OTTAWA CITY COUNCIL

25 August 2010

ANDREW S. HAYDON HALL

10:00 a.m.

 

DISPOSITION 95

 

 

City Auditor General

 

 

1.             Office of the Auditor General (OAG) - 2009 Annual Report and 2009 Detailed Audit Reports

 

                BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) — RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009

 

 

REPORT RECOMMENDATION

 

1.      That Council receive the 2009 Annual Report and 2009 Detailed Audit Reports from the OAG at its meeting on June 23, 2010, for referral to the appropriate Standing Committee to hear public delegations, and for subsequent consideration and approval of the audit recommendations by Council at its meeting on August 25, 2010.

 

2.      That Council, after consideration and approval, refer all audit recommendations where management is in disagreement to the Audit, Budget and Finance (ABF) Committee, including  those recommendations where management has indicated agreement, and where the OAG considers that discussion is still required at ABF Committee.

 

CITY COUNCIL 23 JUNE 2010

 

RECEIVED and TABLED to the Council meeting of 25 August 2010 and REFERRED by the following Motion:

 


MOTION NO. 93/2

 

Moved by Councillor G. Hunter

Seconded by Councillor R. Jellett

 

That Council refer the 2009 Audit Reports to the appropriate Standing Committees for the purpose of receiving public delegations and for subsequent consideration and approval of the audit recommendations by Council at its meeting of August 25, 2010 as follows:

 

                                i.            Audit of Payroll to the Corporate Services and Economic Development Committee;

                              ii.            Audit of Eight Specific Building Code Services Files to the Planning and Environment Committee;

                            iii.            Audit of  A Specific House - Drawings to the Planning and Environment Committee;

                            iv.            Audit of Five Specific Staffing Processes to the Corporate Services and Economic Development Committee;

                              v.            Audit of Specific Contracts at the Nepean National Equestrian Park to the Community and Protective Services Committee;

                            vi.            Audit of Bridge Maintenance Process for a Specific Bridge to the Transportation Committee;

                          vii.            Audit of Bridge Maintenance Process to the Transportation Committee. 

 

                                                                                                            REFERRAL CARRIED

 

CITY COUNCIL AUGUST 25, 2010

 

Audit General’s Report - Office of the Auditor General (OAG) - 2009 Annual Report and 2009 Detailed Audit Reports was put to council and CARRIED.

 


 

 

2.             Audit of the Procurement Process for the Smartbus Next Stop Announcement System and the Smartcard System

 

                VÉRIFICATION DU PROCESSUS D’APPROVISIONNEMENT RELATIF AU SYSTÈME D’ANNONCE DES ARRÊTS ET AU SYSTÈME DE CARTES À PUCE

 

 

REPORT RECOMMENDATIONS

 

1.      That Council receive the following report from the Office of the Auditor General at its meeting on June 23, 2010, for referral to the approprite Standing Committee to hear public delegations, and for subsequent consideration and approval of the audit recommendations by Council at its meeting on August 25, 2010:

-          Audit of the Procurement Process for the SmartBus Next Stop Announcement System  and the SmartCard System

 

2.      That Council, after consideration and approval, refer the audit recommendation where management is in disagreement to the Audit, Budget and Finance (ABF) Committee.

 

CITY COUNCIL 23 JUNE 2010

 

RECEIVED and TABLED to the Council meeting of 25 August 2010 and REFERRED by the following Motion:

 

MOTION NO. 93/3

 

Moved by Councillor R. Jellett

Seconded by Councillor A. Cullen

 

That Council refer the Audit of the Procurement Process for the SmartBus Next Stop Announcement System and the SmartCard System to the Transit Committee for the purpose of receiving public delegations and for subsequent consideration and approval of the audit recommendations by Council at its meeting of August 25, 2010.

 

                                                                                                REFERRAL CARRIED

 

CITY COUNCIL AUGUST 25, 2010

 

Audit General’s Report - Audit of The Procurement Process for the Smartbus Next Stop Announcement System and the Smartcard System was put to council and CARRIED

 

 

City’s Meeting Investigator

 

 

1.             REPORT TO THE COUNCIL OF THE CITY OF OTTAWA  REGARDING THE IN CAMERA MEETING OF THE TRANSIT COMMITTEE OF APRIL 21, 2010 AND THE COUNCIL MEETING  OF  MAY 26, 2010: GENERAL ACCOUNTS-WRITE-OFFS 2009.

 

RAPPORT DE LA VILLE D’OTTAWA AU CONSEIL MUNICIPAL CONCERNANT LA RÉUNION À HUIS CLOS DU COMITÉ DU TRANSPORT EN COMMUN DU 21 AVRIL 2010 ET LA RÉUNION DU CONSEIL DU 26 MAI 2010 : COMPTES GÉNÉRAUX – RADIATIONS POUR 2009.

 

 

REPORT RECOMMENDATION

 

That Council receive the attached report and refer the recommendations to the 2010-2014 Governance Review.

 

                                                                                                            RECEIVED

 

 

DEPUTY CITY MANAGER, INFRASTRUCTURE SERVICES AND COMMUNITY SUSTAINABILITY’S REPORT

 

 

1.             ECONOMIC STIMULUS FUND PROGRAM - STATUS UPDATE

 

programme du fonds de stimulation Économique – rapports d’Étape

 

 

REPORT RECOMMENDATION

 

That Council receive this Economic Stimulus Fund (ESF) status update report.

