24 September 2008
10:00 a.m.
DISPOSITION 43
Reports
CITY CLERK
1. STATUS UPDATE – COUNCIL INQUIRIES
AND MOTIONS FOR THE PERIOD ENDING 10 SEPTEMBER
2008
That Council
receive this report for information.
RECEIVED
COMMITTEE
REPORTS
AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 28
1. STREET CLOSURE –
ROAD ALLOWANCE, CONCESSION 4, BETWEEN LOTS 10 AND 11, TORBOLTON, FORMER
TOWNSHIP OF WEST CARLETON |
COMMITTEE
RECOMMENDATION AS AMENDED
That Council confirm the status of the above-noted land as an
unopened road allowance.
CARRIED
2. ROAD PATROL PROGRAM |
AGRICULTURE
AND RURAL AFFAIRS COMMITTEE AND TRANSPORTATION COMMITTEE RECOMMENDATIONS AS
AMENDED
That
Council approve that the Road Patrol Frequency for the various road
categories be adjusted so that:
·
All roads receive a minimum
twice-a-year examination, and that;
·
The road patrol staffing level
remain at the current level, and that;
·
Staff report, within 2 months,
on the proposed examination frequency for the different road categories under
the revised policy.
CARRIED
COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 30
1. EVALUATION OF LOCAL POLICIES IN SOCIAL HOUSING |
Committee Recommendations as amended
That
Council:
1. Approve the recommended
disposition of the 56 Local Policies established in 2002 by Council attached as
Appendix A, including 12 recommendations, 20 with no changes and 24 deletions
no longer required, as amended in order that the recommendations
regarding the conversion of social housing to supportive housing not occur
until there is Provincial or Federal funding to provide the necessary support
services.
2. Request that the Province of Ontario amend
their policies and housing selection process for Special Provincial Priority
(SPP) applicants and provide the staff or resources required to ensure that a
safety plan that identifies the processes and supports needed to improve the
safety of the respective household is developed, and stipulates how these
processes and supports will be delivered.
3. Request that the Province develop a rent
supplement or housing allowance program to house SPP priority households in the
private rental market rather than relying solely on the availability of subsidized
social housing.
4. Request that the Provincial Government and
the Federal Government develop and fund programs to ensure the availability of
adequate mental health and related support and outreach services to meet the
needs of Ottawa’s residents and to reduce the current cycles of homelessness,
chronic shelter usage, overuse of emergency and acute care health services and
to enable stability of tenure in the community.
5. Advocate with the Provincial Ministries of
Health and Long Term Care, Community and Social Services and Municipal Affairs
and Housing to develop a comprehensive and systematic approach to funding
existing and new supportive services aimed at stabilizing and improving the
success rate of vulnerable low-income tenants.
This approach should be based on best practices and be in alignment with
Ottawa’s Community Action Plan for Preventing and Ending Homelessness.
6. In an effort to satisfy the requirements
of the Social Housing Reform Act (SHRA) with respect to the conduct of
internal reviews, it is requested that Council approve the City’s participation
in a one-year pilot project to implement a new internal review process to
provide applicants and current residents of social housing who wish to appeal
adverse decisions related to eligibility and access to RGI housing an impartial
third party forum for the resolution of these matters.
7. Delegate authority to the
Director of Housing to indemnify forgivable loans offered to social housing
providers by Canada Mortgage and Housing Corporation under the Residential
Rehabilitation Assistance Program for Disabilities in order to support the
creation of additional modified units for people with disabilities on the
condition that in the case of default by the housing provider on such loans,
the City’s indemnification cost would be recovered by retention of a portion of
the operating subsidy provided to that housing provider over the remaining
period of the loan.
8. Direct
staff to forward this
report to the Minister of Community and Social Services, Minister of Municipal
Affairs and Housing and the Minister of Health and Long-Term Care with a
request that the Province immediately provide $2.75 million in on-going
funding for the supportive services identified in this report, and that staff
report back to the Committee by the end of October with an action plan to
be implemented to obtain the requested amount.
9. Refer the financial considerations of
the report ($2.75 million) to the 2009 Budget Process.
10. Direct staff to report on options for investing
or otherwise supporting the development of affordable homeownership housing
while respecting the
principle of maximizing the return on public investments over the long term.
11. Direct staff to come
forward with an action report on developing new supportive units through
purchase or new construction.
