1. priorities for the 2006 community project funding
program prioritÉs du programme de subventions de projet communautaires |
COMMITTEE
RECOMMENDATION
That Council approve the priorities for the 2006 Community Project Funding Program identified in this report.
RECOMMANDATION
DU COMITÉ
Que le Conseil approuve les priorités du Programme de subventions
de projets communautaires de 2006
DOCUMENTATION
1.
Deputy
City Manager, Community and Protective Services report dated 16 February 2006
(ACS2006-CPS-CSF-0002).
Report
to/Rapport au:
Health,
Recreation and Social Services Committee
Comité de la santé, des loisirs et des services
sociaux
and council/et au council
16 February 2006 / le 16
février 2006
Submitted by/Soumis par: Steve Kanellakos, Deputy City Manager, Community and
Protective Services / Directeur municipal adjoint, Services communautaires et
de protection
Contact Person/Personne ressource :
Colleen Hendrick, Director/Directrice
Cultural Services and Community Funding / Services culturels et
financement communautaire
(613) 580-2424 x24366, colleen.hendrick@ottawa.ca
|
City- Wide / Portée générale |
Ref
N°:ACS2006-CPS-CSF-0002 |
|
SUBJECT: |
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OBJET : |
PRIORITÉS DU PROGRAMME DE SUBVENTIONS DE PROJETS
COMMUNAUTAIRES 2006
|
REPORT RECOMMENDATION
That the Health, Recreation and Social
Services Committee recommend that Council approve the priorities for the 2006
Community Project Funding Program identified in this report.
RECOMMENDATION DU RAPPORT
Que le Comité des
loisirs, de la santé et des services sociaux recommande l’approbation par le
Conseil des priorités du Programme de subventions de projets
communautaires de 2006.
EXECUTIVE
SUMMARY
The Community Project Funding
Program was initiated in 1991 by the former Region of Ottawa-Carleton to
support innovative projects that responded to emerging needs of people living
on low income. In 1993, the Health
Project Funding Program was introduced to support health promotion initiatives
and in 2002, Recreation Project Funding was added to the program.
In 2005, 140 proposals were submitted from
127 agencies with a total funding request of $2.3 million. The Allocations Committee recommended the
allocation of $500,000 to support 39 proposals. In 2006, the Community Project Funding
Budget is $510,500. This budget
includes a 2.1% inflationary increase. In addition, funding in the amount
of $200,000 from the budget of Crime Prevention Ottawa will be administered as
part of the 2006 Community Project Funding Program to support and address
issues related to crime prevention.
On February 8, 2006, Council approved the Community Funding Framework Policy. This policy provides a comprehensive framework that governs City funding for community agencies. The goals of the Community Funding Program are to support, through viable non-profit community-based organizations, the provision of community services and programs that increase Access to the Basics by:
- Supporting inclusion of people who are low-income, at risk, isolated or otherwise marginalized
· Promoting quality of life for the full diversity of citizens.
The Community Funding Framework includes two funding streams: Renewable Funding and Non-Renewable Funding (Project Funding). These funding streams are described in the Community Funding Framework Policy – Phase Two report approved by Council February 8, 2006. This report outlines the 2006 priorities and processes specific to the Non-Renewable Funding (Project Funding) stream.
Non-Renewable
Funding (Project Funding):
This funding stream includes the following two
components:
- One-year
project funding allocated for time-limited or pilot projects.
·
Three-year
project funding intended to support a maximum of two organizations not
currently receiving Renewable Funding.
The Non-Renewable Funding envelope (both one-year and three-year) will recognize core, operational and program costs related to the project.
Priorities for the 2006 Community Project
Funding Program:
In line with the Community Funding Framework
and the Community and Protective Services’ strategic directions, priority will
be given to projects that:
·
Increase
participation in community activities for families with children aged 0-18
years;
· Promote the healthy development of children between the ages of 0-18 years;
·
Increase
access to literacy programs through partnerships;
·
Increase
participation of low income families in cultural programs;
·
Promote
physical activity for children, youth, families and seniors;
·
Promote
safe behavior and injury prevention;
·
Increase
participation of seniors in community life to promote successful aging;
·
Promote
neighbourhood-based social programming and planning;
· Help low-income individuals and families find and maintain employment
· Promote conditions of equality on the basis of race, ethnicity, income, gender, official language and ability.
Projects
should focus on:
· Providing services to low income individuals and families, aboriginal people, women, persons with disabilities and members of visible minorities;
· Promoting community building through partnerships;
· Promoting prevention; and
· Improving service delivery models.
Priorities for
Crime Prevention Ottawa Project Funding:
Crime Prevention Ottawa will give priority to projects that reduce crime and enhance community safety in Ottawa through evidence-based crime prevention. Priority will be given to projects which:
· Target specific crimes issues or specific neighbourhoods.
· Address risk factors associated with crime (e.g. family conflict or violence, school drop-out, youth-at-risk, addictions, social or economic exclusion).