 

 

                                                                                                RECEIVED

 


COMMITTEE REPORTS

 

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 58

 

 

1.                   OFFICE OF THE AUDITOR GENERAL (OAG) - 2009 ANNUAL REPORT AND 2009 DETAILED AUDIT REPORTS:  AUDITS REFERRED TO COMMUNITY AND PROTECTIVE SERVICES COMMITTEE FOR REVIEW

 

BUREAU DU VÉRIFICATEUR GÉNÉRAL (BVG) — RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009 : VÉRIFICATION RENVOYER AU COMITÉ DES SERVICES COMMUNAUTAIRES ET DE PROTECTION POUR EXAMEN

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

2.             ORLÉANS-CUMBERLAND COMMUNITY RESOURCE CENTRE LOAN GUARANTEE

 

GARANTIE DE PRET AU CENTRE DE RESSOURCES COMMUNAUTAIRES ORLÉANS-CUMBERLAND

 

 

COMMITTEE RECOMMENDATIONS

 

That Council authorize the City Treasurer on behalf of the City, to enter into a loan guarantee agreement with a financial institution, selected by the Orléans-Cumberland Community Resource Centre and satisfactory to the City, in providing financing for a maximum term of 10 years, total value not to exceed $600,000 and secured through an amendment to the funding agreement as outlined in this report.

 

                                                                                                            CARRIED

 

 


CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 57

 

 

1.             Public Delegations - OFFICE OF THE AUDITOR GENERAL - 2009 Annual Report and 2009 Detailed Audit Reports

 

DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009

 

 

COMMITTEE RECOMMENDATION

 

That Council receive this report.

 

                                                                                                            RECEIVED

 

 

 

2.             LITIGATiON record – Q2 2010

 

BILAN DES LITIGES - MISE À JOUR TRIMESTRIELLE

 

 

COMMITTEE RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

 

3.             Joint and Several Liability Reform - ASSOCIATION OF MUNICIPALITIES OF OntariO

 

rÉFORME DE LA RESPONSABILITÉ CONJOINTE  ET SOLIDAIRE -  ASSOCIATION DES MUNICIPALITÉS DE L’OntariO

 

 

COMMITTEE RECOMMENDATION

 

That Council support the efforts of the Association of Municipalities of Ontario to seek joint and several liability reform in Ontario and to call on the Provincial Government to pursue much needed changes to the Negligence Act.

 

                                                                                                            CARRIED

 


 

 

4.             DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD JANUARY 1 TO MARCH 31, 2010, AND LEGAL OUTSOURCING COSTS

 

DÉLÉGATION DE POUVOIR – CONTRATS ACCORDÉS POUR LA PÉRIODE DU 1er JANVIER AU 31 MARS 2010 ET FRAIS LÉGAUX D’IMPARTITION

 

 

COMMITTEE RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

 

5.             ARTS COURT REDEVELOPMENT - IMPLEMENTATION STRATEGY

 

RÉAMÉNAGEMENT DE LA COUR DES ARTS – STRATÉGIE DE MISE EN œuvre

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

That Council:

 

1.         Approve the implementation of the Arts Court redevelopment project as the City’s prime opportunity to fulfill a high priority cultural facility need, as identified in the Ottawa 20/20 Arts and Heritage Plan and subject to consultation with the Province, direct to this project the City and Provincial funding currently set aside for this purpose as described in this report; 

 

2.         Continues to consider the Concert Hall project an important cultural priority that would make a real contribution to revitalizing the downtown and enhancing the stature of our community. The City will engage with the Friends of the Concert Hall to assist them in identifying and acquiring a suitable site, and at the appropriate time, supporting the project.

 

3.         Direct staff to proceed with the Arts Court redevelopment project on the basis of:

 

a)         The Ottawa Art Gallery component being developed at an alternate location to accommodate the Ottawa Art Gallery’s needs, and

 

b)         The overall project being undertaken in two phases as outlined in this report;

 

4.         Direct staff to develop, and report back in Q4 2010 on, a Request for Proposal (RFP) process for the development of the vacant portion of the Arts Court property at 60-70 Waller Street  with a new Arts Court performance space in conjunction with a private sector development and underground parking facility as described in this report and as shown on Document 3;

 

5.         Direct staff to pursue, and report back in Q4, 2010 on the provision of a new Ottawa Art Gallery facility as part of the integration of the Urban Park and OSEG components of the Lansdowne Partnership Plan as outlined in this report.

 

                                                                                                            CARRIED

 

 

 

6.             DISPOSAL STRATEGY – 2720 RICHMOND ROAD – FORMER GRANT ALTERNATIVE SCHOOL

 

STRATÉGIE D’ÉLIMINATION – 2720 CHEMIN RICHMOND – ANCIENNE ÉCOLE PARALLÈLE GRANT

 

 

COMMITTEE RECOMMENDATIONS

 

That Council:

 

1.         Receive the Centre multi-services francophone de l’Ouest d’Ottawa (CMFO) Progress Report Three, dated 17 June 2010 attached as Document “1” of this report, regarding a Business Plan for a multi-use service centre, long term care facility and seniors housing cooperative on the subject property;

 

2.         Declare the property shown as Parcels “A” and “B” on Document “2” attached, containing an area of 2.07 ha (5.11 acres) municipally known as 2720 Richmond Road and described as part of Lot 21, Concession 2 (O.F.), Geographic Township of Nepean now in the City of Ottawa being all of PIN 03959-0080 as surplus to the City’s needs;

