1. 2010 VEHICLE GROWTH – ANNUAL REPORT AUGMENTATION DES DEMANDES DE VÉHICULES DE
2010 |
Committee recommendation
That
Council receive the 2010 vehicle growth report for information.
Recommandation DU Comité
Que le Conseil prenne connaissance du plan
d’augmentation des demandes de véhicules de 2010.
Documentation
1. Deputy City Manager’s report, City
Operations dated 8 September 2009 (ACS2009-COS-PWS-0018).
2. Extract
of Draft Minutes, 8 September 2009.
and Council / et au
Conseil
8 September 2009/ le 8 septembre
2009
Submitted
by/Soumis par: Steve Kanellakos, Deputy City Manager/Directeur
municipal adjoint,
City Operations/Opérations
municipales
Contact Person/Personne ressource : Yvan Lupien, Manager, Fleet Services
Fleet
Services/Services du parc automobile
(613)
580-2424 x 22391 , Yvan.Lupien@ottawa.ca
SUBJECT:
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OBJET :
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Que le Comité d'urbanisme et d'environnement recommande au
Conseil de prendre connaissance du plan d’augmentation des demandes de
véhicules de 2010.
In January 2005 Council motion 27/139 directed staff to provide pre-budget reports in advance of the draft budget for the purchase of any new fleet. The pre-budget reports detail the following information: proposed vehicles to be purchased, programming rationale for purchase, expected cost and expected savings through strategic procurement.
The Fleet Services Branch prepares the annual Fleet Growth and Replacement reports on behalf of its clients and based on client-identified requirements. As part of the report preparation process, the respective client groups identify their growth and/or replacement requirements and the Fleet Services Branch prepares minimal vehicle specifications to meet the requirements in the most cost effective way.
There are four distinct Growth Reports that are prepared and presented to one of the following four standing committees: Community and Protective Services, Planning and Environment, Corporate Services and Economic Development and Transportation. Each report contains specific data relative to the respective client groups under each committee. The Fleet Growth Report is then consolidated and presented the Corporate Services and Economic Development Committee for consideration.
This report will provide the Planning and Environment Committee with the 2010 Fleet Growth requirements. Document 1 attached provides details for the Building Code Services Branch, Forestry Services Branch, Drinking Water Operations Branch and Wastewater and Drainage Operations Branch, which report to this committee.
Fleet 2010
Vehicle Growth Analysis
Fleet 2010 Total Vehicle Growth
The Fleet 2010 vehicle growth requests for all four
Committees total $ 5,316,000 in capital costs and $ 1,525,100 in operating
costs. The Draft 2010 Operating and Capital Budgets to be tabled for approval
with Council will include these expenditure items. The purchase of these vehicles and the associated costs are
subject to the approval of Council during the 2010 budget process.
Planning and Environment Committee 2010
Growth
The Planning and
Environment Committee –2010 Vehicle Growth Requests Information Report
attached as Document 1 details the 2010
vehicle and equipment requests along with the models and specific unit acquisition justification for the following Branches:
·
Building Code Services
·
Forestry Services
·
Drinking Water Operations
·
Wastewater and Drainage Operations
The report details the estimated capital cost and
the operational impacts for the requested units. The operating impacts are the
associated costs to operate the units including maintenance, fuel and
depreciation.
Building Code Services is requesting four (4) new compact cars to meet its 2010 operational requirements. The capital cost of these units is $88,000 with an operating impact of $38,364.
Forestry Services is requesting eight (8) new vehicles to meet its 2010 operational requirements including: one (1) ATV, five (5) ½-ton pick-up trucks with extended cabs, one (1) ½-ton pick up with regular cab and one (1) 1-ton pick up with crew cab. The total capital cost of these units is $245,000 with an operating impact of $93,073.
Drinking Water Operations is requesting seven (7) new vehicles to meet its 2010 operational requirements including: two (2) water tank trailers, two (2) pick-up trucks, two (2) cargo vans and one (1) Hybrid SUV. The capital cost of these units is $240,000 with an operating impact of $72,890.
Wastewater and Drainage Operations is requesting eighteen (18) new vehicles to meet its 2010 operational requirements including: nine (9) pick-up trucks, eight (8) cargo vans and one (1) sprinter van. The capital cost of these units is $685,000 with an operating impact of $231,585.
In total, the Capital
costs for 2010 Growth for the Planning and Environment Committee’s consideration
is $ 1,258,000 with a total operational impact of $435,912.
Details pertaining to
models and specific unit acquisition justification can be found in the attached
Planning and Environment Committee-
2010 Vehicle Growth Requests Information Report (Document 1).
No public consultation was required.
LEGAL/RISK MANAGEMENT IMPLICATIONS
There are no legal/risk management impediments to implementing the recommendation in this report.
The 2010 vehicle growth requests will form part of the Draft 2010 Operating and Capital estimates that will be considered by the respective Committees and Council during the budget process.
AUGMENTATION DES
DEMANDES DE VÉHICULES DE 2010
ACS2009-cOS-PWS-0018 City
wide / À l’échelle de la Ville
Chair Hume noted that it would be more appropriate to receive these reports at the same time as the budget in order to provide the full context of the vehicle growth requirements.
That the Planning and Environment Committee recommend Council
receive the 2010 vehicle growth report for information.