11.  CAPITAL FUNDING SUPPORT – THE OTTAWA HOSPITAL - GENERAL, RIVERSIDE AND CIVIC CAMPUSES

 

Soutien au FINANCEMENT DES IMMOBILISATIONS – HÔPITAL D’OTTAWA – CAMPUS GÉNÉRAL, RIVERSIDE ET CIVIC

 

 

 

COMMITTEE RECOMMENDATIONS

 

That Council approve that:

 

1.      The Ottawa Hospital – General, Riverside and Civic Campuses be remitted $1,525,008.64, representing the amount paid to the City for Cash-in-lieu of Parkland ($101,143.59), Planning application fees ($13,158.60) and the Building permit fees ($1,410,706.45) for construction projects undertaken pursuant to the hospital’s approved 10-Year Capital Program up to and including March 31, 2009, as noted in Document 2 to this report;

 

2.      The Cash-in-Lieu of Parkland remittance ($101,143.59), and the Building Permit fees remittance ($1,410,706.45) be funded from the City-Wide Capital Reserve Fund; and

 

3.      The Planning Application fees remittance ($13,158.60) be funded from the 2009 Planning and Growth Management 2009 Planning Application fees revenue budget.  

 

 

RecommandationS du Comité

 

Que le Conseil approuve:

 

1.      le paiement de 1 525 008,64 $ à l’Hôpital d’Ottawa – Campus Général, Riverside et Civic, représentant le montant payé à la Ville pour le règlement financier des frais relatifs aux terrains à vocation de parc (101 143,59 $), pour les droits de demandes d’aménagement (13 158,60 $) et les droits de permis de construction (1 410 706,45 $) relativement aux projets de construction entrepris dans le cadre du Programme d'immobilisations de 10 ans approuvé de l’Hôpital se terminant le 31 mars 2009, comme le stipule le document 2 ci-joint;

 

2.      que le versement lié au règlement financier des frais relatifs aux terrains à vocation de parc (101 143,59 $) et le versement des droits de permis de construction (1 410 706,45 $) soient financés par les Fonds de réserve pour immobilisations de la Ville; et

 

3.      que le versement des droits de demandes d’aménagement (13 158,60 $) soit financé à partir des recettes prévues des droits de demandes d’aménagement 2009 du Service de l’urbanisme et de la gestion de la croissance.

 

 

 

DOCUMENTATION

 

1.   Deputy City Manager of Infrastructure Services and Community Sustainability report dated 4 June 2009 (ACS2008-ICS-PGM-0120)


Report to/Rapport au :

 

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

 

and Council / et au Conseil

 

04 June 2009 / le 04 juin 2009

 

Submitted by/Soumis par : Nancy Schepers, Deputy City Manager

Directrice municipale adjointe,

Infrastructure Services and Community Sustainability

Services d’infrastructure et Viabilité des collectivités 

 

Contact Person / Personne ressource : Arlene Grégoire, Director/Directrice, Building Code Services/Direction des services code du bâtiment, Planning and Growth Management/Urbanisme et Gestion de la croissance

(613) 580-2424 x41425, arlene.gregoire@ottawa.ca

 

City Wide/à l'échelle de la Ville

Ref N°: ACS2009-ICS-PGM-0120

 

 

SUBJECT:

CAPITAL FUNDING SUPPORT – THE OTTAWA HOSPITAL - GENERAL, RIVERSIDE AND CIVIC CAMPUSES

 

 

OBJET :

Soutien au FINANCEMENT DES IMMOBILISATIONS – HÔPITAL D’OTTAWA – CAMPUS GÉNÉRAL, RIVERSIDE ET CIVIC

 

 

REPORT RECOMMENDATIONS

 

That the Corporate Services and Economic Development Committee recommend Council approve that:

 

1.      The Ottawa Hospital – General, Riverside and Civic Campuses be remitted $1,525,008.64, representing the amount paid to the City for Cash-in-lieu of Parkland ($101,143.59), Planning application fees ($13,158.60) and the Building permit fees ($1,410,706.45) for construction projects undertaken pursuant to the hospital’s approved 10-Year Capital Program up to and including March 31, 2009, as noted in Document 2 to this report;

 

2.      The Cash-in-Lieu of Parkland remittance ($101,143.59), and the Building Permit fees remittance ($1,410,706.45) be funded from the City-Wide Capital Reserve Fund; and

 

3.      The Planning Application fees remittance ($13,158.60) be funded from the 2009 Planning and Growth Management 2009 Planning Application fees revenue budget.  

