1. OFFICE OF THE AUDITOR GENERAL - 2008 DETAILED AUDIT
REPORTS: AUDITS REFERRED TO
TRANSPORTATION COMMITTEE FOR REVIEW Bureau
du vérificateur général - RAPPORTs DE VÉRIFICATION DÉTAILLÉs 2008:
VÉRIFICATION RENVOYER AU COMITÉ
DES TRANSPORTS POUR REVUE |
That Council receive this report for information.
Que le Conseil prenne connaissance de ce rapport.
Documentation
1. Transportation Committee report dated
27 January 2010 (ACS2010-CCS-TRC-0005).
Report to / Rapport au :
Transportation Committee
Comité des transports
27 January 2010 / le 27 janvier 2010
Submitted by / Soumis par : City Council /
Conseil municipal
City Wide / À l'échelle de la Ville |
Ref N°:
ACS2010-CCS-TRC-0005 |
SUBJECT: OFFICE OF THE AUDITOR GENERAL - 2008 DETAILED AUDIT
REPORTS: AUDITS REFERRED TO TRANSPORTATION
COMMITTEE FOR REVIEW
OBJET : Bureau du vérificateur général - RAPPORTs DE
VÉRIFICATION DÉTAILLÉs 2008: VÉRIFICATION RENVOYER AU COMITÉ DES
TRANSPORTS POUR REVUE
That Transportation Committee receive and review the following
Audits, as included in the Auditor General’s 2008 Detailed Audit Reports and as
referred by Council at its meeting of 25 November 2009:
·
Traffic Operations
·
Parking Functions
and report back to Council at its meeting
of 24 February 2010.
Que le Comité des transports reçoive et examine les
vérifications suivantes, incluses dans les
rapports de vérification détaillés 2008 du vérificateur général et renvoyées
pour revue par le Conseil à sa réunion du 25 novembre 2009;
·
Circulation routière
·
Fonction stationnement
et fasse part de ses conclusions au Conseil à sa réunion du
24 février 2010.
On 25 November 2009, Ottawa City Council
received and tabled the 2008 Annual Report and
2008 Detailed Audit Reports from the OAG, for referral to the appropriate
Standing Committee, and for subsequent consideration and approval of the audit
recommendations by Council at a meeting in 2010 once budget deliberations have
been completed.
In addition, Council also received the 2009 Interim Follow-up report to the 2008 Audit of the Parking Function and by Motion 79/3 Council referred this to the Transportation Committee for review.
CONSULTATION
This item will be advertised in the local dailies as part of the Public Meeting Advertisement on Friday preceding the Transportation Committee meeting.
FINANCIAL
IMPLICATIONS
N/A
Document
1 - Office of the Auditor General - 2008 Annual
Report and 2008 Detailed Audit Reports (Received at the 25 November 2009
meeting of Ottawa City Council and to be held on file with the City Clerk.)
Document 2 Office of the Auditor General – 2009
Interim Follow-up to the 2008
Audit of the Parking Function (Received at the 25 November 2009 meeting
of Ottawa City Council and to be held on file with the City Clerk.)
Staff to take appropriate action as directed by the Committee.
Conseil
25 November / le 25
novembre 2009
Submitted by/Soumis par : Alain Lalonde,
Auditor General/Vérificateur général
Contact
Person/Personne ressource : Alain Lalonde, Auditor General
(613)
580-2424 x14226, Alain.Lalonde@ottawa.ca
1. That
Council receive and table the 2008 Annual Report and 2008 Detailed Audit
Reports from the OAG at its meeting on November 25, 2009, for referral to the
appropriate Standing Committee, and for subsequent consideration and approval
of the audit recommendations by Council at a meeting in 2010 once budget
deliberations have been completed.
2. That
Council receive, in camera, confidential portions of the Audit of Traffic Operations
and the Audit of Moonlighting and
Corporate Risk Issues - Traffic Operations Division, as those portions of
information should not be publicly disclosed in accordance with the Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA).
3. That Council, after consideration and approval, refer all audit recommendations where management is in disagreement to the Audit, Budget and Finance (ABF) Committee, including those recommendations where management has indicated agreement, and where the OAG considers that discussion is still required at ABF Committee.
1. Que le Conseil reçoit et présente le
Rapport annuel 2008 et les Rapports de vérification détaillés 2008 du BVG le 25
novembre 2009 et réfère au Comité permanent approprié et pour considération
ultérieure et approbation des recommandations de ces vérifications par le
conseil, à une réunion en 2010 une fois terminées les déliberations sur le
budget.
2. Que le Conseil reçoive,
à huis clos, des parties confidentielle de la Vérification de la Division de la
circulation routière, et de la Vérification - Deuxième emploi et questions de
risque d’entreprise - Division de la circulation routière, comme ces parties de
renseignements ne devraient pas être rendues publiques conformément à la Loi
sur l’accès à l'information municipale et la protection de la vie privée
(LAIMPVP).
3. Que le Conseil, après examen et
approbation, renvoie toutes les recommandations des vérifications où
l'administration est en désaccord au Comité de vérification, du budget et des
finances (VBF) pour résolution, y compris des recommandations dont la direction
a indiqué son accord, et où le BVG estime que le débat est encore nécessaire au
niveau du Comité VBF.
The OAG's 2008 audit work plan was included in the 2007 Annual Report tabled with Council on June 11, 2008. With the exception of some audits, the 2008 Annual Report contains all the results of work identified in the 2008 work plan, plus a number of additional projects that were successfully completed.
