8 december
2010
10:00 a.m.
MINUTES 1
The Council of the City of Ottawa met at Andrew S. Haydon Hall, 110 Laurier Avenue West, Ottawa, on 8 December 2010 beginning at 10:00 a.m.
The Mayor, Jim Watson, presided and led Council in prayer.
The National Anthem was performed by Elyssa Mahoney.
Announcements/Ceremonial Activities
Recognition – Councillor jan harder
Mayor
Watson congratulated Councillor Harder on receiving the James Bain Award for
Public Library Trustee of the Year.
Roll Call
ALL MEMBERS WERE PRESENT.
MOTION NO. 1/1
Moved by Councillor S. Desroches
Seconded by Councillor S. Blais
That the Mayor’s remarks
given at the Inaugural Ceremony on December 1, be printed in the Minutes of
today’s Council meeting.
CARRIED
Mayor’s
Remarks from Inaugural Ceremony on December 1, 2010
It is with the deepest gratitude and
humility that I stand before you today.
From Cumberland to Constance Bay…
From Hintonburg to Osgoode and
beyond.
On October 25th, the
people of Ottawa took the time to debate and question – to deliberate and to
decide our collective future.
And tonight, we gather together
to mark the beginning of an important journey for our community and its people.
It was an honour to participate in
this election and I thank the people of Ottawa for their support.
Before I begin, there are a number
of elected officials representing the Federal and Provincial governments that I
would like to recognize …
The Honourable Mauril Bélanger, MP
(Ottawa Vanier)
The Honourable Madeleine Meilleur,
MPP (Ottawa Vanier). Minister of Community and Social Serves and Minister
Responsible for Francophone Affairs
David McGuinty, MP (Ottawa South)
Royal Galipeau, MP (Ottawa Orleans)
Jean-Marc Lalonde, MPP (Glengarry
Prescott Russell)
I also want to thank the outgoing
Mayor Larry O'Brien and City Councillors for their service to our community.
Electoral politics can be tough, and
putting your name on a ballot is not an easy thing to do.
Each of these individuals devoted
themselves to making Ottawa a better place to call home, and they deserve our
sincere gratitude for their years of service.
I would also like to recognize the
families of our Councillors.
It is you who make perhaps the
greatest sacrifice as your partner or parent works long hours on behalf of the
city.
Being part of a political family can
be difficult but know that the city recognizes and appreciates your sacrifice.
To municipal staff here today and
throughout the city, thank you for your professional and tireless work.
I respect public service and I
respect you.
I look forward to meeting and
working with each of you.
My door is always open.
When you have an idea about how we
can do things better or more efficiently, I will be there to listen and to help
turn your ideas into reality.
Tonight, we gather here to launch
anew.
The people of Ottawa voted for a
strong team.
We have experienced people and sure
hands back to serve... names you all know:
·
Rainer
Bloess
·
Rick
Chiarelli
·
Peter
Clark
·
Diane
Deans
·
Steve
Desroches
·
Eli
El-Chantiry
·
Jan
Harder
·
Diane
Holmes
·
Peter
Hume
·
Maria
McRae
·
Bob
Monette
·
Shad
Qadri
·
Doug
Thompson
·
Marianne
Wilkinson.
I look forward to working with you
all and value greatly the deep knowledge that you bring to the table.
Council will also be infused with
new blood and energy.
This renewed Council boasts a large
contingent of intelligent, dedicated and hard working newcomers, new names just
starting public service:
·
Stephen
Blais
·
David
Chernushenko
·
Keith
Egli
·
Mathieu
Fleury
·
Katherine
Hobbs
·
Allan
Hubley
·
Scott
Moffatt
·
Mark
Taylor
·
Tim
Tierney.
It is very exciting to start this
new chapter in Ottawa with so many new and talented Councillors.
I am a lucky man.
I’ve been blessed with a perfect mix
of old and new.
I have a Council to lead that is
focused on working together to strengthen our municipal government and on
delivering the vital services taxpayers have a right to expect.
The public also sent us all to City
Hall with a very strong message.
It's time to pull together as a team
and it's time to turn the page and start anew.
To the 23 members of Council, I say
congratulations on your victory and thank you for stepping forward to serve
your community.
I look forward to working with you
for the betterment of our city.
We often forget that Ottawa is
bigger geographically than Toronto, Vancouver and Montreal combined.
We have working farms and vibrant
rural villages.
We have suburban communities of
tremendous diversity.
We have downtown neighbourhoods as
old and rich in history as any in the country.
As a candidate for citywide office I
knocked on doors all-across this great city.
And I was able to hear from each and
every part of these wonderful and dynamic communities.
Listening is a fundamental ethic in
my style of leadership.
Not just listening to public
delegations on hotly contested issues, but listening to the families I speak
with at the church bazaar or the backyard BBQ.
Some people poke fun at me for that,
but it’s a point of pride for me.
Over the next four years, I will
join you in your communities and church basements, at your farmers’ markets and
fairs, doing the important job of going to where you are - and listening.
Together, we will rebuild bridges
and stay in touch so that I have a real understanding of the issues that matter
most to you.
The voters of this city voted for
change.
And I am determined that they will
get that change.
I heard from you during this
election and I get it.
City Hall needs to return to a sense
of order, confidence and decorum.
In my campaign I spoke about three
priorities of central importance to our health as a local city government.
I called them the three T’s— Trust,
Taxes, and Transit.
Trust is based on transparency and
openness.
People want transparency in
government.
And under my leadership,
transparency will be first and foremost.
Within the next sixty days we will
launch the process to appoint an independent integrity commissioner.
That officer will set up a low cost
lobbying registry, a gift registry and a council code of conduct.
In doing so, the integrity
commissioner will be guided by the values and principles that citizens expect
representatives to uphold.
I want people and businesses to feel
comfortable bringing forward new ideas - proposing better ways of doing things.
I want simple transparency and
openness.
That is what the people of Ottawa
told me they expect.
City Hall needs to show that it
understands again just how hard people work for their money.
I will pinch pennies and I will not
let waste slide.
