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4. FRONT-ENDING
AGREEMENT FOR DESIGN AND CONSTRUCTION OF HAZELDEAN PUMP STATION UPGRADES AND
DESIGN OF KANATA WEST PUMP STATION entente initiale visant la conception et la
réalisation des travaux de modernisation de la station de pompage de
HAZELDEAN, et la conception de la station de pompage de KANATA-ouest |
Committee recommendationS AS AMENDED
That Council approve entering into:
1.
A front-ending agreement with the Kanata West Owners Group (KWOG)
and the Fernbank Landowners, such agreement to be in a form satisfactory to the
General Manager, Planning and Growth Management and the City Clerk and
Solicitor, for the design and construction of the initial upgrade to the
Hazeldean Pump Station.
2.
A front-ending agreement with KWOG, such agreement to be in a form
satisfactory to the General Manager, Planning and Growth Management and the
City Clerk and Solicitor, for the design of the Kanata West Pump Station and
forcemain.
3.
A front-ending agreement with the Fernbank Landowners for the design
of the ultimate expansion to the Hazeldean Pump Station, such agreement to be
in a form satisfactory to the General Manager, Planning and Growth Management
and the City Clerk and Solicitor.
4.
The expenditure to reimburse KWOG and the Fernbank Landowners in
2010, not to exceed $1,111,000, for the design and construction of the upgrade
to the Hazeldean Pump Station and the ultimate design of the Hazeldean Pump
Station.
5.
The expenditure to reimburse KWOG in 2013, not to exceed $556,000,
for the design of the Kanata West Pump Station and forcemain.
6. The funding required to implement
infrastructure upgrades for the Glen Cairn community that result from the July
2009 flooding and that are the responsibility of the rate capital program to
improve existing conditions be matched with funding timeframes outlined in the
respective front ending agreements.
RecommandationS MODIFÉES DU Comité
Que le Conseil :
1.
Conclure une entente initiale avec le Kanata West Owners Group (KWOG) et
les Fernbank Landowners, sous une forme à la satisfaction du directeur général
d’Urbanisme et Gestion de la croissance, du greffier de la Ville et du chef du
contentieux de la Ville, visant la conception et la réalisation des travaux de
modernisation de la station de pompage de Hazeldean.
2.
Conclure une entente initiale avec
le KWOG, sous une forme à la satisfaction du directeur général d’Urbanisme et
Gestion de la croissance, du greffier de la Ville et du chef du contentieux de
la Ville, visant la conception de la station de pompage et la conduite de refoulement
de Kanata-Ouest.
3.
Conclure une entente initiale avec
les Fernbank Landowners visant la conception du dernier agrandissement de la
station de pompage de Hazeldean, sous une forme à la satisfaction du directeur
général d’Urbanisme et Gestion de la croissance, du greffier de la Ville et du
chef du contentieux de la Ville.
4.
Que les dépenses liées au
remboursement du KWOG et des Fernbank Landowners prévu en 2010 n’excèdent pas
1 111 000 $ en ce qui concerne la conception et la réalisation
des travaux de modernisation de la station de pompage de Hazeldean et la
conception définitive de la station de pompage de Hazeldean.
5. Que
les dépenses liées au remboursement du KWOG en 2013 n’excèdent pas
556 000 $ en ce qui concerne la conception de la station de pompage
et la conduite de refoulement de Kanata-Ouest.
6. Qu’une correspondance soit établie entre le financement nécessaire pour
l’amélioration de l’infrastructure visant à rectifier les conditions actuelles
dans la communauté de Glen Cairn suite aux inondations de juillet 2009 et
relevant du programme des taux d’imposition pour les coûts d’immobilisation
d’une part et le calendrier de financement exposé brièvement dans les ententes
initiales respectives d’autre part.
Documentation
1.
Deputy
City Manager's report, Infrastructure Services and Community Sustainability,
dated 19 October 2009 (ACS2008-ICS-PGM-0165).
2. Extract of Draft Minutes, 27 October 2009.
Report to/Rapport au :
Planning and Environment Committee
Comité de l'urbanisme et de l'environnement
and Council / et au Conseil
19 October 2009 / le 19 octobre 2009
Submitted
by/Soumis par : Nancy Schepers, Deputy City Manager/Directrice
municipale adjointe,
Infrastructure Services and
Community Sustainability/Services d’infrastructure et Viabilité des
collectivités
Contact
Person/Personne-ressource : Michael Wildman, Manager/Gestionnaire, Development
Review-Suburban Services/Examen des projets d'aménagement-Services suburbains,
Planning and Growth Management/Urbanisme et Gestion de la croissance
(613)
580-2424, 27811 Mike.Wildman@ottawa.ca
REPORT
RECOMMENDATIONS
That the Planning and Environment Committee recommend
Council approve entering into:
1. A front-ending agreement with the Kanata West Owners Group
(KWOG) and the Fernbank Landowners, such agreement to be in a form satisfactory
to the General Manager, Planning and Growth Management and the City Clerk and
Solicitor, for the design and construction of the initial upgrade to the
Hazeldean Pump Station.