 


3.         Approve the sale of the property shown as Parcels “A” and “B” on Document “2” attached on an “as is” basis and having a market value of $3,940,000 subject to any easements that may be required to the Centre multi-services francophone de l’Ouest d’Ottawa (CMFO) as described in this report and pursuant to a Memorandum of Understanding that has been received subject to the following conditions:

 

a)         That the City provide a grant to the CMFO in the amount of $1,940,000 being the City’s total contribution to the proposed francophone multi-service centre in the west end of Ottawa, this amount representing the market value of the front half of the site and that the CMFO pay the amount of $2,000,000 plus HST, if applicable, to the City on closing, this amount being the market value of the rear portion of the site;

b)         That the CMFO  provide their final Business Plan to the City for the subject property no later than 15 July 2011 including a concept plan showing the proposed development;

c)         That the closing date shall be no later than 3 years from the date of execution of the agreement of purchase and sale by both parties;

d)         That the City  maintain the subject property and the main heritage building as a “vacant building”  including minimum life cycle requirements and also secure the rear annex building to prevent entry and minimize liability until the closing date;

e)         That the CMFO submit non-refundable payments, each in the amount of $35,000 commencing on the date of execution of this agreement by both parties and every four (4) months thereafter until closing date with annual adjustments being made to reflect actual operating costs and minimum lifecycle costs estimated at $105,000 per year and these non-refundable payments shall not be credited to the purchase price on closing;

f)         That this agreement will become null and void if the project is cancelled before the closing date or the CMFO does not submit their Final  Business Plan on or before 15 July 2011; and

g)         That in the event that the CMFO does not proceed with the development of this property in accordance with their Final Business Plan within two years after the closing date, the City shall have the option to repurchase the entire property for $2,000,000 and upon the City repurchasing the property, it may market the property for sale for redevelopment.

 

4.         Waive City policy pertaining to the public

 

                                                                                                            CARRIED

 

 

7.             PROJECT IMPLEMENTATION - 25 Esquimault avenue Qualicum - Graham park community Building

 

MISE EN œuvre DU PROJET – 25, avenue esquimault - centre communautaire dE QUALICUM-parc GRAHAM

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

That Council:

1.         Approve using a City initiated and managed project implementation process, as outlined in this report, rather than a request for proposal process, for undertaking the following work:

a.         The construction of a new community building to serve the Qualicum-Graham Park area on the property municipally known as  48 Nanaimo Drive being  Nanaimo Park and shown as Parcel “B” in Document 1;

b.         The demolition of the existing building at 25 Esquimault Avenue shown as Parcel “A” in Document 1;

c.         The remediation of the environmental contamination at 25 Esquimault Avenue shown as Parcel “A” in Document 1; and

d.         The redevelopment of the site at 25 Esquimault Avenue shown as Parcel “A” in Document 1.

2.         Approve funding in the amount of $1M, and authorize debt financing in the same amount, to allow for the construction of the new community building in Nanaimo Park prior to the proposed sale of approximately 3.0 acres of the 25 Esquimault Avenue property as outlined in this report. 

 

3.         Upon completion of the remediation of the environmental contamination at the 25 Esquimault Avenue property, approve the transfer of approximately 3.0 acres of this property to the Ottawa Community Lands Development Corporation to initiate the redevelopment and sale of this property as described in this report.

 

                                                                                                CARRIED

 


 

 

8.             100 CONSTELLATION CRESCENT - WAIVER OF DEVELOPMENT PENALTY

 

100, CROISSANT CONSTELLATION – RENONCIATION À LA PÉNALITÉ D’AMÉNAGEMENT

 

 

COMMITTEE RECOMMENDATION

 

That Council waive the development penalty set out in an agreement dated 12 October 2000 and registered on title as Instrument #1323324, regarding the property known municipally as 100 Constellation Crescent as described in this report.

 

                                                                                                            CARRIED

 

 

 

9.             CORPORATE GRANTS AND CONTRIBUTIONS – ADMINISTRATIVE FRAMEWORK – RESPONSE TO 2008 GRANTS AND CONTRIBUTIONS AUDIT

 

SUBVENTIONS ET CONTRIBUTIONS MUNICIPALES – CADRE ADMINISTRATIF - RÉPONSE AU RAPPORT DE VÉRIFICATION DES SUBVENTIONS ET CONTRIBUTIONS POUR 2008

 

 

COMMITTEE RECOMMENDATIONS

 

That Council:

 

1.                  Approve the City of Ottawa Corporate Grants and Contributions Policy, attached as Document 1.

 

2.                  Approve the Corporate Grants and Contributions Policy Implementation Plan, attached as Document 2.

 

                                                                                                            CARRIED

 

 


 

 

10.          2011 MUNICIPAL VEHICLE AND EQUIPMENT CAPITAL REPLACEMENT PLAN

 

PLAN DE REMPLACEMENT DES VÉHICULES ET DE L’ÉQUIPEMENT POUR 2011

 

 

COMMITTEE RECOMMENDATION AS AMENDED

 

That Council consider this report.