I will work day in and day out to
promote a culture of fiscal responsibility.
I make no apologies for being very
prudent with the public money entrusted to us.
I will insist we get more out of the
dollars we have, to provide the vital services you need and count on.
Life is about choices, big and small
- it’s about priorities.
We will face the most important set
of choices almost instantly.
We will pass our first budget over
the next few months.
This will set the critical fiscal
framework in which we will operate for the year.
And our first budget will set the
pace and tone for all four budgets we will fashion together.
I am determined to show the
leadership, along with my council colleagues, to face the tough choices ahead.
We will not be putting things off or
sweeping things under the carpet.
There will be much to clean up in
this first budget and I need your support to bring forward the fiscal prudence
that voters demanded of us at the doorstep.
It is tough in business right now
and people worry about their jobs.
In the private economy we are not
seeing big pay increases and there are deficits in public budgets as our
governments dig out from the biggest economic crisis since the 1930s.
We have to show people we get that.
As an incoming Council, we will want
to set our own course with maximum flexibility.
To ensure that happens, I asked the
city manager to put in place a hiring freeze; a freeze on consulting contracts and
measures to prevent unspent accounts from being repurposed.
This is a temporary measure
but an important one.
There is going to be a marked change
with this budget.
Once we have reviewed financial
controls, auditing and improvement procedures, and set our budgets, these
restrictions will be lifted under the tighter framework the new Council will
set.
In my campaign I pledged that I
would hold the line on property tax increases to no more than 2.5% a year.
I will work long and hard with
Council to deliver on that commitment.
Achieving this target will not be
easy.
To my Council colleagues I say: this
budget will be our first major test.
We must face it together and I will
need your help.
After meeting with you since the
election, I believe that the vast majority of members of this council
understand the importance of living within a tighter fiscal environment.
I know many of my elected colleagues
also pledged to hold taxes in check.
People want more from us than simply
curtailing spending.
They want more for their money.
They want services to improve.
They want to be able to access the
city services they pay for and receive the excellence they deserve.
For example, our new budget will not
have increases to sport and recreation facility fees.
Following through on this promise is
a small but important step to help with pocket books and ensure our families
are out there participating in hockey, soccer, dance, art classes, and the many
other activities important to our development and health.
At the end of this term of council
we will have a greener city, with better and more reliable public transit.
To get there we will need to put
transit on a more sustainable footing as a first order of business.
Transit in this city is not efficient
enough and not structured for success.
We’ll be squaring up to the task at
hand, and the first step will be to create a transit commission that brings in
determined, dedicated community members to help.
Our
collective responsibility is to improve relations amongst our
employees, City Council and most importantly our ridership.
Getting our Light Rail Transit
program on track is a big challenge.
This is the largest single
construction project in Ottawa’s history.
We will be undertaking this massive
city building project at the same time that we’re implementing the huge public
works entailed in our Ottawa River Action Plan.
And, on top of that, we will be
transforming Lansdowne Park.
All of these projects are works in
progress in various stages of planning.
Implementing these plans will take
diligence and will, in some cases, not be easy.
We will need to work together and
stay focused on each of them to ensure proper execution, and we must do a
better job of communicating and consulting with the people of Ottawa on these
important projects.
Ottawa is a caring city.
We help one another every day and in
many ways.
Our city needs to be there to lend a
helping hand to those down on their luck and in need.
I believe in my heart that we need
new affordable housing solutions for the city.
In 2008, over 7000 people used
emergency shelters in the city.
This is not acceptable.
During the election I pledged to
help address homelessness as the Province removes the cost of social services from
municipal shoulders.
This is a rare opportunity to ensure
renewed investment in housing - so more children are going to sleep in their
own beds, with the safety of knowing they will wake up at home.
I will be asking you to support this
investment in the budget.
I will also continue to shine a
light on this important issue to ensure that it gets the attention that it
deserves.
We should also be a city of
opportunity, of vibrant possibility – a city on the move with all our
advantages.
Good jobs are at the absolute core
of our city’s success.
I believe that there are things that
we can do right away to help kick-start our local economy.
We need leadership that values and
boosts the industries that we already have.
Tourism, for instance, is our third
largest industry with over 26,000 jobs and it contributes 2.2 billion dollars
to our economy.
Over the next seven years we have a
unique opportunity to mobilize around the 150th anniversary of
Confederation in 2017.
I believe that we need to be in a
position to welcome the country and the world to this incredible celebration
and engage our local arts and heritage communities to assist us along this
important journey.
And we need to start planning now.
We also need to leverage incredible
assets like our new convention centre opening next year.
I will work with Council to bring
world-class events and conferences to our city.
And I will work to create more
sports events that can boost tourism through the slow months.
Ottawa is also a town that
understands public service.
I am proud of my contributions to
various levels of government and the bridges I have built with friends of all
stripes along the way.
I will ensure that Ottawa is a model
of intergovernmental success.
We saw tremendous progress when all
three levels of government put politics aside and worked for the common good
under the infrastructure program.
Let us continue to work with our
partners in a spirit of cooperation for the betterment of our citizens.
And Ottawa is a centre of ingenuity
and innovation.
We have incredible assets in our
universities, colleges and in our government labs like the National Research
Council.
We have vibrant young companies that
are growing and leading the next wave of high tech success.
As mayor, I will reconstitute The
Ottawa Partnership and give it the time and focus that it deserves.
I will personally chair the TOP
meetings and I will do my best to win back the collective interest and effort
of our private sector leaders so that we can begin to chart a new course
forward to economic success.
Ottawa’s economy is powered by
thousands of small businesses.
They are the lifeblood of our city
and I will be their champion at City Hall.
To begin with, I will establish a
council of Business Improvement Areas that I will meet with regularly.
Together, we will cut the red tape
and speed up approvals that currently impede too many of our entrepreneurs.
For as long as I have been in public
office I have had a simple mantra: “How many people have we helped today?”
In fact, I have a plaque above the
Mayor’s door that says just that.
I am far from the only person in our
city who thinks that way.
There are thousands and thousands of
volunteers who contribute everyday in our community.