 

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité des services organisationnels et du développement économique recommande au Conseil d’approuver :

 

1.      le paiement de 1 525 008,64 $ à l’Hôpital d’Ottawa – Campus Général, Riverside et Civic, représentant le montant payé à la Ville pour le règlement financier des frais relatifs aux terrains à vocation de parc (101 143,59 $), pour les droits de demandes d’aménagement (13 158,60 $) et les droits de permis de construction (1 410 706,45 $) relativement aux projets de construction entrepris dans le cadre du Programme d'immobilisations de 10 ans approuvé de l’Hôpital se terminant le 31 mars 2009, comme le stipule le document 2 ci-joint;

 

2.      que le versement lié au règlement financier des frais relatifs aux terrains à vocation de parc (101 143,59 $) et le versement des droits de permis de construction (1 410 706,45 $) soient financés par les Fonds de réserve pour immobilisations de la Ville; et

 

3.      que le versement des droits de demandes d’aménagement (13 158,60 $) soit financé à partir des recettes prévues des droits de demandes d’aménagement 2009 du Service de l’urbanisme et de la gestion de la croissance.

 

 

BACKGROUND

 

On January 23, 2002, City Council confirmed its commitment to the quality of life of the community by partnering with Ottawa’s hospitals to tackle the financial challenge of raising $232 million locally to fund the 10-year capital requirements identified by the hospitals.  Specifically, Council considered and approved the following recommendations from the Corporate Services and Economic Development Committee:

 

  1. Council will waive development charges on hospital capital projects, on a case-by-case basis, subject to a city staff report confirming that the projects fall within the scope of this 10-year program;

 

  1. Council will remit permit fees paid to the City on hospital capital projects, on a case-by-case basis, subject to a city staff report confirming that the projects fall within the scope of this 10-year program.

 

Development by the Ottawa hospitals is specifically exempted from the Development Charges By-law 2004-298 and thus the first recommendation has been satisfied.  To date, City Council has reimbursed to the Ottawa hospitals $6,073,984.52 in building permit, planning approval fees and levies to meet the challenge of raising $232 million locally in support of the capital requirements of the local hospitals. 

 

Up until July 1, 2005, the reimbursement of building permit fees was offset by surplus permit revenues.  However, on July 1, 2005, new legislation, the Building Code Statute Law Amendment Act, 2002 and Ontario Regulation 305/03 took effect, which necessitated changes on how municipalities administered and enforced the Building Code Act and Building Code. 

 

One of the changes related to the collection of building permit fees, in that these fees could cover only those costs associated with servicing building permits and enforcing the Act and Code.  In essence, the new legislation required that the building regulatory activities be revenue neutral.  Thus, surplus revenues no longer could be generated, nor relied upon for offsetting the waiver of fees in support of various construction projects by charitable and non-profit organizations.  This impact was discussed in the report presented to Council on June 22, 2005 entitled “Building Regulatory Changes – Impact of Building Code Statute Law Amendment Act and Ontario Regulation 305/05” (ACS2005-PGM-BLD-0010). 

 

As a result, any requests for grants to offset building permit fees, if approved, would require funding from the City-Wide Capital Reserve Fund or other sources.  Requests in 2005 and 2006 relied on the City-Wide Capital Reserve Fund for funding.  However, in 2008 the Fund was insufficient to cover proposed grants and thus any grants would have created a budget pressure.  This was not consistent with the intent of Council when the program was approved in 2002, which was premised on such funding support not creating a budget pressure.