2. A front-ending agreement with KWOG, such agreement to be in
a form satisfactory to the General Manager, Planning and Growth Management and
the City Clerk and Solicitor, for the design of the Kanata West Pump Station
and forcemain.
3. A front-ending agreement with the Fernbank Landowners for
the design of the ultimate expansion to the Hazeldean Pump Station, such
agreement to be in a form satisfactory to the General Manager, Planning and
Growth Management and the City Clerk and Solicitor.
4. The expenditure to reimburse KWOG and the Fernbank
Landowners in 2010, not to exceed $1,111,000, for the design and construction
of the upgrade to the Hazeldean Pump Station and the ultimate design of the
Hazeldean Pump Station.
5. The expenditure to reimburse KWOG in 2013, not to exceed
$556,000, for the design of the Kanata West Pump Station and forcemain.
RECOMMANDATIONS DU RAPPORT
Que le Comité de
l’urbanisme et de l’environnement recommande ce qui suit au Conseil :
1. Conclure une entente
initiale avec le Kanata West Owners
Group (KWOG) et les Fernbank Landowners, sous une forme à la satisfaction du
directeur général d’Urbanisme et Gestion de la croissance, du greffier de la
Ville et du chef du contentieux de la Ville, visant la conception et la
réalisation des travaux de modernisation de la station de pompage de Hazeldean.
2. Conclure une entente
initiale avec le KWOG, sous une forme à la satisfaction du directeur général
d’Urbanisme et Gestion de la croissance, du greffier de la Ville et du chef du
contentieux de la Ville, visant la conception de la station de pompage et la
conduite de refoulement de Kanata-Ouest.
3. Conclure une entente
initiale avec les Fernbank Landowners visant la conception du dernier
agrandissement de la station de pompage de Hazeldean, sous une forme à la
satisfaction du directeur général d’Urbanisme et Gestion de la croissance, du
greffier de la Ville et du chef du contentieux de la Ville.
4. Que les dépenses liées
au remboursement du KWOG et des Fernbank Landowners prévu en 2010 n’excèdent
pas 1 111 000 $ en ce qui concerne la conception et la
réalisation des travaux de modernisation de la station de pompage de Hazeldean
et la conception définitive de la station de pompage de Hazeldean.
5. Que les dépenses liées
au remboursement du KWOG en 2013 n’excèdent pas 556 000 $ en ce qui
concerne la conception de la station de pompage et la conduite de refoulement
de Kanata-Ouest.
BACKGROUND
The Kanata West Community Design Plan (CDP) and Master Servicing Study (MSS) received Council approval in March 2003. The MSS included the provision to begin development on interim services until such time as the ultimate infrastructure is required. As part of their initial stage of development, Mattamy Homes constructed a temporary pumping station to discharge 54 litres per second on an interim basis to the Hazeldean Pumping Station (HPS) until such time as the Kanata West Pump Station (KWPS) and forcemain are constructed. The City’s Long Range Financial Plan (LRFP) identifies $556,000 and $20.7 million for the design of KWPS in 2013 and construction in 2014, respectively.
In order to allow additional development in advance of the KWPS being placed into service, the Kanata West Owners Group (KWOG) is proposing to increase their discharge from the Mattamy temporary pumping station to a maximum of 130 litres per second. The Fernbank Landowners are also requesting capacity at the HPS to satisfy the needs of the first phases of their development. This will precipitate the need for an upgrade to the HPS to increase its capacity to 1225 litres per second in order to accommodate this additional flow. This initial upgrade to the HPS is identified in the LRFP for 2010 in the amount of $1.1 million, and includes the addition of one submersible pump and the re-activation of an existing forcemain which was previously decommissioned. The ultimate upgrade to the HPS is identified in the LRFP in 2014 in the amount of $2.6 million to further increase the capacity of the station to 1,400 litres per second. This future expansion will be necessary as part of the sanitary solution for the Fernbank Lands as outlined in the MSS in support of the Fernbank Lands CDP. The Fernbank Lands CDP received Council approval in June 2009.