· Are designed based on research and effective practices.
· Will work with Crime Prevention Ottawa on evaluation and on plans for sustainability and development.
The priorities for the 2006
Community Project Funding Program are based on the principles and directions
included in the City’s 20/20 Growth Plan and in the Human Services and Arts and
Heritage Plans. These priorities also
reflect the Community Funding Framework of the Community and Protective
Services Department.
The deadline for submission of
funding proposals to the Community Funding Division will be April 28, 2006,
at 4:00 p.m. The Department
will inform Committee and Council of the Allocations Committee decisions in
August 2006.
SOMMAIRE
Le Programme de subventions de
projets communautaires a été lancé en 1991 par l’ancienne région d’Ottawa‑Carleton
dans le but de soutenir des projets innovateurs répondant aux nouveaux besoins
des personnes à faible revenu. En 1993, on lançait un programme de financement
de projets en santé, auquel s’ajoutait en 2002 un programme de financement de
projets dans le domaine des loisirs.
En 2005, 127 organismes présentaient 140 demandes
pour un financement total de 2,3 millions de dollars. Le comité d'allocation
des fonds recommandait que l’on accorde une allocation de 500 000 $
pour soutenir 39 propositions. En 2006, le budget de subventions des
projets communautaires est de 510 500 $. Ce budget comprend une
augmentation dûe à l'inflation de 2.1%. De plus, on ajoutera 200 000 $ tirés du budget de Prévention
du crime Ottawa, qui seront administrés dans le cadre du Programme de
subventions de projets communautaires de 2006 afin de soutenir des activités de
prévention du crime.
Le 8
février 2006, le Conseil a approuvé la politique relative à la structure de
financement communautaire, qui constitue un cadre global régissant le
financement des organismes communautaires. L’objectif du Programme de
subventions de projets communautaires est de soutenir, par l’intermédiaire
d’organismes communautaires viables sans but lucratif, la prestation de
services communautaires et de programmes permettant à la population de jouir
des services essentiels :
- en
soutenant l’inclusion des personnes à faible revenu, à risque, isolées ou
autrement marginalisées;
- en
faisant la promotion de la qualité de la vie pour toute la diversité des
citoyens.
Le Programme de subventions de projets
communautaires comporte deux volets, à savoir un financement renouvelable et un
financement non renouvelable (financement de projets). Ces modes de subvention
sont décrits dans le rapport de la phase 2 de la politique relative à la
structure de financement communautaire, approuvé par le Conseil le 8 février
2006. Les auteurs du rapport présentent en particulier les priorités et les
processus attachés au volet du financement non renouvelable (financement de
projets).
Financement
non renouvelable (financement de projets) :
Ce volet du financement comporte deux
éléments :
·
Financement
d’un an accordé à des projets limités dans le temps ou à des projets
pilotes.
·
Financement
de projets sur trois ans pour soutenir au maximum deux organismes qui ne
reçoivent actuellement aucun financement renouvelable.
L’enveloppe de financement non renouvelable
(sur un an ou trois ans) tient également compte des frais de base et de
fonctionnement et des coûts de programme liés au projet.
Priorités du Programme de subventions de
projets communautaires pour 2006 :
Conformément à la politique relative à la
structure de financement communautaire et à l’orientation stratégique des
services communautaires et de protection, on accordera la priorité aux projets
qui :
·
augmentent
la participation aux activités de la collectivité des familles ayant des
enfants de 0 à 18 ans;
·
font
la promotion d’un développement sain des enfants de 0 à18 ans;
·
renforcent
l’accès aux programmes d’alphabétisation par le biais de partenariats;
·
améliorent
la participation des familles à faible revenu aux programmes culturels;
·
font
la promotion de l’activité physique chez les enfants, les jeunes, les familles
et les personnes âgées;
·
font
la promotion d’un comportement sécuritaire et de la prévention des blessures;
·
augmentent
la participation des personnes âgées à la vie communautaire dans le but de
promouvoir le vieillissement réussi;
·
font
la promotion de la programmation et de la planification sociales à l’échelle du
quartier;
·
aident
les individus et les familles à faible revenu à trouver de l’emploi et à le
conserver;
·
font
la promotion de l’égalité, quels que soient la race, l’origine ethnique, le
revenu, la langue officielle, le sexe et les capacités.
Les projets doivent porter sur les
éléments suivants :
·
Dispenser
des services aux individus et aux familles à faible revenu, aux autochtones,
aux femmes, aux personnes handicapées et aux membres des minorités visibles.
·
Valoriser
le potentiel de la collectivité par le biais de partenariats.
·
Promouvoir
la prévention.
·
Améliorer
les modèles de prestation de services.
