2. SOLID WASTE SERVICES AT CITY FACILITIES

Services de gestion des DÉCHETS SOLIDES POUR LES installations

de la ville

COMMITTEE RECOMMENDATIONS AS AMENDED

That Council:

1. Approve residential curb side collection, diversion, and disposal services at City of Ottawa facilities that generate residential quantities of waste;

2. Approve recycling cart and Green Bin services under the current apartment collection contract for City facilities that generate commercial volumes of waste, where feasible;

3. Direct staff to investigate the feasibility of providing full collection, diversion and disposal services to City facilities that generate commercial volumes of waste prior to the tendering of the 2013 Multi-Residential collection contract; and

4. Approve disposal of City facility only residual waste at the Trail Road Waste Facility, and waiver of the fee provisions of subsection 58(i) of Solid Waste By-law No. 2009-396 from applying to these wastes.

5. Direct staff to prepare a progress report on the City of Ottawa’s Corporate Diversion Strategy to be reported to the Environment Committee on an annual basis.

RECOMMANDATIONS MODIFIÉES DU COMITÉ

Que le Conseil :

1. approuve les services de collecte résidentielle en bordure de rue, de réacheminement et d’élimination des déchets aux installations de la Ville qui génèrent un volume résidentiel de déchets;

2. approuve lorsque possible, les services de collecte des chariots de recyclage et des bacs verts des immeubles résidentiels aux installations de la Ville qui génèrent un volume commercial de déchets;

3. charge le personnel d’examiner la possibilité d’offrir aux installations de la Ville qui génèrent un volume commercial de déchets un service complet de collecte, de réacheminement et d’élimination des déchets, avant l’appel d’offres pour le contrat de 2013 de collecte des déchets des immeubles résidentiels; et

4. approuve l’élimination des déchets des installations de la Ville à la décharge contrôlée du chemin Trail, et d’approuver que ces déchets soient exonérés des tarifs prévus aux termes des dispositions de l’alinéa 58i) du Règlement N^o 2009-396 sur la gestion des déchets solides.

5. demande au personnel de préparer un rapport d’étape sur la stratégie municipale de réacheminement des déchets à remettre annuellement au Comité de l’environnement.

Documentation

1. Deputy City Manager, Infrastructure Services and Community Sustainability report dated 10 May 2011 (ACS2011-ICS-ESD-0018)

2. Extract of Environment Committee Draft Minutes of 17 May 2011.

Report to/Rapport au :

Environment Committee /

Comité de l'environnement

and Council / et au conseil

May 10 2011 / le 10 mai 2011

Submitted by/Soumis par : Nancy Schepers, Deputy City Manager/Directrice municipale adjointe, Infrastructure Services and Community Sustainability/

Services d 'infrastructure et Viabilité des collectivités

Contact Person/Personne ressource : Dixon Weir, General Manager / Directeur général

Environmental Services / Services environnementaux

(613) 580-2424 x22002, dixon.weir@ottawa.ca

John Manconi, General Manager/ Directeur général

Public Works, John.Manconi@ottawa.ca

City Wide/à l'échelle de la Ville

Ref N°: ACS2011-ICS-ESD-0018

SUBJECT:	SOLID WASTE SERVICES AT CITY FACILITIES

OBJET :	Services de gestion des DÉCHETS SOLIDES POUR LES installations de la ville

REPORT RECOMMENDATIONS

That Environment Committee recommend Council:

1. Approve residential curb side collection, diversion, and disposal services at City of Ottawa facilities that generate residential quantities of waste;

2. Approve recycling cart and Green Bin services under the current apartment collection contract for City facilities that generate commercial volumes of waste, where feasible;

RECOMMANDATIONS DU RAPPORT

Que le Comité de l’environnement recommande au Conseil :

1. d’approuver les services de collecte résidentielle en bordure de rue, de réacheminement et d’élimination des déchets aux installations de la Ville qui génèrent un volume résidentiel de déchets;

2. d’approuver lorsque possible, les services de collecte des chariots de recyclage et des bacs verts des immeubles résidentiels aux installations de la Ville qui génèrent un volume commercial de déchets;

3. de charger le personnel d’examiner la possibilité d’offrir aux installations de la Ville qui génèrent un volume commercial de déchets un service complet de collecte, de réacheminement et d’élimination des déchets, avant l’appel d’offres pour le contrat de 2013 de collecte des déchets des immeubles résidentiels; et

4. d’approuver l’élimination des déchets des installations de la Ville à la décharge contrôlée du chemin Trail, et d’approuver que ces déchets soient exonérés des tarifs prévus aux termes des dispositions de l’alinéa 58i) du Règlement N^o 2009-396 sur la gestion des déchets solides.