Through small acts of kindness;
through contributions to the arts; through donations to our food banks and in
so many other ways.
It is volunteers who hold us
together.
There is no more precious gift one
can give than time and involvement.
All of us experienced firsthand
during the campaign the untold stories of generosity.
The young boy who celebrated
his birthday and instead of asking his friends for gifts, they donated to the
Good Companions Centre that has been so kind to his grandmother.
The seniors in the west end who
gather every month to knit blankets for premature babies.
The young immigrant who barely gets
by on a minimum wage job but donates money to the United Way and other
charities.
The farmer who always ensures he
drops off extra vegetables to the Food Bank.
Or the countless other ordinary
citizens doing extraordinary work to make our city a better place for
the future.
To recognize our many volunteers and
the incredible contributions they make to our city, beginning in the New Year I
will open each council meeting by awarding the City Builder Award to an
outstanding group or individual.
I will seek nominations from each
member of Council and the public.
There is an intangible network – an
invisible and elusive thing – that animates a successful community.
It is sometimes called the fabric of
our community – made up of many threads woven together for strength and warmth.
We’re lucky here in Ottawa.
We have a strong community fabric –
many hands working every day to make light work of building a better place to
live.
It is about far more than
governments.
It is about the irreplaceable magic
of place and people - relationships and history.
I love this place.
It is my home and it will always be
my home.
To me, community and people are what
it is all about.
So let me close by saying - I am
incredibly excited to begin this journey with you.
My favourite quote comes from the
poet Henrik Ibsen, who over 100 years ago wrote: "A community is like a
ship; everyone ought to be prepared to take the helm.”
Tonight the 24 men and women you
have chosen to lead your city are being asked to take the helm and to make our
city a better place:
Culturally
Socially
Environmentally and
Financially
We will build great projects that
will serve our community for many generations.
We will face up to and face down
great challenges.
We will strengthen our community
fabric and care for one another.
It is going to be a great four years
together.
I thank you again for your trust.
I promise - together with these
highly dedicated and talented members of Council - we will make you proud.
Merci beaucoup.
Confirmation of Minutes
The Minutes of the special
meeting of 19-22 November 2010, the In
Camera meeting of 19 November 2010 and the regular meeting of 24
November 2020 were confirmed.
Declarations of interest
including those originally arising from prior meetings
No declarations were received.
Communications
The
following communications were received:
·
Association of Municipalities of Ontario (AMO):
·
Appointment of
Councillor P. Hume as President of the Association of Municipalities of Ontario
Board of Directors.
·
Government
Announces Provincial Long Term Affordable Housing Strategy
·
Government will make changes to welfare but
Special Diet Allowance stays for now
·
Infrastructure Stimulus Deadline Extended to October
31, 2011
·
Auditor General
of Ontario releases 2010 annual report
Regrets
No regrets were filed.
Motion to Introduce Reports
MOTION NO. 1/2
Moved by Councillor S. Desroches
Seconded by Councillor S. Qadri
That
the City Manager’s Report entitled “2010-2014
Council Governance Review”, be received and considered.
CARRIED
2010-2014 COUNCIL GOVERNANCE REVIEW EXAMEN DE LA GESTION PUBLIQUE DU CONSEIL DE 2010 À 2014 |
1.
That, at its
meeting on 24 November 2010, the 2006-2010 Council receive and table the
“2010-2014 Council Governance Review” report.
RECEIVED AND TABLED
2.
That, at its
meeting of 8 December 2010, the 2010-2014 Council consider and approve the
following recommendations related to the Council and Committee structure and
procedures:
Part I – Standing Committees
1) The establishment of a Transit Commission
composed of eight (8) Members of Council and three (3) citizen members to
oversee transit operation as outlined in this report; and the establishment of
an Interim Transit Commission composed of the Members of Council appointed to
the Commission until such time as the citizen members are appointed.
2)
The
following structure for Standing Committees for the 2010-2014 term of Council
as outlined in this report, effective immediately:
a) Agriculture and Rural Affairs Committee;
b) Community and Protective Services
Committee;
c) Environment Committee;
d) Finance and Economic Development Committee
and its associated Sub-Committees:
e) IT Sub-Committee;
f) Member Services Sub-Committee;
g) Audit Sub-Committee;
h) Governance Renewal Sub-Committee;
i)
Planning
Committee;
j) Transportation Committee.
3)
The
amendments to the Debenture Committee’s Terms of Reference as outlined in this
report.
4)
The Council,
Committee and Commission Calendar as outlined in this report.
5)
The establishment of a License and Property
Standards Committee composed of five (5) qualified citizen members to hear
cases with respect to licensing and property standard appeals as outlined in
this report; and the establishment of an Interim License Committee with the
current mandate until such time as the License and Property Standards Committee
membership is finalized.
6)
The
Nominating Committee process as outlined in this report.
7) The appointment of the Mayor or the Ward Councillor
to all ward/position-specific local boards as outlined in Document 1.
8) The 2011 Budget process as outlined in this
report.
9) The changes to report protocols for Appointments
to Agencies, Boards, Committees and Commissions, Commemorative Namings and City
of Ottawa Architectural Conservation Awards and the City of Ottawa Heritage
Plaques as described in this report, such that they are no longer automatically
in camera reports .
10) The practice of recommending a staff member
to a Council position when no Member of Council is available and formal
notification to the City Clerk and Solicitor of all appointments of Members of
Council to agencies, boards, committees and commissions, both internal and
external.
11)
The
establishment of two Deputy Mayor positions to be filled by two Members of
Council, and that the appointments be recommended to Council by the Mayor.
Part II – Accountability Framework
1) That Council approve the monthly posting of
Elected Officials’ office budget expenditures on Ottawa.ca, effective Q1 2011.
a. Development of an Accountability Framework
(Code of Conduct for Members of Council, Lobbyist Registry, etc); and
b. Improvements to citizen engagement.
3) That the Annual Report from the Meetings
Investigator included as Document 2 be received and that the current Meetings
Investigator’s contract be extended for the 2010-2014 Term of Council.