12. Accept the consultant’s
definition of challenging tenancies as the local definition in Ottawa until an
agreed upon definition is arrived at the Housing Stakeholders Advisory Group
and that the definition and process for a cap be finalized within the following
six months.
CARRIED
2. 2009 GROWTH VEHICLE
REQUESTS |
Committee Recommendation
That Council receive this report for information.
RECEIVED
CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE
REPORT 30
1.
ERNST & YOUNG LLP 2007 MANAGEMENT LETTER AND 2008 AUDIT PLAN |
Committee Recommendation
That
Council receive the attached reports, from Ernst & Young LLP, for
information.
RECEIVED
2. PROPERTY
ACQUISITION - LIMEBANK ROAD WIDENING - NATIONAL CAPITAL COMMISSION - BALMORAL
DRIVE TO LEITRIM ROAD |
Committee Recommendation
That
Council approve the acquisition in fee simple of three (3) vacant parcels of
land, consisting of a combined land area of approximately 7.426ha (18.35 acres),
owned by the National Capital Commission, required for the widening of Limebank
Road, described as Part of Lots 11 to 16, inclusive, Concession 1, Rideau
Front, Geographic Township of Gloucester, City of Ottawa, and shown as Parcel 1
on the attached Annex “A”, Annex “B and Annex “C”, respectively, together with temporary construction easements containing a
combined land area of approximately 1.763ha (4.36 acres), shown as Parcel 2 on Annex “A” and “B”, respectively,
all for the consideration of $1,630,000 plus GST,
subject to final adjustments on closing.
CARRIED
3. PROPERTY
ACQUISITION – LONGFIELDS DRIVE EXTENSION - NATIONAL CAPITAL COMMISSION –
WOODROFFE AVENUE TO SOUTH MERIVALE BUSINESS PARK |
Committee Recommendation
That
Council approve the acquisition in fee simple of a vacant parcel of land,
consisting of a land area of approximately 2.85ha (7.04 acres), owned by the
National Capital Commission, required for the extension of Longfields Drive,
described as Part of Lots 18 and 19, Concession 1, Rideau Front, Geographic
Township of Nepean, City of Ottawa, and shown as Parcel 1 on the attached Annex
“A”, together with temporary
construction easements containing a combined land area of approximately 0.214ha
(0.53 acre), shown as additional Parcels on Annex “A”, all
for the consideration of $602,205 plus GST, subject to final adjustments on
closing.
CARRIED
4. SALE OF LAND - PART OF ROAD ALLOWANCE BETWEEN CONCESSIONS 11 AND
12 (PART 26, PLAN 5R-13995) - REAR OF 51 TO 57 CRANTHAM CRESCENT AND 35 &
37 KYLE AVENUE |
Committee RecommendationS
That Council:
1.
Declare a parcel of land shown
hatched on Annex “A” attached and identified as Parcels 1 to 6, containing a
total area of approximately 1530.6m2 (0.378 acres), being part of the
road allowance between Concessions 11 and 12, geographic Township of Goulbourn,
closed by Township of Goulbourn By-law 39-95, described as Part 26, Plan
5R-13995, in the City of Ottawa, as surplus to the City’s needs; and
2.
Approve the sale of the land detailed
in Recommendation 1, pursuant to Agreements of Purchase and Sale that have been
received, as follows:
a) Parcel
1 containing an approximate area of 178.8 m2 (1,924.6 square
feet) subject to final survey, to
Cynthia Ann Sanoy, for the amount of $5,774.00, plus GST;
b) Parcel
2 containing an approximate area of 184.0 m2 (1980.6 square feet)
subject to final survey, to Alan D. Thomas and Sandra I. Thomas, for the amount
of $5,941.00, plus GST;
c) Parcel 5
containing an approximate area of 307.0 m2 (3,304.6 square feet)
subject to final survey to, Karl Blomquist and Tracey Blomquist, for the amount
of $9,914.00, plus GST; and
d) Parcel
6 containing an area of 193.5 m2 (2,082.8 square feet) subject to
final survey, to Derek and Patricia Teevens, for the amount of $ 3,124.00, plus
GST, subject to an easement in favour of the City of Ottawa for drainage
purposes.
CARRIED
5. SALE OF LAND - 424 METCALFE STREET |
Committee RecommendationS
That
Council:
1.
Declare a parcel of vacant land situated at 424 Metcalfe Street, described
as Parts 1 and 4 on reference plan 4R-19596, as surplus to the City’s needs;
and
2.
