (Impact on property values / negotiations) Jan. 24, 2006 – List of tree replacements and transplants in the Arboretum, list of tree inventory and appraisals along Colonel By Drive, Property Plan in the Arboretum and Easement Plan in the Arboretum. (Impact on property values / negotiations) Jan. 24, 2006 – Supplementary report to the 2005 Dillon report on the condition of the Dows Lake Tunnel. Jan. 24, 2006 – Information on existing services in LeBreton Flats Jan. 24, 2006 – Information on existing sewers on Albert, Slater and Commissioner Streets. Jan. 25, 2006 – Bell Canada blasting requirements (Requires third party release) Jan. 25, 2006 – Revised Cross Sections (applicable from River Road to the Rail (R.O.W.). These sections supplement the drawing of the revised profile of the LRT corridor, January 23, 2006 Jan. 26, 2006 - Regional Road Corridor Design Guidelines Feb. 2, 2006 – Plan of Enbridge gas service at the Carleton University Station (Requires third party release) Feb. 2, 2006 – Two plans of services along Strandherd Drive (and adjacent properties) from Prince of Wales to Woodroffe Ave. Feb. 2, 2006 – MOE comments on their review of the Environmental Assessment report of the NS LRT. Feb. 3, 2006 – Water distribution drawings Feb. 6, 2006 – A conceptual plan showing the location of a proposed pedestrian tunnel. (Impact on property values / negotiations, requires third party release) Feb. 6, 2006 – Sixteen drawings in subfolder 27 of the Mackenzie King Bridge drawing folder have been deleted. These drawings represent Contract 94-563, which was not carried out. The work that was carried out was in accordance with Contract 95-500. Contract 95-500 drawings remain. Feb. 8, 2006 – Revised report on tree assessment/appraisals in Vincent Massey Park (Impact on property values / negotiations) Feb. 8, 2006 – Revised report on tree assessment/appraisals at Dows Lake (along Colonel By Drive). (Impact on property values / negotiations) Feb. 8, 2006 – Riverside South Master Servicing Study – Interim report. Feb. 8, 2006 – Drawings of the existing bus transit station on Mackenzie King Bridge Feb. 8, 2006 – drawings of NCC project #RD2164-566 “Monument to Canadians Fallen in the Korean War”, located at the Mackenzie King Bridge. Project Reports Cost estimate review January 27, 2005; (impacts bids / negotiations, release after award) Phase1 Report: Ottawa North-South LRT Project Public-Private Partnership Delivery Model and Procurement Strategy Draft February 18, 2005; “Civil RFQ” Ottawa North-South LRT Project REQUEST FOR QUALIFICATIONS FOR THE Management and Construction of the Civil and Structure Components of the North-South Light Rail Transit Project from South Nepean to the Rideau Centre RFQ No. 00405-92593-Q01, April 19, 2005 and related Addenda; “Vehicle RFQ” REQUEST FOR QUALIFICATIONS FOR THE Manufacture and Supply of Light Rail Transit Vehicles for the North-South Light Rail Transit Project from South Nepean to the Rideau Centre RFQ No. 00405-55900-Q01, April 19, 2005 and related Addenda; North-South LRT Corridor Leitrim Extension, May 2005 (IBI Group) (ridership forecast); RFP: Request for Proposal Ottawa North-South Light Rail Project RFP No. 00405-925790-P01 August 5, 2005 (Final Volume I, Draft Volumes II – VI); (Part of the RFP process. Fariness / Security) Final RFP: Request for Proposal Ottawa North-South Light Rail Project RFP No. 00405-925790-P01 September 23, 2005 (Final Volumes I – VI), and related Addenda and Notices to Proponents; Questions & Answers (Part of the RFP process. Fariness / Security) Evaluation of the Environmental Assessment Cost Estimate November 2005; (impacts bids / negotiations, release after award) · Evaluation of Construction Staging Alternatives for Downtown Traffic – Ottawa LRT – Draft January 2006; · Presentation of North-South Corridor Light Rail Project Maintenance Facility, December 8, 2005; · Ottawa North-South Light Rail Transit Project – Maintenance Yard Location – Evaluation Matrix (impact on Working Group creation of criteria and evaluation, release after site selected by Council) Other Information · North-South Corridor Light Rail Transit Project Ridership Study Final Report, IBI Group, January 2005; · Report entitled, “Implementation of North-South Light Rail Transit Project” to CSED