1. ECOMOBILITY SERVICE – PILOT
PROJECT SERVICE ÉCOMOBILITÉ – PROJET PILOTE |
That Council
approve:
1. That the City of Ottawa contract
EnviroCentre to ensure that City ot Ottawa workplaces (up to a total of 20
workplaces) with more than 25 employees and less than 100 employees
participates in the ecoMobility service for $500 per workplace, including;
·
an online employee survey to determine current modal split;
·
customized reports detailing the most feasible TDM strategies to
implement at each City workplace;
·
facilitation of better commuting options through workshops, seminars
and online motivational tools;
·
measurements of modal shift, including vehicle reduction,
use of more sustainable commuting options, and resulting CO2 reductions.
2. That
if this pilot project succeeds in measured reductions in the use of single
occupancy vehicles during peak hours by increasing the use of TDM measures in
these workplaces, EnviroCentre will be asked to propose to the Transit
Committee and/or the Transportation Committee, ways in which this service could
be expanded to cover City workplaces with more than 100 employees.
Que le Conseil approuve:
1. Que la Ville d’Ottawa
passe avec l’EnviroCentre un contrat visant à faire en sorte que les lieux de
travail de la Ville d’Ottawa (jusqu’à concurrence de 20) comptant plus de
25 et moins de 100 employés participent au programme écoMobilité moyennant
la somme de 500 $ par lieu de travail, ce qui permettrait :
·
la réalisation d’un sondage en ligne auprès des
employés afin de déterminer la répartition modale actuelle;
·
la production de rapport normalisés précisant
les stratégies de gestion de la demande de transport les plus réalisables pour
chacun des lieux de travail de la Ville;
·
la facilitation de meilleurs modes de transport
au moyen d’ateliers, de séminaires et d’instruments de motivation en ligne;
·
la mesure de la modification de la répartition
modale, y compris la réduction de l’utilisation des véhicules, l’utilisation de
modes de transport plus durables et la diminution des émissions de CO2.
2. Que, si le projet pilote se traduit par
une réduction notable de l’utilisation de véhicules occupés par une seule
personne (« monovoiturage ») au cours des heures de pointe, grâce à
une utilisation accrue des mesures de gestion de la demande de transport dans
les lieux de travail en cause, l’EnviroCentre soit invité à proposer au Comité
du transport en commun ou au Comité des transports des façons d’étendre le
service aux lieux de travail de la Ville regroupant plus de 100 employés.
Documentation
1. Transit Committee report dated 16 April
2009 (ACS2009-CCS-TTC-0005).
2. Staff Memo dated 5 May 2009 (City of Ottawa Transportation
Demand Management (TDM))
3. Extract
of Draft Minute, 6 May 2009
4. ecoMobility Project Description
and Workplan (Schedule A to – “Moving On Sustainable Transportation”
submission)
16 April 2009 / le 16 avril 2009
Contact / Personne-ressource : Councillor Diane
Holmes
SUBJECT:
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OBJET :
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That the Transportation Committee recommend that Council approve:
1. That the City of Ottawa contract
EnviroCentre to ensure that City ot Ottawa workplaces (up to a total of 20
workplaces) with more than 25 employees and less than 100 employees
participates in the ecoMobility service for $500 per workplace, including;
·
an online employee survey to determine current modal split;
·
customized reports detailing the most feasible TDM strategies to
implement at each City workplace;
·
facilitation of better commuting options through workshops, seminars
and online motivational tools;
·
measurements of modal shift, including vehicle reduction,
use of more sustainable commuting options, and resulting CO2 reductions.
2. That if this pilot project succeeds in
measured reductions in the use of single occupancy vehicles during peak hours
by increasing the use of TDM measures in these workplaces, EnviroCentre will be
asked to propose to the Transit Committee and/or the Transportation Committee,
ways in which this service could be expanded to cover City workplaces with more
than 100 employees.
Que le Comité des transports recommande au
Conseil d’approuver:
1. Que la Ville d’Ottawa
passe avec l’EnviroCentre un contrat visant à faire en sorte que les lieux de
travail de la Ville d’Ottawa (jusqu’à concurrence de 20) comptant plus de
25 et moins de 100 employés participent au programme écoMobilité moyennant
la somme de 500 $ par lieu de travail, ce qui permettrait :
·
la réalisation d’un sondage en ligne auprès des
employés afin de déterminer la répartition modale actuelle;
·
la production de rapport normalisés précisant
les stratégies de gestion de la demande de transport les plus réalisables pour
chacun des lieux de travail de la Ville;
·
la facilitation de meilleurs modes de transport
au moyen d’ateliers, de séminaires et d’instruments de motivation en ligne;
·
la mesure de la modification de la répartition
modale, y compris la réduction de l’utilisation des véhicules, l’utilisation de
modes de transport plus durables et la diminution des émissions de CO2.