Waive City policy pertaining to the sale of property at market value and
approve the sale of the land, estimated to have a market value of
$5,350,000.00, to Centretown Citizens Ottawa Corporation, for the sum of $1.00,
subject to any easements that may be required, and
subject to suitable terms and conditions being agreed upon by the City's Real
Estate Services Division, Housing Branch and the purchaser, including the
option in favour of the City to reacquire the property for One Dollar ($1.00)
in the event of a sale.
DEFERRED by the following motion:
Moved by Councillor D. Holmes
Seconded by Councillor J. Legendre
WHEREAS, the
Agreement of Purchase and Sale has not been finalized between the City and the
developer, Centretown Citizens Ottawa Corporation (“CCOC”), for the land at 424
Metcalfe Street;
AND WHEREAS
it is advantageous for the developer and the City to finalize this matter
before the sale is concluded;
THEREFORE BE
IT RESOLVED THAT:
This item,
being Corporate Services and Economic Development Committee Report 30, Item 5,
be deferred to the City Council meeting on November 26, 2008 to allow time for
the developer, CCOC, to finalize site and construction issues for the project
at 424 Metcalfe Street before taking over ownership of the land from the City.
DEFERRAL
CARRIED
6. SALE OF LAND - PART OF THE ROAD ALLOWANCE ADJACENT TO 4100
STRANDHERD DRIVE |
Committee RecommendationS
That
Council:
1.
Declare a parcel of vacant
land, shown hatched on the attached Annex “A”, containing an area of 0.124 ha,
described as part of the Road Allowance between Concessions 3 and 4 (Rideau
Front), geographic Township of Nepean, now City of Ottawa, as surplus to the
City’s needs; and
2.
Approve the sale of the land
detailed in Recommendation 1, subject to any utility easements that may be
required, to Cedarview Square Inc. for $60,000.00 plus GST, pursuant to an
Agreement of Purchase and Sale that has been received.
CARRIED
7.
FRONT-ENDING AGREEMENT FOR SPRATT ROAD WATERMAIN |
Committee Recommendations
That Council:
1.
Authorize the City to enter into a Front-Ending Agreement with
Riverside South Development Corporation for cost reimbursement for the
construction of the Spratt Road watermain from Limebank Road to Future Street
No. 8, based upon the principles set forth in Document 2 and the Council
approved Front Ending Policy in Document 3, with the final form and content of
the Front Ending Agreement being to the satisfaction of the Deputy City
Manager, Planning, Transit, and the Environment Department and the City
Solicitor; and
2.
Authorize the expenditure of
$600,000 for the construction of the watermain along Spratt Road subject to the
execution of the Front-Ending Agreement.
CARRIED
8.
2009 GROWTH VEHICLE REQUESTS |
Committee Recommendation
That
Council receive this report for information.
RECEIVED
9.
2009 MUNICIPAL FLEET REPLACEMENT PLAN |
Committee Recommendations
That Council:
1. Receive,
for information, the proposed 2009 Vehicle & Equipment Replacement Plan;
and
2. Waive the requirement of
section 6. (1) of the City’s Purchasing By-law for “appropriate accounts within
Council approved estimates” to permit the commencement of the procurement
process for vehicles and equipment in advance of the approval of the 2009
Budget scheduled for December 2008, with the stipulation that the procurement
document contain the necessary clause to advise prospective bidders that any
contract award will be subject to approval by Council of the budgetary funding.
CARRIED
OTTAWA POLICE SERVICES BOARD REPORT 11
1.
2009 OTTAWA POLICE SERVICE BUDGET DIRECTIONS AND
TIMETABLE |
BOARD
RECOMMENDATION
That Council
receive this report for information.
RECEIVED
PLANNING AND ENVIRONMENT COMMITTEE REPORT 36
1. OFFICIAL PLAN - 2911 PRINCE OF WALES DRIVE |
Committee recommendation
(This
application is subject to Bill 51)
That
Council refuse an amendment to the Official Plan, to allow noise-sensitive
land-uses within the Ottawa Airport Operating Influence Zone (AOIZ), for 2911
Prince of Wales Drive.
CARRIED
2. SIGN
BY-LAW MINOR VARIANCE - 10 CHESTERTON DRIVE |
COMMITTEE
RECOMMENDATION
That Council approve a variance to Sign By-law 2005-439, to permit
on the subject property an internally illuminated identification ground sign,
that features a changeable message centre display with an area of 1.9 square
metres instead of 1.75 square metres.
