Report to/Rapport au :
Conseil
4
December 2009 / le 4 décembre 2009
Submitted
by/Soumis par : Nancy
Schepers, Deputy City Manager/Directrice municipale adjointe,
Infrastructure Services and Community Sustainability/
Services d’infrastructure et
Viabilité des collectivités
Contact Person/Personne ressource : Wayne Newell, Director Infrastructure
Services
Infrastructure
Services/Services d’infrastructure
(613)
580-2424 x16002, wayne.newell@ottawa.ca
SUBJECT:
|
ECONOMIC STIMULUS
FUND PROGRAM - STATUS UPDATE AND REPORTINg |
|
|
|
OBJET :
|
programme du fonds de stimulation Économique – rapports d’Étape |
REPORT
RECOMMENDATION
That Council approve that the Infrastructure Services Department bring forward Economic Stimulus Fund (ESF) status update reports to Council on a quarterly basis.
RECOMMANDATION DU RAPPORT
Que le Conseil approuve que les Services
d’infrastructure présentent des rapports d’étape sur le Fonds de stimulation
économique (FSE) au Conseil tous les trimestres.
BACKGROUND
Council, at its meeting of 08 April 2009 approved the updated City of Ottawa Priority List of ready-to-go Infrastructure Projects. Projects included Infrastructure Stimulus Fund, Recreational Infrastructure Fund, Social Housing initiatives, and Cultural initiatives.
Lists of ready-to-go infrastructure projects were established based on the ability to complete by 31 March 2011 recognizing risks and challenges that would need to be managed to ensure successful completion.
On 05 June 2009, the Federal and Ontario governments approved $375 million of “ready-to-go” stimulus funding under the Infrastructure Stimulus Fund Program (ISF). Projects included transit, pedestrian and cycling, renewal and growth initiatives ($358 million) and cultural initiatives ($17 million). Council approved the financing of the City portion of the ISF Program on 24 June 2009. The projected job creation for the approved ISF Program is 4,191 jobs. Attachment 1 identifies the approved projects and associated budget. Future reports will provide details of expenditures and commitments to date.
On 26 June 2009, the Federal and Ontario governments approved $23 million to improve community recreational infrastructure under the Recreational Infrastructure Canada Program (RinC). Council approved the financing of the City portion of the RinC Program on 08 July 2009. Attachment 2 identifies the approved projects and associated funding.
At Corporate Services and Economic Services Committee meeting on 16 June 2009, in response to questions, staff indicated that it would be logical to provide regular updates on the stimulus program on a quarterly basis. At that time, it was suggested that it could be part of the quarterly financial reporting.
The purpose of the report is to provide an update on the status of the ISF and RinC Program delivered by Infrastructure Services Department and to seek Council approval for the program reporting requirements.
Reporting on the Social Housing initiatives will be undertaken separately by Community and Social Services Department.
DISCUSSION
Program
Implementation Initiatives
Infrastructure Services Department will be delivering an incremental $398 million of infrastructure projects under the ISF and RinC Programs.
The City recognized early the need to take full advantage of the subsidy program.
The Mayor held roundtable meetings with the National Capital Heavy Construction Association (NCHCA), the Ottawa Construction Association (OCA) and Consulting Engineers of Ontario (CEO) - Ottawa Chapter in February and March 2009 to identify ways to leverage Infrastructure Funding.
Liaison Committee meetings have been established with members of NCHCA, CEO and City staff to discuss opportunities, challenges, key issues and risks of implementation.
Internal liaison committees have also been established to manage and oversee the implementation of projects approved under the ISF and RinC Programs.
Staff are working closely with the Provincial Program Administrators at the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) to ensure that terms and conditions of the contribution agreements are fully understood and implementation and associated reporting, communications and other requirements are met. Staff are currently exploring opportunities that would allow the City to maximize the program given the current conditions of the contribution agreements.
Federal and Provincial/City signs will be installed on all projects. To date, signs have been installed for approximately half of the projects with the remainder to be installed by the end of 2009. Sample signs are shown on Attachment 3 and 4.
