OTTAWA CITY COUNCIL

24 September 2008

ANDREW S. HAYDON HALL

10:00 a.m.

MINUTES 43

 

 

The Council of the City of Ottawa met at Andrew S. Haydon Hall, 110 Laurier Avenue West, Ottawa, on 24 September 2008 at 10:00 a.m.

 

 

The Mayor, Larry O’Brien, presided and the Clerk led Council in prayer.

 

 

The National Anthem was performed by Milène Chrétien, École secondaire de LaSalle.

 

MOMENT OF SILENCE –  marion dewar

 

Council observed a Moment of Silence in memory of former City of Ottawa Mayor, Marion Dewar, who passed away on September 15, 2008.

 

 

Announcements/Ceremonial Activities

 

RECOGNITION - CHILD ABUSE AND NEGLECT PREVENTION DAY

 

Mayor O’Brien declared Friday, October 3, 2008 as Child Abuse and Neglect Prevention Day in the City of Ottawa. and presented a framed proclamation to Barbara MacKinnon, Executive Director, Children’s Aid Society of Ottawa.

 

RECOGNITION – COUNCILLOR DOUG THOMPSON

 

Mayor O’Brien presented Councillor Doug Thompson with a framed certificate in recognition of his twenty five years of public service.      

 

RECOGNITION – COUNCILLOR GLENN BROOKS

 

In recognition of his thirty plus years of public service, Mayor O’Brien presented Councillor Glenn Brooks with a framed certificate, together with a special commemorative pin from the Government of Ontario.      

 

 

Roll Call

 

ALL MEMBERS WERE PRESENT.

 

 

Confirmation of Minutes

 

The Minutes of the regular and In Camera meetings of 28 August 2008 were confirmed.

 

 

Declarations of pecuniary interest including those originally arising from prior meetings

 

No Declarations were filed.

 

 

Communications

 

The following communications were received:

 

·                     Association of Municipalities of Ontario (AMO) Alerts :

·                     AMO Report to Members on August 2008 Board Meeting.

·                     AMO seeking comment on its Immigration Paper: “Putting Out the Welcome Mat: Why Immigration Matters to Ontario's Municipalities”.

 

·                    Responses to Inquiries

·                    Inquiry CC 10-08 – Subsidized Child Care Spaces and Inquiry CC 13-08 – Child Care Services Plan 2007-2008 (Combined response)

·                    Inquiry CC 22-08 – Length of Bus Rapid Transit in Option 4

·                    Inquiry CC 29-08 – Development of a Formal Protocol with Local School Boards with Respect to Bussing

·                    Inquiry CC 32-08 – Crosswalk at Cathcart and King Edward

 

 

Regrets

 

No Regrets were filed.

 

 

 

 

Motion to Introduce Reports

 

MOTION NO. 43/1

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

That Agriculture and Rural Affairs Committee Report 28, Community and Protective Services Committee Report 30, Corporate Services and Economic Development Committee Report 30, Planning and Environment Committee Report 36, Transit Committee and Transportation Committee Joint Report 8 and Transportation Committee Report 21A be received and considered.

 

And that the Rules of Procedure be suspended to receive and consider the Ottawa Police Services Board Report 11 and Planning and Environment Committee Report 37.

 

                                                                                                            CARRIED

 

CITY CLERK

 

 

1.             STATUS UPDATE – COUNCIL INQUIRIES AND MOTIONS FOR THE PERIOD ENDING 10        SEPTEMBER 2008

 

 

REPORT RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

COMMITTEE REPORTS

 

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 28

 

 

1.             STREET CLOSURE – ROAD ALLOWANCE, CONCESSION 4, BETWEEN LOTS 10 AND 11, TORBOLTON, FORMER TOWNSHIP OF WEST CARLETON

 

 

COMMITTEE RECOMMENDATION AS AMENDED

 

That Council confirm the status of the above-noted land as an unopened road allowance.

 

                                                                                                            CARRIED

 

 

2.             ROAD PATROL PROGRAM

 

 

AGRICULTURE AND RURAL AFFAIRS COMMITTEE AND TRANSPORTATION COMMITTEE RECOMMENDATIONS AS AMENDED

 

That Council approve the Surface Operations Branch of the Public Works & Services Department include as part of the Draft 2009 Operating and Capital Budget Estimates for consideration the following:

 

1.                  That the Road Patrol Program be expanded from its current state to be aligned with the Minimum Maintenance Standards (Ontario Regulation 239/02) on Class 1, 2, 3, 4 and 5 roads per Option 1 of this report and as recommended by the Auditor General and the Rural Summit;

 

2.                  That the 2009 estimated operating cost of $996,000 and 11 FTE’s and estimated one-time capital costs of $430,000 for this program be provided as follows:

 

a)                  Existing funding within the SOP Operating Budget of $355,000 and 4 FTE’s from the current road patrol program;

 

b)                  That remaining funding required to implement the Road Patrol program be added to the 2009 Operating and Capital Budget pressures estimated at an additional annual operating funds of $641,000 and 7 FTE’s and one-time capital funding of $430,000.

 

3.         That the Road Patrol Frequency for the various road categories be adjusted so that:

·                     All roads receive a minimum twice-a-year examination, and that;

·                     The road patrol staffing level remain at the current level, and that;

·                     Staff report, within 2 months, on the proposed examination frequency for the different road categories under the revised policy.