CARRIED
3. SIGN BY-LAW MINOR VARIANCE - 3191
RIVERSIDE DRIVE |
Committee recommendation as amended
That
Council approve a variance to Sign By-law 2005-439, to permit an internally
illuminated identification ground sign, including an illuminated message centre
with a display area of 1.0 square metres, installed with an overall height of
3.1 metres and a total sign face area of 4.25 square metres at 3191 Riverside
Drive, as detailed in revised Document 3 showing the revised
elevation of the sign.
CARRIED
4. 2009 GROWTH VEHICLE
REQUESTS |
Committee recommendations as amended
That Council:
1. Receive this report
for information.
2. Refer this report to the Planning
and Environment Budget Challenge Group.
CARRIED
5. GREEN PARTNERSHIP PROGRAM |
Committee recommendations as
amended
That Council approve the Surface Operations Branch of the Public
Works and Services Department include as part of the Draft 2009 Operating Budget
Estimates for consideration the following:
1. The
continuation of the Green Partnership Program as a formal operating program,
with annual operating funding in the total amount of $325,000 to include
1 FTE, project grants, advertising, promotion and program administration costs.
2. The
amendments to the Green Partnership Program Terms and Conditions for Recipients
of Funding as outlined in the report.
3. The
discontinuation of the appeal process for applications that are declined.
4. The remaining $75,000 of the recommended annual Green
Partnership Program funding be re-directed to the Community
Garden Program Action Plan for the development of new community gardens and the enhancement or
expansion of existing community gardens ($5,000 for promotion/printing and
$70,000 for allocation to community gardens), subject to 2009 Budget Council
approval.
5. The
Cultural Services and Community Funding Branch within Community and Protective
Services administer the community garden funding in conjunction with the
Community Gardening Network, and that all future applications for funding for
community gardens under the Green Partnership Program be directed to the
Cultural Services and Community Funding Branch for consideration.
CARRIED
6. 2009
Water and Wastewater Rate Budget – Proposed Timetable |
Committee recommendations as
amended
That Council approve the following:
1. Receive and table the 2009 Water and
Wastewater Rate Draft Budgets and the 2010-2011 forecasts at the meeting of the
Planning and Environment Committee to be held on October 14, 2008 with public
delegations and consideration by the Planning and Environment Committee at a
Special Meeting to be held on October 29, 2008 and then forward to City Council
on November 12, 2008 for consideration and approval;
2. That the
2009 draft budget and the 2010-2011 forecasts be developed in accordance with
the multi-year budget directions approved in 2008.
3. Delegate
authority to set the 2010 timeframe for the Water and Wastewater Rate Budget to
the Planning and Environment Committee.
4. Direct
staff in the development of the 2009 Wastewater Capital Budget to increase the
City’s financial commitment from the approved $20 million to match the federal
commitment and that $33 million from the $77.27 million announced by the
Premier also be allocated in the 2009 Wastewater Capital Budget for the
prevention of sewer overflows to the Ottawa River. The amount allocated in this new fund will be $99 million from
all three levels of government.
CARRIED
PLANNING AND ENVIRONMENT COMMITTEE REPORT 37
1. Application to Alter the Ottawa south community
centre, 260 sunnyside avenue, a property designated under part iv of the ontario heritage act |
COMMITTEE
RECOMMENDATIONS
That Council:
1. Approve the application to alter the
Ottawa South Community Centre, the Old Firehall, 260 Sunnyside, a property
designated under Part IV of the Ontario Heritage Act, in accordance with
drawings by CSV Architects, received on August 11, 2008.
2. Delegate approval of any subsequent
design changes of a minor nature to the Director of the Planning Branch.
CARRIED
TRANSPORTATION
COMMITTEE AND TRANSIT COMMITTEE JOINT REPORT 8
1. The
Uth Ink: Playwrights in the Community
Program |
Committee Recommendations
That Council approve that:
1. By-law
No. 2003-52, the Signs on City Roads By-law, be amended to permit a rigid sign
associated with the Uth Ink project to be located on utility poles in the
Hintonburg and West Wellington communities provided that:
(a) the
signs are provided to the City at Uth Ink’s cost and placed by the City;
(b) where
deemed necessary by the Deputy City Manager of Public Works and Services, the
City’s costs for placing such signs shall be paid by Uth Ink;
(c) the
signs shall only be placed until July, 2011;
(d) permission
is obtained from the owner or lessee of the utility pole to which the
sign will be attached;
(e) specific
fastening instruction stipulated by the owner or lessee of the utility pole are
complied with; and
(f) the
dimensions of the sign are no greater than 12.7 cm in width and 30.48 cm in
height and the lowest extremity of the sign is at least 2m measured from the
ground.