Committee (March 01, 2005) and Council (March 09, 2005); · Report entitled, “North-South Light Rail Transit Project Results of Requests of Qualifications” to CSEDC Committee (July 5, 2005) and City Council (July 15, 2005); · CEAA Screening Report, September 9, 2005; · Fairness commissioner’s Report No. 1, July 22, 2005; Report No. 2, October 31, 2005; · Memorandum from R. Chartrand to Mayor and Members of Council dated 20 January 20 2006 re: North-South Corridor Light Rail Transit (LRT) Project; · Memorandum from R. Chartrand to Mayor and Members of Council dated 26 January 2006 re: Procurement Process – North –South Light Rail Project; · Memorandum from B. Townsend to Mayor and Members of Council dated 06 February 2006 re: Selection of Site for Storage and Maintenance Facility for North-South Light Rail Transit Project; Riverside South Rapid Transit Study to serve Riverside South and the Airport - Final Report - December 2003; LRT/BRT Station Integration, Albert and Slater Streets (working document), Meloshe & Associates, September 2005. Consent to Enter letter and Backgrounder, November 22, 2005 LRT Article for Ottawa Business Journal, September 27, 2005 LRT Background Information fro Randall Denley, February 3^rd, 2006 Memorandum of Understanding, Ottawa Light Rail Transit Project, North-South Corridor Transportation Committee Reports Report entitled, “North-South Corridor LRT Priority Project Environmental Assessment - Statement of Work” to PWTIS Committee (January 21, 2004) and City Council (January 28, 2004); Report entitled, “North-South Corridor LRT Project (Rideau Centre to Barrhaven Town Centre) Environmental Assessment - Terms of Reference” to TC (June 16, 2004) and City Council (June 23, 2004); Report entitled, “North-South Corridor Light Rail Transit Project (Rideau Centre to Barrhaven Town Centre) Environmental Assessment Study Recommendations” to TC (July 6, 2005) and City Council (July 15, 2005); and Report entitled, “North-South Corridor Light Rail Transit (LRT) Project (Rideau Centre to Barrhaven Town Centre) Environmental Assessment Study Recommendations Arising From 15 July 2005 Approved Council Motions” to TC (November 2, 2005) and City Council (November 9, 2005). Confidential Reports and Memorandum North-South LRT Value Uplift and Capture, June 2005; (Process security / property values / negotiations) Legal advice on LRT matters from external and in-house Legal Counsel, provided to City staff on a confidential basis. (the disclosure of which may be prejudicial to City interests) Property • Various Appraisals (impact on property values / negotiations) • Canadian Pacific Rail Line – Ellwood/Prescott Subdivision, LeBreton Flats to Leitrim Road (impact on property values / negotiations) • Canadian Pacific Rail Line – Prescott Subdivision, Leitrim to Highway 416 Information Already Publicly Available on the City of Ottawa Web Site LRT Community Design Plan for LRT Corridor - Bayview Yard to Carling Avenue · Background § Study area boundary map · Previous and On-Going Studies § (links to: Official Plan, LRT EA, Preston Streetscape Study) · Study Goals and Objectives § (links to: Official Plan, Mixed Use Centre map) · Role of the Consultant Team § (links to: Study area) · Work Plan · Study Administration · Public Consultation · Study Timing North-South Corridor LRT Project o (links to: Official Plan, Transportation Master Plan, Rapid Transit Expansion Study, Ottawa Rapid Transit Expansion Plan, Statement of Work, Ontario Environmental Assessment Act, Canadian Environmental Assessment Act, Canadian Environmental Assessment Registry) · Stage 1 - Terms of Reference o (links to Ontario Environmental Assessment Act, Terms of Reference, Presentation of TOR to Transportation Committee, Council Approval of TOR, Approved TOR) o Notice of Study Commencement & Public Open House No. 1 (May 2004) § (link to Study Area Boundary) o Summary of Display Boards § (link to Transportation Master Plan, Rapid Transit Expansion Plan) o Notice of Submission § (link to Study Area Boundary) o Approved Terms of Reference § (link to Official Plan, Transportation Master Plan, § Purpose of the Undertaking o (link to O-Train) § Description of the Study Area o (link to Study Area Boundary) § Environmental Assessment Work Plan § Consultation during the