 

The Committee Recommendations were divided for voting purposes.

 

Recommendations 1 and 2 LOST on division of 6 YEAS to 18 NAYS as follows:

YEAS (6):        Councillors G. Hunter, M. Bellemare, D. Holmes, D. Deans, C. Doucet and A. Cullen.

 

NAYS (18):      Councillors S. Desroches, M. Wilkinson, S. Qadri, G. Brooks, P. Hume, B. Monette, J. Harder, R. Bloess, C. Leadman, E. El-Chantiry, R. Chiarelli, R. Jellett, J. Legendre, M. McRae, G. Bédard, P. Feltmate, D. Thompson and Mayor O’Brien.

 

Recommendation 3 CARRIED.

 

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 30

 

 

1.             EVALUATION OF LOCAL POLICIES IN SOCIAL HOUSING

 

 

Committee Recommendations as amended

 

That Council:

 

1.      Approve the recommended disposition of the 56 Local Policies established in 2002 by Council attached as Appendix A, including 12 recommendations, 20 with no changes and 24 deletions no longer required, as amended in order that the recommendations regarding the conversion of social housing to supportive housing not occur until there is Provincial or Federal funding to provide the necessary support services.

 

2.      Request that the Province of Ontario amend their policies and housing selection process for Special Provincial Priority (SPP) applicants and provide the staff or resources required to ensure that a safety plan that identifies the processes and supports needed to improve the safety of the respective household is developed, and stipulates how these processes and supports will be delivered.

 

3.      Request that the Province develop a rent supplement or housing allowance program to house SPP priority households in the private rental market rather than relying solely on the availability of subsidized social housing.

 

4.      Request that the Provincial Government and the Federal Government develop and fund programs to ensure the availability of adequate mental health and related support and outreach services to meet the needs of Ottawa’s residents and to reduce the current cycles of homelessness, chronic shelter usage, overuse of emergency and acute care health services and to enable stability of tenure in the community.

 

5.      Advocate with the Provincial Ministries of Health and Long Term Care, Community and Social Services and Municipal Affairs and Housing to develop a comprehensive and systematic approach to funding existing and new supportive services aimed at stabilizing and improving the success rate of vulnerable low-income tenants.  This approach should be based on best practices and be in alignment with Ottawa’s Community Action Plan for Preventing and Ending Homelessness.

 

6.      In an effort to satisfy the requirements of the Social Housing Reform Act (SHRA) with respect to the conduct of internal reviews, it is requested that Council approve the City’s participation in a one-year pilot project to implement a new internal review process to provide applicants and current residents of social housing who wish to appeal adverse decisions related to eligibility and access to RGI housing an impartial third party forum for the resolution of these matters.

 

7.      Delegate authority to the Director of Housing to indemnify forgivable loans offered to social housing providers by Canada Mortgage and Housing Corporation under the Residential Rehabilitation Assistance Program for Disabilities in order to support the creation of additional modified units for people with disabilities on the condition that in the case of default by the housing provider on such loans, the City’s indemnification cost would be recovered by retention of a portion of the operating subsidy provided to that housing provider over the remaining period of the loan.

 

8.      Direct staff to forward this report to the Minister of Community and Social Services, Minister of Municipal Affairs and Housing and the Minister of Health and Long-Term Care with a request that the Province immediately provide $2.75 million in on-going funding for the supportive services identified in this report, and that staff report back to the Committee by the end of October with an action plan to be implemented to obtain the requested amount.

 

9.      Refer the financial considerations of the report ($2.75 million) to the 2009 Budget Process.

 

10.    Direct staff to report on options for investing or otherwise supporting the development of affordable homeownership housing while respecting the principle of maximizing the return on public investments over the long term.

 

11.    Direct staff to come forward with an action report on developing new supportive units through purchase or new construction.

 

12.    Accept the consultant’s definition of challenging tenancies as the local definition in Ottawa until an agreed upon definition is arrived at the Housing Stakeholders Advisory Group and that the definition and process for a cap be finalized within the following six months.

 

                                                                                                            CARRIED

 

 

2.             2009 GROWTH VEHICLE REQUESTS

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 30

 

 

1.             ERNST & YOUNG LLP 2007 MANAGEMENT LETTER AND 2008 AUDIT PLAN

 

 

Committee Recommendation

 

That Council receive the attached reports, from Ernst & Young LLP, for information.

 

                                                                                                            RECEIVED

 

 

 

2.             PROPERTY ACQUISITION - LIMEBANK ROAD WIDENING - NATIONAL CAPITAL COMMISSION - BALMORAL DRIVE TO LEITRIM ROAD

 

 

Committee Recommendation

 

That Council approve the acquisition in fee simple of three (3) vacant parcels of land, consisting of a combined land area of approximately 7.426ha (18.35 acres), owned by the National Capital Commission, required for the widening of Limebank Road, described as Part of Lots 11 to 16, inclusive, Concession 1, Rideau Front, Geographic Township of Gloucester, City of Ottawa, and shown as Parcel 1 on the attached Annex “A”, Annex “B and Annex “C”, respectively, together with temporary construction easements containing a combined land area of approximately 1.763ha (4.36 acres), shown as  Parcel 2 on Annex “A” and “B”, respectively, all for the consideration of $1,630,000 plus GST, subject to final adjustments on closing.