 

On October 7, 2008 a report requesting the reimbursement of fees and charges for the Ottawa Hospital (General, Riverside and Civic campuses) was presented to the Corporate Services and Economic Development Committee.  As the approval of the request would have entailed creating a budget pressure and this was clearly contrary to Council intent, the Committee directed staff to “…review the Policy approved on January 23, 2002 related to Development Charges and permit fees paid to the City and the Policy review and recommendations be presented to Committee and Council before any additional capital funding supports are considered by the Corporate Services and Economic Development Committee and Council.”

 

On March 11, 2009, the Corporate Service and Economic Development Committee recommended to Council that it “…revise its policy of reimbursing building permit, planning application and cash-in-lieu of parkland fees paid to the City by hospitals for capital projects to include a sunset clause stating that in order to apply for the reimbursement, the building permit, planning application and cash-in-lieu of parkland fees must have been paid prior to March 31, 2009.”

 

The Ottawa Hospital has requested reimbursement of fees paid up to March 31, 2009 in relation to capital projects falling within the scope of their 10-Year Capital Funding Program as approved by the Province (refer to letter – Document 1).

 

Recommendation

 

Review of the request for reimbursement from the Ottawa Hospital was undertaken in accordance with the criteria established January 23, 2002 and in keeping with the more recent direction from Council, specifically March 11, 2009.

 

Support for requests for grants to offset building permit fees ($1,410,706.45) and Cash-in-Lieu of Parkland fees ($101,143.59), must be funded from the City-Wide Capital Reserve Fund.  Support for funding to offset Planning Application fees ($13,158.60) paid to the City must be funded from the 2009 Planning and Growth Management 2009 Planning Application fees revenue budget.

 

 

CONSULTATION

 

The Ottawa Hospital (General, Riverside and Civic Campuses) has been consulted and a copy of this report has been forwarded to them for review and information.

 

 

LEGAL/RISK MANAGEMENT IMPLICATIONS

 

There are no legal/risk management impediments to implementing the recommendations of this report.

 

 

FINANCIAL IMPLICATIONS

Approval of this report will result in a total remittance of $1,525,008.64 to the Ottawa Hospital, to be funded as follows:

·         Planning and Growth Management 2009 operating budget (Planning Application fees) $13,158.60.

·         City-wide Capital Reserve Fund $1,511,850.04. This amount represents the Building Permit fees and Cash in lieu of Parkland paid by the Ottawa Hospital.  In accordance with provincial legislation, funds collected for these purposes cannot be reimbursed from the Building Code Services Permit Fees account or the Cash-in-lieu of Parkland reserve. Based on the level of contributions to the City Wide Reserve Fund and the projected commitments, the 2009 year-end balance in the Fund is forecasted to be in a $3.3 million overdraft position. Should Committee and Council approve this grant request, the 2010 capital program will be restricted in order to re-establish a positive Fund balance.

 

 

SUPPORTING DOCUMENTATION

 

Document 1 – Letter from the Ottawa Hospital

Document 2 – Summary of Fees and Charges

 

 

DISPOSITION

 

The Planning and Growth Management Department is to process the remittance request. 

 

Finance is to prepare the payment to the Ottawa Hospital – General, Riverside and Civic Campuses and adjust accounts accordingly.

 


LETTER FROM THE OTTAWA HOSPITAL                                                      DOCUMENT 1

 


SUMMARY OF FEES AND CHARGES                                                               DOCUMENT 2

 

Ottawa Hospital - General, Riverside and Civic Campuses
501 Smyth, 505 Smyth, 1967 Riverside and 1053 Carling

Application Date

Application Number

Description

Building Permit Fees

 5% Parkland Fees

Planning Application Fees

Total Fees

501 Smyth (General Campus):

8-Nov-02

A02-011353              

Construct 2 storey addition & renovations of part ground and second floor

 

 $   44,267.59

 

 $       44,267.59

6-Feb-03

A03-000789              

Alterations to Cancer Clinic-installation of new linear accelerator on ground floor

