4. ARTS, HERITAGE AND CULTURE
ADVISORY COMMITTEE – 2006 ANNUAL REPORT, 2007 WORK PLAN AND REVISED TERMS OF
REFERENCE COMITÉ
CONSULTATIF SUR LES ARTS, LE PATRIMOINE ET LA CULTURE – RAPPORT ANNUEL DE
2006, PLAN DE TRAVAIL 2007, ET MANDAT RÉVISÉ |
That
Council:
a. receive the 2006
Annual Report of the Arts, Heritage and Culture Advisory Committee as detailed
in Attachment 1;
b.
approve the objectives contained in the 2007 workplan,
as detailed in Attachment 2; and
c. approve the
revised Terms of Reference, as detailed in Attachment 3.
Recommandation du Comité
Que le Conseil:
a. reçoive
le Rapport annuel de 2006 du Comité
Consultatif sur les arts, le patrimoine et la culture, tel que décrit à la pièce jointe no 1;
b.
approuve les objectifs qui sont
présentés dans le plan de travail 2007, tel que décrit à la pièce jointe no 2;
et
c.
approuve le mandat révisé, tel que
décrit à la pièce jointe no 3.
DOCUMENTATION
1.
Chair, Arts, Heritage and Cultural Advisory Committee report dated 19 February 2007
(ACS2007-CCV-AHC-0001).
Report to/Rapport au :
Community and
Protective Services Committee
and Council / et au Conseil
19 February 2007/ 19 février 2007
Submitted by/Soumis
par : Submitted by/Soumis par: Chair/président
Arts, Heritage and Culture Advisory Committee/
Comité Consultatif sur les arts, le patrimoine et la culture
Contact
Person/Personne ressource: Melody Duffenais, Advisory Committee Coordinator
City Clerk’s Branch/Direction du greffe
(613) 580-2424 20113, melody.duffenais@ottawa.ca
REPORT RECOMMENDATIONS
That the Arts, Heritage and Culture Advisory Committee
recommend that the Community and Protective Services Committee recommend
Council:
a. receive the 2006 Annual Report of the
Arts, Heritage and Culture Advisory Committee as detailed in Attachment 1;
b. approve the objectives contained in the
2007 workplan, as detailed in Attachment 2; and
c.
approve the revised Terms of Reference, as detailed in
Attachment 3.
Que Comité
consultatif sur les arts, le patrimoine et la culture recommande que le Comité
des services communautaires et de protection recommande que le Conseil :
a. reçoive le Rapport
annuel de 2006 du Comité Consultatif
sur les arts, le patrimoine et la culture, tel que décrit à la pièce jointe no 1;
b. approuve
les objectifs qui sont présentés dans le plan de travail 2007, tel que décrit à
la pièce jointe no 2; et
c. approuve le mandat
révisé, tel que décrit à la pièce jointe no 3.
BACKGROUND
City
Council, on 6 December 2006, reconfirmed its governance structure. This included the advisory committees, and
the requirement for each to complete a workplan outlining proposed projects and
activities for the upcoming year. The
workplan is to identify each and every activity the Committee plans to
undertake in the upcoming year, whether they have a budgetary impact or not. The item should be identified with a brief
description of the project or activity.
The Lead Department Representatives are to provide the Committee with information on the departmental workplan and priorities, where the workplans of the Committees tie into that workplan, and where the Committee can assist the Department. The Lead Department Representative will also advise on what staff and/or financial resources are available as part of departmental priorities.
There was no funding approved for the advisory committee 2007 workplans.
DISCUSSION
The Arts, Heritage and Culture
Advisory Committee’s Terms of Reference
include the requirement to produce an annual work plan. The work plan is a means to establish
projects, activities and initiatives that will take place the following
year.
At its 25 January 2007 meeting, the Arts,
Heritage and Culture Advisory Committee approved
its 2006 annual report and 2007 workplan.
The committee approved its revised Terms of Reference at its 15 February
meeting. Revisions have been made to the Terms of
Reference to include the reduction in the membership of the committee (from a
maximum of 22 members to a maximum of 18), and to include a new responsibility
of receiving and commenting on Commemorative Naming Reports for proposed
naming requests of cultural facilities or parts thereof. In addition, amendments
were made to reflect the current name of the lead Standing Committee and
department to the AHCAC. The final
versions of the 2006 Annual Report, 2007 Workplan and Terms of Reference can be
found at Attachments 1, 2 and 3 of this report, respectively.