The following audits are included in the 2008 Annual Report:
Audit reports being tabled with Council on November 25, 2009:
1. Audit of the Ottawa Paramedic Service
2. Audit of the Long Term Care Branch
3. Audit of the Children's Services Division
4. Audit of Grants and Contributions
5. Audit of Governance and Compliance with Community Funding Service Agreement of the Banff Avenue Community House
6. Audit of Governance and Compliance with Access Management Agreement of the Southpointe Community Association
7. Audit of the Year-End Spending 2004-2007
8. Audit of the Assessment and Monitoring of Eligibility for Social Housing Subsidies
9. Audit of Sick Leave Management
10. Audit of Traffic Operations Division (Blacked-out portions of report to be presented in camera)
11. Audit of Moonlighting and Corporate Risk Issues - Traffic Operations Division (Blacked-out portions of report to be presented in camera)
12. Audit of an Allegation of Blogging on City Work Time
Audit reports tabled with Specific Boards:
1. Ottawa Community Housing (OCH): Audit of Technical Services - Tabled with OCH Board on April 16, 2009
2. Ottawa Public Library (OPL): Audit of Budget Development Process - Tabled with OPL Board on August 19, 2008
3. Ottawa Public Library: Governance Audit - Tabled with OPL Board on August 19, 2008
4. Ottawa Police Service: Follow-up to 2007 Police Fleet Audit - Tabled with the Police Services Board on October 27, 2008
5. Hydro Ottawa: Audit of Emergency Response Plan - Tabled with the Hydro Ottawa Board Audit Committee on August 20, 2009
Audit reports tabled with Council on February 25, 2009:
1. Audit of IT Capital Expenditures and Project Approval Process
2. Audit of the Parking Function
3. Audit of the Building Code Services Process for 215 Preston Street
4. Audit of Hospitality and Other Ethical Matters
Audit reports tabled at Council October 22, 2008:
1. Audit of the 2006 Sewage Spill
2. Audit of the City of Ottawa Water Rate
Early in 2010, the following Audit reports will be tabled:
1. Audit of Payroll
2. Audit of Eight Specific Building Services Files
3. Audit of Five Specific Staffing Processes
4. Audit of Specific Structural Drawings of House Designs
5. Audit of Specific Contracts at the Nepean National Equestrian Park
6. Audit of Bridge Maintenance Program
7. Audit of Bridge Maintenance Process for a Specific Bridge
DISCUSSION
In accordance with the reporting protocol approved by Council for the Office of the Auditor General on November 28, 2007, the reports are being tabled today for transmittal to the appropriate Standing Committee. The reports will then be presented to Council for discussion and approval.
With regard to confidential portions of the Audit of Traffic Operations Division and the Audit of Moonlighting and Corporate Risk Issues - Traffic Operations Division, the OAG's reporting protocol directs that confidential information be reported to Council in camera.
The fourth Annual Report of the OAG of the City of Ottawa summarizes the activities of the OAG during 2008. Included is a summary of the results of all audits completed during 2008 along with the management responses to all recommendations. Also included is the fourth Annual Report on the Fraud and Waste Hotline.
The second document, in three volumes (Vol. II, III and IV*) contains the full detailed reports for all audits completed in 2008, with the exception of those reports provided to specific boards, in which case only the executive summary of each is provided in section 3 of the Annual Report document. (*Note: Volume I was released on February 25, 2009)
Consultation with management occurred throughout all audits.
Any financial implications of the OAG’s recommendations are outlined in the detailed reports. Management have also identified financial implications in their responses to specific recommendations.
The following reports are issued separately to Members
of Council and are on file with the City Clerk:
- 2008 Annual Report of the Office of the
Auditor General
- Rapport annuel
2008 du Bureau du vérificateur général
- 2008 Detailed Audit Reports of the Office of the Auditor General, Volumes II, III, and IV. (Note: Volume I was released on February 25, 2009)
The reports will be referred to the appropriate Standing committee, and for subsequent consideration and approval of the audit recommendations by Council at a future meeting.
Document 2
Council
Conseil
25 November 2009 / le 25 novembre 2009
Submitted by/Soumis par : Alain Lalonde, Auditor General/Vérificateur général
Contact
Person/Personne ressource : Alain Lalonde, Auditor General
(613)
580-2424 x14226, Alain.Lalonde@ottawa.ca
Ref N°: ACS2009-OAG-BVG-0008 |
SUBJECT:
|
OFFICE OF THE AUDITOR GENERAL (OAG)
- 2009 INTERIM FOLLOW-UP to THE 2008 AUDIT OF THE PARKING FUNCTION |
|
|
OBJET :
|
BUREAU DU VÉRIFICATEUR
GÉNÉRAL (BVG) - SUIVI INTÉRIMAIRE 2009 DE LA VÉRIFICATION DE LA FONCTION
STATIONNEMENT de 2008 |
That Council receive the following report: 2009 Interim Follow-up to the 2008 Audit of the Parking Function.
Que le Conseil prenne connaissance du rapport suivant :
Suivi intérimaire 2009 de la vérification de la fonction stationnement de 2008.
At its meeting on April 8, 2009, Council approved the following motion:
MOTION NO. 64/2
Moved by
Councillor M. McRae
Seconded by
Councillor C. Leadman
THEREFORE BE IT RESOLVED THAT the Auditor General proceed with the follow-up audit of the Parking Function, and report back to Council by the end of 2009.
Consultation with management occurred throughout the follow-up audit.
Any financial implication of the OAG's recommendations are outlined in the report.
The following report is issued
separately to Members of Council and is on file with the City Clerk:
- 2009 Interim Follow-up to the 2008 Audit of the Parking Function.
The report will be forwarded to the appropriate Standing Committee, and for subsequent consideration and approval of the audit recommendations by Council at a future meeting.