 $          4,950.00

 

 

 $         4,950.00

28-Sep-04

A04-009798              

Renovations of 2 treatment rooms for radiation therapy, and renovation of adjacent space

 $        18,900.00

 

 

 $       18,900.00

24-Feb-06

A06-000746              

Bunker renovations on ground floor of Cancer Centre

 $          5,400.00

 

 

 $         5,400.00

17-Mar-06

A06-001197              

Interior alterations (gas cylinder storage room) ground floor

 $             405.00

 

 

 $            405.00

27-Mar-06

A06-001436              

Renovations on 6th floor - Vision

 $        32,400.00

 

 

 $       32,400.00

14-Jun-06

A06-003832              

Install new elevator in parking garage

 $          3,375.00

 

 

 $         3,375.00

1-Sep-06

A06-006307              

Interior renovations ground floor - lab office

 $             810.00

 

 

 $            810.00

26-Sep-06

A06-006975              

Renovations 2nd floor for reading room for diagnostic imaging department

 $             810.00

 

 

 $            810.00

26-Sep-06

A06-006976              

Renovation 1st floor for new lab & office - Nuclear Medicine

 $          2,700.00

 

 

 $         2,700.00

5-Dec-06

A06-008706              

Interior alterations 1st floor to build 13 offices

 $          1,350.00

 

 

 $         1,350.00

6-Feb-07

A07-000691              

Interior renovations 3rd floor

 $          2,025.00

 

 

 $         2,025.00

7-Feb-07

A07-000703              

Interior renovations to the 6th floor

 $        13,095.00

 

 

 $       13,095.00

27-Mar-07

A07-002024              

Construct a 2 storey addition to the 2 storey outpatient cancer treatment facility

 $      455,499.99

 $   25,341.00

 

 $     480,840.99

6-Jun-07

A07-004502              

Interior alterations in existing patient care floor - new Inpatient rehab unit

 $        15,093.00

 

 

 $       15,093.00

8-Jun-07

A07-004539              

Interior alteration - minor procedures area on first floor

 $        11,475.00

 

 

 $       11,475.00

21-Jun-07

A07-005071              

Alterations to equipment, floor, ceilings, new drain, sprinkler heads - Tomo Therapy Room

 $          2,430.00

 

 

 $         2,430.00

7-Nov-07

A07-009455              

Interior alterations to level 5 - into a medical day care unit

 $          4,050.00

 

 

 $         4,050.00

4-Jan-07

D07-12-07-0004

Site Plan Application - New Addition and Interior renovations to Ottawa Regional Cancer Centre

 

 

 $   9,458.60

 $         9,458.60

22-Jan-08

A08-000264              

Interior alterations on levels 2, 6 and 7

 $          2,700.00

 

 

 $         2,700.00

22-Jan-08

A08-000265              

Interior alterations-construct 2 ante rooms for 2 single bed negative pressure rooms-4th floor

 $             805.95

 

 

 $            805.95

30-Jan-08

A08-000416              

Interior alterations - basement - Physics and Treatment Planning Group

 $        11,056.00

 

 

 $       11,056.00

19-Feb-08

A08-000726              

Interior alterations of Emergency / Decontamination / Plaster / Security areas and new covered Ambulance Drop-Off

 $      198,750.00

 

 

 $     198,750.00

28-Mar-08

A08-001513              

Interior renovations to build security suite on the 2nd floor

 $          3,180.00

 

 

 $         3,180.00

21-May-08

A08-003079              

Renovations on the 2nd floor ICU

 $             291.50

 

 

 $            291.50

2-Jun-08

A08-003483              

Install magnetic locks first floor Ottawa Regional Cancer Centre

 $             198.75

 

 

 $            198.75

10-Jul-08

A08-004717              

Revision to Building Permit # 0709159 - updates on structural work - 2 storey outpatient cancer treatment facility

 $               80.00

 

 

 $              80.00

15-Jul-08

A08-004835              

Revision to Building Permit #0709159 - Structural work in renovated areas - outpatient Cancer Treatment Facility