 

                                                                                                            CARRIED

 

 

3.             PROPERTY ACQUISITION – LONGFIELDS DRIVE EXTENSION - NATIONAL CAPITAL COMMISSION – WOODROFFE AVENUE TO SOUTH MERIVALE BUSINESS PARK

 

 

Committee Recommendation

 

That Council approve the acquisition in fee simple of a vacant parcel of land, consisting of a land area of approximately 2.85ha (7.04 acres), owned by the National Capital Commission, required for the extension of Longfields Drive, described as Part of Lots 18 and 19, Concession 1, Rideau Front, Geographic Township of Nepean, City of Ottawa, and shown as Parcel 1 on the attached Annex “A”, together with temporary construction easements containing a combined land area of approximately 0.214ha (0.53 acre), shown as additional Parcels on Annex “A”, all for the consideration of $602,205 plus GST, subject to final adjustments on closing.

 

                                                                                                            CARRIED

 

 

4.             SALE OF LAND - PART OF ROAD ALLOWANCE BETWEEN CONCESSIONS 11 AND 12 (PART 26, PLAN 5R-13995) - REAR OF 51 TO 57 CRANTHAM CRESCENT AND 35 & 37 KYLE AVENUE

 

 

Committee RecommendationS

 

That Council:

 

1.      Declare a parcel of land shown hatched on Annex “A” attached and identified as Parcels 1 to 6, containing a total area of approximately 1530.6m2 (0.378 acres), being part of the road allowance between Concessions 11 and 12, geographic Township of Goulbourn, closed by Township of Goulbourn By-law 39-95, described as Part 26, Plan 5R-13995, in the City of Ottawa, as surplus to the City’s needs; and

 

2.      Approve the sale of the land detailed in Recommendation 1, pursuant to Agreements of Purchase and Sale that have been received, as follows:

 

a)   Parcel 1 containing an approximate area of 178.8 m2 (1,924.6 square feet)   subject to final survey, to Cynthia Ann Sanoy, for the amount of $5,774.00, plus GST;

 

b)   Parcel 2 containing an approximate area of 184.0 m2 (1980.6 square feet) subject to final survey, to Alan D. Thomas and Sandra I. Thomas, for the amount of $5,941.00, plus GST;

 

c)   Parcel 5 containing an approximate area of 307.0 m2 (3,304.6 square feet) subject to final survey to, Karl Blomquist and Tracey Blomquist, for the amount of $9,914.00, plus GST; and

 

d)   Parcel 6 containing an area of 193.5 m2 (2,082.8 square feet) subject to final survey, to Derek and Patricia Teevens, for the amount of $ 3,124.00, plus GST, subject to an easement in favour of the City of Ottawa for drainage purposes.

 

                                                                                                            CARRIED

 

 

5.             SALE OF LAND - 424 METCALFE STREET

 

 

Committee RecommendationS

 

That Council:

 

1.                  Declare a parcel of vacant land situated at 424 Metcalfe Street, described as Parts 1 and 4 on reference plan 4R-19596, as surplus to the City’s needs; and

 

2.                  Waive City policy pertaining to the sale of property at market value and approve the sale of the land, estimated to have a market value of $5,350,000.00, to Centretown Citizens Ottawa Corporation, for the sum of $1.00, subject to any easements that may be required, and subject to suitable terms and conditions being agreed upon by the City's Real Estate Services Division, Housing Branch and the purchaser, including the option in favour of the City to reacquire the property for One Dollar ($1.00) in the event of a sale.

 

MOTION NO. 43/2

 

Moved by Councillor D. Holmes

Seconded by Councillor J. Legendre

 

WHEREAS, the Agreement of Purchase and Sale has not been finalized between the City and the developer, Centretown Citizens Ottawa Corporation (“CCOC”), for the land at 424 Metcalfe Street;

 

AND WHEREAS it is advantageous for the developer and the City to finalize this matter before the sale is concluded;

 

THEREFORE BE IT RESOLVED THAT:

 

This item, being Corporate Services and Economic Development Committee Report 30, Item 5, be deferred to the City Council meeting on November 26, 2008 to allow time for the developer, CCOC, to finalize site and construction issues for the project at 424 Metcalfe Street before taking over ownership of the land from the City.

 

                                                                                                            DEFERRAL CARRIED

 

 

6.             SALE OF LAND - PART OF THE ROAD ALLOWANCE ADJACENT TO 4100 STRANDHERD DRIVE

 

 

Committee RecommendationS

 

That Council:

 

1.                  Declare a parcel of vacant land, shown hatched on the attached Annex “A”, containing an area of 0.124 ha, described as part of the Road Allowance between Concessions 3 and 4 (Rideau Front), geographic Township of Nepean, now City of Ottawa, as surplus to the City’s needs; and

 

2.                  Approve the sale of the land detailed in Recommendation 1, subject to any utility easements that may be required, to Cedarview Square Inc. for $60,000.00 plus GST, pursuant to an Agreement of Purchase and Sale that has been received.

