|
6. OPERATIONAL
BUDGET REVIEWS FOR ADMINISTRATIVE SERVICES - EXAMEN DES BUDGETS DE FONCTIONNEMENT DES SERVICES
ADMINISTRATIFS - BUREAU DU DIRECTEUR
MUNICIPAL ADJOINT DES SERVICES COMMUNAUTAIRES ET DE PROTECTION |
Committee Recommendation as amended
That Council
approve the final 2008 Operational Budget of the Office of the Deputy City
Manager of Community and Protective Services, as amended by the following:
1. That
the Budget of the Deputy City Manager’s Office of Community and Protective
Services be reduced by $150,000.00.
Recommandation modifiée du comité
Que le
Conseil approuve le budget final de fonctionnement de 2008 du Bureau du
directeur municipal adjoint des Services communautaires et de protection, tel
que modifié par ce qui suit :
1. Que
le budget du Bureau du directeur municipal adjoint des Services communautaires
et de protection soit réduit de 150 000 $.
Documentation
1. City Council report dated 31 January 2008
(ACS2008-CMR-CSE-0010).
2. Extract of Draft Minute, 8 February 2008.
Report to / Rapport au :
Long Range Financial Plan Sub-committee
Sous-comité du plan financier à long terme
and Council / et au Conseil
Submitted by/Soumis par : City Council / le Conseil municipal
Contact
Person/Personne ressource : Diane Blais,
Committee Coordinator / Coordonnatrice du comité
City
Clerk’s Branch / Direction du greffe
(613)
580-2424 x, 28091
Diane.Blais@Ottawa.ca
That the Long Range Financial Plan Sub-Committee recommend Council approve the final 2008 Operational Budget of the Office of the Deputy City Manager of Community and Protective Services, as presented in the attached updated 2008 operating budget pages.
Que le Sous-comité du plan financier à long
terme recommande au Conseil d’approuver le budget final de fonctionnement de
2008 du Bureau du directeur municipal adjoint des Services
communautaires et de protection, tel que présenté dans les pages mises à jour du budget de fonctionnement de 2008 ci-jointes.
In December 2007, during its deliberations on the 2008 Budget, Ottawa City Council approved a motion calling on the Long Range Financial Plan (LRFP) to conduct operational budget reviews for administrative services.
At its 9 January 2008 meeting, Council considered and approved a subsequent motion, which amended the schedule for the LRFP’s review of the various branches.
In order to assist the LRFP in
its work, Financial Services staff has provided updated budget pages for the various branches being
reviewed. These pages have been revised
to reflect any changes approved by Council during its budget deliberations.
The budget pages for the Office of the Deputy City Manager of Community and Protective Services are attached to this report and are numbered sequentially, however they also include the reference page to the 2008 Draft Budget document in case members of Council have made notes in their budget books and want to refer to them.
This item will be advertised in the local dailies as part of the Public Meeting Advertisement on Friday preceding the Long Range Financial Plan Sub-Committee Meeting.
Any changes approved by Council
will amend the City’s 2008 Operating Budget.
Staff from the various branches to implement any changes approved by Council.
OPERATIONAL
BUDGET REVIEWS FOR ADMINISTRATIVE SERVICES - OFFICE
OF THE DEPUTY CITY MANAGER OF COMMUNITY AND PROTECTIVE SERVICES
EXAMEN DES
BUDGETS DE FONCTIONNEMENT DES SERVICES ADMINISTRATIFS - BUREAU DU DIRECTEUR MUNICIPAL ADJOINT DES SERVICES COMMUNAUTAIRES ET
DE PROTECTION
ACS2008-CMR-CSE-0010 City Wide / À l'échelle de la ville
Mr. S. Kanellakos, Deputy City Manager of Community and Protective Services, referenced a PowerPoint presentation with respect to his office, which had previously been issued to all members of Council and is held of file. Mr. Kanellakos noted the way in which the day had been progressing and, in the interest of saving Committee some time, he offered to forego his presentation and he indicated he was prepared to put $150,000 on the table in terms of reduction from the Deputy City Manager’s office.
Mr. Kanellakos responded to questions arising out of his opening statements. The following summarizes the main points raised.
With respect to the impact of the proposed $150,000, Mr. Kanellakos indicated his office had a very aggressive workplan for 2008. However, he noted there was currently one vacancy in the legislative agenda, which he would not fill. In addition, he would have to look at some of the other areas in terms of reducing costs over the year to ensure he met his budget permanently. He acknowledged that there would be a little bit of strain on the legislative reports and on issues management.
Mr. Kanellakos indicated his department had a $9.1M efficiency target over three years. However, he believed any efficiencies would be achieved over the next 24 months.
With respect to funding for the youth commission, Mr. Kanellakos indicated his office recognized the value of this initiative in terms of their children and youth agenda and therefore, he assured Committee that the youth commission would not be affected by the proposed reduction.
Mr. Kanellakos explained the $3M Council approved under Business Transformation Services to support the movement towards the transformation agenda was the funding all departments would rely on to support their respective initiatives with best practices, tools, internal and external consulting. Therefore, in terms of his office, their focus would be shifting some of the project resources dedicated to Council’s former strategic priorities towards Council’s new strategic priorities.
Speaking to slides 3 and 4 of his presentation, which outlined inter-municipal comparisons, Mr. Kanellakos indicated it was hard to make comparisons because the departments were structured differently and had such different scopes in terms of the services they provided. For example, he noted that in Toronto, planning resources continued to work within the various services whereas in Ottawa, these had been centralized into his office.
Pursuant to Mr. Kanellakos’ proposal, Committee
approved his office budget, with a $150,000 reduction.
That the Long Range Financial Plan Sub-Committee recommend Council approve the final 2008 Operational Budget of the Office of the Deputy City Manager of Community and Protective Services, as amended by the following:
1. That
the Budget of the Deputy City Manager’s Office of Community and Protective
Services be reduced by $150,000.00.
CARRIED
as amended