Priorités pour le financement du projet Prévention du
crime Ottawa :
Prévention
du crime Ottawa donnera la priorité aux projets permettant de réduire la
criminalité et d’améliorer la sécurité des communautés d’Ottawa au moyen d’un
programme de prévention axée sur les faits. On donnera la priorité aux projets
qui :
·
visent
des problèmes de criminalité ou des quartiers spécifiques;
·
s’attaquent
à des facteurs de risque de criminalité comme la violence ou les conflits familiaux,
le décrochage scolaire, la jeunesse à risque, les toxicomanies, l’exclusion
sociale ou économique;
·
sont
fondés sur la recherche et des pratiques efficaces;
·
sont
menés en collaboration avec Prévention du crime Ottawa pour ce qui est de
l’évaluation et des plans de durabilité et de développement.
Les priorités du Programme de
subventions de projets communautaires pour 2006 sont basées sur les principes
et l’orientation définis dans le plan de croissance 20/20 de la Ville, ainsi
que le plan des ressources humaines et le plan pour les arts et le patrimoine. Ces priorités sont également conformes à la
politique relative à la structure de financement communautaire de Services
communautaires et de protection.
Le délai de présentation des
propositions de financement de la division du financement communautaire est le
28 avril 2006 à 16h. Le service informera le comité et le Conseil des décisions
du comité d’allocation des fonds en août 2006.
BACKGROUND
The Community Project Funding Program has been available to non-profit community agencies and groups since 1991. The program supports new and innovative initiatives that enhance existing services or introduce new services and/or new service delivery models that respond to the Departmental Priorities for the residents of the City of Ottawa.
In 2003, Council approved the
Ottawa 20/20 Growth Plans, providing a framework for managing growth over the
next 20 years. The Human Services Plan
and the Arts and Heritage Plan, two of the 20/20 Growth Plans, support the
guiding principles of the City’s vision for 20/20 and propose strategic
directions for achieving this vision.
The 20/20 Guiding Principles are:
§
A
caring and inclusive City;
§
A City
of distinct, liveable communities;
§
A
green and environmentally sensitive City;
§
A
responsible and responsive City;
§
A
healthy and active City;
§
A
creative City rich in heritage, unique in identity; and
§
An
innovative City where prosperity is shared among all.
Strategic Directions that guide the
implementation of the Human Services and Arts and Heritage Plan include:
§
Diversity
and inclusion: program delivery in response to the changing face of the
community and equal access to services.
§
Access
to basics: opportunities for all to participate in community life and reduction
of poverty.
§
Safe
and healthy communities: support for neighbourhood-based social networks.
§
Focus
on prevention: prevent problems before they occur.
§
A
working city: access to employment and lifelong learning.
§
Broaden
public access to local arts.
§
Build
creative capacity.
§
Realize
economic potential of local cultural sector.
Community Funding Framework Policy
The Community Funding Framework Policy governs
City funding for annual renewable funding and non-renewable project funding to
non-profit community-based organizations.
The Policy Framework establishes the parameters of the Community Funding
Program and aligns it with the Community and Protective Services (CPS)
Strategic Plan.
The Community Funding Program supports a complementary network of community-based organizations by promoting funding stability, responsiveness to emerging issues, inclusiveness and consistent accountability processes commensurate with organizations’ level of City funding.
The goals of the Community Funding Program are to support, through viable non-profit community-based organizations, the provision of community services and programs that increase Access to the Basics by:
- Supporting inclusion of people who are low-income, at risk, isolated or otherwise marginalized.
- Promoting quality of life for the full diversity of citizens.
DISCUSSION
Community Project Funding - 2006
The 2006 Community Project Funding budget is $510,500 as approved by Council on December 21, 2005. This budget includes a 2.1% inflationary increase.
In addition, funding in the amount of $200,000 from the budget of Crime Prevention Ottawa will be included in and administered as part of the 2006 Community Project Funding Program to support and address issues related to crime prevention.
The 2006 Community Project Funding Program priorities build on the directions of the Human Services and Arts and Heritage Plans and are consistent with the Community Funding Program goals, as identified in the Community Funding Framework Policy Report, to improve access to basics for people who face barriers to participation in/or access to services and to promote quality of life for the full diversity of citizens.
This Non-Renewable Funding (Project Funding)
stream includes the following two components:
·
One-year
project funding allocated for time-limited or pilot projects
·
Three-year
project funding awarded to a maximum of two organizations per year not
currently receiving Renewable Funding.
The Community Funding Framework approved by Council on February 8, 2006, introduces three-year Project Funding to allow groups/agencies to establish a track record, leading to easier access to other funding. Through the three-year Project Funding component, the policy allows groups/agencies to establish a track record, leading to easier access to other funding. Community Funding will limit three-year project funding annually to one or two groups that are not currently receiving renewable funding contributions from the City of Ottawa in order to give new groups an opportunity to build their capacity and to demonstrate their impact on an emerging need. At the end of the three-year project, organizations will be able to be considered for unallocated renewable funding. As well, the community group would be in a position to apply for alternate funding from sources other than the City.