                                                                                                            CARRIED

 

 

7.             FRONT-ENDING AGREEMENT FOR SPRATT ROAD WATERMAIN

 

 

Committee Recommendations

 

That Council:

 

1.                  Authorize the City to enter into a Front-Ending Agreement with Riverside South Development Corporation for cost reimbursement for the construction of the Spratt Road watermain from Limebank Road to Future Street No. 8, based upon the principles set forth in Document 2 and the Council approved Front Ending Policy in Document 3, with the final form and content of the Front Ending Agreement being to the satisfaction of the Deputy City Manager, Planning, Transit, and the Environment Department and the City Solicitor; and

 

2.                  Authorize the expenditure of $600,000 for the construction of the watermain along Spratt Road subject to the execution of the Front-Ending Agreement.

 

                                                                                                            CARRIED

 

 

 

8.             2009 GROWTH VEHICLE REQUESTS

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

 

9.             2009 MUNICIPAL FLEET REPLACEMENT PLAN

 

 

Committee Recommendations

 

That Council:

 

1.   Receive, for information, the proposed 2009 Vehicle & Equipment Replacement Plan; and

 

2.   Waive the requirement of section 6. (1) of the City’s Purchasing By-law for “appropriate accounts within Council approved estimates” to permit the commencement of the procurement process for vehicles and equipment in advance of the approval of the 2009 Budget scheduled for December 2008, with the stipulation that the procurement document contain the necessary clause to advise prospective bidders that any contract award will be subject to approval by Council of the budgetary funding.

 

                                                                                                            CARRIED

 

 

OTTAWA POLICE SERVICES BOARD REPORT 11

 

 

1.                   2009 OTTAWA POLICE SERVICE BUDGET DIRECTIONS AND TIMETABLE

 

 

BOARD RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

PLANNING AND ENVIRONMENT COMMITTEE REPORT 36

 

 

1.         OFFICIAL PLAN - 2911 PRINCE OF WALES DRIVE

 

 

Committee recommendation

 

(This application is subject to Bill 51)

 

That Council refuse an amendment to the Official Plan, to allow noise-sensitive land-uses within the Ottawa Airport Operating Influence Zone (AOIZ), for 2911 Prince of Wales Drive.

 

                                                                                                            CARRIED

 

 

2.             SIGN BY-LAW MINOR VARIANCE - 10 CHESTERTON DRIVE

 

 

COMMITTEE RECOMMENDATION

 

That Council approve a variance to Sign By-law 2005-439, to permit on the subject property an internally illuminated identification ground sign, that features a changeable message centre display with an area of 1.9 square metres instead of 1.75 square metres.

 

                                                                                                            CARRIED

 

3.             SIGN BY-LAW MINOR VARIANCE - 3191 RIVERSIDE DRIVE

 

 

Committee recommendation as amended

 

That Council approve a variance to Sign By-law 2005-439, to permit an internally illuminated identification ground sign, including an illuminated message centre with a display area of 1.0 square metres, installed with an overall height of 3.1 metres and a total sign face area of 4.25 square metres at 3191 Riverside Drive, as detailed in revised Document 3 showing the revised elevation of the sign.

 

                                                                                                            CARRIED

 

 

 

4.             2009 GROWTH VEHICLE REQUESTS

 

 

Committee recommendations as amended

 

That Council:

 

1.         Receive this report for information.

 

2.         Refer this report to the Planning and Environment Budget Challenge Group.

 

                                                                                                            CARRIED

 

 

 

5.             GREEN PARTNERSHIP PROGRAM

 

 

Committee recommendations as amended

 

That Council approve the Surface Operations Branch of the Public Works and Services Department include as part of the Draft 2009 Operating Budget Estimates for consideration the following:

 

1.         The continuation of the Green Partnership Program as a formal operating program, with annual operating funding in the total amount of $325,000 to include 1 FTE, project grants, advertising, promotion and program administration costs.

 

2.         The amendments to the Green Partnership Program Terms and Conditions for Recipients of Funding as outlined in the report.

 

3.         The discontinuation of the appeal process for applications that are declined.

 

4.         The remaining $75,000 of the recommended annual Green Partnership Program funding be re-directed to the Community Garden Program Action Plan for the development of new community gardens and the enhancement or expansion of existing community gardens ($5,000 for promotion/printing and $70,000 for allocation to community gardens), subject to 2009 Budget Council approval.

 

5.         The Cultural Services and Community Funding Branch within Community and Protective Services administer the community garden funding in conjunction with the Community Gardening Network, and that all future applications for funding for community gardens under the Green Partnership Program be directed to the Cultural Services and Community Funding Branch for consideration.

 

                                                                                                            CARRIED

 

 

 

6.             2009 Water and Wastewater Rate Budget – Proposed Timetable

 

 

Committee recommendations as amended

 

That Council approve the following:

 

1.         Receive and table the 2009 Water and Wastewater Rate Draft Budgets and the 2010-2011 forecasts at the meeting of the Planning and Environment Committee to be held on October 14, 2008 with public delegations and consideration by the Planning and Environment Committee at a Special Meeting to be held on October 29, 2008 and then forward to City Council on November 12, 2008 for consideration and approval;

 

2.         That the 2009 draft budget and the 2010-2011 forecasts be developed in accordance with the multi-year budget directions approved in 2008.

 

3.         Delegate authority to set the 2010 timeframe for the Water and Wastewater Rate Budget to the Planning and Environment Committee.