2. Que, si le projet pilote se traduit par une réduction notable de l’utilisation de véhicules occupés par une seule personne (« monovoiturage ») au cours des heures de pointe, grâce à une utilisation accrue des mesures de gestion de la demande de transport dans les lieux de travail en cause, l’EnviroCentre soit invité à proposer au Comité du transport en commun ou au Comité des transports des façons d’étendre le service aux lieux de travail de la Ville regroupant plus de 100 employés.
At the Transportation Committee meeting on 15 April 2009, Councillor Holmes put forward the aforementioned Notice of Motion.
One of the key strategic directions of the City’s 2008
Transportation Master Plan (TMP) is to manage transportation demand. Section 3.3 of the TMP requires the City to
work with
employers to reduce car commuting. The EnviroCentre’s ecoMobility service is designed to reduce the
use of single occupancy vehicles in commuting to work.
Infrastructure Services and Community Sustainability
staff comments will be provided prior to the meeting.
There
are no Legal/Risk Management impediments to the implementation of this report's
recommendation.
Estimated costs for this pilot project are $10,000. Funds are available in 903494 Transportation
Demand Management.
Upon Council approval, staff in Planning and Growth Management to follow through with the recommendations in the report.
M E M
O / N O T E D E S E R V I C E
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To / Destinataire |
Deputy Mayor and Members of Council |
File/N° de
fichier: |
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From / Expéditeur |
John L. Moser, General Manager Planning and Growth Management, Infrastructure Services and Community Sustainability |
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Subject / Objet |
City of Ottawa Transportation Demand Management (TDM) |
Date: May 5, 2009 |
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On May 6, 2009 Councilor Holmes’s Report titled Ecomobility Service- Pilot Project will be tabled at Transportation Committee. This report proposes a pilot project partnership with the EnviroCentre to advise City of Ottawa employees of possible TDM measures.
This report provides an opportunity to update Members of Council on the City’s current TDM initiatives for 2009 and to offer staff comment on the proposed partnership.
Listed below are the City’s TDM initiatives for 2009:
·
Travelwise - an ongoing outreach program
that promotes alternative commuter options at local and community events as
well as through the City’s web site.
·
Bike
Share - the City
is partnering with the National Capital Commission and the City of Gatineau for
summertime Self-Service Bike System pilot/demonstration project and feasibility
study.
·
Share-the-Road Campaign- an annual
spring/summer public information campaign for safe and shared use of roadways
for bicycles and vehicular traffic
·
Can-Bike
Cycing Education Courses - annual cycling education courses for riders of all ages and skills
(pending the current review of the program, some limited courses could possibly
be offered this year, 2009)
·
OttawaRideMatch.com - the City's free online carpool
matching service
As you are aware the City’s Official Plan
(Section 2.3.1) and Transportation Master Plan (Section 3.3) both state that
the City is to "demonstrate leadership by acting as a role model by
implementing measures that enhance its employee's options for commuting and
business travel". As the City does
not currently house the required capacity for this TDM initiative, partnerships
with the EnviroCentre's ecomobility service can be used to temporarily fill
that gap and fulfill some of the Official Plan and Transportation Master Plan
requirements. As such, staff supports
the recommendations in Councillor Holmes’s report.
A more formal and permanent solution will
be examined as part of a proposed TDM Strategy, which is expected to be
presented to Transportation Committee for approval by the end of 2009.
If Council approves the recommendations
in the report, staff will work with the EnviroCentre on a workplan schedule and
will help develop reporting mechanisms to present the results of this study to
Transportation Committee upon project completion.
For more information on the City’s TDM
initiatives or if you have any further questions please contact Mona
Abouhenidy, Program Manager, Transportation Strategic Planning at ext. 26936.
Sincerely,
Original signed by
John L. Moser
cc: Mona Abouhenidy
Alex Culley
Executive Management Team
Rosemary Nelson, Transportation Committee Coordinator
Denis Abbott
Media Relations
Court Curry
Gary Craig
ECOMOBILITY SERVICE – PILOT PROJECT
SERVICE ÉCOMOBILITÉ – PROJET PILOTE
ACS2009-CCS-TRC-0005 City Wide / À l'échelle de la ville
Staff comments to this report were
contained in a memo dated 5 May 2009, which was distributed in advance of the
meeting. A copy of the memo is held on
file.
Responding to questions posed by
Chair McRae, Layne Turner, ecoMobility Service Program Coordinator at the EnviroCentre provided the following information:
·
they received $35,000 from the Moving
on Sustainable Transportation grant program (Transport Canada)
·
their budget for the whole project is
$115,000 and their request to the City for $10,000 ($500 for 20 workplaces)
will allow them to do an ecoMobility service for City work places
·
they could report back in
approximately one year to account for the funding provided
Prior to the item rising to Council, Councillor Holmes suggested
that staff obtain the description of the project that went to the federal
government to get the funding. It was
further suggested that the appropriate representative from the EnviroCentre be
in attendance when this item rises to Council on 13 May. Councillor Holmes understood that $500 was
required as a fee from each workplace in order to enter the program.