2. For
the purposes of this amendment, the Hintonburg community is the area bounded by
Scott Street on the north, on the east by the CPR rail corridor, on the south
by Highway 417 and on the west by Holland Avenue and the West Wellington
community is the area bounded by Holland Avenue on the east, on the south by Highway
417, on the west by Island Park Drive and on the north by Scott Street.
CARRIED
2. Encroachment By-law Exemption - 125 Rideau Terrace, Ottawa |
Committee Recommendations
That Council approve the construction of a retaining wall to be
located within the Rideau Terrace road allowance with the following conditions:
1. That
the applicant provide assurances that the excavation into the road allowance be
less than 300mm (depth), and no cuts will be made into the hard surfaces (e.g.
roadway, or sidewalk) therefore removing the requirement for a “road cut
permit”.
2. That the annual fee as part of the
Permanent Encroachment Agreement be waived.
3. That Section 3(2) of the By-law
2003-446, as amended, be waived to permit the construction of a retaining wall
within the road allowance, with a length of no more than forty two and a half
feet and height not to exceed twenty four inches, subject to the following
conditions:
a. That, before construction of the wall
begins, proper plans be submitted for approval by the Deputy City manager of
Public Works and Services or his delegate;
b. That the
owner enter into the City’s standard form encroachment agreement.
CARRIED
TRANSPORTATION
COMMITTEE REPORT 21A
1. WAIVER TO PRIVATE APPROACH BY-LAW 2003-447 FOR 2370
CARLING AVENUE |
Committee Recommendation
That Council approve the
waiver of Provision 25(r) of Private Approach By-law 2003-447, to permit a
private approach to a parking lot with a grade exceeding 2% within the
right-of-way.
CARRIED
2. 2009
growth VEHICLE REQUESTS |
Committee Recommendation
That Council receive this
report for information.
RECEIVED
3. SNOW
CLEARING OF BUS STOPS AND OPERATIONAL IMPROVEMENTS RECOMMENDATIONS based on
the 2007/2008 WINTER review |
Committee Recommendations
That Council:
1. Receive the information regarding Winter Bus Stop
Maintenance Standards outlined in this report and recommend that that any
service standards modifications to Winter Bus Stop Service Standards be
incorporated and considered as part of the 2009 Review of Road and Sidewalk
Maintenance Quality Standards for consideration in the overall Maintenance
Quality Standards.
2. Direct
Public Works & Services Department to include for Council consideration in
the 2009 Draft Operating and Capital Budget an Operating Budget pressure of
$640,000 and Capital requirement of $1,375,000 for five plow units based on
Surface Operations Branch recommendations outlined in the report pertaining to
winter operational improvements.
CARRIED
4. FLEET EMISSION REDUCTION STRATEGY - MOTION |
Committee Recommendations as amended
That Council approve the following:
1. That
staff be directed to update the Fleet Emission Reduction Strategy (FERS) by Q1
2009 and report
back to Committee and Council on the new Green Fleet Policy within 6 months of
the adoption of the Fleet Emission Reduction Strategy; and,
2. That
the new green vehicle policy include, but not be limited to, the following;
·
Adjusting
the City’s procurement policy to favour the purchase of green vehicles as a
standard practice, where such products are available
within required delivery dates and cost effective while providing the flexibility to
adopt promising new technologies and practices over time; and
·
Continuing the current practice of
providing a business case for the purchase of future green vehicles; and
3. That
until the new Fleet Emission Reduction Strategy is adopted, staff continues to
reduce fleet emissions by replacing older vehicles with newer “green” ones to
ensure the City meets new emissions criteria, and be directed to introduce
"life cycle costing" in the vehicle and equipment procurement
process, whereby staff will take into consideration the total life cycle costs
of ownership (i.e. - depreciation, maintenance, fuel, etc) of a vehicle in
determining which vehicle to purchase.
4. That staff seek funding from the FCM
Green Municipal Fund to offset the cost of developing the Green Fleet
Policy/Strategy.
