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1. OTTAWA
MUNICIPAL CAMPGROUND AUTHORITY 2011
OPERATING AND CAPITAL BUDGET BUDGETS DE FONCTIONNEMENT ET DES IMMOBILISATIONS
2011 DU CONSEIL DE GESTION DU TERRAIN DE CAMPING |
That
Council approve the 2011 operating
and capital budget submission for the Ottawa Municipal Campground Authority.
Recommandation du ComitÉ
Que le Conseil approuve les budgets de fonctionnement et
d'immobilisations 2011 pour le Conseil de gestion du Terrain de camping
municipal d'Ottawa.
DOCUMENTATION
1. Chair's report, Campsite Authority, dated
10 January 2011 (ACS2011-CCV-OMC-0001).
Finance & Economic
Development Committee
Comité des finances et du développement
économique
and Council / et au
Conseil
10 January 2011 / le 10 janvier 2011
Submitted by/Soumis par : Martin Brennan, Chair/Président
Campsite Authority
/ Conseil d'administration du terrain de camping
Contact Person/Personne ressource : Rosemary Theriault, Coordinator/
coordonnatrice
613-580-2424, x. 21624,
Rosemary.Theriault@Ottawa.ca
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Ref N°: ACS2011-CCV-OMC-0001 |
SUBJECT:
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Ottawa Municipal campground
AUTHORITY 2011 OPERATING AND CAPITAL BUDGET |
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OBJET :
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BUdgets de fonctionnement
et des immobilisations 2011 du Conseil de gestion du terrain de camping |
That the Finance and Economic Development Committee recommend Council approve the 2011 operating and capital budget submission for the Ottawa Municipal Campground Authority.
Que
le Comité des finances et du développement économique recommande au Conseil
d'approuver les budgets de fonctionnement et d'immobilisations 2011 pour le
Conseil de gestion du Terrain de camping municipal d'Ottawa.
The Ottawa Municipal Campground Authority (OMCA) has been in existence since 1967, operating the municipal campsite located at 411 Corkstown Road (former Municipality of Nepean). The OMCA has been responsible for the ongoing maintenance and operations of the campsite, funded 100% from its own revenues.
The OMCA is a local authority and is composed of one elected Member of
City Council and four volunteers.
This entity was formerly known as the Nepean Campsite Authority, which
was reconstituted upon amalgamation of the City of Ottawa on January 1, 2001 as
the OMCA. The OMCA’s purpose is of a
local/municipal character in that it rents out campsites on a short-term basis
in the summer months to allow tourists to the City of Ottawa as well as residents
to camp.
As part of the Mid-Term Governance Review in July 2009, the City Clerk
and Solicitor met with the OMCA to discuss various governance issues. During
that session, it was suggested that the OMCA should establish relevant and
current terms of reference and enter into an operating agreement that would reflect
the OMCA’s mandate, roles and responsibilities. The OMCA subsequently entered into an interim
operating agreement with the City of Ottawa, pending the finalization of a
long-term lease with the National Capital Commission and any City formalization
of its relationship with its local boards.
The OMCA leases their property from the NCC at $1.00 per year. The current lease is up for renewal on
October 31, 2014.
On August 5, 2010, the OMCA entered into a new operating agreement with the City of Ottawa. In that agreement under item 6(c) it states:
(a) The Authority shall prepare and submit to City Council for its approval, before December 31st of each year, or at such other time as Council prescribes, a budget with estimates for the following year of all revenues and of all sums required to meet expenditures for the maintenance, operation and capital requirements of the Campground. The estimates shall be prepared in such form and manner as may be prescribed by the City, and shall be subject to approval of the City.
On September 20, 2010, the OMCA met to review and
approve the 2011 operating budget.
On October 18, 2010, after consultation with the City of Ottawa Design and Construction Branch, the OMCA met to review and approve the 2011 capital budget.
Council is responsible for the review and approval of
the Campsite Authority Board's annual operating and capital budgets as set out
in the new operating agreement.
The costs of operating, maintaining and improving the
Campground is covered by Campground revenue.
Any surplus is retained by the City in a special account to the credit
of the Campground for purposes of
possible future deficits and/or capital improvements and equipment. At the end of 2009, the Campground surplus
fund was $490,478. The Campground is
forecasting a surplus for 2010 of $41,000 to be added to this fund.
The 2011 operating budget includes gross expenditures
of $307,000 and gross revenues of $317,000 resulting in a net surplus of $10,000.
The 2011 capital budget request is $378,000. This will leave a balance of $153,478 in the
OMCA fund prior to reporting of year end operations in 2011. In 2007, City of Ottawa staff conducted a
“Strategic Assessment Review” at the campground. The report identified that
capital work was required at the site in order to preserve the assets.
In addition it identified accessibility barriers that should be removed. No capital works were proposed by the OMCA until the NCC lease with the City of Ottawa was formally renewed in 2010. Given the 2007 Review and the AODA requirements, the OMC Board is planning to move forward with making accessibility improvements. They are also recommending electrical improvements to their current level of service in order to meet the electrical hook up needs for today’s campers.
The OMCA requires the 2011 budget to be approved at the latest in early January 2011 as they are planning the capital improvements identified above which will need to go to tender in January/February 2011 for work to commence prior to opening in the spring of 2011.
Since the proposed budget is revenue/expense neutral to the City and is in fact proposing a surplus of approximately $10,000 for 2011, this budget process does not require the OMCA to submit their request for approval to FEDC as per the usual City budget process.
Please also note that item 7 of the Agreement states that “The cost of
operating, maintaining, and improving the Campground shall be met by Campground
receipts. Any surplus shall be retained by the City in a special account to the
credit of the Campground for purposes of possible future deficits and/or
capital improvements and equipment.”
This also demonstrates that its budget process is revenue/expense
neutral since any surplus is retained by the City for the OMCA’s future needs.
Staff support the recommendation contained in this report.
There are no specific rural implications associated with this report.
The Ottawa Municipal Campground Authority meetings are open to the public. Notices of the regularly scheduled meetings, agendas and minutes are published on the City of Ottawa's website.
There are no legal/risk management impediments to implementing the recommendations in this report.
There are sufficient funds in the OMCA account to cover the capital budget requirement.
Document 1 - 2010 Draft Operating & Capital Budget for the Campground Authority
Document 2 – Origin of Campers 2010