BACKGROUND

Solid Waste Services at City of Ottawa facilities are delivered by the private sector under contracts issued by the Public Works Department. These contracts are administered separately from the City’s residential waste management program, which is administered by the Environmental Services Department. The following waste management contracts are currently in place:

City Facility Waste Management Contracts (include collection, and disposal or processing)
East District Waste	• Carl’s	June, 2011
Central District Waste	• BFI (WSI)	June, 2011
South District	• Carl’s	June, 2011
West District	• WMI	June, 2011
Venture Capital	• Carl’s	June, 2011
OC Transpo	• Carl’s	June, 2011
Roads	• Carl’s	June, 2011
Recycling Carts	• Tomlinson (Goulbourn)	June, 2011
Residential Waste Management Contracts
Service	Service Provider	Expiry Date
Collection (curb site)	• City of Ottawa • BFI (WSI • Tomlinson	May 31, 2012 (all)
Collection (apartments)	• BFI (WSI) • Tomlinson • WMI	May 31, 2012 (all)
Processing	• Cascade (Metro)	May 31, 2013
Composting	• Orgaworld	Dec.31, 2029
Disposal	• Trail Rd Waste Facility • Springhill Landfill • Carp Rd. Landfill (WMI)	City owned City owned, privately operated Consent agreement

City facilities generate up to 4000 tonnes of residual waste and recyclables annually with an annual total handling cost of approximately $1.25 million. Of this, disposal costs are paid to private landfills. All recycling revenues are retained by waste processors.

Opportunities exist to improve waste diversion at municipal facilities and for financial savings through the phased harmonization of these contracted services as contract terms permit, and as new contracts are tendered. This report recommends the steps to be taken to effect these improvements.

ANALYSIS

Council has established an internal goal for diverting 60 per cent waste from disposal at landfills at its facilities (Diversion 2015) by 2011. Waste audits conducted at various City facilities have demonstrated waste diversion rates under 30 percent for most with some having no recycling programs in place. Below is a list of current and potential diversion rates for various City facility types derived from waste audits.

Facility Types	Diversion Rate	Potential Diversion Rate
Arenas	30%	60%
Recreation Complexes	21%	77%
Community Centres	32%	81%
Museums	28%	88%
Pools	17%	58%
Atheltic Facilities	17%	64%
Day Cares	9%	62%
Libraries	43%	80%
Fire Stations	28%	85%
Arts Buildings	50%	87%
Long Term Care	56%	90%
Ben Franklin Place	57%	78%
City Hall	66%	94%

City facilities have not achieved their potential diversion rates for several reasons, including:

· Existing Public Works waste management contracts do not provide for broadscale implementation of waste diversion services;

· Where Public Works contracts provide for waste diversion, the services are costly relative to the City’s residential contract;

· The cost differential is due, in part, because of economies of scale, and that delivery of waste services to small municipal facilities at dispursed locations is not cost-effective;

· None of the Public Works waste management contracts provide for organics collection, which constitutes up to 40 percent of the waste stream;

· There is no formal waste management policy or mandatory recycling program at City facilities; and

· Funding has not been available to provide recycling containers and educational materials at all City facilities.

City staff sent a survey to other Ontario Municipalities in the winter of 2010-2011 requesting information on their waste collection practices at municipal facilities. Of the twelve cities surveyed, all provided recycling collection services to some or all municipal facilties, and all but one provided residual waste collection service to some or all of their facilities through leveraging of their residential waste management services.

DISCUSSION

Small City Facilities

There is an opportunity to align waste collection and recycling services for City facilities with those provided under the residential collection contracts. Small facilities may include community centres, daycares, paramedic and fire stations, small libraries, and other small municipal buildings. The City is currently piloting curb side garbage and/or blue and black box recycling collection at approximately 100 such facilities. Over the short term and extending through the 2013 Waste Collection contracts, as many as 150 small to mid-sized facilities may be permanently added to curb side residential collection routes. Small facilities would be provided with blue and black boxes and green bins and would be required to fully participate in all residential recycling programs, and adhere to the same provisions of the Solid Waste By-Law that residents must follow.

The permanent addition of over 150 small City facilities to residential collection service would increase curb side collection and processing costs by approximately $20,000 to $25,000 per year, but save approximately $190,000 in commercial recycling and residual management costs and avoid a further $200,000 if organics services were contracted. Therefore, this initiative will facilitate improved diversion at City facilities at significantly less cost.

For tranparency and full cost accounting purposes, Solid Waste Services will charge Public Works the same annual fee that is charged to homeowners receiving curb side collection ($91 per site in 2011.)