 

CARRIED as amended by the following motion:

 

MOTION

 

Moved by Councillor M. McRae

Seconded by Councillor J. Legendre

 

WHEREAS Corporate Services and Economic Development Committee at its meeting of 17 August 2010, requested additional information on this matter prior to Council’s consideration;

 

AND WHEREAS staff have now provided Members of Council with the requested information;

 

THEREFORE BE IT RESOLVED that Council:

 

1.         Approve the proposed $18,936,000 2011 Municipal Vehicle and Equipment Capital Replacement Plan outlined in this report for consideration as part of the draft 2011 Capital Budget;

 

2.         Authorize Fleet Services and Supply Management to issue requests for proposals and requests for tenders for the estimated $18,936,000 as outlined in the 2011 Municipal Vehicle and Equipment Capital Replacement Plan;

 

3.                  Authorize Fleet Services and Supply Management in 2010 to award contracts emanating from the 2011 Municipal Vehicle and Equipment Capital Replacement Plan up to a limit of $3,000,000, resulting in savings in the estimated amount of $125,000, with the $3,000,000 drawn from the Corporate Fleet Reserve to permit the procurement of vehicles and equipment in advance of approval of the 2011 budget.

 

                                                                                                CARRIED

 

 

 

11.          PRESTON STREET GATEWAY

 

PORTE D'ENTRÉE DE LA RUE PRESTON

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

That Council:

 

1.                  Dedicate Part of Lot 19, Plan 30425, City of Ottawa,  designated as PARTS 2 and 3 on Plan 4R-23303 and Part of Lot 12, Plan 30425, City of Ottawa , designated as PART 1 on Plan 4R-23303, as part of the road-right-of-way;

 

2.                  Approve a waiver to Section 3(2) of the City of Ottawa Encroachment By-law 2003-446( as amended) in order to permit permanent surface encroachments in the form of artwork at the northeast and southeast corners of the Gladstone Avenue and Preston Street intersection;

 

3.                  Amend the Maintenance and Liability Agreement, originally approved by Council on November 30, 2005 as part of the ongoing maintenance of streetscape improvements for Preston Street and to require that the Preston Street Business Improvement Association fund the total construction (excepting foundations and concrete crosswalks), as well as the annual maintenance costs and operational costs of the private art in a form satisfactory to the City Solicitor; and

 

4.                  Waive the encroachment fee permit costs.

 

                                                                                                CARRIED

 

DEBENTURE COMMITTEE REPORT 1

 

    

1.             Debenture Issue No. 2

 

émission de débentures No 2

 

 

Committee Recommendation

 

That Council receive this report on the results of the City’s most recent debenture issue for information.

                                                                                                                                                RECEIVED

 

PLANNING AND ENVIRONMENT COMMITTEE REPORT 75

 

 

1.            PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL - 2009 ANNUAL REPORT AND 2009 DETAILED AUDIT REPORTS

 

                  DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009

 

 

Committee recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

 

2.            ZONING – 1491-1493 STITTSVILLE MAIN STREET

 

                  ZONAGE – 1491 et 1493, rue Stittsville Main

 

 

Committee recommendation

 

(This matter is subject to Bill 51)

 

That Council approve an amendment to the Zoning By-law 2008-250 to change the zoning of 1491 and 1493 Stittsville Main Street from TM9[465]H(11)-h (Traditional Mainstreet Subzone 9, Exception 465, Height 11 metres, Holding Zone)  and R2A[1300]-h (Residential Second Density Subzone A, Exception 1300, Holding Zone) to TM9[465]H(15)-h (Traditional Mainstreet Subzone 9, Exception 465, Height 15 metres, Holding Zone) and R4Z[1300]-h (Residential Fourth Density Subzone Z, Exception 1300, Holding Zone) as shown in Documents 1 and 3, and as detailed in Document 2.

 

REFERRED by the following motion

 

MOTION

 

Moved by Councillor B. Monette

Seconded by Councillor E. El-Chantiry

 

That Planning and Environment Committee Report 75 Item 2 be referred to staff for further discussion with the proponent and the community.

 

                                                                                                            CARRIED

 

 

 

3.             COMPREHENSIVE ZONING BY-LAW 2008-250 - ANOMALIES AND MINOR CORRECTIONS - THIRD QUARTER 2010 – 85 Range Road

 

RÈGLEMENT DE ZONAGE GÉNÉRAL 2008-250 : ANOMALIES ET CORRECTIONS MINEURES – TROISIÈME TRIMESTRE 2010 – 85, chemin range

 

 

Committee recommendation

 

(This matter is subject to Bill 51)

 

That Council approve the amendments to Comprehensive Zoning By-law 2005-250 pertaining to part of 85 Range Road, as outlined in the attached report, and that no further notice be required under section 34 (17) of the Planning Act.

 

                                                                                                CARRIED

 

 

 

4.            DIGITAL BILLBOARD SIGN – PILOT PROJECT

 

                  PROJET PILOTE DE PANNEAUX D’AFFICHAGE NUMÉRIQUES

 

 

Committee recommendationS

 

That Council approve:

 

1.         Waiver of Section 170(2) of Sign By-law 2005-439 pertaining to illumination restrictions prohibiting readograph and electronic messages on billboard signs and permitting digital LED billboard signs as a pilot project for a maximum two-year period at three of the locations set out in the Billboard Advertising Report approved by City Council on July 14, 2010, as determined by the Director of Building Code Services following consultation with the respective Ward Councillor.

 

2.         Authorizing the Director of Building Code Services to impose such constraints as to the illumination intensity, the frequency and manner the images change, etc, as is deemed necessary by the Director, to facilitate the pilot while having due regard to public safety.