Preparation of the TOR § Coordination with Concurrent Studies § Other approvals Required § Monitoring § Documentation § Appendix A (Glossary of Terms) · Stage 2 - Identify and Evaluate Alternatives to the Undertaking o (link to Study Area Boundary) o Display Boards o Introduction and Background o Rapid Transit Network from Transportation Master Plan o Study Area o Study Process o Environmental Assessment Process o Terms of Reference Approvals o Existing Conditions o Growth Issues / Problem Statement o Alternative Solutions to the Problem o Rapid Transit Technologies o Guiding Principles for Development of Corridors o Evaluation Criteria o Schedule o What’s Next? o Summary of Display Boards o Terms of Reference o (links to Transportation Master Plan, Official Plan) · Stage 3 - Identify and Evaluate Alternative Corridors and Technologies o (link to Study Area Boundary) o Display Boards o Environmental Assessment (EA) Process o Alternative Corridor Alignments o Preliminary Preferred Alignment o Preliminary Park and Ride Locations o Maintenance Yard Location Alternatives o Proposed Maintenance and Storage Yard o Alternative Downtown Corridors o Downtown Corridor Choices o Albert and Slater Streets Recommended o Representative Sections: Downtown o Albert & Slater Preferred Plan o Staging Options o Schedule o What’s Next · Stage 4 - Develop Recommended Plan § (link to Study Area Boundary) o Display Boards o Welcome o Contents of this Open House o Project Background o Transportation Master Plan o Study Area o Environmental Assessment Process o EA Consultation Process o Changes since the March Public Open Meeting o Recommended Alignment Key Plan o Recommended Number of Stations and Park and Ride Lot Locations o Issues Heard with Respect to the Previous Downtown Plan o Key Improvements to the Downtown Plan o Recommended Downtown Plan o Representative Sections Downtown o Cycle Route Impact o Traffic Impact Removal of MacKenzie King Bridge o Proposed Maintenance and Storage Yard Alternatives o Preliminary Walkley Grade Separation Concept o Preliminary VIA Grade Separation Concept o Staging Options o Staging Elements o Schedule o Next Steps o Proposed Detailed Alignment · Stage 5 - Presentation to Transportation Committee o (links to: recommended plan, report to Transportation Committee, Approval by Council) · Stage 6 - Notice of Submission o (link to: Map of Study Area) o Notice of Completion of Ministry Review o (links to: Environmental Assessment Report, Ontario Ministry of the Environment, Notice of Completion of Ministry Review) East-West Corridor LRT Project o (links to: Map of Study Area, Official Plan, Transportation Master Plan, Rapid Transit Expansion Study, ORTEP Implementation Strategy, North-South LRT project, Statement of Work, Ontario Environmental Assessment Act, Canadian Environmental Assessment Act) · Stage 1 - Terms of Reference o (links to: Ontario Environmental Assessment Act, Public Open Houses, Presentation to Transportation Committee and Council, Council Approval of Proposed TOR, Public Notification of TOR Submission to the Ministry of the Environment) o Notice of Study Commencement & Open House No. 1 o (link to: Map of Study Area) o Information Bulletin No. 1 o Summary of Open House No. 1 o (links to: Draft Terms of Rerence) o Study Area Map o Need/Purpose for the Project o Existing Conditions § Biological Environment § Physical Environment/Surfical Geology § Archaeological Potential/Land Use o Alternative Solutions o Alternative Methods of Carrying Out the Undertaking o Evaluation Methodology o Impact Assessment and Mitigation o Consultation Plan o Notice of Terms of Reference Submission to MOE o Approved Terms of Reference o Project Description and Study Area o General EA Requirements o EA Work Plan o EA Consultation Plan o Other Approvals Required o Appendix A (Acronyms and Glossary of Terms) · Stage 2 - Needs, Justification and Alternative Transportation Solutions o Notice of Open House No. 2 o Information Bulletin No. 2 o Open House No. 2. Display Boards o Welcome o Background o Study Area o Project Need and Rationale o Environmental Assessment Process o Consultation o Public Consultation Group o Agency Consultation Group o Business Consultation Group o General Public Consultation o Frequently Asked Questions o Study Schedule