23 June 2010 / le 23 juin 2010
Submitted by/Soumis par : Alain Lalonde, Auditor
General/Vérificateur général
Contact Person/Personne ressource :
Alain Lalonde, Auditor General/Vérificateur général
(613) 580-2424 x14226,
oag@ottawa.ca
1. That Council receive the 2009 Annual
Report and 2009 Detailed Audit Reports from the OAG at its meeting on June 23,
2010, for referral to the appropriate Standing Committee to hear public
delegations, and for subsequent consideration and approval of the audit
recommendations by Council at its meeting on August 25, 2010.
2. That Council, after consideration and approval, refer all audit recommendations where management is in disagreement to the Audit, Budget and Finance (ABF) Committee, including those recommendations where management has indicated agreement, and where the OAG considers that discussion is still required at ABF Committee.
1. Que le Conseil reçoit le Rapport annuel 2009 et les Rapports
de vérification détaillés 2009 du BVG à sa réunion du 23 juin 2010 et réfère au
Comité permanent approprié pour entendre les délégations du public et pour
considération ultérieure et approbation des recommandations de ces
vérifications par le Conseil, à sa réunion du 25 août 2010.
2. Que le Conseil, après examen et
approbation, renvoie toutes les recommandations des vérifications où la
direction est en désaccord au Comité de vérification, du budget et des finances
(VBF) pour résolution, y compris des recommandations dont la direction a indiqué
son accord, et où le BVG estime que le débat est encore nécessaire au niveau du
Comité VBF.
The OAG's 2009 audit work plan was included in the
2008 Annual Report tabled with Council on November 25, 2009. The 2009 audit work plan focussed on
follow-ups to audits completed since 2005.
With the exception of some audits, the 2009 Annual Report contains all
the results of work identified in the 2009 work plan, plus a number of
additional projects that were successfully completed.
2009 AUDIT REPORTS:
1. Audit of Payroll (Annual
Work Plan)
2. Audit of Eight Specific
Building Code Services Files (Fraud and Waste Hotline)
3. Audit of A Specific House
- Drawings (Fraud and Waste Hotline)
4. Audit of Five Specific
Staffing Processes (Fraud and Waste Hotline)
5. Audit of Specific
Contracts at the Nepean National Equestrian Park (Fraud and Waste Hotline)
6. Audit of the Bridge
Maintenance Process (Annual Work Plan)
7. Audit of the Bridge
Maintenance Process for a Specific Bridge (Fraud and Waste Hotline)
FOLLOW-UP AUDITS:
1. By-law Enforcement and
Inspections
2. Emergency Management
Program
3. Real Estate Management
4. Building Services Branch
5. Employment and Financial
Assistance Branch
6. Ottawa Fire Services
Branch
7. P3 Processes
8. Property Management
9. 3-1-1 Contact Centre
10. Corporate Pesticide Use
Policy
11. Costs Related to the
Proposed Contracting Out of Lube, Oil, and Filter Work
12. Council Request Tracking
Processes
13. Disposal of Pavement Line
Marker Equipment
14. Environmental Commitments
in the Ottawa 20/20 Growth Management Strategy
15. Ministry of Labour Charges
Regarding Contractor Equipment in Surface Operations
16. Population Growth
Projections
17. Munster Hamlet Sewer
Rehabilitation Project
18. Management Control
Framework
19. Overtime
20. Procurement Process
21. Fleet Services
22. Financial Control
Environment
23. Village Walk Wastewater
Treatment Facility
24. Bus Refurbishing and
Warranty Programs
25. Inventory and Asset
Management Processes
26. Labour Relations
27. Misuse and Abuse, Vehicles
and Equipment
28. Procurement of Fax Machines
29. Protocol Division
30. Staffing
31. Development Review Process
32. OC Transpo and Para-Transpo
Cash, Ticket / Pass Revenue Processes (originally in camera)
33. Personal Use of Corporate
Resources (originally in camera)
34. Report of an Inappropriate
Email Being Circulated by City Staff (originally in camera)
35. Staffing Process for an
Officer Position (originally in camera)
Three 2009 audits have already been presented to Council and are included in this annual report: the 2009 Interim Follow-up to the 2008 Audit of the Parking Function; the Audit of the Incremental Costs of the Transit Strike 2008-2009; and, the 2009 Audit of the Lansdowne Park Proposal Process.
In accordance with the reporting protocol approved by
Council for the Office of the Auditor General on November 28, 2007, the reports
are being tabled today for transmittal to the appropriate Standing Committee to
hear public delegations.
The fifth Annual Report of the OAG of the City of Ottawa summarizes the
activities of the OAG during 2009.
Included is a summary of the results of all audits completed during 2009
along with the management responses to all recommendations. Also included is the fifth Annual Report on
the Fraud and Waste Hotline.
The second document, in 2 volumes, contains the full detailed reports for all audits completed in 2009. The complete follow-up audit reports (some 1,100 pages) are not being provided in hard copy, but are available on the OAG Website at www.ottawa.ca, or on CD by request.
Consultation with management occurred throughout all audits.
Any financial implications of the OAG’s recommendations are outlined in the detailed reports. Management have also identified financial implications in their responses to specific recommendations.
The following reports are issued separately to Members
of Council and are on file with the City Clerk:
- Office of the Auditor General 2009 Annual Report
- Rapport annuel 2009 du
Bureau du vérificateur général
- 2009 Detailed Audit Reports of the Office of the Auditor General, Volumes I and II
The reports will be referred to the appropriate Standing Committee to hear public delegations, and for subsequent consideration and approval of the audit recommendations by Council at a future meeting.