 

                                                                                                CARRIED


 

 

5.            COST SHARING/Reimbursement FOR OVERSIZING OF Morgan’s Grant/terry fox drive URBAN COMMUNITY STORM WATER MANAGEMENT facility AND OVER-SIZED TRUNK SEWERS and road works

 

                  partage des coûts/Remboursement des coûts de surdimensionnement de l’installation de gestion des eaux pluviales de la communauté urbaine de Morgan’s Grant/promenade terry fox et de construction D’ÉGOUTS séparatifs collecteurs surdimensionnés, ainsi que les coûts des travaux routiers

 

 

Committee recommendationS

 

That Council authorize the City to enter into a front-ending agreement to reimburse Minto Developments Inc. for costs related to the design and construction to oversize the Morgan’s Grant/Terry Fox Drive stormwater management facility and trunk sewers and road works, subject to:

 

1.                  The agreement being to the satisfaction of the General Manager, Planning and Growth Management Department and the City Clerk and Solicitor, and

 

2.                  The expenditure to reimburse Minto Development Inc. (“Minto”) is not to exceed $891,559.

 

                                                                                                CARRIED

 

 

6.            PROPOSED TERMS OF REFERENCE FOR AN ENVIRONMENTAL ASSESSMENT OF A NEW LANDFILL FOOTPRINT AT THE WEST CARLETON ENVIRONMENTAL CENTRE – CITY COMMENT CONFIRMATION

 

Cadre de référence proposéES pour une évaluation environnementale de la superficie d’un nouveau site d'enfouissement au centre environnemental de West Carleton

 

 

COMMITTEE RECOMMENDATION

 

That Council confirm its comments on Waste Management of Canada Corporation’s Proposed Terms of Reference for an Environmental Assessment of a New Landfill Footprint at the West Carleton Environmental Centre and direct staff to forward the confirmed comments, as set out in Documents 1 and 2, to the Ministry of the Environment.

 

                                                                                                CARRIED

 

 

 

7.            Urban park commnunity consultation

 

                  consultation communautaire sur le parc urbain

 

 

Committee recommendation

 

That Council approve the refined communication and consultation approach on the Urban Park design and programming proposal as described in this report.

 

                                                                                                CARRIED

 

 

TRANSIT COMMITTEE REPORT 41A

 

 

1.                   PUBLIC DELEGATIONS – AUDIT OF THE PROCUREMENT PROCESS FOR THE SMARTBUS NEXT STOP ANNOUNCEMENT SYSTEM AND THE SMARTCARD SYSTEM

 

DÉLÉGATIONS PUBLIQUES – VÉRIFICATION DU PROCESSUS D’ACQUISITION DU SYSTÈME D’ANNONCE DES ARRÊTS DANS LES AUTOBUS INTELLIGENTS ET DU SYSTÈME DE CARTES À PUCE

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

TRANSPORTATION COMMITTEE REPORT 41

 

 

1.         PUBLIC DELEGATIONS – OFFICE OF THE AUDITOR GENERAL – 2009 ANNUAL REPORT AND 2009 DETAILED AUDIT REPORTS

 

DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                RECEIVED

 

 

2.           PROVINCIAL POLICY - SPECIAL NEIGHBOURHOOD SIGNS ON CITY ROADS

 

Politique provinciale - PANNEAUX SPÉCIAUX DE VOISINAGE DANS LES RUES DE LA VILLE

 

 

Committee Recommendation

 

That Council approve amendments to the Signs on City Roads By-law and the Tourism and Public Service Signs Policy to allow for Ethno-Cultural Signs on City Roads.

 

                                                                                                CARRIED

 

 

 

3.         JOINT national capital commission and cITY of Ottawa Cycling infrastructure - proposed Multi-use pathway facilities

 

Entente conjointe entre la Commission de la Capitale NationalE et la Ville d’Ottawa sur l’infrastructure cyclable – installations de sentiers polyvalents proposés

 

 

Committee RecommendationS

 

That Council:

 

1.                  Direct the Deputy City Manager, Infrastructure Services and Community Sustainability to seek a cost-sharing agreement with the National Capital Commission for the proposed multi-use pathway projects as identified in this report; and

 

2.                  Direct staff to include the list of proposed multi-use pathway projects in the City’s 2011 draft capital budget.

 

                                                                                                            CARRIED

 

 


 

 

4.         Property ACQUISITION - March Road REconstruction,  Imperial Oil limited

 

acquisition de propriété – remise en état du chemin march, imperial oil limited

 

 

Committee Recommendation

 

That Council approve the acquisition of real property consisting of 1.4 ha (3.45 acres), required for the reconstruction of March Road, from Imperial Oil Limited, described as being Part of Lot 10, Concession 4, geographic Township of March, in the City of Ottawa known municipally as 788 March Road as shown on Document 1, for the total consideration of $1,400,000 plus HST as applicable.

 

                                                                                                            CARRIED

 

 

 

5.         minimum maintenance standards for municipal highways – ontario good roads association court initiative

 

NORMES D’ENTRETIEN MINIMAL DES ROUTES MUNICIPALES – INTERVENTION JUDICIAIRE DE L’ontario good roads association

 

 

Committee Recommendation

 

That Council approve funding for the Ontario Good Roads Association’s participation as an intervener in the Court challenge to the Minimum Maintenance Standards for Municipal Highways Regulations in the amount of $15,000.00.