The Non-Renewable Funding envelope (both one-year and three-year) will recognize core, operational, and program costs related to the project.
Priority will be given to projects that:
§ Increase participation in community activities for families with children aged 0-18 years;
§ Promote the healthy development of children between the ages of 0-18 years;
§
Increase access to literacy programs through
partnerships;
§
Increase participation of low income families in
cultural programs;
§
Promote physical activity for children, youth, families
and seniors;
§
Promote safe behavior, injury prevention;
§
Increase participation of seniors in community life to
promote successful aging;
§
Promote neighbourhood-based social programming and
planning;
§
Help low-income individuals and families find and
maintain employment; and
§ Promote conditions of equality on the basis of race, ethnicity, income, gender, official language and ability.
Projects should focus on:
§ Providing services to low income individuals and families, aboriginal people, persons with disabilities and members of visible minorities.
§ Promoting community building through partnerships;
§ Promoting prevention; and
§ Improving service delivery models.
The purpose of the Crime Prevention Ottawa one-time funding will be to support community initiatives that address gaps in service that help prevent crime and victimization within the community and address the root causes of crime. Community Funding Program staff will work closely with staff from Crime Prevention Ottawa at all phases of this process (e.g. application, allocations committee, screening).
Crime Prevention Ottawa will give priority to projects that reduce crime and enhance community safety in Ottawa through evidence-based crime prevention. Priority will be given to projects that:
· Target specific crimes issues or specific neighbourhoods.
· Address risk factors associated with crime (e.g. family conflict or violence, school drop-out, youth-at-risk, addictions, social or economic exclusion).
· Are designed based on research and best practices.
· Will work with Crime Prevention Ottawa on evaluation and on plans for sustainability and development.
2006 Community Project Funding Program Implementation
The 2006 Community Project
Funding Program implementation ensures:
Transparency: Staff will submit an information memo to
Council summarizing the decisions of the Allocations Committee. An applicant may request reconsideration if
there is evidence of procedural errors (see Allocation of Funds section below).
Accountability: Organizations that receive funding are required to sign the Terms and Conditions documentation.
Fairness: Information regarding priorities for funding
and the allocations process will be provided through public notification and
information sessions. The Allocations
Committee will consist of a broad range of community and City
representatives (see Document 1).
Efficiency: Agencies will be required to submit an
outcomes report within a prescribed timeframe.
Public Notification:
Information
on the 2006 Community Project Funding Program applications, deadline,
information sessions, etc. will be posted in French and in English, on the
City’s Website, in The Ottawa Citizen and in Le Droit on Saturday, April 1,
2006.
Guidelines
and application forms for the 2006 Community Project Funding Program will be
available in French and in English, through the City’s website and Client
Services Centres from April 1, 2006.
Priorities and criteria will be advertised and clearly defined on the
application form. The deadline for
submitting applications to the Community Funding Division will be Friday,
April 28, 2006, at 4:00 p.m.
Information
Sessions:
Information
sessions will be held in French and in English, in West, East, Central and
South locations across the City.
Information about the 2006 Community Project Funding Program priorities,
guidelines and application form will be provided at these sessions.
Details on
the schedule for the information sessions will also be available on April 1,
2006 through the City’s website and Client Service Centres as well as in The
Ottawa Citizen and Le Droit. Agencies
interested in attending information sessions will be asked to register in
advance.
Allocations
Committee:
An Allocations Committee consisting of representatives from Council, Advisory Committees, funders, community representatives and internal staff will be established to review applications and allocate funds. The proposed composition of the Allocations Committee is identified in Document 1. An invitation will be sent to members of Council, Advisory Committees and representatives of community groups by March 14, 2006. Three committee members appointed by Crime Prevention Ottawa will screen the applications submitted for Crime Prevention Ottawa projects. The Allocations Committee will review applications based on a set of priorities, eligibility criteria and requirements (Document 2).
In the spirit of the French
Language Policy of accessibility and equality (items 4 and 6 of the City
Bilingualism Policy), community organizations may submit their Community
Project Funding application in the official language of choice. In order to ensure a fair and equitable
review of applications in French, it is the goal of the Community Funding
Division to ensure that one-third of the Allocations Committee members have an
understanding of the issues and realities of the francophone community and the
capacity to read and analyze funding requests written in French.
Allocation of Funds:
Staff will submit an information memo to Council
summarizing the decisions of the Allocations Committee. The decisions of the
Allocations Committee are final.
However, an applicant may request reconsideration if there is evidence
of procedural errors. To request
reconsideration, an applicant must apply in writing to the Manager of Community
Funding within two weeks of being advised of ineligibility. Applicants will be notified of the decision
within two weeks of having submitted their request for reconsideration.
Organizations that receive funding are required to
sign the Terms and Conditions documentation and to submit an Outcomes Report by
July 31, 2007.
Allocations Committee decisions will be made by the
first week in June 2006 and funding will be allocated by June 30, 2006.