o Existing Conditions Overview o Planning Designations o Land Use o Air Quality o Noise o Vibration o Cultural / Heritage Features o Communities Facilities o Natural Areas / designated and Protected Natural Areas o Greenhouse Gases o Drift Thickness / Historical Environmental Concerns o Surficial Geology / Bedrock Geology o Transit Network o Road and Rail Network o Cycling and Recreational Pathways o Sanitary and Storm Sewers / Watermains o Alternative Solutions o Evaluation Criteria o Evaluation of Alternative Solutions o Bus Rapid Transit o Light Rail Transit-Diesel o Light Rail Transit o Other Technological Considerations o Next Steps LRT FAQ's o (links to: Smart Growth, Transportation Master Plan, Light Rail Transit milestones, Rapid Transit Expansion Study, OC Transpo, O-Train) Maps of the Proposed Route Extensions Milestones o (links to: Ottawa 20/20 Growth Management Strategy, Rapid Transit Expansion Study, Ottawa Rapid Transit Expansion Program Implementation Strategy, Transportation Master Plan) News & Events o (links to: Funding confirmed for Ottawa Light Rail Transit, O-Train - five million passengers and counting, O-Train expansion gets underway with $12.6 million rail corridor acquisition, Open houses mark beginning of east-west light rail study, City announces next series of public open houses for the North-South Corridor Light Rail Study, Mayor to host O-Train demonstration run, Open houses mark beginning of north-south light rail study, O-Train Turns Two, O-Train ridership on the rise, City wins sustainable community award for O-Train, Ottawa receives funding support for light rail and bus study, OC Transpo stages O-Train Emergency Exercise, Ottawa's O-Train Launched at Carleton University, New O-Train on display at Canada Science and Technology Museum) OC Transpo Procurement Process o (links to: Light Rail Transit Implementation Strategy Report, Pre-release Notice for Request for Qualifications, Request for Qualifications, MERX, Memorandum of Understanding between Canada, Ontario and the City of Ottawa for North-South funding, Technical Project Information, Fairness Commissioner) · Request for Qualifications Pre-Release Notice o (link to: MERX) · Fairness Commissioner o Interim Fairness Commissioner Report No. 1 § Summary Letter § Procurement Management Framework § Code of Conduct Obligations § Initial Review of Solicitation Documents § Bombardier Inc. Assertion § Issuance of Requests for Qualifications (RFQs) § On-going Communications – Project Web Site § Summary § Annex A – Terms of Reference § Annex B – Fairness in Public Procurement § Annex C – Participation of Elected Officials § Annex D – Pre-Release Notice § Annex E – Industry Meetings with LRT Project Office o Interim Fairness Commissioner Report No. 2 § Summary Letter § Issuance of Addenda § Responses § Evaluation Process – Vehicles RFQ § Evaluation Process – Civil RFQ § Other Items of Note § Annex A – Addendum No. 2 Civil RFQ § Annex B – Qualified Respondents & Issuance of RFP What do Light Rail vehilcles look like

NOTICE OF MOTION – AS RAISED AT COUNCIL MEETING

8 FEBRUARY 2006 Document 3

Notices of Motion (For Consideration at Subsequent Meeting)

Moved by Councillor D. Deans

Seconded by Councillor D. Holmes

WHEREAS City Council has approved the procurement process for the North-South Light Rail Transit, P3 project under a design, build, maintain model;

AND WHEREAS in August 2005, a Request for Proposal was issued by the City of Ottawa;

AND WHEREAS in November 2005, Council was advised that three consortia were formed following the Request for Qualifications;

AND WHEREAS proposals are due back to the City on February 28, 2006 and findings of the review teams will be reported to the Selection Panel in late March or early April;

THEREFORE BE IT RESOLVED that upon award of the contract by the City of Ottawa and subject to the provisions of MFIPPA all information on the selected proposal and the decision points that were made by City staff and proponents throughout the process be released to the public;

AND BE IT FURTHER RESOLVED that prior to City staff’s recommendation report to Committee and Council on the selection of the preferred partner, but before any further discussions have taken place, City staff provide Councillors with a full briefing.