 

                                                                                                CARRIED

 

 


 

 

6.         2010 OPERATING AND CAPITAL BUDGET Q2 – TRANSPORTATION COMMITTEE STATUS REPORT 

 

BUDGETS DE FONCTIONNEMENT ET DES IMMOBILISATIONS 2010 – T2 – RAPPORT D’ÉTAPE DU COMITÉ DE SERVICES DE TRANSPORT EN COMMUN

 

 

Committee Recommendation

 

That Council approve the budget adjustments as detailed in Document 3.

 

                                                                                                CARRIED

 

 

 

7.         Waiver of the Signs on City Roads By-law to permit the installation of A TEMPORARY wayfinding sign system during the reconstruction of the st. joseph/ Jeanne D’arc Intersection

 

DÉrogatION au RÈGLEMENT RÉGISSANT L'AFFICHAGE SUR LES VOIES PUBLIQUES AFIN DE PERMETTRE LA MISE EN PLACE D'UN SYSTÈME TEMPORAIRE DE SIGNALISATION PENDANT LA RECONSTRUCTION DU BOULEVARD ST. JOSEPH

 

 

Committee Recommendation

 

That Council approve the waiver of Section 4 of By-law No. 2003-520, the Signs on City Roads By-law to permit the installation of a temporary wayfinding sign system during the reconstruction of St. Joseph Blvd. provided that:

 

a.         The sign system is comprised of “Business Listing” signs, placed along Jeanne d'Arc and Orléans Blvd. or other routes as agreed to by staff, and “Advanced Notice” signs placed in advance of the St. Joseph Blvd. construction area.

b.         The signs be fabricated, installed, maintained and removed by the Heart of Orléans B.I.A.

c.         The signs shall only be placed during the reconstruction of St. Joseph Blvd; and,

d.         In accordance with the City’s Tourism and Public Service Signs Policy the dimensions of the signs are no greater than 60cm in width and 90cm in height.

 

                                                                                                CARRIED

 

 

8.         WOODROFFE aVENUE AND iRIS sTREET – LEFT TURN ARROW

 

Avenue Woodroffe et rue iris – flèche pour tourner à gauche

 

 

Committee Recommendation

 

That Council approve the installation of an eastbound left-turn arrow at the traffic signal at Woodroffe Avenue and Iris Street.

 

                                                                                                CARRIED

 

 

 

9.         RESTORING GLENDALE AVENUE TO A DEAD END - MOTION

 

RÉTABLISSEMENT DE L’AVENUE GLENDALE EN CUL-DE-SAC - MOTION

 

 

Committee Recommendation

 

That Council direct staff to provide a recommendation from an Area Traffic Management point of view of restoring Glendale Avenue to a dead end so that the two segments of the park on either side of the closed segment could be joined.

 

                                                                                                CARRIED

 

 

 

10.      FORMAL PERMANENT STREET CLOSURE OF CLEMOW AT CENTRAL PARK - MOTION

 

FERMETURE OFFICIELLE ET PERMANENTE DE L’AVENUE CLEMOW À LA HAUTEUR DU PARC CENTRAL – MOTION

 

 

Committee Recommendation

 

That Council approve that staff be directed to initiate a formal, permanent street closure for the portion of Clemow Avenue that crosses Central Park.

 

CARRIED as amended by the following motion:

 


MOTION

 

Moved by Councillor C. Doucet

Seconded by Councillor M. McRae

 

Be It Resolved that the Committee Recommendation be deleted and replaced with the following:

 

That Council approve that:

1.                  Staff be directed to bring forward a report to permit the closure of that portion of Clemow Avenue that crosses Central Park after public consultation has been conducted, including at least one meeting in the community with all the affected parties;

2.                  At least two weeks prior to the consideration of the report by Transportation Committee, that the City advertise in the local paper to determine if there are any objections to the closure; and

3.                  The closure preserve access to Clemow Avenue to the homes abutting the street.

 

                                                                                                            CARRIED

 

Additional Item

 

 

                Proposed Agreement with the Amalgamated Transit union (ATU) Local 279 - IN CAMERA - LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS AND THE RECEIVING OF ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE.  REPORTING OUT DATE: DETAILS OF THE PROPOSED AGREEMENT WILL BE MADE PUBLIC FOLLOWING THE UNION’S VOTE ON FRIDAY, AUGUST 27, 2010.

 

 

 

MOTION

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

WHEREAS City Council has endorsed the principle that the City should continuously seek to improve labour relations between the City and the Amalgamated Transit Union, Local 279 (“ATU”); and

 

WHEREAS, in keeping with that direction, the City and the ATU have been working collaboratively with support of the Federal Mediation and Conciliation Services to resolve issues of mutual concern in the workplace; and

 

WHEREAS this work has resulted in the negotiation of a proposed agreement to address some of the most important issues in the current collective agreement, which both parties believe will help to continue to improve labour relations between the City and the ATU;

 

THEREFORE BE IT RESOLVED that City Council approves the proposed agreement between the City of Ottawa and the ATU, dated August 20, 2010, and directs staff to undertake the necessary revisions to the collective agreement by December 31, 2010, if this agreement is also ratified by the ATU membership.

 

                                                                                                            CARRIED

 

Direction to Staff

 

That the City Clerk and Solicitor be directed to prepare an overview of collective bargaining in 2011 and 2012, to be presented at the next Council meeting.