Agencies who received funding through the 2005
Community Project Funding Program are required to have submitted their Interim
Report (due January 2006) in order to be considered for the 2006 Community
Project Funding Program.
CONSULTATION
The priorities for the 2006 Community Project Funding
Program are consistent with the priorities identified through the Community and
Protective Services Department’s Community Funding Framework. This framework was developed in consultation
with the community and the Advisory Committees.
RURAL IMPLICATIONS
The program covers all areas of the City.
FINANCIAL IMPLICATIONS
In 2006, Community and Protective Services has an approved budget of $510,500 to administer the Community Project Funding Program. In addition approved funding in the amount of $200,000 from Crime Prevention Ottawa will also be administered through this program.
SUPPORTING DOCUMENTS
Document 1: Proposed Membership of Allocations Committee
Document 2: City of Ottawa
Community Project Funding Guidelines, 2006
DISPOSITION
The Community
and Protective Services Department will distribute the funds in compliance with
the Funding Allocations Committee’s decisions under delegated authority as
approved by Council.
Document 1
2006
COMMUNITY PROJECT FUNDING PROGRAM
ALLOCATIONS
COMMITTEE PROPOSED MEMBERSHIP
|
|
REPRESENTATIVES |
|
1. |
Health, Recreation and Social Services (HRSS) |
|
2. |
French Languages Services Advisory Committee |
|
3. |
Equity and Diversity Advisory Committee |
|
4. |
Seniors Advisory Committee |
|
5. |
Poverty Issues Advisory Committee |
|
6. |
Accessibility Advisory Committee |
|
7. |
Health and Social Services Advisory Committee |
|
8. |
Arts, Heritage and Culture Advisory Committee |
|
9. |
Aboriginal Community |
|
10. |
United Way/Centraide |
|
11. |
Community Funding (staff) |
|
12. |
Public Health (staff) |
|
13. |
Parks and Recreation (staff) |
|
14. |
Cultural Services (staff) |
|
15. |
Employment and Financial
Assistance (staff) |
|
16. |
Crime Prevention Ottawa (volunteer) |
|
17. |
Crime Prevention Ottawa (volunteer) |
|
18. |
Crime Prevention Ottawa (staff) |
City of Ottawa Community Project
Funding Guidelines, 2006 Document 2
CITY OF OTTAWA
2006 COMMUNITY PROJECT FUNDING PROGRAM
GUIDELINES AND APPLICATION
DEADLINE FOR RECEIPT OF APPLICATIONS
FRIDAY APRIL 28, 2006 by 4 p.m.
Original hardcopy must be mailed or delivered
to:
Community funding division
Community and protective services department
101 centrepointe drive, 4th floor
Ottawa, ontario
K2G 5K7
The completed
package must be received by the Community Funding Division by
4 p.m. on the
deadline date or postmarked for that day.
Late or incomplete applications will not be considered
Forms available in English and French at ottawa.ca or by phone at
580-2424 ext. 23729
Formulaire disponible en français à ottawa.ca ou par téléphone au 580-2424 poste 23729
2006 Community Project Funding Program
On February 8, 2006, Council approved the Community Funding Framework Policy. This policy provides a comprehensive framework that governs City funding for community agencies. The goals of the Community Funding Program are to support, through viable non-profit community-based organizations, the provision of community services and programs that increase Access to the Basics by:
§
Supporting
inclusion of people who are low-income, at risk, isolated or otherwise
marginalized.
§
Promoting
quality of life for the full diversity of citizens.
The Community Funding Framework includes two
funding streams: Renewable Funding and
Non-Renewable Funding (Project Funding).
The Community Project Funding Program (Non-renewable) is available to
non-profit community organizations, groups or associations to support new
initiatives that enhance existing services and/or introduce new services and/or
new service delivery models addressing the 2006 Community Project Funding
priorities. In 2006, the Community
Project Funding Program has an approved budget of $510,500.
The 2006 Community Project
Funding Program (Non-renewable) will be implemented through two funding
components:
- One-year Project Funding: Funding through this component will be
allocated to time-limited or pilot projects to deliver programs and
services.
Note: a)
Funding criteria for this funding component are included in Section A
of the 2006 Community Project Funding Guidelines.
b) Funding through this
component will take into consideration operational and administration costs
related to the project.
2. Three-year Project Funding: Funding through this component
will be allocated to support one or two organizations, not currently receiving
renewable funding from the City, to deliver programs and services that respond
to emerging needs. This would allow
organizations funded through this component to build their capacity and
demonstrate the impact of the programs on the community.
Note: a) Funding criteria
for this funding component are included in Sections A & B of the Community
Project Funding Guidelines.
b)Funding through this component will take into consideration
operational and administration costs
related to the project.
CRIME PREVENTION OTTAWA
In addition to the
2006 Community Project Funding envelope of $510,500, an amount of $200,000,
from the budget of Crime Prevention Ottawa, will be administered as part of the
2006 Community Project Funding Program to support and address issues related to
crime prevention.