Part III – Local Boards
1) Receive the updated listing of Local Boards
as outlined in the report and direct staff to report on the compliance of its
local boards with respect to required policies as part of its Mid-Term
Governance Review.
2) Approve the request from the Ottawa
Community Housing Corporation (“OCHC”) that “its Board membership be increased
to twelve (12) members” and the “appointment of Peggy Feltmate to the OCHC
Board of Directors as a Community Board member”.
3) The Ottawa Public Library Board Selection
and Appointment Guidelines as outlined in the report.
4) That
the following measures be taken to proceed with the next steps for the
implementation of the Board of Health, specifically that:
a. The by-law to establish the size of the
Board of Health in the form attached as Document 6 be enacted;
b. The selection process for members of the
Board of Health be approved as outlined in Document 7; and
c. The per diem rate of $200.00 plus mileage
and eligible expenses be approved for citizen representatives on the Board of
Health and that the City Clerk and Solicitor be instructed to forward the
approved per diem rate to the Minister of Health and Long Term Care for
approval.
Part IV – Citizen Engagement
1)
That a joint
facilitated priority setting session be held between Standing Committees and
their associated Advisory Committees.
2)
That the
Chair and Vice-Chair of each Standing Committee meet quarterly with the Chair
and Vice Chair of their associated Advisory Committees.
3) That additional reserve members be
appointed for each committee during the Advisory Committee recruitment process.
4) That reserve members be eligible for
reimbursement of expenses under the Participation
Expense Policy.
5)
Mileage for
members using a personal vehicle to attend official meetings be tied to the
rate provided to City of Ottawa staff.
6)
The enactment of the revised Advisory
Committee Procedure By-Law (Appendix A – Code of Conduct) as outlined in
the report and the associated By-law (Document 10).
7) That staff be directed to conduct an
in-depth review of public engagement and report back through the Governance
Renewal Sub-Committee, with a target date of the end of Q2 2011.
8)
That Council
approve the Petition Policy as
outlined in the report.
Part V – Governance – Other Matters
1)
The
amendments to the Procedure By-law
outlined in the report related to the following:
(a)
Councillor
Items at Standing Committee
(b)
In camera process
(c)
Emergency
Measures
(d)
Nominating
Committee
2)
The
amendments to the Delegation of Authority
By-law as outlined in the report.
3)
That the Procedure By-law and the Delegation of Authority By-law and any
other related By-laws, as amended by this report, be included in the by-law
listing of a subsequent Council meeting.
MOTION
NO. 1/3
Moved by Councillor B. Monette
Seconded by
Councillor Mayor
Watson
THEREFORE
BE IT RESOLVED that the Transit Commission be comprised of 8 elected
Councillors and 4 citizen representatives.
CARRIED on a division of 22 YEAS to 2 NAYS as follows:
YEAS (22): Councillors
S. Blais, D. Holmes, M. McRae, M. Wilkinson, A. Hubley, B. Monette, S.
Qadri, E. El-Chantiry, S. Desroches, K. Egli, K. Hobbs, J. Harder, P.
Hume, M. Taylor, T. Tierney, P. Clark, D. Thompson, M. Fleury, S. Moffatt, D.
Deans, D. Chernushenko and Mayor Watson.
NAYS (2): Councillors
R. Chiarelli and R. Bloess.
MOTION
NO. 1/4
Moved by Councillor P. Hume
Seconded by
Councillor P.
Clark
WHEREAS Section 224 (d) and (d.1) of
the revised Municipal Act, 2001
establishes that it is the role of City Council “to ensure that administrative
policies, practices and procedures and controllership policies, practices and
procedures are in place to implement the decisions of council” and “to ensure
the accountability and transparency of the operations of the municipality,
including the activities of the senior management of the municipality”; and
WHEREAS Section 8 of the Auditor
General’s By-law, approved by City Council on November 28, 2007, currently
reads as follows:
8. (1)
The Auditor General shall submit an annual audit plan for the next following
year to Council for information by December 31st of each year.
(2)
The Auditor General may, at his or her discretion, prepare a longer term audit
plan for submission to Council.
(3)
No deletions or amendments to the annual audit plan shall be made except by the
Auditor General; and
WHEREAS the Auditor General is an
important part of City Council’s accountability and oversight structure and, as
such, City Council should take a more active role working with the Auditor
General to determine audit priorities;
THEREFORE BE IT RESOLVED THAT the
Auditor General’s annual audit plan be approved by City Council following a
recommendation by the Audit Sub-Committee and the Finance and Economic
Development Committee; and
BE IT FURTHER RESOLVED THAT, due to
the timelines of a newly elected Council, that the Auditor General be requested
to bring his recommended 2011 Audit Plan to the first meeting of the Audit
Sub-Committee in January 2011 for review and recommendation to the Finance and
Economic Development Committee and Council.
CARRIED
MOTION
NO. 1/5
Moved by Councillor E. El-Chantiry
Seconded by
Councillor R.
Chiarelli
WHEREAS Section 224 (d) and (d.1) of
the revised Municipal Act, 2001
establishes that it is the role of City Council “to ensure that administrative
policies, practices and procedures and controllership policies, practices and
procedures are in place to implement the decisions of council” and “to ensure
the accountability and transparency of the operations of the municipality,
including the activities of the senior management of the municipality”; and
WHEREAS the Auditor General is a
senior, statutory officer reporting directly to City Council, and City Council
is responsible for ensuring the accountability and transparency of the
operations of the Office of the Auditor General; and
WHEREAS the most common and accepted
method in the industry for ‘auditing the auditor’ is a Quality Assessment
Review; and
WHEREAS there are several models and
standards in place for the conduct of a Quality Assessment Review, including
the Peer Review model used by the City of Toronto, and an independent review
undertaken under the Institute of Internal Auditors; and
WHEREAS the City’s external auditor,
Ernst and Young, is a well-respected firm that is independent from the City and
would be prohibited from conducting a Quality Assessment Review of the Auditor
General due to procurement rules;
THEREFORE BE IT RESOLVED THAT Ernst
and Young be contracted to recommend a process for a Quality Assessment Review
of the Office of the Auditor General based on current best practices, reporting
to the Audit Sub-Committee and the Finance and Economic Development Committee
early in 2011; and
BE IT FURTHER RESOLVED THAT the City
Manager, under the Mayor’s direction, be delegated the authority to negotiate
the terms and conditions of the contract with Ernst and Young to develop the
recommended process, with funds to come from the Auditor General’s budget.