 

4.         Direct staff in the development of the 2009 Wastewater Capital Budget to increase the City’s financial commitment from the approved $20 million to match the federal commitment and that $33 million from the $77.27 million announced by the Premier also be allocated in the 2009 Wastewater Capital Budget for the prevention of sewer overflows to the Ottawa River.  The amount allocated in this new fund will be $99 million from all three levels of government.

 

                                                                                                            CARRIED

PLANNING AND ENVIRONMENT COMMITTEE REPORT 37

 

 

1.             Application to Alter the Ottawa south community centre, 260 sunnyside avenue, a property designated under part iv of the ontario heritage act

 

 

COMMITTEE RECOMMENDATIONS

 

That Council:

 

1.          Approve the application to alter the Ottawa South Community Centre, the Old Firehall, 260 Sunnyside, a property designated under Part IV of the Ontario Heritage Act, in accordance with drawings by CSV Architects, received on August 11, 2008.

 

2.          Delegate approval of any subsequent design changes of a minor nature to the Director of the Planning Branch.

 

                                                                                                            CARRIED

 

 

TRANSPORTATION COMMITTEE AND TRANSIT COMMITTEE JOINT REPORT 8

 

     

1.             The Uth Ink:  Playwrights in the Community Program
and Proposed Amendment of the Signs on City Roads By-law

 

 

Committee Recommendations

 

That Council approve that:

 

1.         By-law No. 2003-52, the Signs on City Roads By-law, be amended to permit a rigid sign associated with the Uth Ink project to be located on utility poles in the Hintonburg and West Wellington communities provided that:

(a)        the signs are provided to the City at Uth Ink’s cost and placed by the City;

(b)        where deemed necessary by the Deputy City Manager of Public Works and Services, the City’s costs for placing such signs shall be paid by Uth Ink;

(c)        the signs shall only be placed until July, 2011;

(d)        permission is obtained from the owner or lessee of the utility pole to which the sign will be attached;

(e)        specific fastening instruction stipulated by the owner or lessee of the utility pole are complied with; and

(f)         the dimensions of the sign are no greater than 12.7 cm in width and 30.48 cm in height and the lowest extremity of the sign is at least 2m measured from the ground.

 

2.         For the purposes of this amendment, the Hintonburg community is the area bounded by Scott Street on the north, on the east by the CPR rail corridor, on the south by Highway 417 and on the west by Holland Avenue and the West Wellington community is the area bounded by Holland Avenue on the east, on the south by Highway 417, on the west by Island Park Drive and on the north by Scott Street.

 

                                                                                                            CARRIED

 

     

2.             Encroachment By-law Exemption - 125 Rideau Terrace, Ottawa

 

 

Committee Recommendations

 

That Council approve the construction of a retaining wall to be located within the Rideau Terrace road allowance with the following conditions:

1.         That the applicant provide assurances that the excavation into the road allowance be less than 300mm (depth), and no cuts will be made into the hard surfaces (e.g. roadway, or sidewalk) therefore removing the requirement for a “road cut permit”.

 

2.         That the annual fee as part of the Permanent Encroachment Agreement be waived.

 

3.         That Section 3(2) of the By-law 2003-446, as amended, be waived to permit the construction of a retaining wall within the road allowance, with a length of no more than forty two and a half feet and height not to exceed twenty four inches, subject to the following conditions:

 

a.         That, before construction of the wall begins, proper plans be submitted for approval by the Deputy City manager of Public Works and Services or his delegate;

 

b.         That the owner enter into the City’s standard form encroachment agreement.

 

                                                                                                            CARRIED

 

TRANSPORTATION COMMITTEE REPORT 21A

 

    

1.         WAIVER TO PRIVATE APPROACH BY-LAW 2003-447 FOR 2370 CARLING AVENUE

 

 

Committee Recommendation

 

That Council approve the waiver of Provision 25(r) of Private Approach By-law 2003-447, to permit a private approach to a parking lot with a grade exceeding 2% within the right-of-way.

 

                                                                                                            CARRIED

 

     

2.             2009 growth VEHICLE REQUESTS

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

     

3.             SNOW CLEARING OF BUS STOPS AND OPERATIONAL IMPROVEMENTS RECOMMENDATIONS based on the 2007/2008 WINTER review

 

 

Committee Recommendations

 

That Council:

 

1.         Receive the information regarding Winter Bus Stop Maintenance Standards outlined in this report and recommend that that any service standards modifications to Winter Bus Stop Service Standards be incorporated and considered as part of the 2009 Review of Road and Sidewalk Maintenance Quality Standards for consideration in the overall Maintenance Quality Standards.

 

2.         Direct Public Works & Services Department to include for Council consideration in the 2009 Draft Operating and Capital Budget an Operating Budget pressure of $640,000 and Capital requirement of $1,375,000 for five plow units based on Surface Operations Branch recommendations outlined in the report pertaining to winter operational improvements.