Note: Funding criteria for this funding
component are included in Sections A & C of the 2006 Community
Project Funding Guidelines.
2006 COMMUNITY
PROJECT FUNDING PROGRAM
|
APPLICATION
INFORMATION |
r
Organizations
interested in applying through the One-year Project Funding component
must meet the Eligibility Criteria and requirements included in Section A.
r
Organizations
interested in applying through the Three-year Project Funding component
must meet the Eligibility Criteria and requirements included in Sections A
and B.
r
Organizations
interested in applying through Crime Prevention Ottawa Project Funding
must meet the Eligibility Criteria and requirements included in Section A as
well as the priorities and requirements included in Section C.
r
The
three funding components acknowledge operational and administration costs
needed to sustain the proposed project.
r
Organizations
may submit only one application for each funding component listed above,
subject to meeting the relevant funding criteria and requirements included in Sections
A, B and C.
|
APPLICATION TIPS |
r
Be
sure to answer all questions and attach all the required documents.
r
Type
the proposal, if possible, to ensure readability.
r
Print
in black ink to ensure photocopy quality.
r
Use 8½
X 11 white paper.
r
Do not
use binders.
r
Be
clear and concise.
r
Be
sure to check the box to identify the funding component you are applying for
i.e.,
r
One-year
Project Funding.
r
Three-year
Project Funding.
r
Crime
Prevention Ottawa Project Funding.
r
The
completed application package must be received by the Community Funding
Division by 4:00 p.m. on April 28, 2006 or post marked for April 28, 2006.
2006 COMMUNITY PROJECT FUNDING PROGRAM
FUNDING PRIORITIES |
On February 8, 2006, Council approved the Community Funding Framework Policy. This policy provides a comprehensive framework that governs City funding for community agencies. The goals of the Community Funding Program are to support, through viable non-profit community-based organizations, the provision of community services and programs that increase Access to the Basics by:
- Supporting inclusion of people
who are low-income, at risk, isolated or otherwise marginalized;
- Promoting quality of life for
the full diversity of citizens.
PRIORITIES:
·
Increase
participation in community activities for families with children aged 0-18
years;
·
Promote
the healthy development of children between the ages of 0-18 years;
·
Increase
access to literacy programs through partnerships;
·
Increase
participation of low income families in cultural programs;
·
Promote
physical activity for children, youth, families and seniors;
·
Promote
safe behaviour and injury prevention;
·
Increase
participation of seniors in community life to promote successful aging;
·
Promote
neighbourhood-based social programming and planning;
·
Help
low-income individuals and families find and maintain employment
·
Promote
conditions of equality on the basis of race, ethnicity, income, gender,
official language and ability
Projects
should focus on:
·
Providing
services to low income individuals and families, aboriginal people, women,
persons with disabilities and members of visible minorities.
·
Promoting
community building through partnerships;
·
Promoting
prevention; and
·
Improving
service delivery models.
SECTION A
2006 COMMUNITY PROJECT FUNDING PROGRAM
ELIGIBILITY
CRITERIA
Complete the checklist (ü)
to ensure the following criteria are met:
The 2006
Community Project Funding is limited to community-based non-profit
organizations that:
r
Have a
community service mandate addressing Community and Protective Services
Department’s Guiding Principles, Strategic Directions and Service Delivery
approaches as well as emerging needs identified by the Community Funding
Division (included in report to HRSS of March 2, 2006).
r
Are
registered as a non-profit organization, or are sponsored by an incorporated
organization, and operate in a non-discriminatory manner, as set out by the
Ontario Human Rights Code.
r
Are
governed by a democratically elected Board of Directors.
r
Have
been in existence for a minimum of two years, unless sponsored by an organization
that has been in existence for more than five years.
r
Are
located in Ottawa and serve residents of Ottawa.
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Have
submitted a Project Interim Outcome Evaluation Report by February 28, 2006 if the organization
received 2005 Community Project Funding.
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Have
submitted the completed application package to the Community Funding Division
by 4:00 p.m. on April 28, 2006 or post marked for that date.
The 2006 Community Project Funding Program will
NOT consider applications from and/or for:
r
For-profit organizations or ventures.
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Non-profit organizations sponsoring for-profit
organizations.
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Organizations of political affiliation or for
political activities.
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Organizations
which act primarily as a funding source for other groups.
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Fundraising organizations and/or events.
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Faith organizations where the services/activities
include the promotion and/or required adherence to a faith.
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Hospitals, clinic-based services or medical treatment
programs.
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Sports
clubs (unless programs/services reduce or eliminate barriers to access/participation
for disadvantaged groups).
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Conferences.
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School
boards, primary and secondary schools, post-secondary institutions.
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Programs
within the legislated mandate of other governments or City departments, such as
child care services, first year settlement services, drug treatment programs,
and shelters for women victims of violence.