CARRIED
MOTION
NO. 1/6
Moved by Councillor J. Harder
Seconded by
Councillor S.
Qadri
WHEREAS
City Council governance reviews examine the City’s governance structure and the
corresponding policies and procedures and make recommendations for change; and
WHEREAS
the 2010-2014 Council Governance Review recommends the division of the current
Planning and Environment Committee into two specific committees, being the
Planning Committee and the Environment Committee; and
WHEREAS
governance and service are enhanced by ensuring that the responsibility for
infrastructure planning and implementation for developing communities remains with
the Committee that has the overall development mandate; and
WHEREAS
it is expected that the Terms of Reference for the new Committees are to be
presented to the respective Standing Committees in January 2011;
THEREFORE
BE IT RESOLVED that the Terms of Reference for the new Planning Committee and
the Agriculture and Rural Affairs Committee reflect those Committees’
responsibility for the planning, design and implementation of infrastructure
for developing communities, and specifically for Environmental Assessments that
relate to infrastructure required for subdivision growth; and
BE IT
FURTHER RESOLVED that the Terms of Reference for the new Environment Committee
reflect their responsibility for the ongoing operation, maintenance and
planning of future service level enhancements of the infrastructure system that
relate to developed communities.
CARRIED
MOTION
NO. 1/7
Moved by Councillor D. Holmes
Seconded by
Councillor P.
Hume
WHEREAS City Council governance reviews
examine the City’s governance structure and the corresponding policies and
procedures and make recommendations for change; and
WHEREAS the 2010-2014 Council Governance
Review recommends the division of the current Planning and Environment
Committee into two specific committees, being the Planning Committee and the
Environment Committee; and
WHEREAS the Planning Committee will continue
to have an overall mandate for overseeing all development and planning within
the urban boundary in accordance with the City’s Official Plan; and
WHEREAS the development of affordable housing, specifically
meeting the Official Plan targets for affordability and policies for
inclusionary zoning, is directly related to the overall mandate of the Planning
Committee; and
WHEREAS it is expected that the Terms of
Reference for the new Committees are to be presented to the respective Standing
Committees in January 2011;
THEREFORE BE IT RESOLVED that the Terms of
Reference for the new Planning Committee reflect the responsibility for the
City’s Affordable Housing Strategy and all related housing policy initiatives.
CARRIED
MOTION
NO. 1/8
Moved by Councillor R. Bloess
Seconded by
Councillor J.
Harder
THAT the
Appointment of the Ward Councillor to specified local boards, as outlined in
Document 1, include Pineview and that the two ward Councillors directly
impacted be appointed.
CARRIED
MOTION
NO. 1/9
Moved by Councillor S. Moffatt
Seconded by
Councillor M.
McRae
WHEREAS,
although the previous Council recommended a process for the 2011 Budget, it is
important for this Council to set its own course with respect to the City
budget it is accountable for; and
WHEREAS
this Council wishes to proceed with the development of its 2011 Budget as soon
as possible; and
WHEREAS
the budget process identified in the Governance Report provides a good approach
but one with notional timelines and no specifics regarding how staff will
approach the development of the budget from a budget guideline perspective; and
WHEREAS
it is important for the public to know when they are able to provide input on a
draft budget and important for Council and the public to know how those
timelines will affect Standing Committee meetings and to understand the approach staff will take
for budget development;
THEREFORE
BE IT RESOLVED THAT the City Treasurer be directed to bring a report forward to
the December 15, 2010 meeting of City Council that includes a more specific
timetable for budget and an overview of how staff will approach the development
of a draft budget.
CARRIED
MOTION
NO. 1/10
Moved by Councillor D. Chernushenko
Seconded by
Councillor M.
Fleury
THAT staff be
directed to develop a reimbursement process that encourages the use of
alternative modes of transportation.
MOTION
NO. 1/11
Moved by Councillor
R. Chiarelli
Seconded by
Councillor E. El-Chantiry
THAT Motion No. 1/10 be referred to
the Finance and Economic Development Committee for consideration.
REFERRAL CARRIED on a division of 21 YEAS and
3 NAYS as follows:
YEAS (21): Councillors
S. Blais, M. McRae, M. Wilkinson, A. Hubley, B. Monette, R. Chiarelli S.
Qadri, E. El-Chantiry, S. Desroches, K. Egli, R. Bloess, K. Hobbs,
P. Hume, M. Taylor, T. Tierney, P. Clark, D. Thompson, S. Moffatt, D.
Deans, D. Chernushenko and Mayor Watson.
NAYS (3): Councillors
D. Holmes, J. Harder and M. Fleury.
MOTION
NO. 1/12
Moved by Councillor P. Hume
Seconded by
Councillor M.
Fleury
WHEREAS
a pilot project has been in place since January 2009, whereby all Planning and
Environment Committee meetings have been audio-casted live on ottawa.ca; and
WHEREAS
providing an audio-cast of the Planning and Environment Committee meeting to
the general public through the City’s public website has increased the
transparency of the Committee’s work, especially as it relates to the Planning Act; and
WHEREAS
the response from the public and staff has been positive and complaints have
only pertained to instances of technical difficulties with the system; and
WHEREAS
there is significant interest in extending audio-casting to all Standing
Committees and archiving the audio-casts; and
WHEREAS
there is a cost to extending the audio-casting to all Standing Committees and
archiving the audio-casts; and
WHEREAS
there will be a reduced need for synopsis minutes if audio-casts are available;
and
WHEREAS
a move to action minutes for Standing Committees would yield savings and also
allow for the translation of action minutes with limited cost increases;
THEREFORE
BE IT RESOLVED that the City Clerk and Solicitor be directed to report back to the
Finance and Economic Development Committee in January 2011 with a cost/benefit
analysis of moving from synopsis minutes to action minutes for all Standing
Committees and extending audio-casting to all Standing Committees as well as
archiving the audio-casts.