 

                                                                                                            CARRIED

 

 

     

4.             FLEET EMISSION REDUCTION STRATEGY - MOTION

 

 

Committee Recommendations as amended

 

That Council approve the following:

 

1.         That staff be directed to update the Fleet Emission Reduction Strategy (FERS) by Q1 2009 and report back to Committee and Council on the new Green Fleet Policy within 6 months of the adoption of the Fleet Emission Reduction Strategy; and,

 

2.         That the new green vehicle policy include, but not be limited to, the following;

·                     Adjusting the City’s procurement policy to favour the purchase of green vehicles as a standard practice, where such products are available within required delivery dates and cost effective while providing the flexibility to adopt promising new technologies and practices over time; and

·                     Continuing the current practice of providing a business case for the purchase of future green vehicles; and

 

3.         That until the new Fleet Emission Reduction Strategy is adopted, staff continues to reduce fleet emissions by replacing older vehicles with newer “green” ones to ensure the City meets new emissions criteria, and be directed to introduce "life cycle costing" in the vehicle and equipment procurement process, whereby staff will take into consideration the total life cycle costs of ownership (i.e. - depreciation, maintenance, fuel, etc) of a vehicle in determining which vehicle to purchase.

 

4.         That staff seek funding from the FCM Green Municipal Fund to offset the cost of developing the Green Fleet Policy/Strategy.

 

                                                                                                            CARRIED

 

 

Motion to Adopt Reports

 

MOTION NO. 43/3

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson 

 

That the Agriculture and Rural Affairs Committee Report 28, Community and Protective Services Committee Report 30, Corporate Services and Economic Development Committee Report 30, Ottawa Police Services Board Report 11, Planning and Environment Committee Reports 36 and 37, Transit Committee and Transportation Committee Joint Report 8 and Transportation Committee Report 21A be received and adopted as amended.

 

                                                                                                            CARRIED

 

Motions of Which Notice has Been Given Previously

 

MOTION NO. 43/4

 

Moved by Councillor S. Desroches

Seconded by Councillor J. Harder

 

WHEREAS Strandherd and Woodroffe roads are important arterial roads in Barrhaven;

WHEREAS there have been noticeable delays in the completion of the project;

WHEREAS road widening and construction is an important core service of the city of Ottawa;

 

THEREFORE BE IT RESOLVED that the Deputy City Manager of Public Works review the Strandherd and Woodroffe Road widening projects with a goal of identifying lessons learned and any matters related to performance and report back to the Ward Councillors before the end of 2008.

 

                                                                                                            CARRIED

 

Directions to Staff

 

That the Deputy City Manager, Public Works and Services be directed to develop a protocol with respect to reporting on these types of matters City-wide.

 

That the City Manager be directed to review examples of other City projects (i.e. different types of projects including roads, parks, recreation facilities, etc.) and where he is able to determine that the completion schedule was delayed by a significant amount, identify any lessons learned from those delays and report this information back to Council.

 

 

MOTION NO. 43/5

 

Moved by Councillor C. Doucet

Seconded by Councillor C. Leadman

 

WHEREAS the costs of managing and operating a municipality are based on a different basket of goods and services than those used to calculate the Consumer Price Index, i.e.  most households normally do not buy asphalt, cement, salt, diesel fuel, etc. or maintain thousands of kilometres of roads, pipes and wires, and

 

WHEREAS understanding the cost structure of the inputs required to operate a municipality is essential to better governance, and

 

WHEREAS there is no generally accepted municipal price index available to municipal planners and legislators

 

BE IT RESOLVED that the Federation of Canadian Municipalities be requested to develop an MPI for use by all municipalities based on their Quality of Life Indicators research.

 

CARRIED with Mayor O’Brien dissenting.

 

 

Motions (Requiring Suspension of the Rules of Procedure)

 

MOTION NO 43/6

 

Moved by Councillor M. McRae

Seconded by Councillor C. Leadman

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHEREAS, City Council on November 28, 2007 gave staff direction to pursue the acquisition of 3071 Riverside Drive (Bayview School) from the Ottawa-Carleton District School Board (“Board”) within the parameters established by Committee and Council and further authorized the issuance of debt to fund the acquisition;

 

AND WHEREAS City staff have met with staff from the Ottawa-Carleton District School Board on several occasions as well as communicating on a regular basis in an effort to move this matter forward and to conclude the purchase of the property;

 

AND WHEREAS there are some environmental issues pertaining to the property that the Board is attempting to resolve before the sale of the property is concluded and City staff on two prior occasions, being March 18, 2008 and May 28, 2008, have advised Committee and Council of the need to extend the closing date of the sale to allow sufficient time to address satisfactorily the environmental issues pertaining to the property;

 

AND WHEREAS the Board has requested a further extension to the closing date from September 30, 2008 to December 1, 2008;

 

AND WHEREAS it has now been almost one year since Council first gave direction to staff to acquire the Bayview School property and it is important for the Board to provide a timely, clear and unequivocal position on the environmental issues pertaining to the property such that the City understands all factors related to the acquisition of the property;

 

THEREFORE BE IT RESOLVED THAT:

 

1.  Council approve an extension to the conditional date and the closing date for the purchase of 3071 Riverside Drive (Bayview School) from the Ottawa-Carleton District School Board from September 30, 2008 to October 31, 2008; and,

 

2.  Staff report back to Council before October 31, 2008 to further advise on the status of this matter.

 

CARRIED with Councillor G. Hunter dissenting on Suspension of the Rules of Procedure.