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Provincial/national
organizations, unless a local chapter/branch exists to serve the
residents of the City of Ottawa.
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Cost for major capital equipment/renovations, minor
renovations to existing buildings/ construction or development of new
facilities.
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Financing of deficits.
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Financing a portion of taxes.
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Special events and beautification initiatives.
SECTION
B
2006 COMMUNITY PROJECT FUNDING PROGRAM
THREE-YEAR PROJECT FUNDING COMPONENT
The Three-year Project funding component is
designed to allow groups and organizations to establish a track record and
build capacity, leading to easier access to other funding. Access to this three-year project funding
component is limited to one or two organizations that are not currently
receiving renewable funding contributions through the City in order to give
these groups an opportunity to demonstrate their impact on emerging needs.
ELIGIBILITY CRITERIA
The following
criteria will be applied to review the Three-year Project Funding
applications.
Complete the checklist (ü) to ensure the following criteria are met:
r
Organization is not
currently receiving renewable funding through the City.
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Organization has a
track record of delivering services for two or more years.
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Organization has the
capacity to deliver services where there are identified gaps in services.
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Organization
demonstrates credibility in the community such as:
a.
Collaboration and partnerships with agencies providing
similar services e.g., mentorship arrangements with existing agencies,
provision of space, sharing of expertise and other in-kind contributions.
b.
Having received funding through the City’s One-year
Project Funding and/or other funding sources in the past five years.
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Organization provides
a three-year strategic plan or work plan that demonstrates annual anticipated
outcomes and results.
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Organization
demonstrates the uniqueness of their program and/or service delivery model.
r Organization provides two
references that City staff will consult as part of the review and allocations
process.
SECTION C
2006 COMMUNITY PROJECT FUNDING
PROGRAM
CRIME PREVENTION OTTAWA PROJECT FUNDING
The
purpose of the Crime Prevention Ottawa one-time funding will be to support
community initiatives that address gaps in service that help prevent crime and
victimization within the community and address the root causes of crime.
ELIGIBILITY
CRITERIA
Crime
Prevention Ottawa will give priority to projects that reduce crime and enhance
community safety in Ottawa through evidence-based crime prevention. Funding through this program will give
priority to projects which:
Complete the checklist (ü) to ensure the following criteria are met:
r
Target
specific crimes issues or specific neighbourhoods.
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Address
risk factors associated with crime (e.g. family conflict or violence, school
drop-out, youth-at-risk, addictions, social or economic exclusion).
r Are designed based on research and effective practices.
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Will
work with Crime Prevention Ottawa on evaluation and on plans for sustainability
and development.
TERMS AND CONDITIONS
1. Definitions
“Applicant” means the applicant organization that
submitted a 2006 Community Project Funding Application form to the City of
Ottawa’s Community Funding Division.
“Funding Contribution” means City of Ottawa funding
administered by the Community Funding Division.
“Recipient” means
the applicant organization, which submitted the 2006 Community Project Funding
Application form, which has agreed to be bound by these terms and conditions if
it is awarded funding by the City of Ottawa.
2. Time
Frame
These terms and conditions shall be in effect until
July 30, 2007.
3. Acknowledgement of Funding
The Recipient shall publicly acknowledge the support of the City of Ottawa in print and verbally in all publicity, promotional materials, informational materials, press materials and at public occasions relating to the program for which funds have been provided.
4.
Human Rights Code
Organizations receiving funding contributions must operate in a non-discriminatory manner in all dealings with clients and staff, as upheld by the Ontario Human Rights Code.
5. Purpose of Funding Contribution
The
Community Funding Division has a responsibility to provide financial support to
organizations that provide health, recreation and social services to residents
of Ottawa.
Funding contributions shall only be used for the objectives as described in the 2006 Community Project Funding Application form. Major changes in programming, organizational structure or community impact of the program shall only be made with the City’s prior written approval.
The 2006 Community Project Funding Program will NOT
fund:
i)
For profit organizations or ventures.
ii)
Non-profit organizations sponsoring for-profit
organizations.
iii)
Organizations of political affiliation or for
political activities.
iv)
Organizations such as service clubs and foundations,
which act primarily as a funding source for other groups.
v)
Fundraising events.
vi)
Faith organizations where the services/activities
include the promotion and/or required adherence to a faith.
vii)
Hospitals, clinic-based services or medical treatment
programs.
viii)
Conferences.
ix)
Core or travel costs for sports team(s).
x)
Educational institutions i.e. School boards, schools,
universities, parent-teacher associations; programs/services that are directed
to students and not available to the general public.
xi)
Projects from provincial/national organizations, unless
a local chapter/branch exists to serve the residents of the City of Ottawa.
xii)
Costs for major capital equipment/renovations, minor
renovations to existing buildings/construction or development of new
facilities.
xiii)
Cost of equipment.
xiv)
Financing of deficits.
xv)
Financing a portion of taxes.
xvi)
Neighbourhood based special events and beautification
initiatives.