CARRIED
MOTION
NO. 1/13
Moved by Councillor E. El-Chantiry
Seconded by
Councillor T.
Tierney
BE IT THEREFORE RESOLVED that Council approve
the election and appointment of 11 members of Council
to serve as the Nominating Committee, in addition to the Mayor as Chair, to
make recommendations to Council on appointments of members of Council to
Standing Committees, Sub-Committees, Boards and the Selection Panels. The first meeting of the Nominating Committee
is scheduled for 9:30 a.m. Tuesday, 14 December 2010, for consideration at the
Special City Council meeting on Wednesday, 15 December 2010; and
BE IT FURTHER RESOLVED that the members of the Nominating
Committee be:
1.
Councillor
Monette;
2.
Councillor
Wilkinson;
3.
Councillor
Taylor;
4.
Councillor
Chiarelli;
5.
Councillor
Deans;
6.
Councillor
Tierney;
7.
Councillor
Fleury;
8.
Councillor
McRae;
9.
Councillor
Blais;
10.
Councillor
Thompson; and
11.
Councillor
Moffatt.
CARRIED
City
Manager’s report – 2010-2014 Council
Governance Review, as amended by Motion Nos. 1/3, 1/4, 1/5, 1/6, 1/7, 1/8, 1/9,
1/12 and 1/13, and set out in full below for ease of reference, was then put to
Council:
That, at its meeting of 8 December 2010,
the 2010-2014 Council consider and approve the following recommendations
related to the Council and Committee structure and procedures:
Part I – Standing Committees
1) The establishment of a Transit Commission
composed of eight (8) Members of Council and four (4) citizen members to
oversee transit operation as outlined in this report; and the establishment of
an Interim Transit Commission composed of the Members of Council appointed to
the Commission until such time as the citizen members are appointed.
2) The following structure for Standing
Committees for the 2010-2014 term of Council as outlined in this report, effective
immediately:
a)
Agriculture
and Rural Affairs Committee;
b)
Community
and Protective Services Committee;
c)
Environment
Committee;
d)
Finance and
Economic Development Committee and its associated Sub-Committees:
e)
IT
Sub-Committee;
f)
Member
Services Sub-Committee;
g)
Audit
Sub-Committee;
h)
Governance
Renewal Sub-Committee;
i)
Planning
Committee;
j)
Transportation
Committee.
2.1) THEREFORE BE IT RESOLVED THAT the
Auditor General’s annual audit plan be approved by City Council following a
recommendation by the Audit Sub-Committee and the Finance and Economic
Development Committee; and
BE IT FURTHER RESOLVED THAT, due to
the timelines of a newly elected Council, that the Auditor General be requested
to bring his recommended 2011 Audit Plan to the first meeting of the Audit
Sub-Committee in January 2011 for review and recommendation to the Finance and
Economic Development Committee and Council.
2.2) THEREFORE
BE IT RESOLVED THAT Ernst and Young be contracted to recommend a process for a
Quality Assessment Review of the Office of the Auditor General based on current
best practices, reporting to the Audit Sub-Committee and the Finance and
Economic Development Committee early in 2011; and
BE IT FURTHER RESOLVED THAT the City
Manager, under the Mayor’s direction, be delegated the authority to negotiate
the terms and conditions of the contract with Ernst and Young to develop the
recommended process, with funds to come from the Auditor General’s budget.
2.3) THEREFORE
BE IT RESOLVED that the Terms of Reference for the new Planning Committee and
the Agriculture and Rural Affairs Committee reflect those Committees’
responsibility for the planning, design and implementation of infrastructure
for developing communities, and specifically for Environmental Assessments that
relate to infrastructure required for subdivision growth; and
BE IT
FURTHER RESOLVED that the Terms of Reference for the new Environment Committee
reflect their responsibility for the ongoing operation, maintenance and
planning of future service level enhancements of the infrastructure system that
relate to developed communities.
2.4) THEREFORE BE IT RESOLVED that the Terms of
Reference for the new Planning Committee reflect the responsibility for the
City’s Affordable Housing Strategy and all related housing policy initiatives.
3) The
amendments to the Debenture Committee’s Terms of Reference as outlined in this
report.
4) The Council, Committee and Commission
Calendar as outlined in this report.
5)
The establishment of a License and Property
Standards Committee composed of five (5) qualified citizen members to hear
cases with respect to licensing and property standard appeals as outlined in
this report; and the establishment of an Interim License Committee with the
current mandate until such time as the License and Property Standards Committee
membership is finalized.
6)
The
Nominating Committee process as outlined in this report.
7)
The appointment
of the Mayor or the Ward Councillor to all ward/position-specific local boards
as outlined in Document 1, as amended by the following:
THAT the
Appointment of the Ward Councillor to specified local boards, as outlined in
Document 1, include Pineview and that the two ward Councillors directly
impacted be appointed.
8) The 2011 Budget process as outlined in this
report, as amended by the following:
THEREFORE
BE IT RESOLVED THAT the City Treasurer be directed to bring a report forward to
the December 15, 2010 meeting of City Council that includes a more specific
timetable for budget and an overview of how staff will approach the development
of a draft budget.
9) The changes to report protocols for
Appointments to Agencies, Boards, Committees and Commissions, Commemorative
Namings and City of Ottawa Architectural Conservation Awards and the City of
Ottawa Heritage Plaques as described in this report, such that they are no
longer automatically in camera
reports .
10) The practice of recommending a staff member
to a Council position when no Member of Council is available and formal
notification to the City Clerk and Solicitor of all appointments of Members of
Council to agencies, boards, committees and commissions, both internal and
external.
11)
The
establishment of two Deputy Mayor positions to be filled by two Members of
Council, and that the appointments be recommended to Council by the Mayor.
Part II – Accountability Framework
1) That Council approve the monthly posting of
Elected Officials’ office budget expenditures on Ottawa.ca, effective Q1 2011.