 

 

MOTION NO. 43/7

 

Moved by Councillor G. Bédard

Seconded by Councillor B. Monette

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHEREAS the Department of Canadian Heritage's "Building Communities Through Arts and Heritage (BCAH) Program" requires all applicants to provide written confirmation of support (financial or in-kind) from their municipal government or equivalent authority;

 

AND WHEREAS the Department of Canadian Heritage's deadline for applicants towards their 2009 event to the "Building Communities Through Arts and Heritage (BCAH) Program" is September 1st, 2008 (recently extended to September 30th, 2008);

 

AND WHEREAS the Department of Canadian Heritage's "Building Communities Through Arts and Heritage (BCAH) Program" will not accept applicants' funding histories as a sign of municipal endorsement but will only accept 2009 financial or in-kind contributions with specific dollar value, as confirmation;

 

AND WHEREAS the City of Ottawa's 2009 Festivals, Fairs and Special Events funding program results are only available in April 2009;

 

AND WHEREAS City of Ottawa staff are not authorized to confirm funding amounts outside of the current fiscal year’s approved budget or Council-approved program application and evaluation framework;

 

AND WHEREAS the City of Ottawa's 2009 budget is not approved by City Council until December 2008;

 

AND WHEREAS the Department of Canadian Heritage's Building Communities Through Arts and Heritage (BCAH) Program’s current practice requiring applicants to obtain a signed confirmation of municipal financial contribution has placed a hardship on our city’s local organizations’ ability to meet eligibility criteria, including the potential loss of hundreds of thousands of dollars to our local events sector;

 

1.         BE IT RESOLVED THAT the City of Ottawa Council approve the Canadian Tulip Festival's application to Canadian Heritage's Building Communities Through Arts and Heritage (BCAH) Program by committing to at least 25% of their 2008 funding allocation towards the festivals 2009 event. It is understood that the 2009 funding to the Canadian Tulip Festival is conditional upon the organization applying to the City's 2009 Festivals, Fairs and Special Events funding program; that they continue to meet all funding requirements; that the final 2009 allocation decisions will follow the Council approved peer assessment process, and is subject to available funding pending approval of the City's 2009 Budget. 

 

2.         AND that the rest of the festivals that currently receive funding also receive a commitment for 25% of their funding under the same conditions in order to access Federal funds.

 

The Resolutions were divided for voting purposes.

 

Resolution 1 CARRIED.

 

Resolution 2 LOST on a division of 11 YEAS to 13 NAYS as follows:

 

YEAS (11):       Councillors M. Wilkinson, P. Hume, D. Holmes, B. Monette, D. Deans, C. Leadman, C. Doucet, J. Legendre, M. McRae, G. Bédard and P. Feltmate.

 

NAYS (13):      Councillors S. Desroches, S. Qadri, G. Hunter, M. Bellemare, G. Brooks, J. Harder, R. Bloess, E. El-Chantiry, A. Cullen, R. Chiarelli, R. Jellett, D. Thompson and Mayor O’Brien.

 

 

MOTION NO. 43/8

 

Moved by Councillor M. McRae

Seconded by Councillor C. Leadman

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems; and

 

WHEREAS municipal governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures; and

 

WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada;

 

THEREFORE BE IT RESOLVED THAT the City of Ottawa hereby proclaim October 19 to 25, 2008 as Waste Reduction Week.

 

                                                                                                            CARRIED

 

Notices of Motion (For Consideration at Subsequent Meeting)

 

MOTION

 

Moved by Councillor J. Harder

Seconded by Councillor M. McRae

 

WHEREAS a strategic plan clearly defines the purpose of the organization and establishes realistic goals and objectives consistent with the organization’s mission, in a defined time frame and within the organization’s capacity for implementation; and

 

WHEREAS a strategic plan communicates those goals and objectives to the organization’s constituents; and


WHEREAS a strategic plan ensures the most effective use is made of the organization’s resources by focusing the resources on the key priorities; and

 

WHEREAS a strategic plan provides a base from which progress can be measured and establishes a mechanism for informed change when needed; and

 

WHEREAS a strategic plan provides clearer focus of organization, producing more efficiency and effectiveness; and

 

WHEREAS a strategic plan allows for focus on the important things, so that resources (time, talent, money) are properly allocated to those activities that provide the most benefit; and

 

WHEREAS a strategic plan provides an opportunity to analyze the internal culture and evaluate its impact on the organization's performance; and

 

WHEREAS a strategic plan provides an opportunity to set more realistic objectives that are demanding, yet attainable; and

 

WHEREAS a strategic plan allows for growth to be accelerated and improved,  and for poor performing areas to be identified and eliminated; and

 

WHEREAS a strategic plan provides a road map to show where the organization is going and how to get there; and

 

WHEREAS a strategic plan allows for better internal coordination of activities and helps develop a frame of reference for budgets and short-range operating plans;

 

THEREFORE BE IT RESOLVED THAT Ottawa City Council develop a 5-year strategic plan (2010 to 2015), for implementation beginning in January 2010.