Councillor Wilkinson was concerned that the Eco Driving Policy,
which was approved last year by Council, had not been reflected in the
report. Mona Abouhenidy, Program
Manager, Transportation Strategic Planning explained that the Eco Driving
Policy applies to all City employees, hired contractors and volunteers, who
operate City vehicles. Therefore, while
it is related to the ecoMobility program, it is actually complimentary because
the ecoMobility program focuses on the commuting habits of City employees.
The councillor believed it should not be a different initiative
because going to and from work is part of an Eco Driving Policy. She suggested that somehow, information on
this policy is not getting passed over to other groups and she also remarked
that quarterly reports were supposed to be submitted but that nothing has come
forward. She suggested that if
approved, part of it should be that each employee at those workplaces should be
following the Eco Driving policy. At
her request, staff agreed to provide the necessary information about this
policy to the EnviroCentre.
That the Transportation
Committee recommend that Council approve:
1. That the City of Ottawa contract
EnviroCentre to ensure that City of Ottawa workplaces (up to a total of 20
workplaces) with more than 25 employees and less than 100 employees
participates in the ecoMobility service for $500 per workplace, including;
·
an online employee survey to determine current modal split;
·
customized reports detailing the most feasible TDM strategies to
implement at each City workplace;
·
facilitation of better commuting options through workshops, seminars
and online motivational tools;
·
measurements of modal shift, including vehicle reduction, use of more
sustainable commuting options, and resulting CO2 reductions.
2. That if this pilot project succeeds in
measured reductions in the use of single occupancy vehicles during peak hours
by increasing the use of TDM measures in these workplaces, EnviroCentre will be
asked to propose to the Transit Committee and/or the Transportation Committee,
ways in which this service could be expanded to cover City workplaces with more
than 100 employees.
CARRIED
SCHEDULE
A - PROJECT DESCRIPTION and workplan
Project Description:
This pilot project will adapt existing transportation management
association (TMA) models to fit regional circumstances and effectively engage
employers to implement transportation demand management (TDM) strategies that
aim to modify daily commuting transportation habits of their employees, namely
the reduction of single occupancy vehicles. As a result, employers can save
money, create a healthier working environment, reduce their ecological
footprint, retain employees and demonstrate their commitment to being a
socially and environmentally responsible business.
Through the Champions of Sustainable Transport program,
EnviroCentre will conduct a baseline study allowing for measurable results,
analyze the data, develop a report/overview which includes an action plan, and
facilitate the implementation of one, or more, of many commuter choice programs
that may already be available through the City of Ottawa. These could include
Ridematching/carpooling, Vanpooling, Public transit/ecopass, carsharing with
Vrtucar, telecommuting, encouraging cycling by offering CANBIKE courses and
developing incentives/disincentives such as parking management.
Context
The City of Ottawa has identified transportation demand
management as a priority in Ottawa’s 2020 strategic plan, and the City has
encouraged EnviroCentre to develop a program to actively promote local TDM
programs. Linked to the City’s
fledgling TravelWise program, this project will raise the profile of existing
TDM services through employer outreach and program implementation in the
workplace. This initiative will help
local residents make better use of existing infrastructure and help the City
attain its goals of reducing peak-hour single occupancy vehicle trips. In cooperation with a wide variety of
stakeholders, this project will also improve the interrelation of public and
private commuter infrastructure. This
project also has the potential to help identify weaknesses to the existing
transportation infrastructure, from the perspective of its users, provide
feedback and work with the City of Ottawa towards solutions.
Key Steps
The first step will be to
research and develop best practices for moving forward with the Ottawa TMA
pilot project. Learning from
organizations and strong programs such as the GTA’s Smart Commuter Program,
Montreal based Centre de gestion des déplacement, as well as programs by the
City of London and the Resource Conservation of Manitoba, is instrumental for a
successful program in Ottawa. Each of
these programs has slightly different features, which will allow EnviroCentre
to customize the Ottawa TMA style program for optimal regional relevance and
success.
The next step will be the development of the survey for the
baseline study. This survey will be given to the employees of the participating
organization or business and be used to determine the average commuting
distance, the modal split and unveil barriers to incorporating sustainable
commuter options. EnviroCentre and
project staff will then conduct a full review of the survey results and prepare
the Final Report – Champions of Sustainable Transportation Commuter Options
Action Plan (development of final report outlined in the work plan). This
report will provide businesses with a series of suggestion for the most
strategic programs to implement. For
example, an organization where the employee survey (baseline study) reveals
that 25% of employees driving in a single occupancy vehicle live within 5 km or
less, would benefit from investing in cycling infrastructure and cycling skills
courses for their employees. This type
of approach is used by many existing TMA’s in Canada and EnviroCentre will
learn from their format and implement best practices.
Another key element to the success of this project is the
recruitment of organizations and businesses, and stimulating interest. Over the past 5 years, as the regional
organizers for the Commuter Challenge, EnviroCentre has formed strong
partnerships with many leading businesses and organizations. This past relationship gives EnviroCentre
credibility as a leader in the area of transportation demand management
programs and insight into who to target as the internal champion for the
programs.
In
addition to experience coordinating the Commuter Challenge, EnviroCentre will
apply lessons learned and successes from the Access ByWard initiative.