To date, the following ground breaking events have been held:
- Southwest Transitway Extension - September 18
- Baseline Station Tunnel/Pedestrian Overpass - October 16
- Earl Armstrong Road Widening - November 4
- Hazeldean Road Widening - November 6
Additional events will be scheduled as projects move into the construction stage.
Program
Management and Reporting
Performance management is key to ensure the successful implementation and completion of the program by the 31 March 2011 deadline. The various projects will be managed by focusing on three (3) main Key Performance Indicators (KPI's):
- Schedule management - Monitoring start / finish date variances, monitor progress by tracking actual versus baseline, etc.
- Financial management - financial tracking, cash flow management, spend analysis, risk assessments, contingency management
- Risk management - in addition to risks associated with schedule and financial management, identifying and mitigating risks of implementation such as agency approvals, utility installation and relocation, Federal environmental assessment approval, property acquisition.
The City is required to provide ongoing reporting to the Province. This will include project status, expenditure and job creation, claim submissions and final completion reports. In addition, the Department will provide timely reporting to Senior Management, Council and other stakeholders.
The Department currently provides ongoing reporting and information related to the delivery of the annual Capital programs and the ESF Program. The project reporting system is being enhanced and will be implemented by the end of 2009.
Performance
to Date
There are 115 projects approved under the Economic Stimulus Fund Program. The projects will be delivered under 83 separate tenders/contracts. Progress to the end of October 2009 is as follows:
· Design is approximately 65% complete
· Tendering is approximately 45% complete
· Construction is approximately 5% complete
The Department has been monitoring tender results. The results have been favourable and there are currently no indications of price increases due to the volume of municipal work available for the construction industry.
Based on the Program Financial Report the overall ESF Program is $398 million. The preliminary results to the end of October 2009 are as follows:
- Estimate at completion is $375 million which would result in an overall program positive variance of $22 million. This estimate will be updated monthly to reflect project conditions.
- Actual spend is $12 million and amount committed is $143 million.
- Current projected cashflow spend is $60 million to March 2010 and $315 million for period March 2010 to March 2011.
- The monthly spend will peak in July 2010 at approximately $35 million.
Implementation of the overall program is proceeding well. A few of the projects are experiencing challenges and are summarized as follows:
Hazeldean Road Widening
Project Description: Widening of Hazeldean Road from two lanes to four lanes between Terry Fox Drive and Carp Road to accommodate local land developments and growth in the Stittsville community. Replacement of a large diameter watermain is being coordinated with the roadway project, which also includes implementation of storm and sanitary sewers and a bridge over the Carp River.
Project Budget: $65M
Current Status: Project will be completed under two separate contracts. Contracts have been awarded and construction is underway.
Outstanding Issues:
- Ministry of Environment (MOE) approvals for construction of watermain and sewer systems
- Mississippi Valley Conservation Authority (MVCA) permit for bridge at the Carp River (approval in principle received) and Poole Creek realignment
- Ministry of Natural Resources permit
- Property Acquisitions to be finalized
- Developer Negotiations to be
finalized
Comments: There are risks associated with project schedule due to delays in necessary approvals and property acquisition required for construction. Department is actively pursuing approvals and undertaking and reviewing opportunities to strategically accelerate the project.
Terry Fox Road Extension
Project Description: Extension of Terry Fox Drive between Flamborough Way and Richardson Side Road to complete a key North-South link in Kanata which addresses continued growth and provides access to and from employment in the Kanata North Business Park and residential developments. This new two-lane road (later phases to four-lanes) comprises 9 lane-kilometres of roadway.
Project Budget: $48M
Current Status: Project will be completed under four separate
contracts. First contract has been
awarded and remaining three contracts are planned to be tendered within the
next two months.
Outstanding Issues:
· Federal Environmental Assessment Approvals (CEAA)
·
Fisheries and Oceans (DFO) Approvals
for Shirley’s Brook Relocation
·
Mississippi Valley Conservation
Authority (MVCA) permit for work on edges of Carp River floodplain (approval in
principle received)
·
Ministry of Environment (MOE)
approvals for construction of storm water systems
·
Ministry of Natural Resources (MNR)
permits
· Property Acquisitions to be finalized
Comments: There are risks associated with project schedule due to delays in necessary approvals and property access for construction. Department is actively pursuing approvals and undertaking and reviewing opportunities to strategically accelerate the project.