 

 

MOTION

 

Moved by Councillor J. Harder

Seconded by Councillor S. Qadri

 

WHEREAS City Council’s legislative agenda for the last quarter of 2008 is extremely busy with the Budget Challenge Working Groups, the 2009 Budget process and consultations, the Transportation Master Plan process and consultations and the tabling of the next phase of the Official Plan; and

 

WHEREAS the staff’s work on the Mid-term Governance Review has been delayed due to workload issues; and

 

WHEREAS the Mid-term Governance Review is also an important item that Council and the public will require time to discuss and review;

 

THEREFORE BE IT RESOLVED that the Mid-term Governance Review be delayed until the new year, so that the White Papers are released to Council and the public by the end of November 2008 for consideration by Council in January 2009; and

 

BE IT FURTHER RESOLVED that the terms of the current Standing Committee Chairs and Vice-Chairs be extended until the completion of the Mid-term Governance Review process. 

 

 

MOTION

 

Moved by Councillor E. El-Chantiry

Seconded by Councillor M. McRae

 

WHEREAS this year marks the 125th birthday of noted Lebanese author Gibran Khalil Gibran the third-bestselling poet in history including his most famous work The Prophet.

 

WHEREAS Ottawa’s Lebanese Community has recommended that Ottawa join other great cities that have recognized Khalil Gibran’s contribution to society through naming streets or other landmarks in his honour.

 

THEREFORE BE IT RESOLVED that staff be directed to identify an appropriate street to be named similar to the Preston Street concept for Gibran Khalil Gibran and that the recommendation be  forwarded to the Commerative Naming Committee.

 

MOTION

 

Moved by Councillor C. Leadman

Seconded by Councillor M. McRae

 

THEREFORE BE IT RESOLVED THAT City Staff report post budget to each Councillor on capital projects in their ward (work plans, works in progress, current projects and new projects).

 

MOTION

 

Moved by Councillor C. Leadman

Seconded by Councillor M. McRae

 

WHEREAS the City of Ottawa is currently in a mid-term governance review that seeks to improve transparency, accountability and governance;

 

AND WHEREAS significant improvements are proposed to allow Committee and Council to adopt a formal structure whereby department and branch work plans are based off of their priorities;

 

AND WHEREAS work plans for Branches and Departments will include significant work above and beyond priorities established such as on-going tasks, strategic initiatives not assigned by Council, mandated responsibilities and more;

 

AND WHEREAS updates on key capital studies and Environmental Assessments should be provided to keep Council and the Public appraised of progress on these important files;

 

THEREFORE BE IT RESOLVED THAT the Mid-Term Governance Review include an option for the establishment of a reporting structure with quarterly and yearly status updates on Department and Branch work plans, capital studies and environmental assessments.

 

 

 

By-laws                                                                                         Three Readings

MOTION NO. 43/9

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

That the following by-laws be enacted and passed:

 

2008- 359                   A by-law of the City of Ottawa to amend By-law No. 2007-398 to prohibit the obstruction or alteration of drains, private drains and the grade of land.

 

2008- 360                   A by-law of the City of Ottawa to amend By-law No. 2003-513 respecting regulating sewer connections and sewage works.

 

2008- 361                   A by-law of the City of Ottawa to amend By-law No. 2003-520 respecting signs on City roads.

 

2008- 362                   A by-law of the City of Ottawa to designate 215, 217, 219, 221, 223, 225, 227, 299 Monaco Place, as being exempt from Part Lot Control.

 

2008- 363                   A by-law of the City of Ottawa to designate 156, 158, 160, 162, 164 and 166 Forestbrook Street, as being exempt from Part Lot Control.

 

2008- 364                   A by-law of the City of Ottawa to designate 3670 Jockvale Road, as being exempt from Part Lot Control.

 

2008- 365                   A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use.

 

2008- 366                   A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Huntmar Drive).

 

2008- 367                   A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Mountainview Avenue and Winnington Avenue).

 

2008- 368                   A by-law of the City of Ottawa to stop up and close part of Winding Way.

 

2008- 369                   A by-law of the City of Ottawa to stop up and close part of Robertson Road.

 

2008- 370                   A by-law of the City of Ottawa to amend the Regional Regulatory Code to permit the designated retail business areas and establishments to be open on Family Day and other specified holidays.

 

2008- 371                   A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the property known municipally as 1445 Merivale Road.

 

2008- 372                   A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 333 of 1999 of the former City of Gloucester to change the zoning for the properties known municipally as 4407 Farmers Way and parts of 5281 Eighth Line Road and 4411 Farmers Way, and to repeal By-law No. 2008-313.

 

2008- 373                   A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the properties known municipally as 174 and 179 Murray Street.

 

2008- 374                   A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.

 

2008- 375                   A by-law of the City of Ottawa to amend By-law No. 2006-273 to appoint certain Municipal Law Enforcement Officers.

 

2008- 376                   A by-law of the City of Ottawa to amend By-law No. 2007-338 to appoint Municipal Law Enforcement Officers in the Transit Services Branch of the Planning, Transit and the Environment Department.

 

                                                                                                            CARRIED

 

Confirmation By-law

 

MOTION NO. 43/10

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

THAT By-law 2008-377 to confirm the proceedings of Council be enacted and passed.

 

                                                                                                            CARRIED

 

Inquiries

 

The following inquiries were received:

 

From Councillor J. Legendre with respect to an investigation of the state of the electronic equipment in Council Chambers.

 

 

Adjournment

 

Council adjourned the meeting at 1:24 p.m.

 

 

 

 

 

 

 

 

CITY CLERK

 

MAYOR