 $               80.00

 

 

 $              80.00

31-Jul-08

A08-005407              

Interior alterations 6th floor - Stem Cell Research

 $          4,050.00

 

 

 $         4,050.00

14-Aug-08

A08-005757              

Interior alterations - mechanical room - 3rd floor - Chiller & Cooling Tower

 $      114,955.00

 

 

 $     114,955.00

20-Aug-08

A08-005867              

Install a temporary trailer and canopy in front of building - MRI Canopy

 $          1,325.00

 

 

 $         1,325.00

29-Aug-08

A08-006164              

Interior alterations office re-location in - IS-IT

 $          5,339.75

 

 

 $         5,339.75

3-Sep-08

A08-006242              

Construct 3 additional stories on top of a 2 storey building - Cancer Clinic

 $      212,000.00

 $   31,535.00

 

 $     243,535.00

28-Oct-08

A08-007553              

Renovations 2nd floor

 $          2,915.00

 

 

 $         2,915.00

14-Nov-08

A08-007882              

Renovations 1st floor CBI Rehabilitation Clinic - Massage & Physiotherapy - Critical Care Wing Atrium

 $          1,590.00

 

 

 $         1,590.00

18-Nov-08

A08-007913               

Revision to BP 0806478 - remove canopy on MRI and extend duration by 4 months

 $               80.00

 

 

 $              80.00

22-Apr-08

D07-12-08-0088

Site Plan - Expand parking for General and add new access from Smyth Rd.  Total of 246 additional parking spaces

 

 

 $   2,300.00

 $         2,300.00

26-Jan-09

A09-000300              

Interior alterations - 4th and 5th floor - Bone Marrow Transplant / Defressioning

 $        10,467.50

 

 

 $       10,467.50

2-Feb-09

A09-000364               

Revision to Building Permit #0807615 - the Morgue

 $               80.00

 

 

 $              80.00

6-Feb-09

A09-000452              

Revision to Building Permit #0900011- Increase the size of the addition at the back of building

 $               80.00

 

 

 $              80.00

Subtotal for 501 Smyth (General Campus)

 $  1,144,792.44

 $101,143.59

 $11,758.60

 $ 1,257,694.63

505 Smyth (General Campus):

13-Mar-06

A06-001070              

Renovations to parts 1st and 2nd floors, construct a 1 storey addition

 $        23,625.00

 

 

 $       23,625.00

3-Apr-06

D07-12-06-0090

Site Plan Application - Reconfiguration and enlargement of approved surface parking lot

 

 

 $   1,400.00

 $         1,400.00

Subtotal for 505 Smyth (General Campus)

 $       23,625.00

 $               -  

 $  1,400.00

 $      25,025.00

1967 Riverside (Riverside Campus):

31-Jul-08

A08-005428              

Renovations basement - Purchasing Office Space

 $             405.00

 

 

 $            405.00

12-Jan-09

A09-000081              

Remove existing fuel tank and install new fuel tank for emergency generator

 $          2,207.45

 

 

 $         2,207.45

Subtotal for 501 Smyth (General Campus)

 $         2,612.45

 $               -  

 $             -  

 $        2,612.45

1053 Carling (Civic Campus)

23-Feb-06

A06-000712              

Interior alterations on the 5th floor

 $        15,795.00

 

 

 $       15,795.00

10-Mar-06

A06-001024              

Renovations to office and out-patient clinic ground floor and basement, enlargement of mechanical room

 $        18,684.00

 

 

 $       18,684.00

8-May-06

A06-002667              

Revisions for new orthopedic clinic on the ground floor

 $        20,300.00

 

 

 $       20,300.00

24-Aug-06

A06-006088               

Renovations 5th floor (CPC 5)

 $          5,197.50

 

 

 $         5,197.50

10-Nov-06

A06-008198              

Renovations 7th floor (D wing)

 $        15,363.00

 

 