South West Transitway Extension
Project Description: A four-kilometre Transitway extension that will significantly improve transit service reliability and efficiency within the South Nepean community. The extension connects directly to downtown through already built sections of the Southwest Transitway north of Fallowfield Station.
Project Budget: $53M
Status: Project will be completed in three contracts. The first two contracts have been awarded and construction is well underway. The third contract is currently being tendered and a construction start in early 2010 is planned.
Outstanding Issues:
· Property Acquisition yet to be finalized (agreements in principle received)
Comments: There are risks associated with project schedule due to the magnitude of the works to be constructed, and particularly the complexity of constructing the Strandherd Drive underpass while maintaining traffic. Department will be pursuing opportunities with the Contractor on methods to accelerate the schedule.
Hunt Club Road
Extension
Project Description: Extension of Hunt Club Road from Hawthorne Road to just west of Russell Road to accommodate growth in the South and East Urban Communities. The project includes construction of storm and sanitary sewers and two bridges over the McEwan Creek. The project is being coordinated with the City’s McEwan Creek Stormwater Management Facility.
Project Budget: $20M
Current Status: The contract has been tendered and is in the process of being awarded.
Outstanding
Issues:
· Federal Environmental Assessment Approvals (CEAA).
· Property acquisition from the National Capital Commission. Expected early February 2010 following Treasury Board approval.
· Ministry of Environment (MOE) approvals for construction of watermain and sewer systems
Comments: There are risks associated with project schedule due to delays in necessary approvals and property access for construction. Department is actively pursuing approvals and undertaking and reviewing opportunities to strategically accelerate the project.
Next Steps
The Department will continue to closely manage the implementation of the ESF Program.
It is proposed to bring forward status update reports to Council on a quarterly basis starting in 2010. Reports will also be brought forward to address program delivery or funding issues on an as-needed and as-required basis.
Monthly project information reports will continue to be sent directly to Councillors. The reports are currently being enhanced and new versions will be sent out starting in 2010.
CONSULTATION
The original list of infrastructure projects were reviewed and amended by Council prior to being finalized and submitted to the Federal and Provincial Governments.
Public consultation has been carried out on a project-by-project basis, when required or deemed necessary.
COMMENTS BY WARD COUNCILLORS
A technical briefing on this program was provided on December 3, 2009 and all Councillors were invited and provided with an opportunity to ask questions.
LEGAL/RISK MANAGEMENT IMPLICATIONS:
There are no legal/risk management impediments to implementing the recommendation in this report.
FINANCIAL IMPLICATIONS
On 01 December 2009, the City received the 25% advance from the funding partners in the amount of $14.9M and is anticipating completion of their first claim for the period ending 31 December 2009.
During 2010 as the project estimates become more defined and as eligible costs are claimed consistent with the agreement, a refinancing of the City’s net share may be required and a report will be brought forward for Council approval.
SUPPORTING DOCUMENTATION
Attachment 1 - Infrastructure Stimulus Fund (ISF)-Approved Projects
Attachment 2 – Recreational Infrastructure Canada Program (RinC)-Approved Projects
Attachment 3 – Federal Project Sign
Attachment 4 - Provincial/City Project Sign
DISPOSITION
Subject to Council approval, staff will bring forward Economic Stimulus Fund (ESF) status update reports to Council on a quarterly basis.