 

 

 

Motions of Which Notice has been Given Previously

 

MOTION

 

Moved by Councillor G. Bédard

Seconded by Councillor D. Holmes

 

WHEREAS an establishment located at 332 Wilbrod Street currently named Kwon’s Chicken House (The) to become The Giggling Jerks has submitted an application (File Number: 25592, Application Number: 209333) to the Alcohol and Gaming Commission of Ontario for a liquor licence;

 

WHEREAS the zoning of municipal address 332 Wilbrod is R4T[1509], it is located in a Residential Fourth Density Zone, the purpose of which is to allow "a wide mix of residential building forms ranging from detached to low rise apartment dwellings";

 

WHEREAS the exception [1509], put in place in 1979, allowed also for a restaurant to operate at this address, which would not otherwise be allowed under residential zoning;

 

WHEREAS this exemption allows for a use which is highly uncharacteristic of this dense, predominantly residential and historic neighbourhood;

 

WHEREAS Since the exemption [1509] is in place and a restaurant is a permitted use, it was necessary in the past for the AGCO to include certain conditions with regards to the operation and use of the restaurant's liquor licence to prevent the impending restaurant from inadvertently operating as a bar;

 

AND WHEREAS there have been objections expressed by the community as well as enforcement concerns related to numerous noise complaints recorded against this location when it had operated as a licensed establishment in the past;

 

AND WHEREAS clause 6(2)(h) of the Liquor Licence Act provides that an applicant is entitled to be issued a license to sell liquor except if the license is not in the public interest having regard to the needs and wishes of the residents of the municipality in which the premises are located;

 

AND WHEREAS Section 7.1 of Ontario Regulation 719, under the Liquor Licence Act, provides that “the board of the Alcohol and Gaming Commission of Ontario shall consider a resolution of the council of the municipality, in which are located the premises for which a person makes an application to sell liquor or holds a license to sell liquor, as proof of the needs and wishes of the residents of the municipality for the purposes of clause 6(2) (h) of the Act”;

 

THEREFORE BE IT RESOLVED THAT Council petition the Alcohol and Gaming Commission of Ontario to indicate that it approves of the operation as a restaurant but to insure that it does not operate as a bar, the following restrictions be imposed:

1-                  Liquor may not be served prior to 5:00 p.m.

2-                  Liquor may not be served after 11:00 p.m.

3-                  No alcohol may be consumed outside (on a patio or otherwise).

4-                  Doors and windows of the restaurant must remain closed during the hours of liquor sale (between the hours of 5:00 PM and 11:00 PM).

5-                  The establishment must not have a designated dance floor, DJ or DJ booth and no live entertainment of any kind.

 

                                                                                                CARRIED

 

MOTION

 

Moved by Councillor C. Doucet

Seconded by Councillor D. Holmes

 

WHEREAS the City of Ottawa funds over 980 residents monthly in 29 domiciliary hostel homes;

 

WHEREAS the City of Ottawa funds these units on an 80-20 cost sharing ratio with the province being responsible for 80% and the City being responsible for 20%;

 

WHEREAS the recent situation with the Glebe Retirement Residence led to the unfortunate termination of the private sector arrangement;

 

WHEREAS the City assumes full responsibility for the public contracts of the Domiciliary Housing, but without the legislative ability to prevent situations such as the above from recurring;

 

WHEREAS there are 1344 total beds available across the domiciliary hostel program and its undesirable to leave 1344 persons potentially exposed to similar situations that could result in closure of residential facilities that are provided to care for those who are not as able to do so for themselves,

 

THEREFORE BE IT RESOLVED that the City of Ottawa, through the Mayor’s office, seek co-operation from the Provincial Government to examine the issues in this portfolio and to encourage the development of appropriate legislation to prevent this scenario from further occurrence.

 

                                                                                                CARRIED

 

 

MOTION

 

Moved by Councillor M. McRae

Seconded by Councillor C. Leadman

 

WHEREAS the City currently has an existing Telework policy;

 

WHEREAS the City employs a significant workforce;

 

WHEREAS reducing the numbers of City staff in transit will reduce traffic congestion during rush hours, decrease CO2 emissions and be of benefit to the environment;

 

WHEREAS the Federal Government and a number of private sector corporations already encourage the practice of Telework in recognition of the economic, recruitment and retention benefits;

 

WHEREAS several municipalities in Canada have taken a proactive policy stance on Telework as a key environmental priority;

 

WHEREAS numerous reputable studies have proven that teleworking 1 to 3 days per week increases overall employee productivity by 10 to 20% reducing overtime and related costs;

 

WHEREAS City Council has directed as part of its Service Excellence Program that a priority be placed on advancing the community based mobile workforce initiative with the goal to reduce unnecessary vehicular travel by staff;

 

THEREFORE BE IT RESOLVED that Council direct staff to proceed with the implementation of Telework where operationally feasible and examine the efforts being undertaken by the federal government; and

 

FURTHER BE IT RESOLVED that Council direct staff to conduct ongoing monitoring and evaluation to compare Telework results with initial goals and objectives to determine program success and identify continued challenges; and,

 

BE IT FURTHER RESOLVED that this initiative proceed within existing budget allocations.