DISCUSSION
KWOG and the Fernbank landowners are proposing to front-end the following works immediately upon approval to proceed:
- KWOG and the Fernbank Landowners shall share equally in the front-ending for the design and construction of the initial upgrade to the HPS.
- KWOG shall front-end the design of the KWPS and forcemain.
- The Fernbank Landowners shall front-end the design of the ultimate expansion to the HPS.
In addition, KWOG is committing to front-end the construction of the KWPS and forcemain, if required by the City, in advance of the availability of City funding; and the Fernbank Landowners are committing to front-end the construction of the ultimate HPS upgrade, if required by the City, in advance of the availability of City funding. This provides further assurance to the City that capacity will be provided in advance of future need.
Subject to
Council approval, KWOG and the Fernbank Landowners are prepared to front end
the total cost of the above-mentioned works and would be paid back based on the
principles set out in Document 2 and pursuant to the Council approved front
ending policy as noted in Document 3.
The forecasted costs for these works are the upset limits, which
includes engineering and contingency.
CONSULTATION
KWOG and the Fernbank landowners have agreed to front-end the works noted above in accordance with the principles set forth in Document 2 and the Council approved Front-Ending policy noted in Document 3. Furthermore, the associated development applications will follow the Ontario Planning Act and Council policies for public notification and consultation.
LEGAL/RISK MANAGEMENT IMPLICATIONS
There are no legal/risk management impediments to the implementation of this report's recommendations. Subject to Council approval, the City will be entering into a standard front-ending agreement with KWOG and the Fernbank landowners to front end the cost of the works, with reimbursement to be based on the principles set out in Document 2 and pursuant to the Council approved front ending policy as noted in Document 3.
The Environmental Assessment for the Kanata West Pumping Station was completed as part of the Master Servicing Study for the Kanata West Lands, and no Part II orders were received during the appeal period. The works proposed for the Hazeldean Pump Station are pre-approved activities under Schedule A+ of the Municipal Class Environmental Assessment. Staff will co‑ordinate any specific Environmental Assessment requirements with the Ministry of the Environment prior to commencing design.
FINANCIAL IMPLICATIONS
Both the HPS and the KWPS have been identified in the 2009 Council approved Development Charge Background Study, and as such, these projects are funded primarily by development charges with an allocation of 10 per cent that benefits existing development. Furthermore, both projects have been included in the draft 2010 long-range capital plan. A budget of $1,111,000 in 2010 is requested for the design and construction of the initial upgrade of the HPS, as well as the ultimate design of the HPS. Reimbursement to KWOG and the Fernbank Landowners in 2010 is not to exceed the $1,111,000. Design of the KWPS and forcemain by KWOG is estimated to be $556,000 and a budget has been identified in 2013, with reimbursement to KWOG not to exceed $556,000.
Reimbursement for works noted above shall be subject to the front-ending principles and the Council approved front-ending policy noted in Documents 2 and 3 respectively.
This represents a pre-commitment against the 2010 and 2013 Capital Budgets.
SUPPORTING DOCUMENTATION
Document 1 Location of the Kanata West Pump Station and the Hazeldean Pump Station
Document 2 Front Ending Agreement Principles
Document 3 Council Approved Front-Ending Policy
DISPOSITION
Legal Services will prepare the final form of the agreement in consultation with the Planning and Growth Management Department.
Infrastructure Services Branch to complete the designs and project manage the tender and construction of the works.
Front-ending agreements are requested by developers who wish to have specific growth-related capital works in place in advance of the City’s capital project plans for emplacement of these same works: developers agree to finance the works at the “front end” and recover their costs from the City at a later date. The following conditions must be met in order for the City to enter into a front-ending agreement:
1. All front-ending agreements with the City will be for growth-related capital works that have been included in a development charge study.
2. The contract for Front-Ended works shall be awarded by the Front-Ender in accordance with the City’s Purchasing Policy of a competitive procurement process and subject to the review and satisfaction of the General Manager, Planning and Growth Management Department. Where the front-ender does not award the work in accordance with the City’s purchasing policy, they must demonstrate that competitive pricing has been obtained, through independent analysis of their engineer, to the satisfaction of the General Manager, Planning and Growth Management Department. The contract for the work must be made available to the City to provide to the public.
3. Storm water ponds and related sewer works that are 100% development charge funded in the recommended by-laws will be paid back to the developer based on revenues as they are collected from the designated area. This means that at no time are the repayments to exceed the revenues received. Each front-ending agreement will define the geographic area involved and a separate and specific deferred revenue account may be set up to keep track of the revenues collected and payments made. Crediting will also be allowed for the front-ending agreements related to storm water ponds. Indexing shall apply to the outstanding balance in accordance with the rate of indexation pursuant to the Development Charge By-laws.