Attachment 1
Infrastructure Stimulus Fund – Approved Projects
|
Project ID |
Project Name |
Total Eligible Costs |
|
|
Public
Transit Infrastructure |
|
|
2097 |
Transitway Improvement
Program - Lighting Program |
$75,000 |
|
2081 |
Transitway Improvement
Program - Blair Station |
$100,000 |
|
2014 |
O-Train Corridor
Upgrades |
$900,000 |
|
2602 |
Southwest Transitway
Extension - Fallowfield to Barrhaven TC (Project #903275) - see note below |
$52,600,000 |
|
2084 |
Transitway Improvement
Program - Core Area |
$1,666,000 |
|
2094 |
Transitway Improvement
Program - St Laurent Supervisors Office |
$22,500 |
|
2091 |
Transitway Improvement
Program - Upper Level of St Laurent Station |
$175,000 |
|
2086 |
Transitway Improvement
Program - Hurdman Station |
$75,000 |
|
2669 |
Baseline Station
Tunnel, College Ave Overpass |
$38,000,000 |
|
2638 |
Pedestrian Overpass –
Woodroffe Ave to Baseline Transit Station |
$5,000,000 |
|
2190 |
Structures – Transit
Wall Preservation |
$1,000,000 |
|
2240 |
Structures – Transitway
Renew/Replace – Blair Road Ramp |
$1,000,000 |
|
2251 |
Structures – Transitway
Renew/Replace – Nicholas Street Ramp |
$1,300,000 |
|
2260 |
Structures – Transitway
Renew/Replace – Sackville Road Pedestrian Bridge |
$200,000 |
|
1167 |
Resurfacing - Transit
Roads and Park & Ride Areas |
$570,000 |
|
1168 |
Resurfacing - Transit
Roads and Park & Ride Areas |
$720,000 |
|
1169 |
Resurfacing - Transit
Roads and Park & Ride Areas |
$55,000 |
|
|
Public Transit
Infrastructure |
$103,458,500 |
Infrastructure Stimulus Fund – Approved Projects
(Cont’d)
|
Project ID |
Project Name |
Total Eligible Costs |
|
|
Integrated - Water / Wastewater / Roads |
|
|
2160 |
Triole
Street |
$3,000,000 |
|
2106 |
Argyle
Ave. / Park Ave. / Queen Elizabeth Way |
$5,000,000 |
|
2108 |
Cambridge
Street / Jackson Avenue/Frederick Place |
$3,000,000 |
|
2165 |
Tweedsmuir
Avenue |
$6,000,000 |
|
2153 |
Tremblay
Road |
$4,500,000 |
|
2139 |
Stormont
Street / Apeldoorn Avenue |
$4,000,000 |
|
2116 |
Indian
Road |
$5,000,000 |
|
2099 |
8th
Line Road / Lloyd Graham Avenue |
$2,500,000 |
|
2145 |
Sussex
Drive |
$6,000,000 |
|
2121 |
Pinewood
Crescent |
$3,500,000 |
|
2111 |
Churchill
Avenue |
$7,500,000 |
|
2122 |
Pleasant
Park Road |
$5,000,000 |
|
2132 |
Sandridge
Road |
$8,000,000 |
|
|
Integrated
- Water / Wastewater / Roads |
$63,000,000 |
|
|
|
|
|
|
Local Road Infrastructure |
|
|
2533 |
Structures
– Drainage Culverts (1m to 3m) – Prince of Wales Drive Culvert |
$200,000 |
|
1158 |
Sidewalk
and Curb Renewal |
$518,000 |
|
2647 |
Pedestrian
– St Joseph Blvd Streetscaping |
$2,500,000 |
|
|
Rural Road Upgrades |
|
|
1437 |
March
Valley Road from Riddell Drive and Klondike Road |
$654,000 |
|
1441 |
Wilhaven
Road to Canaan Road |
$240,000 |
|
1444 |
Harnett
Road from Paden Road to Donnelly Road |
$370,000 |
|
1449 |
Paden
Road from Settler's Way (West) to Harnett Road |
$170,000 |
|
1450 |
Third
Line Road (South) from Garlock Road to Dilworth Roadwill |
$400,000 |
|
1452 |
Stone
School Road from Grey's Creek Road to 360 m West of Bank Street |
$120,000 |
|
1457 |