CARRIED
Motions
of Which Notice has Been Given Previously
Moved by Councillor S. Desroches
Seconded by Councillor J. Harder
WHEREAS
Strandherd and Woodroffe roads are important arterial roads in Barrhaven;
WHEREAS
there have been noticeable delays in the completion of the project;
WHEREAS
road widening and construction is an important core service of the city of
Ottawa;
THEREFORE BE
IT RESOLVED that the Deputy City Manager of Public Works review the Strandherd
and Woodroffe Road widening projects with a goal of identifying lessons learned
and any matters related to performance and report back to the Ward Councillors
before the end of 2008.
CARRIED
Directions to Staff
That the Deputy City
Manager, Public Works and Services be directed to develop a protocol with
respect to reporting on these types of matters City-wide.
That the City Manager
be directed to review examples of other City projects (i.e. different types of
projects including roads, parks, recreation facilities, etc.) and where he is
able to determine that the completion schedule was delayed by a significant
amount, identify any lessons learned from those delays and report this
information back to Council.
Moved by Councillor C. Doucet
Seconded by Councillor C. Leadman
WHEREAS the
costs of managing and operating a municipality are based on a different basket
of goods and services than those used to calculate the Consumer Price Index,
i.e. most households normally do not
buy asphalt, cement, salt, diesel fuel, etc. or maintain thousands of
kilometres of roads, pipes and wires, and
WHEREAS
understanding the cost structure of the inputs required to operate a
municipality is essential to better governance, and
WHEREAS there
is no generally accepted municipal price index available to municipal planners
and legislators
BE IT
RESOLVED that the Federation of Canadian Municipalities be requested to develop
an MPI for use by all municipalities based on their Quality of Life Indicators
research.
CARRIED
Motions (Requiring Suspension of the Rules of Procedure)
Moved by Councillor M. McRae
Seconded by Councillor C. Leadman
That the Rules of Procedure be suspended
to consider and approve the following motion:
WHEREAS, City
Council on November 28, 2007 gave staff direction to pursue the acquisition of
3071 Riverside Drive (Bayview School) from the Ottawa-Carleton District School
Board (“Board”) within the parameters established by Committee and Council and
further authorized the issuance of debt to fund the acquisition;
AND WHEREAS
City staff have met with staff from the Ottawa-Carleton District School Board
on several occasions as well as communicating on a regular basis in an effort
to move this matter forward and to conclude the purchase of the property;
AND WHEREAS
there are some environmental issues pertaining to the property that the Board
is attempting to resolve before the sale of the property is concluded and City
staff on two prior occasions, being March 18, 2008 and May 28, 2008, have
advised Committee and Council of the need to extend the closing date of the
sale to allow sufficient time to address satisfactorily the environmental
issues pertaining to the property;
AND WHEREAS
the Board has requested a further extension to the closing date from September
30, 2008 to December 1, 2008;
AND WHEREAS
it has now been almost one year since Council first gave direction to staff to
acquire the Bayview School property and it is important for the Board to
provide a timely, clear and unequivocal position on the environmental issues
pertaining to the property such that the City understands all factors related
to the acquisition of the property;
THEREFORE BE
IT RESOLVED THAT:
1. Council approve an extension to the
conditional date and the closing date for the purchase of 3071 Riverside Drive
(Bayview School) from the Ottawa-Carleton District School Board from September
30, 2008 to October 31, 2008; and,
2. Staff report back to Council before October
31, 2008 to further advise on the status of this matter.