Large City Facilities

Long Term Opportunity

Approximately 270 larger facilities generate the majority of the corporation’s residuals and recyclables. These properties require “front-end” collection and other specialized services as are provided under the City’s multi-residential collection contract. The objective is to place these facilities under the multi-residential contracts upon their renewal in June 2013.

The benefits include:

· Provision of the full suite of recycling and organics services;

· Development of a City facility waste management program that aligns with the residential blue and black box and green bin programs, resulting in clearer programs for staff and tenants;

· Retention of recycling revenues within the corporation;

· Disposal of City facility residual waste in City owned landfills; and

· Demonstration of sustainable practices by the City with increased waste diversion and reduced waste management costs.

Immediate implementation of this option is not possible due to limiations in current contractor collection capacity and the required acquisition of the appropriate number and size of containers.

Short Term Opportunities

Recycling Cart Service

The City currently receives commercial recycling ottocart service at approximately 150 large facilities at a cost of the $34 per visit per facility. Most of these facilities can be added to existing apartment cart recyclable collection routes, thereby increasing efficiency. It is also anticipated that paying on a tonnage basis, as opposed to the current per trip basis, will result in substantial savings. Finally, along with increased diversion the City will receive additional revenues at an average of $120/tonne from the sale of the recyclables collected. Under the existing contract the amount of recyclables collected cannot be accurately monitored, and revenues remain with the contractor.

Green Bin Service

Many larger facilities are located near residential waste collection routes. While they generate commercial quantities of residual waste, some of these may generate quantities of organic material which can be collected by residential trucks. Wherever feasible, these facilities would be provided with green bins.

Use of the Trail Waste Facility by Public Works Haulers

Currently waste generated at City facilities is exported to other jurisdictions for landfilling by private waste collection haulers. It is recommended that this waste be disposed of at the Trail Waste Facility. Provision of recycling opportunities (leaf and yard waste, asphalt re-use) at the Trail Waste Facility would have little effect on the current operating cost of the landfill or composting facility. Due to the relatively small quantities of waste generated at City facilities, the operating impacts of the additional residual waste will be absorbed within currently operating budgets. Therefore, disposal of City facility only residual waste at the Trail Waste Facility would be provided at no charge.

City staff will develop a monitoring and auditing program to avoid non-City wastes from being collected along with City wastes for ultimate disposal at Trail Road.

Environmental Services and Public Works staff will bring forward a report to the Environment Committee and Council in 2012 identifying the savings achieved through this interdepartmental initiative. This report will also include a workplan on how staff will expand recycling within City facilities in 2013 and the resources required to ensure that City facilities meet the waste diversion goals set out in Diversion 2015.

ENVIRONMENTAL IMPLICATIONS

Through the internal management of the waste generated at municipal facilities the City will take full responsibility for the waste it generates and demonstrate leadership in sustainable waste management practices. Furthermore, the amount of waste landfilled is expected to decrease with increased access to diversion programs, and the addition of facilities to existing collection routes will increase collection efficiency thereby reducing vehicle traffic and greenhouse gases. It is expected that the proposed changes will increase the amount of waste being disposed at the Trail Road landfill by 1 percent, thereby decreasing the capacity of the landfill by the same amount.

RURAL IMPLICATIONS

There are no rural implications.

CONSULTATION

Comments from the Public Works Department

Environmental Services and Public Works’ staff will work cooperatively to identify opportunities to improve waste diversion for the public, staff and tenants of City sites; and service delivery options to reduce costs and improve efficiency.

COMMENTS BY THE WARD COUNCILLOR

This is a City wide report.

LEGAL/RISK MANAGEMENT IMPLICATIONS

There are no Legal/Risk Management impediments to implementing any of the recommendations in this report.

CITY STRATEGIC PLAN

This initiative is directly aligned with the following City Strategic Plan priorities: enhance environmental sustainability and reduce greenhouse gas emissions, and increase waste diversion.

TECHNICAL IMPLICATIONS

There are no Information Technology (ITS) requirements with this report.

FINANCIAL IMPLICATIONS

This report has no net tax or budget implication in 2011.

Incremental collection and processing costs to Solid Waste Services of including small City facilities on the residential curb side contract are minimal and would be absorbed within the current approved Solid Waste Services 2011 operating budget.

There are no incremental operating costs to Solid Waste Services of accepting waste generated by City facilities at Trail Road.

Actual savings to Public Works will be identified once this interdepartmental initiative has been fully evaluated.

DISPOSITION

Environmental Services and Public Works will work collaboratively to implement the recommendations set out in this report.

The Finance Department will process appropriate budget adjustments and implement the appropriate billing mechanism to recover the annual Solid Waste Rate per site from Public Works.