 

                                                                                                            CARRIED

 

 

MOTION

 

Moved by Councillor M. McRae

Seconded by Councillor C. Leadman

 

WHEREAS the City of Ottawa and the National Capital Commission maintain a City-wide cycling network, comprised of both on-road and off-road facilities;

 

WHEREAS in cycling friendly communities, the provision of consistent, connected, continuous, and comfortable cycling facilities are evident even during roadway construction activities,

 

WHEREAS detours are required for cyclists during road and pathway construction / maintenance;

 

WHEREAS regular maintenance is required on roadways and multi-use off-road pathways;

 

WHEREAS construction activity can dramatically impact cycling routes;

 

WHEREAS detour opportunities often exist;

 


THEREFORE BE IT RESOLOVED that Council direct staff to develop a comprehensive cycling detour plan that can be put into effect during road and pathway construction / maintenance; and

 

BE IT FURTHER RESOLVED that all major construction that affects cycling routes include cycling detour provisions that are well signed, and that detours are developed to ensure that the most safe, feasible and direct route is taken into consideration.

 

                                                                                                            CARRIED

 

Notices of Motion (For Consideration at Subsequent Meeting)

 

MOTION

 

Moved by Councillor R. Chiarelli

Seconded by Councillor A. Cullen

 

WHEREAS Bob Mitchell served as community association president in the Westcliffe community in the 1960s and then Chaired the former City of Nepean’s Centennial celebrations before being named Nepean “Man of the Year”.  Following that honour, Mr. Mitchell ran for Nepean Council and was elected and was subsequently elected Deputy Mayor of Nepean, then went on to become Nepean’s MPP and a Provincial Cabinet Minister. While in local government, Mr. Mitchell has been credited for initiating several important programs to assist seniors and many of those survive to this day. Mr. Mitchell was also instrumental in the development of Crestview and of the Nepean Sportsplex.

 

WHEREAS, consistent with the City’s Commemorative Naming Policy,  the Ward Councillor has been personally canvassing the neighbourhood surrounding Crestview Park for the past two months to determine if residents support the renaming of the Park to Bob Mitchell Park; and

 

WHEREAS the Ward Councillor has distributed two public notices to 700 local residents advising of the proposed name change to Bob Mitchell Park and asking for public feedback and also held a function within the community soliciting public comment; and

 

WHEREAS the Ward Councillor has collected signatures on a petition from local residents in support of renaming Crestview Park to Bob Mitchell Park; and

 

WHEREAS the response from the local community surrounding Crestview Park has been overwhelmingly in support of renaming Crestview Park to Bob Mitchell Park;

 

THEREFORE BE IT RESOLVED THAT the 60-day consultations required in the Commemorative Naming Policy be deemed to have occurred and that the renaming be dealt with in full at the September 13, 2010 Commemorative Naming Committee meeting.

 

 

MOTION

 

Moved by Councillor M. Wilkinson

Seconded by Councillor P. Feltmate

 

BE IT RESOLVED THAT Council approve the acquisition of a corridor from the KNL Lands to connect the Beaver Pond lands to Trillium Woods to provide the Community with a direct connection to the future Kanata North Recreation Complex, in accordance with the general parameters outlined in Document 1 to Motion 94/25

 

 

By-laws                                                                                                           Three Readings

 

2010 - 269              A by-law of the City of Ottawa to establish certain lands as common and public highway and assume it for public use (Nantes Street, Martello Drive, Portobello Boulevard, Plainhill Drive, Clubmoss Avenue and Comfrey Crescent).

 

2010 - 270              A by-law of the City of Ottawa to amend By-law No. 2002-521 to add the names of certain private roadways.

 

2010 - 271              A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use.

 

2010 - 272              A by-law of the City of Ottawa to establish certain lands as common and public highway and assume it for public use (Carp Road, Hazeldean Road and Kittiwake Drive).

 

2010 - 273              A by-law of the City of Ottawa to amend By-law No. 2007-338 to appoint Municipal Law Enforcement Officers in the Rail, Safety and Development Branch of the Transit Services Department.

 

2010 - 274              A by-law of the City of Ottawa to establish certain lands as common and public highway and assume it for public use (Tucana Way).

 

2010 - 275              A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of part of the lands known municipally as 85 Range Road.

 

2010 - 276              A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to remove the holding symbol from the property known municipally as 11 Bachman Terrace

 

2010 - 277              A by-law of the City of Ottawa to repeal By-law No. 2010-258 and to establish interim control on lands zoned with the RH zone code in the area of the former City of Cumberland.

 

2010 - 278              A by-law of the City of Ottawa to designate certain lands at 155 to 181 Scout Street and 12 to 85 Jenscott Private as being exempt from Part Lot Control.

 

2010 - 279              A by-law of the City of Ottawa to designate certain lands at 215, 217, 219 and 221 Monaco Place as being exempt from Part Lot Control.

 

2010 - 280              A by-law of the City of Ottawa to designate certain lands at 265 Centrum Boulevard as being exempt from Part Lot Control.

 

2010 - 281              A by-law of the City of Ottawa to designate certain lands at Lombardy Drive as being exempt from Part Lot Control.

 

2010 - 282              A by-law of the City of Ottawa to designate certain lands at 128, 169, 171,173 and 175 Mojave Crescent as being exempt from Part Lot Control.

 

2010 - 283              A by-law of the City of Ottawa to designate certain lands at Parkrose Private as being exempt from Part Lot Control.

 

2010 - 284              A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.

 

                                                                                                            CARRIED