23 June 2010 / le 23 juin 2010
Submitted by/Soumis par : Alain Lalonde, Auditor
General/Vérificateur général
Contact Person/Personne ressource :
Alain Lalonde, Auditor General/Vérificateur général
(613) 580-2424 x14226,
oag@ottawa.ca
1. That Council receive the 2009 Annual
Report and 2009 Detailed Audit Reports from the OAG at its meeting on June 23,
2010, for referral to the appropriate Standing Committee to hear public
delegations, and for subsequent consideration and approval of the audit
recommendations by Council at its meeting on August 25, 2010.
2. That Council, after consideration and approval, refer all audit recommendations where management is in disagreement to the Audit, Budget and Finance (ABF) Committee, including those recommendations where management has indicated agreement, and where the OAG considers that discussion is still required at ABF Committee.
1. Que le Conseil reçoit le Rapport annuel 2009 et les Rapports
de vérification détaillés 2009 du BVG à sa réunion du 23 juin 2010 et réfère au
Comité permanent approprié pour entendre les délégations du public et pour
considération ultérieure et approbation des recommandations de ces
vérifications par le Conseil, à sa réunion du 25 août 2010.
2. Que le Conseil, après examen et
approbation, renvoie toutes les recommandations des vérifications où la
direction est en désaccord au Comité de vérification, du budget et des finances
(VBF) pour résolution, y compris des recommandations dont la direction a indiqué
son accord, et où le BVG estime que le débat est encore nécessaire au niveau du
Comité VBF.
The OAG's 2009 audit work plan was included in the
2008 Annual Report tabled with Council on November 25, 2009. The 2009 audit work plan focussed on
follow-ups to audits completed since 2005.
With the exception of some audits, the 2009 Annual Report contains all
the results of work identified in the 2009 work plan, plus a number of
additional projects that were successfully completed.
2009 AUDIT REPORTS:
1. Audit
of Payroll (Annual Work Plan)
2. Audit
of Eight Specific Building Code Services Files (Fraud and Waste Hotline)
3. Audit
of A Specific House - Drawings (Fraud and Waste Hotline)
4. Audit
of Five Specific Staffing Processes (Fraud and Waste Hotline)
5. Audit
of Specific Contracts at the Nepean National Equestrian Park (Fraud and Waste
Hotline)
6. Audit
of the Bridge Maintenance Process (Annual Work Plan)
7. Audit
of the Bridge Maintenance Process for a Specific Bridge (Fraud and Waste
Hotline)
FOLLOW-UP AUDITS:
1. By-law
Enforcement and Inspections
2. Emergency
Management Program
3. Real
Estate Management
4. Building
Services Branch
5. Employment
and Financial Assistance Branch
6. Ottawa
Fire Services Branch
7. P3
Processes
8. Property
Management
9. 3-1-1
Contact Centre
10. Corporate
Pesticide Use Policy
11. Costs
Related to the Proposed Contracting Out of Lube, Oil, and Filter Work
12. Council
Request Tracking Processes
13. Disposal
of Pavement Line Marker Equipment
14. Environmental
Commitments in the Ottawa 20/20 Growth Management Strategy
15. Ministry
of Labour Charges Regarding Contractor Equipment in Surface Operations
16. Population
Growth Projections
17. Munster
Hamlet Sewer Rehabilitation Project
18. Management
Control Framework
19. Overtime
20. Procurement
Process
21. Fleet
Services
22. Financial
Control Environment
23. Village
Walk Wastewater Treatment Facility
24. Bus
Refurbishing and Warranty Programs
25. Inventory
and Asset Management Processes
26. Labour
Relations
27. Misuse
and Abuse, Vehicles and Equipment
28. Procurement
of Fax Machines
29. Protocol
Division
30. Staffing
31. Development
Review Process
32. OC
Transpo and Para-Transpo Cash, Ticket / Pass Revenue Processes (originally in
camera)
33. Personal
Use of Corporate Resources (originally
in camera)
34. Report
of an Inappropriate Email Being Circulated by City Staff (originally in camera)
35. Staffing
Process for an Officer Position (originally in camera)
Three 2009 audits have already been presented to Council and are included in this annual report: the 2009 Interim Follow-up to the 2008 Audit of the Parking Function; the Audit of the Incremental Costs of the Transit Strike 2008-2009; and, the 2009 Audit of the Lansdowne Park Proposal Process.
In accordance with the reporting protocol approved by
Council for the Office of the Auditor General on November 28, 2007, the reports
are being tabled today for transmittal to the appropriate Standing Committee to
hear public delegations.
The fifth Annual Report of the OAG of the City of
Ottawa summarizes the activities of the OAG during 2009. Included is a summary of the results of all
audits completed during 2009 along with the management responses to all
recommendations. Also included is the
fifth Annual Report on the Fraud and Waste Hotline.
The second document, in 2 volumes, contains the full detailed reports for all audits completed in 2009. The complete follow-up audit reports (some 1,100 pages) are not being provided in hard copy, but are available on the OAG Website at www.ottawa.ca, or on CD by request.
Consultation with management occurred throughout all audits.
Any financial implications of the OAG’s recommendations are outlined in the detailed reports. Management have also identified financial implications in their responses to specific recommendations.
The following reports are issued separately to Members
of Council and are on file with the City Clerk:
- Office of the Auditor General 2009 Annual Report
- Rapport annuel 2009 du
Bureau du vérificateur général
- 2009 Detailed Audit Reports of the Office of the Auditor General, Volumes I and II
The reports will be referred to the appropriate Standing Committee to hear public delegations, and for subsequent consideration and approval of the audit recommendations by Council at a future meeting.
Public Delegations - OFFICE OF THE AUDITOR GENERAL - 2009 Annual Report and 2009 Detailed Audit Reports
DÉLÉGATIONS PUBLIQUES – BUREAU
DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET RAPPORTS DE
VÉRIFICATION DÉTAILLÉS DE 2009
ACS2010-CCS-CSE-0019 CITY-WIDE / À L'ÉCHELLE DE LA VILLE
That the Corporate Services and Economic Development
Committee receive public delegations and for subsequent
consideration and approval of the audit recommendations by Council at its
meeting of August 25, 2010 as follows:
i.
Audit of
Payroll;
ii.
Audit of
Five Specific Staffing Processes.
RECEIVED