2) That the Governance Renewal Sub-Committee,
led by the Mayor and supported by staff and a third party, be tasked with
assessing the overall governance structure and processes for the City of
Ottawa, identifying issues and making recommendations to Council, including:
a) Development of an Accountability Framework
(Code of Conduct for Members of Council, Lobbyist Registry, etc); and
b) Improvements to citizen engagement.
3) That the Annual Report from the Meetings
Investigator included as Document 2 be received and that the current Meetings
Investigator’s contract be extended for the 2010-2014 Term of Council.
Part III – Local Boards
1) Receive the updated listing of Local Boards
as outlined in the report and direct staff to report on the compliance of its
local boards with respect to required policies as part of its Mid-Term
Governance Review.
2) Approve the request from the Ottawa
Community Housing Corporation (“OCHC”) that “its Board membership be increased
to twelve (12) members” and the “appointment of Peggy Feltmate to the OCHC
Board of Directors as a Community Board member”.
3) The Ottawa Public Library Board Selection
and Appointment Guidelines as outlined in the report.
4) That
the following measures be taken to proceed with the next steps for the
implementation of the Board of Health, specifically that:
a. The by-law to establish the size of the
Board of Health in the form attached as Document 6 be enacted;
b. The selection process for members of the
Board of Health be approved as outlined in Document 7; and
c. The per diem rate of $200.00 plus mileage
and eligible expenses be approved for citizen representatives on the Board of
Health and that the City Clerk and Solicitor be instructed to forward the
approved per diem rate to the Minister of Health and Long Term Care for
approval.
Part IV – Citizen Engagement
1)
That a joint
facilitated priority setting session be held between Standing Committees and
their associated Advisory Committees.
2)
That the
Chair and Vice-Chair of each Standing Committee meet quarterly with the Chair
and Vice Chair of their associated Advisory Committees.
3) That additional reserve members be appointed
for each committee during the Advisory Committee recruitment process.
4) That reserve members be eligible for
reimbursement of expenses under the Participation
Expense Policy.
5)
Mileage for
members using a personal vehicle to attend official meetings be tied to the
rate provided to City of Ottawa staff.
6)
The enactment of the revised Advisory
Committee Procedure By-Law (Appendix A – Code of Conduct) as outlined in
the report and the associated By-law (Document 10).
7) That staff be directed to conduct an in-depth
review of public engagement and report back through the Governance Renewal
Sub-Committee, with a target date of the end of Q2 2011.
8)
That Council
approve the Petition Policy as
outlined in the report.
Part V – Governance – Other Matters
1)
The amendments
to the Procedure By-law outlined in
the report related to the following:
(e)
Councillor
Items at Standing Committee
(f)
In camera process
(g)
Emergency
Measures
(h)
Nominating
Committee
2)
The
amendments to the Delegation of Authority
By-law as outlined in the report.
3)
That the Procedure By-law and the Delegation of Authority By-law and any
other related By-laws, as amended by this report, be included in the by-law
listing of a subsequent Council meeting.
4)
THEREFORE BE IT RESOLVED that the City Clerk and
Solicitor be directed to report back the Finance and Economic Development
Committee in January 2011 with a cost/benefit analysis of moving from synopsis
minutes to action minutes for all Standing Committees and extending
audio-casting to all Standing Committees as well as archiving the audio-casts.
5)
BE IT THEREFORE RESOLVED that Council
approve the election and appointment of 11 members of
Council to serve as the Nominating Committee, in addition to the Mayor as
Chair, to make recommendations to Council on appointments of members of Council
to Standing Committees, Sub-Committees, Boards and the Selection Panels. The first meeting of the Nominating Committee
is scheduled for 9:30 a.m. Tuesday, 14 December 2010, for consideration at the
Special City Council meeting on Wednesday, 15 December 2010; and
BE IT FURTHER RESOLVED that the members of the Nominating
Committee be:
1.
Councillor
Monette;
2.
Councillor
Wilkinson;
3.
Councillor
Taylor;
4.
Councillor
Chiarelli;
5.
Councillor
Deans;
6.
Councillor
Tierney;
7.
Councillor
Fleury;
8.
Councillor
McRae;
9.
Councillor
Blais;
10.
Councillor
Thompson; and
11.
Councillor
Moffatt.
CARRIED
with Councillor R. Bloess dissenting on Part I, Recommendation 1, as amended
and Recommendation 11.
Motion to Adopt
Reports
MOTION
NO. 1/14
Moved by Councillor S.
Desroches
Seconded by
Councillor S.Qadri
That the City Manager’s Report entitled “2010-2014
Council Governance Review”, be received and adopted as amended.
CARRIED
Motions of Which Notice has been Given
Previously
MOTION
NO. 1/15
Moved by Councillor
M. Wilkinson
Seconded by
Councillor S. Qadri
WHEREAS
the City of Ottawa website states that “Urban natural areas are an important
element of the urban landscape. They contribute significantly to public health,
community enjoyment, property values, and many areas sustain regionally and
even provincially important natural features and values. The Urban Natural
Areas Environmental Evaluation Study (UNAEES) was commissioned in 2002 to
fulfill the Official Plan direction and provide an important contribution to
the Greenspace Master Plan”; and
WHEREAS
the nine criteria used as the Evaluation Framework for this study were,
Connectivity, Absence of Disturbance, Habitat Maturity, Natural Communities,
Regeneration, Representative Flora, Significant Flora and Fauna, Size and Shape
and Wildlife Habitat are all fully met in the South March Highlands, including
the remaining KNL subdivision lands; and
WHEREAS
the UNAEES study was underway prior to the City of Ottawa approving a
subdivision on the KNL sensitive lands but this was ignored in deliberations on
the development plan; and
WHEREAS
other areas that were identified for acquisition are also urban development
lands that are now being acquired at a price that is not significantly
different from the cost of acquiring the KNL lands; and
WHEREAS
it is important that the City meet its objectives to preserve the most
important ecological areas wherever possible;
THEREFORE
BE IT RESOLVED that the City of Ottawa immediately undertake a review of all
natural areas involved in the original Urban Natural Areas Environmental
Evaluation Study (UNAEES) which received a high evaluation number and report
back to Council on how to protect these
lands within the urban setting; and
BE
IT FURTHER RESOLVED the review also include any areas in lands which have been
added to the urban boundary since that time and were not evaluated (e.g.