4. For all other capital projects, a lump sum payment, both the development charge portion and the City portion, will be made to the developer in the year the project is identified in the City’s ten year capital plan at the time the front-ending agreement is approved. Should growth occur earlier than forecasted, then repayment would be accelerated to reflect the revised timing the City would have budgeted for the project. If growth occurs more slowly than forecasted, then the City will have an additional one to three years (one to three years from the year the project was identified in the ten year plan) to make repayments. Only in this latter case will the City’s portion of the payment be indexed beginning with the year the project was identified in the ten-year plan.
5. The development charge portion that will be reimbursed will be indexed yearly in accordance with the rate of indexation pursuant to the Development Charge By-laws up to the year the capital project has been budgeted. (City Council approved February 7, 2005.)
6. Given that the City will be assuming operating costs earlier than anticipated through the front-ending agreement process, the City is not to pay any carrying costs to the developer.
7. All development charges payable by developers must be paid up front in accordance with the City’s by-law. With the exception of the storm water ponds and related sewer works, there will not be any crediting allowed as a result of entering into a front-ending agreement. On December 8, 2004, City Council approved, “That staff be directed to work with the industry to develop the details of a credit policy to be incorporated into the front-ending policy”.
8. In the case where a developer(s) has front-ended a project that at the discretion of the City benefits other developers, those developers who were not part of the front-ending agreement shall pay all of their development charges owed either at the time of registration of a plan of subdivision or upon the issuance of the first conditional building permit, whichever comes first. (City Council approved July 14, 2004 Motion 16/5)
9. In the case where multiple Front-Ending Agreements are in force in the same area-specific development charge By-Law, and the City has approved the Front-Ended works for development charge reimbursements, the Front-Enders will share in the distribution of development charge revenues on a pro-rata basis with other storm water drainage projects. The pro-rated works shall be based on the balance of the outstanding amount owing on the date the repayment is due. Existing Front-Enders will be advised of new Front-Ending Agreements for storm water works within the same benefiting area and area-specific development charge By-Law.
10. The capital project upset limits for engineering, project management, and contingency shall be the established rates set in accordance with the City’s Development Charge By‑laws and accompanying background studies, as amended.
11. Land remuneration shall be subject to an appraisal by a professional land appraiser and the appraisal shall be conducted in accordance with the terms of reference as established in the City’s Development Charge By-laws and accompanying background studies, as amended. The upset limit for land remuneration shall be the lesser of the appraised value and the upset limit in accordance with the City’s Development Charge By-laws and accompanying background studies.
12. Indexing shall apply to the total project costs if the Front-Ended works have been delayed over a period of time, the Front-Ender provides justification for the delay, and with the written concurrence of the City.
13. Where a Front-Ender is eligible for development charge reimbursement, documentation is required to support the reimbursement in accordance with the City’s Purchasing Policy. The Front-Ending Agreement shall identify at which stage the documentation shall be required. The following documentation shall be forwarded to the City before payment is issued:
· An invoice summarizing the Front-Ended works, and separate cost items, if applicable, for land, construction costs, engineering fees, project management fees, contingency fees, and applicable taxes.
· Payment Certificates, including the final certificate, signed by the developer’s civil engineer.
· All invoices supporting re-payment for the Front-Ended works.
· Statutory Declaration.
· Certificate of Substantial Performance.
· Workplace Safety & Insurance Board Clearance Certificate (WSIB).
· Certificate of Publication.
14. A report to Council is required to authorize staff to enter into a front-ending agreement. The recommendation will include the financial commitment of the City, specify the funding source(s), the project timeline and where necessary, request that a specific deferred revenue account be established. The financial comment in the report will specify the timelines for the repayment, an operating budget impact and an estimate of the year in which the operating budget impact will begin. It should also indicate the year in which the project was originally identified in the City’s ten-year capital plan. A capital project will be established upon Council approval to enter into a front-ending agreement. The status of these projects will be provided to Council on a yearly basis.
15. No capital project identified outside of the Council approved ten year long range capital plan, shown in the Development Charge Background Study is eligible to be Front-ended unless another item(s) of comparable value, funding allocation, and timing is delayed. A capital project identified with a post-period deduction applied to the gross cost will only have the development charge portion reimbursed if front-ended over the term of the by‑law. Indexing would not be applicable to the repayment of the post-period component of the project cost. If growth occurs more slowly than forecasted, then the City Treasurer will have the authority to add an additional three years, without interest, to the repayment of the post-period component of the front-ended project from development charges.