O'Toole
Road from Innes Road to Wilhaven Road |
$420,000 |
Infrastructure Stimulus Fund – Approved Projects
(Cont’d)
|
Project ID |
Project Name |
Total Eligible Costs |
|
|
Rural Road
Upgrades cont’d |
|
||
|
1464 |
Moonstone
Road from Cul-de-Sac to Rothbourne Road |
$203,000 |
||
|
1465 |
McCordick
Road from Lockhead Road West to Mackey Road |
$184,000 |
||
|
1469 |
McCordick
Road from Mackey Road to Cowell Road |
$286,000 |
||
|
1472 |
McCordick
Road from Cowell Road to Dilworth Road |
$198,000 |
||
|
1481 |
McCordick
Road from Dilworth Road to McMullen Road |
$81,000 |
||
|
1487 |
Tenth
Line Road from 700m South of Navan Road to Smith Road |
$126,000 |
||
|
1494 |
Smith
Road from Tenth Line Road to Milton Road |
$221,000 |
||
|
1503 |
O'Toole
Road from Innes Road to French Hill Road |
$289,000 |
||
|
1509 |
French
Hill Road from O'Toole Road to 175 m West of Pleasant View Crt |
$149,000 |
||
|
1539 |
Burnt
Lands Road from 1.5 km North of March Road to Vaughan Side Road |
$331,000 |
||
|
1554 |
Cooper
Hill Road from 20 m East of Veena Way to 9th Line Road |
$130,000 |
||
|
1580 |
Third
Line Road South from Prince of Wales Drive to Roger Stevens Drive |
$412,000 |
||
|
1620 |
Old
Almonte Road from Corkery Road and West of Corkery Road |
$200,000 |
||
|
1625 |
Northwoods
Drive from Dead End to Buckhams Bay |
$366,000 |
||
|
1636 |
Tranquility
Lane from Buckhams Bay Road to Dead End |
$154,000 |
||
|
1645 |
Armitage
Avenue from Greenland to Sumac Hill |
$85,000 |
||
|
1655 |
Armitage
Avenue from Sumac Hill Lane to 440 North of Gill Park Lane |
$86,000 |
||
|
1661 |
9th
Line Road from Marionville Road to Castor Drive |
$300,000 |
||
|
1674 |
Old
Almonte Road from Spruce Ridge Road to Northshire Road |
$205,000 |
||
Infrastructure Stimulus Fund – Approved Projects
(Cont’d)
|
Project ID |
Project Name |
Total Eligible Costs |
|
|
Pedestrian and Cycling – Urban Multi-Use Pathways |
|
|
2592 |
Industrial
Road (OR 30) |
$25,000 |
|
2625 |
Woodroffe
Pathway Extension |
$100,000 |
|
2574 |
Alta
Vista Transportation Corridor Pathway |
$250,000 |
|
2616 |
Sawmill
Creek Pathway Connections |
$250,000 |
|
2609 |
Ottawa
River Capital Pathway #2 (City-owned section) Improvements |
$350,000 |
|
2600 |
Ottawa
River Capital Pathway #1 (City-owned section) Improvements |
$110,000 |
|
|
Pedestrian and Cycling – Rural Pathways |
|
|
2636 |
Prescott
Russell Pathway Linkage |
$2,000,000 |
|
2639 |
Prescott
Subdivision pathway #1 |
$1,400,000 |
|
|
Pedestrian and Cycling - New
Sidewalks
|
|
|
2611 |
Canada
Post Transit Link |
$145,000 |
|
2573 |
Belfast
Road |
$210,000 |
|
2593 |
Bronson
|
$240,000 |
|
2622 |
City
Wide |
$3,000,000 |
|
2632 |
Coventry
|
$150,000 |
|
2653 |
Data
Centre Road West |
$360,000 |
|
2679 |
Hunt
Club - Billy Bishop |
$180,000 |
|
2684 |
Hunt
Club - Bowesville |
$470,000 |
|
2664 |
Eagleson
Road |
$236,000 |
|
2698 |
Shoreline-Tewsley
Transit Link |
$125,000 |
|
|
Growth |
|
|
2512 |
Hazeldean
Road Widening |
$65,000,000 |
|
2499 |
Earl
Armstrong Road |
$35,000,000 |
|
2649 |
Hunt
Club Road extension to Highway 417 – Phase I |
$20,000,000 |