The mandate of the Arts, Heritage and
Culture Advisory Committee (AHCAC) is to provide leadership, advice and assistance to
Ottawa City Council, through the Community and Protective Services Committee,
on the development and implementation of (i) municipal arts and culture
policies, programs and development initiatives in all disciplines; and (ii)
heritage policies (excepting heritage designations), by-laws, strategies and
programs to support museums, archives, heritage events and programming,
historic sites and collections and the preservation and interpretation of
monuments, memorials, structures and natural and archaeological sites.
The Community and Protective Services (CPS) department appreciates the advice and assistance received from the Arts, Heritage and Culture Advisory Committee in 2006, as reflected in Document 1, including participation in the development of the Festival Sustainability Plan and Arts Investment Strategy, the City’s Museums Sustainability Plan, and the Ottawa City Archives relocation strategy, among other issues. Although the department recognizes the value of advisory committees conducting public forums, no funds are anticipated in the 2007 budget. Overall, the Community and Protective Services Department supports the AHCAC’s 2007 Heritage Advocacy and Arts Advocacy workplans outlined in Document 2.
FINANCIAL IMPLICATIONS
There are no financial implications.
SUPPORTING DOCUMENTATION
Attachment 1 – 2006 Annual Report of the Arts, Heritage and Culture Advisory Committee
Attachment 2 – Proposed 2007 Workplan of the Arts, Heritage and Culture Advisory Committee
Attachment 3 – Arts, Heritage and Culture Advisory Committee Revised Terms of Reference
DISPOSITION
Given that no funding has been approved for advisory committee workplan items, the AHCAC will endeavour to hold an arts forum, if practicable, as part of the agenda for one of its regularly scheduled meetings.
City Clerk’s Branch staff will forward the recommendations approved by the Community and Protective Services Committee to City Council for ratification.
Attachment 1
2006 ANNUAL REPORT
ARTS, HERITAGE AND CULTURE ADVISORY COMMITTEE
The Arts, Heritage and Culture Advisory Committee would like to
highlight their involvement in the following activities in 2006:
ARTS
Ø Arts Investment Strategy and Festival Sustainability Plan
o
AHCAC
provided continuous input
Ø Cultural Capitals of Canada program
o
AHCAC
supported the City’s application to the Cultural Capitals of Canada program
Ø Visitor and Cultural Services
Strategy
o
The AHCAC
received a presentation and provided input on the City’s Visitor And Cultural Services Strategy, a multi-channel marketing
initiative
Ø ITR Theatre Company
o
AHCAC
continued to support the ITR Theatre Co.’s application to purchase the
Blachfield School property in Osgoode
Ø Federal Tax Credit for
Children’s Activities
o
The AHCAC
discussed and debated whether the federal tax credit intended to improve the
fitness of children should be extended to include arts activities
Ø Other Ottawa Arts Facilities and Arts Organizations presentations
o
AHCAC
received presentations and provided comments on the following topics: funding
for the Concert Hall at 150 Elgin, the Ottawa School of Art’s location and
lease, Arts Court redevelopment, les
Monuments de la Francophonie d’Ottawa, les États
Généraux du Théâtre Franco-Ontarien, light rail transit public art allocation,
the Orléans Art Centre and Town Centre, a central library for Ottawa, the New
Canadian Coalition for Arts and Culture
HERITAGE
Ø City of Ottawa’s Museum Sustainability Plan
o
AHCAC
participated on the Steering Committee and public consultations
Ø Community Museum Operating Grant (CMOG) program
o
AHCAC
received a presentation from the Director of the Bytown Museum regarding a
campaign to encourage the provincial government to increase funding for the
CMOG program, and subsequently passed a motion in support. Council approved the recommendation of AHCAC
on 24 January 2007.