6. Assignment
of Funding Contribution
Neither the Applicant nor the Recipient shall assign this application or funding contribution respectively without the prior written consent of the City.
7. Disposal
of Assets
For assets purchased either in whole or in part with
City funds, the cost of which exceeds $5,000.00, the Recipient shall not sell,
lease or otherwise dispose of those assets without the prior written consent of
the City.
8. Unused
Funds
Any unused portion of the funding contribution remains
the property of the City, and if already paid to the Recipient by the City
shall be repaid to the City of Ottawa.
9. Repayment
of Funding Contribution
The Recipient shall, at the request of the City, repay
to the City, the whole or any portion of the funding contribution if the
Recipient:
i)
experiences a change in its ownership or control,
without the prior written consent of the City.
ii)
ceases operation.
iii)
is wound up or dissolved.
iv)
has knowingly provided any false information in the
application and any attachments.
v)
uses funds for purposes other than those detailed in
the application form.
vi)
breaches any of the terms and conditions of this
Agreement.
vii)
breaches any of the provisions of Human Rights Code,
1981, as amended, or other applicable legislation, regulations or by-laws in
the operation of the program.
viii)
commences, or has commenced against it, any
proceedings in bankruptcy or is adjudged bankrupt.
Where required, the
funding contribution shall be repaid by cheque payable to the City of Ottawa,
and mailed to the Community and Protective Services Department, Community
Funding Division, 101 Centrepointe Drive, 4th Floor, Ottawa,
Ontario, K2G 5K7.
10. Changes to Funding Contributions
The funding contribution awarded to the applicant may
change over the designated
time period under the following circumstances:
i)
The organization fails in a significant way to meet
its own stated objectives or fails to execute its confirmed program of
activities.
ii)
The organization undergoes significant changes to
senior and/or administrative personnel and a disruption of activities is
predicted.
iii)
The organization fails to meet its financial
obligations and /or the required reports are not forwarded to the Community and
Protective Services Department, Community Funding Division in a timely manner.
iv)
City Council has not provided its budget approval
and/or is unable to fulfill its funding commitments resulting from a reduction
in the budget.
11. Accounting
The Recipient shall
keep and maintain records, invoices and other documents relating to the City of
Ottawa’s funding contribution in a manner consistent with generally accepted
accounting principles and administrative practices, and shall maintain such
records for a period of three years from receipt of the funding contribution.
The Recipient
authorizes the City, its agents and the City Auditor General at all reasonable
times to inspect and copy any records, invoices and documents in the possession
or under the control of the recipient which relate to the funding contribution.
The right of
inspection under this paragraph includes the right to perform a full or partial
audit.
12. Limitation of Liability Indemnification and
Insurance
The Recipient
agrees that the City shall not be liable for any incidental, indirect, special
or consequential damages, injury or any loss of use, revenue or profit of the
Recipient arising out of, or in any way related to the program.
The Recipient agrees that it shall indemnify
the City, its employees and agents, against all costs incurred as a result of a
claim or proceeding related to the program, unless it was caused by the
negligence or willful act of an employee of the City.
13.
Occupational Health and Safety
The
recipient shall be responsible where applicable, for the health and safety of
its workplace and per compliance with the provisions of the Occupational
Health and Safety Act, R.S.O. 1990, c.O.1, as amended, and its regulations
(“OHSA”) and the requirements under the Workplace Safety and
Insurance Act, S.O. 1997, c.16.Sched. A (“WSIA”).
At any
time during the term of this Agreement, the Recipient shall, when requested by
the City of Ottawa, provide evidence of compliance by itself and its
subcontractors with respect to the WSIA, and failure to provide
satisfactory evidence shall result in payment being held by the City of Ottawa
until the City of Ottawa has receive satisfactory evidence.
14.
Conflict Resolution
The Recipient and the City
of Ottawa agree that the alternate dispute resolution process of arbitration is
preferable to litigation as a way to resolve disputes that may arise under this
Agreement and they agree to give good faith consideration to having resorted to
an arbitration dispute process before initiating legal or other proceedings to
deal with any such disputes. It is further agreed that such arbitration shall
be a condition precedent to the commencement of any action at law. The
arbitration shall proceed in accordance with the provisions of the Arbitration
Act, S.O. 1991, c. 17, as amended.
15. Additional Terms
The City of Ottawa shall be
entitled to amend or impose such additional terms and conditions in its letter
of agreement, in its sole discretion as it deems necessary, and shall be
entitled to impose such terms and conditions on any consent granted pursuant to
this application, as it deems necessary.
16. Applicable Law
This agreement shall be conclusively deemed
to have been made and shall be construed in accordance with the applicable laws
or the Province of Ontario and the laws of Canada and shall be interpreted in
all respects as an Ontario contract.
17.
Reporting
Requirements
The Recipient shall provide to the City a Final Outcome Evaluation
Report no later than
July 30, 2007.