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2. DELEGATION OF AUTHORITY - DÉLÉGATION DE POUVOIR - |
Committee Recommendation
That Council receive this report for information.
Recommandation du comité
Que le Conseil municipal prenne connaissance du présent rapport.
Documentation
1. City Treasurer’s report dated 20 November
2007 (ACS2007-CMR-FIN-0033).
2. Document 1 - List of Contracts Awarded under the Purchasing By-law for the Period April 1 to June 30, 2007 was issued previously to all members of Council and is held on file with the City Clerk.
3. Extract of Draft Minute, 15 January 2008.
Report to/Rapport au :
Corporate Services and Economic Development
Committee
Comité des services organisationels et du
développement économique
Contact/Personne-ressource :
Phil Andrews, Manager, Supply Management Division / gestionnaire,
Division de la gestion de l'approvisionnement,
(613) 580-2424 ext./poste 25176; Phil.Andrews@ottawa.ca
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City-wide / À l’échelle de la ville |
Ref N° ACS2007-CMR-FIN-0033 |
SUBJECT: DELEGATION
OF AUTHORITY – CONTRACTS AWARDED
FOR THE PERIOD APRIL 1 TO JUNE 30, 2007
OBJET : DÉLÉGATION
DE POUVOIR – CONTRATS ACCORDÉS
POUR LA PÉRIODE DU 1er AVRIL AU 30 JUIN 2007
REPORT RECOMMENDATION
That the Corporate Services and Economic Development Committee table this report to be received and discussed at the next scheduled meeting of CSEDC, and then forwarded to Council for information.
Que le Comité des services organisationnels et
du développement économique dépose le présent rapport qui sera discuté à la
prochaine réunion prévue du CSODE, puis transmis au Conseil municipal pour
information.
The Purchasing By-law 50-2000, approved by City Council on February 28, 2001, and amended by By-law 2001-72, provides the requirement to report to Council on a quarterly basis on contracts exceeding $25,000.00 awarded through the Supply Management Division. Document 1 to this report represents those contracts approved for the period of April 1 to June 30, 2007.
Supply Management certifies that all the contracts awarded under Delegation of Authority for the period of April 1 to June 30, 2007, are in compliance with the Purchasing By-law.
Public consultation was not required.
Prior to a contract approval, Supply Management staff confirms that the appropriate funds are available in the budget, based on receipt of a funded requisition in SAP. The availability of funds is a condition of approval under delegated authority.
Document 1 - List of Contracts Awarded under the Purchasing By-law for the period April 1 to June 30, 2007 (Issued previously to all members of Council and held on file with the Committee Coordinator.)
Report forwarded for information pursuant to the By-law. No further action required.
DELEGATION OF AUTHORITY - CONTRACTS
AWARDED FOR THE PERIOD APRIL 1 TO JUNE 30, 2007
DÉLÉGATION DE POUVOIR - CONTRATS
ACCORDÉS
POUR LA PÉRIODE DU 1er AVRIL AU 30 JUIN 2007
ACS2007-CMR-FIN-0033 city-wide
/ À l’Échelle de la ville
In light of his declaration of interest, Mayor
O’Brien ceded the Chair to Councillor Desroches for this portion of the
meeting.
Responding to questions from Councillor Wilkinson with respect to money spent on the Emergency Operations Center, given that the Centre was in a temporary location, Mr. Kirkpatrick explained that a lot of the investments had focused on communication, outreach and connectivity. He submitted that the potential for a new, expanded location was years away and that, in the interim, the improvements being reported would provide enhanced functionality, over and above what might be achieved in a new facility, for at least five years.
Councillor Wilkinson referenced the large number of engineering contracts, noting that these related to various types of work. She wondered if there was some way to group them in terms of the type of work (i.e. those related to road construction, those related to Environmental Assessments, etc.). She asked if it was possible to group them by type of work and whether that would require a lot of extra work. Mr. Kirkpatrick appreciated the Councillor’s focus on the workload and the potential benefit of it. He suggested meeting with the Councillor off-line to get a better sense of what she was seeking and how staff could satisfy her information needs.
In response to questions from Councillor Desroches, Ms. Simulik clarified that at a previous meeting, staff had proposed putting a classification system into future Delegation of Authority reports so that members of Council would understand why work had been contracted rather than being done with internal resources. She believed what Councillor Wilkinson was seeking differed from what had previously been discussed. However, she noted staff would take the Councillor’s request and look at whether headings to be included to categorize contracts. She also confirmed that because the current report was for the period of April 1 to June 30, 2007, it did not reflect the enhanced oversight approved by Committee and Council last fall with respect to the Mayor’s involvement.
That the Corporate Services and Economic
Development Committee review and discuss this report and then forward it to
Council for information, pursuant to a recommendation approved by the Committee
at its meeting of 19 November 2007.
CARRIED