Ø Canadian Museum Policy and Museum Assistance Program
o
AHCAC
approved a motion recommending that Mayor Chiarelli write to the Heritage
Minister and recommend the development of a new Canadian Museum Policy and that
the budget cuts to the Museum Assistance Program be re-instated; Council
approved of this motion and followed through with the letter
Ø Ottawa City Archives
o
AHCAC
continued to monitor the efforts of the City and City of Ottawa Archives to
find a permanent home for the Archives, to establish a sustainable operating
budget for the Archives, and to extend the Archives lease at 111 Sussex Drive
until such a home is found. To this
end, an AHCAC member is an active member of the City Archives Main Branch
Relocation Steering Committee
Ø 2005 Heritage Community Recognition Program
o
AHCAC
endorsed a nominee for the 2005 Young Heritage Leaders Award
Ø Dickinson Square Heritage Management Inc. (formerly ‘Save Our Square’ Committee)
o
AHCAC
supported efforts to maintain Dickinson Square in Manotick as a heritage
centre. Efforts included appointing an
AHCAC member to liaise with the Dickinson Square interest group
Ø 2006 National Capital Heritage Fair
o
Two AHCAC
members participated in Fair as judges
Ø Heritage Street Names
o
AHCAC
requested local heritage consideration be given by the City of Ottawa Building
Services Branch in the naming of streets and public amenities; and furthermore
that City of Ottawa Archives be informed of all new commemorative names and the
rationale for the selected names
Attachment 2
Objective 1 Heritage
Advocacy
Objective 2 City
of Ottawa’s 20 / 20 Official Plan
Objective 3 City
of Ottawa 2007 Budget
Objective 4 City
of Ottawa Archives
Objective 5 Museum Sustainability Plan: Heritage Places
and Sites
Objective 6 City
Heritage Programming
i)
Heritage Fair 2007
ii)
Anniversaries, Heritage Day and
Heritage Month 2007
iii) Doors Open Ottawa
iv) Cultural Education and Heritage Awards
OBJECTIVE
1
Heritage
Advocacy
The AHCA Committee
(AHCAC) will act as advocates and advisory body to City Council, through the
Community and Protective Services Committee, on matters pertaining to
heritage. AHCAC will advise and assist
in the development and implementation of heritage policies, by-laws, strategies
and programs to support museums, archives, historic sites and collections and
the preservation and interpretation of monuments, memorials structures and
natural and archaeological sites. Advice will be provided in response to
identified priorities and issues as they arise.
OBJECTIVE
2
City of
Ottawa’s 20/20 Official Plan
AHCAC will contribute to establishing criteria to determine benchmarks
and achievement of heritage and cultural goals within the City of Ottawa’s 20/20
Official Plan and Arts and Heritage Master Plan; will ensure community heritage
issues are maintained and firmly established within the framework and schedules
by City Council and City staff, and request that the spirit, policies and
recommendations of the 20/20 Ottawa Plan be respected in all public policy
developments by the City of Ottawa.
OBJECTIVE 3
City of Ottawa 2007 Budget
AHCAC will provide input to the
City of Ottawa pre-budget (2007) consultation process, will review the City of
Ottawa Draft 2007 Budget estimates and provide input with respect to Heritage
allocations, and make representation to City Council during the 2008 Budget
public consultation process, to ensure that Heritage spending allocations
respond to identified needs and priorities.
OBJECTIVE 4
City of Ottawa Archives
A high priority issue
for 2007 is to continue to support the City of Ottawa Community and Protective
Services Department and the City of Ottawa Archives in efforts to find a
permanent, high quality home for the City of Ottawa Archives replete with
sufficient staffing and long-term funding.
These concerns will be expressed by liaison through the City Archives
Main Branch Relocation Steering Committee and City Staff in the Community and
Protective Services Department.
OBJECTIVE 5
Museum Sustainability Plan: Heritage Places and Sites
A second high priority
issue for 2007 for AHCAC is to ensure that the City of Ottawa maintains its
support and multi-year commitment to the Museum Sustainability Plan, especially
with respect to the operating and capital funding for Ottawa museums. To this end, AHCAC will provide advice and
guidance to Ottawa City Council through the Community and Protective Services
Committee and to City staff on matters in support of museums, archives,
historic sites and collections and the preservation and interpretation of
monuments, memorials, structures and natural and archaeological sites.