CARRIED
Moved by Councillor G. Bédard
Seconded by Councillor B. Monette
That the Rules of
Procedure be suspended to consider and approve the following motion:
WHEREAS the Department of Canadian Heritage's "Building Communities
Through Arts and Heritage (BCAH) Program" requires all applicants to
provide written confirmation of support (financial or in-kind) from their
municipal government or equivalent authority;
AND WHEREAS the Department of Canadian Heritage's deadline for
applicants towards their 2009 event to the "Building Communities Through Arts and Heritage
(BCAH) Program" is September 1st, 2008 (recently extended to September
30th, 2008);
AND WHEREAS the Department of Canadian Heritage's "Building
Communities Through Arts and Heritage (BCAH) Program" will not accept
applicants' funding histories as a sign of municipal endorsement but will only
accept 2009 financial or in-kind contributions with specific dollar value, as
confirmation;
AND WHEREAS the City of Ottawa's 2009 Festivals, Fairs and Special
Events funding program results are only available in April 2009;
AND WHEREAS City of Ottawa staff are not authorized to confirm funding
amounts outside of the current fiscal year’s approved budget or
Council-approved program application and evaluation framework;
AND WHEREAS the City of Ottawa's 2009 budget is not approved by City
Council until December 2008;
AND WHEREAS the Department of Canadian Heritage's Building Communities
Through Arts and Heritage (BCAH) Program’s current practice requiring
applicants to obtain a signed confirmation of municipal financial contribution
has placed a hardship on our city’s local organizations’ ability to meet
eligibility criteria, including the potential loss of hundreds of thousands of
dollars to our local events sector;
BE IT RESOLVED THAT the City of Ottawa Council approve the Canadian Tulip
Festival's application to Canadian Heritage's Building Communities Through Arts
and Heritage (BCAH) Program by committing to at least 25% of their 2008 funding
allocation towards the festivals 2009 event. It is understood that the 2009
funding to the Canadian Tulip Festival is conditional upon the organization
applying to the City's 2009 Festivals, Fairs and Special Events funding
program; that they continue to meet all funding requirements; that the final
2009 allocation decisions will follow the Council approved peer assessment
process, and is subject to available funding pending approval of the City's
2009 Budget.
CARRIED
Moved by Councillor M. McRae
Seconded by Councillor C. Leadman
That the Rules of
Procedure be suspended to consider and approve the following motion:
WHEREAS the generation of solid waste and the needless waste of water
and energy resources are recognized as global environmental problems and;
WHEREAS municipal governments have an important role to play in promoting
waste reduction, reuse, recycling, composting and other conservation measures
and;
WHEREAS communities, businesses and organizations across Canada have
committed to working together to raise awareness of these issues during Waste
Reduction Week in Canada;
THEREFORE BE IT RESOLVED THAT the City
of Ottawa hereby proclaim October 19 to 25, 2008 as Waste Reduction
Week.
CARRIED
Notices of Motion (For
Consideration at Subsequent Meeting)
Moved by Councillor J. Harder
Seconded by Councillor M. McRae
WHEREAS a
strategic plan clearly defines the purpose of the
organization and establishes realistic goals and objectives consistent with the
organization’s mission, in a defined time frame and within the organization’s
capacity for implementation; and
WHEREAS a
strategic plan communicates those goals and objectives to the organization’s
constituents; and
WHEREAS a strategic plan ensures the most effective use is made of the
organization’s resources by focusing the resources on the key priorities; and
WHEREAS a strategic plan provides a base
from which progress can be measured and establishes a mechanism for informed
change when needed; and
WHEREAS a strategic plan provides clearer focus of organization, producing more
efficiency and effectiveness; and
WHEREAS a strategic plan
allows for focus on
the important things, so that resources (time, talent, money) are properly
allocated to those activities that provide the most benefit; and
WHEREAS a strategic plan provides an
opportunity to analyze the internal culture and evaluate its impact on the
organization's performance; and
WHEREAS a strategic plan provides an
opportunity to set more realistic objectives that are demanding, yet
attainable; and
WHEREAS a strategic plan allows for
growth to be accelerated and improved,
and for poor performing areas to be identified and eliminated; and
WHEREAS a strategic plan provides a road
map to show where the organization is going and how to get there; and
WHEREAS a strategic plan allows for
better internal coordination of activities and helps develop a frame of
reference for budgets and short-range operating plans;
THEREFORE BE
IT RESOLVED THAT Ottawa City Council develop a 5-year strategic plan (2010 to
2015), for implementation beginning in January 2010.
Moved by Councillor J. Harder
Seconded by Councillor S. Qadri
WHEREAS
City Council’s legislative agenda for the last quarter of 2008 is extremely
busy with the Budget Challenge Working Groups, the 2009 Budget process and
consultations, the Transportation
Master Plan process and consultations and the tabling of the next phase of the
Official Plan; and
WHEREAS
the staff’s work on the Mid-term Governance Review has been delayed due to
workload issues; and
WHEREAS
the Mid-term Governance Review is
also an important item that Council and the public will require time to discuss
and review;
THEREFORE
BE IT RESOLVED that the Mid-term Governance Review be delayed until the new
year, so that the White Papers are released to Council and the public by the end
of November 2008 for consideration by Council in January 2009; and
BE IT
FURTHER RESOLVED that the terms of the current Standing Committee Chairs and
Vice-Chairs be extended until the completion of the Mid-term Governance Review
process.