Fernbank lands) as well as any other significant environmental areas that were
considered but then excluded due to planning decisions, such as the South March
Highlands.
MOTION
NO. 1/16
Moved by Councillor
M. Wilkinson
Seconded by
Councillor M. Taylor
WHEREAS staff is already working on a set of
policy options for Council to consider in Q1 2011 on how to acquire the highly
rated urban natural areas; and
WHEREAS staff has indicated that there are
significant financial and resource issues involved in fulfilling parts of this
motion, and that Committee and Council may wish to review this request in light
of other priorities;
THEREFORE BE IT RESOLVED that Motion No. 1/15
be referred to the Planning Committee.
REFERRAL CARRIED on a division of 19 YEAS and
5 NAYS as follows:
YEAS (19): Councillors S. Blais, M. McRae, M.
Wilkinson, A. Hubley, B. Monette, R. Chiarelli S. Qadri, E. El-Chantiry,
K. Egli, R. Bloess, K. Hobbs, P. Hume, M. Taylor, T. Tierney, D.
Thompson, M. Fleury, D. Deans, D. Chernushenko and Mayor Watson.
NAYS (5): Councillors D. Holmes, S. Desroches, J.
Harder, P. Clark and S. Moffatt.
MOTION
NO. 1/17
Moved by Councillor
D. Holmes
Seconded by
Councillor J. Harder
WHEREAS
Parks form an essential part of the greenspace of the City of Ottawa;
AND
WHEREAS it has been demonstrated that some lands are being used by communities
as park and are listed on the City’s Inventory of Parkland have not been
formally dedicated as Parks;
THEREFORE
BE IT RESOLVED THAT a by-law be enacted which formally dedicates all lands
currently listed on the City’s Inventory of Parks as Parkland and that a report
come forward to the appropriate Standing Committee in Q1 2011.
MOTION
NO. 1/18
Moved by Councillor
D. Holmes
Seconded by
Councillor J. Harder
WHEREAS Motion No. 1/17 directs that a by-law be enacted which formally
dedicates as Parkland, all lands currently listed on the City’s Inventory of
Parks;
AND WHEREAS the City’s Inventory of Parks indicates there are currently
850 parks located within the boundaries of the City of Ottawa;
AND WHEREAS it would be prudent for Council to have specific information with respect to the possible
process options, timelines and costs associated with enacting this motion,
prior to consideration of same;
BE IT RESOLVED THAT the Motion No. 1/17 be referred to the City Clerk
and Solicitor and the General Manager, Parks Recreation and Cultural Services,
together with a direction to prepare a report setting out the various process
options, timelines and costs to effect this resolution and that such report be
brought forward to the Community and Protective Services Committee and Council
in January 2011 for consideration.
REFERRAL CARRIED
MOTION
NO. 1/19
Moved by Councillor
R. Bloess
Seconded by
Councillor B. Monette
WHEREAS
the City of Ottawa is the sole shareholder of Hydro Ottawa Holding Inc. which provides
electricity to more than 296,000 residential and business customers in
the City as well as the village of Casselman, and
WHEREAS, in 2009, Hydro One Networks
Inc. successfully applied to the Ontario Energy Board for an order granting
Hydro One leave to sell certain distribution system assets located within Hydro
Ottawa’s service area to Hydro Ottawa Limited (“Hydro Ottawa”), and
WHEREAS the proposed transaction was
promoted as one which would enable Hydro Ottawa to improve operational
flexibility and reliability while not adversely affect the safety, reliability,
quality of service or operational flexibility for other customers of Hydro One,
and
WHEREAS local MPP Phil McNeely, in
spite of the provincial government’s recent imposition of significant
additional energy taxes, has declared himself to be a proponent of “fair hydro
prices for all residents” and promised in 2002 that he himself would oversee
the transfer of Hydro One customers to Hydro Ottawa to facilitate the provision
of better and less costly service for these customers, and
WHEREAS the HST and various levies
and charges are causing financial hardship to many residents,
BE IT RESOLVED THAT these Hydro One
customers be transferred to Hydro Ottawa at no cost in accordance with Mr.
McNeely's promise of eight years ago.
WITHDRAWN
Motion to
Introduce By-laws Three Readings
MOTION NO. 1/20
Moved by Councillor S. Desroches
Seconded by Councillor S. Qadri
That the following by-laws be
enacted and passed.
2010 - 380
A by-law of the City of Ottawa designating the Carp
Road Corridor as an improvement area.
2010 - 381
A by-law of the City of Ottawa to establish a Board
of Management for the Carp Road Corridor Business Improvement Area.
2010 - 382
A by-law of the City of Ottawa to establish certain
lands as common and public highway and assume it for public use (Ziegler
Street, June Court and Leita Place).
2010 - 383
A by-law of the City of Ottawa to amend By-law No.
2008-250 of the City of Ottawa to amend the zoning provisions of exception 1312
for lands currently and previously known as 2233 Mer Bleue Road.
2010 - 384
A by-law of the City of Ottawa to amend By-law No.
2004-60 to appoint Municipal Law Enforcement Officers in accordance with
private property parking enforcement.
2010 - 385
A by-law of the City of Ottawa to designate
certain lands on Rochefort Circle, Strasbourg Street and Farincourt Crescent as
being exempt from Part Lot Control.
CARRIED
Confirmation By-law
MOTION NO. 1/21
Moved by Councillor S. Desroches
Seconded by Councillor S. Qadri
THAT By-law 2010-386 to confirm the proceedings of
Council be enacted and passed.
CARRIED
Inquiries
From Councillor Monette with respect
to Duplicate Electronic Copies of Bills.
From Councillor Desroches with respect to the Rideau
Carleton Raceway.
Adjournment
Council
adjourned the meeting at 11:30 a.m.
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CITY
CLERK |
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MAYOR |