OBJECTIVE
6
City
Heritage Programming
AHCAC will work
with the staff of the Community and Protective Services Department’s Office of
Cultural Services to provide advice and support with respect to ongoing
Heritage programs and recognition events and to make recommendations for future
City heritage recognition, if necessary.
Established programs of particular interest include:
i) Heritage Fair 2007: AHCAC will work in conjunction with the
representatives of school boards, heritage staff and applicable heritage
organizations. Encourage the public system to follow the Catholic Board of
Education's successful example.
ii) Anniversaries, Heritage Day and Heritage
Month 2007: AHCAC will encourage
all heritage groups to celebrate the 150th anniversary of Ottawa
being named Canada’s Capital and the 175th anniversary of the Rideau
Canal, through community events throughout Heritage Day and Heritage Month; and
the Annual Heritage Day at City Hall.
iii) Doors Open Ottawa Program: AHCAC will support and
promote partnership between the City, the heritage community and the corporate
sector with the annual Doors Open Ottawa program.
iv) Cultural Education and
Heritage Awards:
AHCAC will work with the Community and Protective Services Department to
provide support for the promotion of municipal, heritage and cultural awards
programs that respect previously defined programs of excellence and
community impact, involvement and contribution by individuals and heritage
organizations.
DRAFT ARTS ADVOCACY WORKPLAN 2007
Objective 1 Arts Advocacy
Objective 2 City of Ottawa’s 20
/ 20 Official Plan
Objective 3 City of Ottawa 2007 Budget
Objective 4 City of Ottawa Arts Facilities
Objective 5 City Arts
Programming
OBJECTIVE
1
Arts Advocacy
The AHCA Committee
(AHCAC) will act as advocates and advisory body to City Council, through the
Community and Protective Services Committee, on matters pertaining to arts
policies, by-laws, strategies and programs in support of local artists, arts
organizations and to the benefit of the community at-large. Advice will be provided in response to
identified priorities and issues as they arise.
AHCAC will foster and encourage community
consultation and public outreach by providing information and opportunities to
discuss issues and exchange ideas with members of the public through rotating
site visits, committee meetings, focused consultations and a possible arts
forum, where feasible.
OBJECTIVE 2
City of Ottawa’s 20/20 Official Plan
AHCAC will contribute to establishing criteria to determine benchmarks
and achievement of arts goals within the City of Ottawa’s 20/20 Official Plan
and Arts and Heritage Master Plan. This
Plan defines a vision for the
arts in Ottawa, respects the creative efforts of individuals and groups in
their pursuit of excellence at all levels of arts activity, ensures access for
the public, assists in the development of a diverse arts sector, encourages
partnerships, and ensures an efficient and effective system of delivery in the
arts sector. AHCAC will ensure community arts issues are maintained and firmly
established within the framework and schedules by City Council and City staff,
and request that the spirit, policies and recommendations of the 20/20 Ottawa
Plan be respected in all public policy developments by the City of Ottawa.
OBJECTIVE
3
City of Ottawa 2007 Budget
AHCAC will provide
input to the City of Ottawa pre-budget (2007) consultation process, will review
the City of Ottawa Draft 2007 Budget estimates, provide input with respect to
the Arts Funding Policy for 2007, monitor the effects of the policy, ensure
that it responds to community need, and make recommendations for adjustments to
the policy for the 2008 funding
cycle, if necessary. AHCAC will make representation to City
Council during the 2008 Budget public consultation process, to ensure that Arts
spending allocations respond to identified needs and priorities.
OBJECTIVE
4
Arts Facilities
AHCAC will work with Community and Protective
Services Department to provide advice with respect to the development,
construction and acquisition of facilities for the arts, to meet both the short
and long-term needs, to review and identify the gaps and priority needs, and to
provide input in the development of a strategy for arts facility development.
OBJECTIVE 5
City Arts Programming
AHCAC
will work with the Community and Protective Services Department to provide advice
with respect to the promotion of existing municipal and other levels of
governments’ arts awards programs that respect previously defined recognition
programs that acknowledge excellence, community impact, involvement and
contribution by individuals and arts organizations.