Moved by Councillor E. El-Chantiry
Seconded by Councillor M. McRae
WHEREAS this year marks the 125th
birthday of noted Lebanese author Gibran Khalil Gibran the third-bestselling poet in history
including his most famous work The Prophet.
WHEREAS Ottawa’s Lebanese Community has
recommended that Ottawa join other great cities that have recognized Khalil
Gibran’s contribution to society through naming streets
or other landmarks in his honour.
THEREFORE BE IT RESOLVED that staff be directed
to identify an appropriate street to be named similar to the Preston Street
concept for Gibran Khalil Gibran and that the recommendation be forwarded to the Commerative Naming
Committee.
Moved by Councillor C. Leadman
Seconded by Councillor M. McRae
THEREFORE BE
IT RESOLVED THAT City Staff report post budget to each Councillor on capital
projects in their ward (work plans, works in progress, current projects and new
projects).
Moved by Councillor C. Leadman
Seconded by Councillor M. McRae
WHEREAS the City
of Ottawa is currently in a mid-term governance review that seeks to improve
transparency, accountability and governance;
AND
WHEREAS significant improvements are proposed to allow Committee and Council to
adopt a formal structure whereby department and branch work plans are based off
of their priorities;
AND WHEREAS
work plans for Branches and Departments will include significant work above and
beyond priorities established such as on-going tasks, strategic initiatives not
assigned by Council, mandated responsibilities and more;
AND WHEREAS
updates on key capital studies and Environmental Assessments should be provided
to keep Council and the Public appraised of progress on these important files;
THEREFORE BE IT RESOLVED THAT the
Mid-Term Governance Review include an option for the establishment of a
reporting structure with quarterly and yearly status updates on Department and
Branch work plans, capital studies and environmental assessments.
By-laws Three
Readings
2008- 359
A by-law of the
City of Ottawa to amend By-law No. 2007-398 to prohibit the obstruction or
alteration of drains, private drains and the grade of land.
2008- 360
A by-law of the
City of Ottawa to amend By-law No. 2003-513 respecting regulating sewer
connections and sewage works.
2008- 361
A by-law of the
City of Ottawa to amend By-law No. 2003-520 respecting signs on City roads.
2008- 362
A by-law of the
City of Ottawa to designate 215, 217, 219, 221, 223, 225, 227, 299 Monaco
Place, as being exempt from Part Lot Control.
2008- 363
A by-law of the
City of Ottawa to designate 156, 158, 160, 162, 164 and 166 Forestbrook Street,
as being exempt from Part Lot Control.
2008- 364
A by-law of the
City of Ottawa to designate 3670 Jockvale Road, as being exempt from Part Lot
Control.
2008- 365
A by-law of the
City of Ottawa to establish certain lands as common and public highway and
assume them for public use.
2008- 366
A by-law of the
City of Ottawa to establish certain lands as common and public highway and
assume them for public use (Huntmar Drive).
2008- 367
A by-law of the
City of Ottawa to establish certain lands as common and public highway and
assume them for public use (Mountainview Avenue and Winnington Avenue).
2008- 368
A by-law of the
City of Ottawa to stop up and close part of Winding Way.
2008- 369
A by-law of the
City of Ottawa to stop up and close part of Robertson Road.
2008-
370
A
by-law of the City of Ottawa to amend the Regional Regulatory Code to permit
the designated retail business areas and establishments to be open on Family
Day and other specified holidays.
2008- 371
A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of
Ottawa to change the zoning for the property known municipally as 1445 Merivale
Road.
2008- 372
A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of
Ottawa and to amend By-law No. 333 of 1999 of the former
City of Gloucester to change the zoning for the properties known municipally as
4407 Farmers Way and parts of 5281 Eighth Line Road and 4411 Farmers Way, and
to repeal By-law No. 2008-313.
2008- 373
A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of
Ottawa to change the zoning for the properties known municipally as 174 and 179
Murray Street.
2008- 374
A by-law of the
City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement
Officers in accordance with private property parking enforcement.
2008- 375 A by-law of the City of Ottawa to amend By-law No. 2006-273 to appoint certain Municipal Law Enforcement Officers.
2008- 376 A by-law of the City of Ottawa to amend By-law No. 2007-338 to appoint Municipal Law Enforcement Officers in the Transit Services Branch of the Planning, Transit and the Environment Department.
CARRIED