1.     2010 vehicle growth

 

AUGMENTATION DES DEMANDES DE VéHICULES DE 2010

 

 

 

COMMITTEE RECOMMENDATION

 

That Council receive the 2010 vehicle growth report for information.

 

 

Recommandation du Comité

 

Que le Conseil prenne connaissance du plan d’augmentation des demandes de véhicules de 2010.

 

 

 

DOCUMENTATION

 

1.      Deputy City Manager of City Operations report dated 29 September 2009 (ACS2009-COS-PWS-0017)

 

 

Report to/Rapport au :

 

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

 

and Council / et au Conseil

 

29 September 2009/ le 29 septembre 2009

 

Submitted by/Soumis par : Steve Kanellakos,
Deputy City Manager/Directeur municipal adjoint,

City Operations/Opérations municipales

 

Contact Person/Personne ressource : Yvan Lupien, Manager, Fleet Services

Fleet Services/Services du parc automobile

(613) 580-2424 x 22391 , Yvan.Lupien@ottawa.ca

 

City Wide/à l'échelle de la Ville

Ref N°:  ACS2009-COS-PWS-0017

 

 

SUBJECT:

2010 vehicle growth

 

 

OBJET :

AUGMENTATION DES DEMANDES DE VéHICULES DE 2010

 

 

REPORT RECOMMENDATION

That the Corporate Services and Economic Development Committee recommend Council receive the 2010 vehicle growth report for information.

 

 

RECOMMANDATION DU RAPPORT

 

Que le Comité des services organisationnels et du développement économique recommande au Conseil de prendre connaissance du plan d’augmentation des demandes de véhicules de 2010.

 

 

BACKGROUND

 

In January 2005, Council motion 27/139 directed staff to provide pre-budget reports in advance of the draft budget for the purchase of any new fleet. The pre-budget reports detail the following information: proposed vehicles to be purchased, programming rationale for purchase, expected cost and expected savings through strategic procurement.

 

The Fleet Services Branch prepares the annual Fleet Growth and Replacement reports on behalf of its clients and based on client-identified requirements. As part of the report preparation process, the respective client groups identify their growth and/or replacement requirements and the Fleet Services Branch prepares minimal vehicle specifications to meet the requirements in the most cost effective way.

 

There are four distinct Growth Reports that are prepared and presented to one of the following four standing committees: Community and Protective Services, Planning and Environment, Corporate Services and Economic Development and Transportation. Each report contains specific data relative to the respective client groups under each committee. The Fleet Growth Report is then consolidated and presented the Corporate Services and Economic Development Committee for consideration.

 

This report will provide the Corporate Services and Economic Development Committee with the 2010 Fleet Growth requirements. Document 1 attached provides details for the Parks, Buildings and Grounds Operations and Maintenance Branch, which report to this committee. 

 

 

DISCUSSION

 

The City’s fleet is an integral component in achieving corporate operational objectives and therefore, a significant portion of the City’s annual Capital Budget is expended on the procurement of new fleet. In order to operate a cost and operationally efficient fleet, it is critical that vehicle and equipment build-out and delivery deadlines are met each year.

 

The process to acquire fire trucks, heavy vehicles and ambulances is between twelve months and two years, while light vehicles can take up to twelve months if the spring manufacturing deadlines are not met. Vehicle manufacturers have a typical last-order or “build-out” date in March of every year. This date is in place to ensure the manufacturer has capacity to manufacture the requested units before re-tooling for the manufacture of subsequent models in the fall. If the March build-out date is missed, the manufacturer no longer accepts orders on the current tendered model and the only option is to re-tender for the fall model.

 

Past practice has permitted Fleet Services to issue a request for tender or proposal in advance of the approval of the Annual Capital Budget and order the vehicles immediately following budget approval. This practice will be reinstated, which will permit the City to provide for a more timely delivery of vehicles

 

Fleet 2010 Vehicle Growth Analysis

 

Fleet 2010 Total Vehicle Growth

 

The Fleet 2010 vehicle growth requests for all four Committees total $5,316,000 in capital costs and $1,525,100 in operating costs. The Draft 2010 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items.  The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2010 budget process.

 

Corporate Services and Economic Development Committee 2010 Growth

 

The Corporate Services and Economic Development Committee – 2010 Vehicle Growth Requests Information Report, attached as Document 1 details the 2010 vehicle and equipment requests along with the models and specific unit acquisition justification for the following Branches:

 

·        Parks, Buildings and Grounds Operations and Maintenance Branch (Buildings)

 

The report details the estimated capital cost and the operational impacts for the requested units. The operating impacts are the associated costs to operate the units including maintenance, fuel and depreciation.

 

The Parks, Buildings and Grounds Operations & Maintenance Branch (Buildings) is requesting six (6) new units including: three (3) scissor lifts, one (1) 1-ton van, one (1) trailer and one (1) ¾- ton truck.

 

In total, the Capital costs for 2010 Growth for the Corporate Services and Economic Development Committee’s consideration is $134,000 with a total operational impact of $47,765.

 

Details pertaining to models and specific unit acquisition justification can be found in the attached Corporate Services and Economic Development Committee - 2010 Vehicle Growth Requests Information Report (Document 1)

 

 

CONSULTATION

 

No public consultation was required.

 

 

LEGAL/RISK MANAGEMENT IMPLICATIONS

 

There are no legal/risk management impediments to implementing the recommendation in this report

 

 

FINANCIAL IMPLICATIONS

 

The 2010 vehicle growth requests will form part of the Draft 2010 Operating and Capital estimates that will be considered by the respective Committees and Council during the budget process.

 

SUPPORTING DOCUMENTATION

 

Document 1 – Corporate Services and Economic Development Committee – 2010 Vehicle   

                        Growth Requests