Approved
by
Amended:
day/month, 2007
ARTS, HERITAGE AND CULTURE ADVISORY COMMITTEE
Terms of Reference
The City of Ottawa’s Arts, Heritage and Culture Advisory Committee will
provide leadership, advice and assistance to Ottawa City Council, through the Health,
Recreation and Social Services Committee Community
and Protective Services Committee, on the development and implementation
of (i) municipal arts and culture policies, programs and development
initiatives in all disciplines; and (ii) heritage policies (excepting heritage
designations), by-laws, strategies and programs to support museums, archives,
heritage events and programming, historic sites and collections and the
preservation and interpretation of monuments, memorials, structures and natural
and archaeological sites.
The Arts, Heritage and Culture Advisory Committee shall be responsible
for:
·
providing a
forum for groups and organizations interested in preserving or promoting arts,
heritage and cultural resources, to raise issues and concerns;
·
providing
advice and guidance to Ottawa City Council, through the Health, Recreation
and Social Services Committee Community and
Protective Services Committee, on the
implementation of the Ottawa 20/20 Arts and Heritage Plan, and to ensure the
City of Ottawa’s commitment to the approved Ottawa 20/20 plan for heritage, and
to the ongoing development of heritage policies, by-laws, strategies and
programs to support museums, archives, historic sites and collections and the
preservation and interpretation of monuments, memorials, structures and natural
and archaeological sites;
·
conducting
advocacy on behalf of Ottawa’s arts, heritage and cultural communities;
·
providing advice
and guidance on the implementation of Ottawa’s municipal arts, heritage and
cultural policies and by-laws and other corporate policies which may affect
arts, heritage and culture;
·
advising on
ways to increase the commitment to, and further public understanding of, arts,
heritage and culture issues;
·
providing
advice and guidance on the success of Ottawa’s arts, heritage and culture
funding, development, facility, community and public arts, heritage and
cultural activity and initiatives, and recommend changes as required;
·
reporting to
Committee and City Council on the “state of the arts, heritage and culture” in
Ottawa and resulting social, quality-of-life and economic impacts;
·
promoting the
integration and linkage of arts, heritage and cultural policy and activity
across all government levels throughout all sectors within the
community-at-large;
·
advising on the
implementation of applicable policies arising out of legislation in the fields
of arts, heritage and culture, which may have an impact on such issues in the
City;
·
liaising with
the Local Architectural Conservation Advisory Committee on heritage matters,
and other committees, boards, task forces, etc., on arts, heritage and cultural
issues, as required; and
· liaising with staff on Commemorative Naming Reports for proposed naming requests of cultural facilities or parts thereof.
The Arts, Heritage and Culture Advisory Committee
shall have a citizen membership 18-22 18
and shall be composed of:
·
Ottawa citizens
with interest and/or expertise in professional and community arts and/or
interest or expertise in heritage issues, reflect the full range and diversity
of Ottawa’s citizens, and that the membership of the Committee shall represent,
as much as possible, an equal interest between the arts and heritage; and
·
a minimum of
one citizen appointment representing the rural community.
The process for choosing membership for the Arts, Heritage and Culture
Advisory Committee will follow the approved Appointments Policy. The Health, Recreation and Social
Services Committee Community and
Protective Services Committee and Ottawa City Council shall approve all
appointments to the Arts, Heritage and Culture Advisory Committee.
In addition, the Arts, Heritage and Culture
Advisory Committee shall have in a resource, liaison and/or advisory capacity,
the following:
·
2 staff
representatives from the People Services Community and Protective Services Department, (Office of Cultural
Affairs Cultural
Services Division - Heritage
Development, and Arts Development) (non-voting)
·
A minimum of 1 member of Ottawa City Council,
appointed by Council to act as a liaison (non-voting)
The People
Services Community and Protective Services
Department shall be the lead department for the Arts, Heritage and Culture
Advisory Committee. The Arts, Heritage
and Culture Advisory Committee shall report through the Health, Recreation and Social Services
Committee Community and Protective Services
Committee to City Council,
however it may report to another Standing
Committee where appropriate, depending on the issue.
The Arts,
Heritage and Culture Advisory Committee must report annually to City Council
through the Health, Recreation and Social Services Committee Community and Protective Services Committee
(timing to be determined by the Chair, Advisory Committee Coordinator and City
Clerk) on the activities of the Committee in the current year and on the
Committee’s workplan for the following year.