|
2655 |
Terry
Fox Drive – Flamborough Way to Kanata Ave |
$47,700,000 |
|
2543 |
Mer
Bleue Road – 500 metres South of Innes to Hydro Corridor |
$5,000,000 |
|
|
Local Road Infrastructure |
$191,899,000 |
Infrastructure Stimulus Fund – Approved Projects
|
Project ID |
Project Name |
Total Eligible Costs |
|
|
Municipal Buildings |
|
|
2001 |
Bellevue Manor Community Centre |
$80,000 |
|
2010 |
Goulbourn
Municipal Office Septic System Reconstruction |
$70,000 |
|
|
Municipal
Buildings |
$150,000 |
|
|
|
|
|
|
Cultural Infrastructure |
|
|
577 |
Ottawa
Chinatown Gateway Project |
$600,000 |
|
1711 |
Centrepointe Theatre Expansion Project |
$12,000,000 |
|
2422 |
A
New Library for Greely |
$1,200,000 |
|
2444 |
Ottawa
Public Library - Sunnyside Branch Renovation |
$1,275,000 |
|
2461 |
Ottawa
Public Library - Vanier Branch Retrofit |
$750,000 |
|
2016 |
Ottawa
Public Library - Alta Vista Branch Retrofit |
$750,000 |
|
2410 |
Ottawa
Public Library - Cumberland Branch Retrofit |
$750,000 |
|
|
Cultural
Infrastructure |
$17,325,000 |
|
|
Cultural Subtotal |
$17,325,000 |
|
|
Infrastructure Subtotal |
$358,507,500 |
|
|
Grand Total |
$375,832,500 |
Attachment 2
Recreational Infrastructure Canada Program (RInC
Program)
Approved Projects
Project Name |
Total
Eligible Costs
|
|
RInC Projects |
|
|
Hintonburg
Community Centre - Basement Retrofit |
$1,200,000 |
|
Bell Arena - Refurbishment |
$2,700,000 |
|
Carlsbad Springs Community Centre |
$3,200,000 |
|
City Park Redevelopment - Apollo
Crater Pathway Lighting |
$75,000 |
|
City Park Redevelopment -
Bearbrook Pathway Lighting |
$75,000 |
|
City Park Redevelopment - Joshua
Bradley Pathway Lighting |
$30,000 |
|
City Park Redevelopment -
Katimavik Outdoor Basin |
$200,000 |
|
City Park
Redevelopment - Waterplay - Emerald Woods |
$103,500 |
|
City Park Redevelopment -
Waterplay - Garden Way |
$103,500 |
|
City Park
Redevelopment - Waterplay - Hintonburg Park |
$103,500 |
|
City Park Redevelopment -
Waterplay - Morrison |
$103,500 |
|
City Park Redevelopment -
Waterplay - North Vineyard |
$103,500 |
|
City Park
Redevelopment - Waterplay - Queensway Park |
$103,500 |
|
Greenboro Community Centre
Expansion |
$3,700,000 |
|
Hintonburg Park - Wall
Reconstruction |
$1,000,000 |
|
Hornet's Nest Fieldhouse Expansion |
$550,000 |
|
McKellar Park
Community Building Replacement |
$1,000,000 |
|
Merivale Arena - Refurbishment |
$2,700,000 |
|
New Ball Diamond Lighting -
Fitzroy Harbour Comm Ctre / Campbell Bicentennial Park |
$148,500 |
|
Parkdale Urban Park
& Fieldhouse Redevelopment |
$1,188,000 |
|
Rideau Canoe Club
Expansion/Renovation |
$1,782,000 |
|
Splash Wave Pool - Addition |
$3,000,000 |
Replacement of Rink Boards at Kars Rink
|
$125,000 |
RInC Total
|
$23,294,500 |
Non-
Profit Sector Project (Project being delivered on behalf of Ottawa Lions Track & Field Club Inc. with City contributing towards
project)
|
Ottawa Lions Track and Field Club
Inc.: Terry
Fox Athletics Facility Track and
Field Redevelopment project |
|
Attachment 3
Federal
Project Sign
Attachment 4
Provincial/ City Project Sign (Sample)