 $       15,363.00

6-Dec-06

A06-008733              

Interior alterations to room for new CT Scan installation ground floor

 $          3,780.00

 

 

 $         3,780.00

27-Feb-07

A07-001221              

Interior alterations existing CT scanner room 2nd floor  - Civic Campus, Heart Institute

 $          2,295.00

 

 

 $         2,295.00

15-Mar-07

A07-001687              

Interior renovations level 2 to construct 18 bed neurological observation unit

 $        32,400.00

 

 

 $       32,400.00

19-Apr-07

A07-002812              

Interior alterations on the first floor

 $          4,306.50

 

 

 $         4,306.50

31-May-07

A07-004296              

Renovations CSICU ward

 $          4,725.00

 

 

 $         4,725.00

22-Jun-07

A07-005091              

Interior alterations temporary dialysis treatment area

 $          1,620.00

 

 

 $         1,620.00

10-Jul-07

A07-005669              

Construct temporary Linear accelerator

 $          5,400.00

 

 

 $         5,400.00

3-Oct-07

A07-008448              

Interior alterations main level - Ottawa Hospital Family Medicine Clinic

 $          2,362.50

 

 

 $         2,362.50

23-Oct-07

A07-009062              

Construct temporary radiation facility

 $          7,020.00

 

 

 $         7,020.00

21-Nov-07

A07-009774              

Interior alterations 5th floor, Level S for Neurophysiology and Allied Health Departments

 $          5,737.50

 

 

 $         5,737.50

17-Jan-08

A08-000218              

Renovations lab space 4th and 5th floors (University of Ottawa Heart Institute)

 $          8,521.81

 

 

 $         8,521.81

14-Feb-08

A08-000648              

Construct 1 storey addition at rear

 $        20,250.00

 

 

 $       20,250.00

25-Feb-08

A08-000836              

Construct 1 Echo room, 1 Doppler Room and Support spaces Main floor of Building D Level 1

 $          1,325.00

 

 

 $         1,325.00

10-Mar-08

A08-001144              

Interior alterations to convert waiting room to two offices

 $             530.00

 

 

 $            530.00

11-Mar-08

A08-001180              

Interior alterations to level 1- CT Scan Room

 $          2,517.50

 

 

 $         2,517.50

26-Mar-08

A08-001465              

Install security doors in emergency department

 $             530.00

 

 

 $            530.00

3-Jul-08

A08-004478              

Install magnetic locks main level Psychiatric Emergency, Door B

 $             400.00

 

 

 $            400.00

11-Jul-08

A08-004766              

Renovations to 3rd floor Ottawa Clinic exam rooms

 $          1,590.00

 

 

 $         1,590.00

9-Sep-08

A08-006418               

Renovations 7th floor HVAC and new staff station

 $          5,300.00

 

 

 $         5,300.00

19-Sep-08

A08-006700              

Interior renovations to install security glazing at reception decks and doors into triage reception desk area Level M

 $             472.50

 

 

 $            472.50

2-Dec-08

A08-008167              

Install 2000kw diesel generator on the main floor (Mechanical Building)

 $        39,683.75

 

 

 $       39,683.75

15-Dec-08

A08-008316              

Renovations to accommodate lab space and procedure rooms for MOHS procedure

 $          6,625.00

 

 

 $         6,625.00

16-Jan-09

A09-000142              

Interior alterations to upgrade the fire alarm system - building J

 $          1,987.50

 

 

 $         1,987.50

3-Feb-09

A09-000397              

Renovations to basement Level S

 $          1,987.50

 

 

 $         1,987.50

2-Mar-09

A09-000777              

Renovation to demolish patient area 2nd floor

 $          2,970.00

 

 

 $         2,970.00

Subtotal for 501 Smyth (General Campus)

 $     239,676.56

 $               -  

 $             -  

 $    239,676.56

GRAND TOTAL FOR OTTAWA HOSPITAL
(General, Riverside and Civic Campuses)

 $   1,410,706.45

 $ 101,143.59

 $ 13,158.60

 $  1,525,008.64