OTTAWA POLICE SERVICES BOARD
ANNUAL CALENDAR OF MONITORING REQUIREMENTS: JANUARY – DECEMBER 2014
SECOND QUARTER UPDATE (as of 30 June 2014)
This Calendar contains a list of reports to be submitted to the Ottawa Police Services Board in order for it to fulfill its monitoring responsibilities in accordance with the Police Services Act, Ministry Standards, Board policies or directions.
Should it not be possible to submit a report in the month it is scheduled, the reasons for the delay and a revised due date will be communicated to the Board in a quarterly status report.
MONTH |
REPORT |
REQUIREMENT |
RESPONSIBLE |
STATUS |
|
January |
Secondary Activities: 2013 Annual Report |
Police Services Act sections 31(1)(g), 49(3) & 49(4); Board Policy BC-2, section 2(b) & (j) |
Chief of Police |
Received |
|
|
Employer of Choice Progress Report |
Board motion – 23 June 2008 & Board Policy CR-1 |
Chief of Police |
Delayed from 2012. Received in May as part of the 2012 Workforce Census Report |
|
|
Board Activity, Training & Performance: 2013 Annual Report
|
Board Policy GA-5, section 10 & GA-3, section 6 |
Board Executive Director |
Received |
|
|
Board Work Plan - 2014 |
Board Policy GA-5 |
Board Executive Director |
Received |
|
|
Calendar of Board Monitoring Requirements - 2014 |
Board Policy BC-2, section 3
|
Board Executive Director |
Received |
|
|
Business Plan - Semi-Annual Status Report |
Board Policy BC-2, section 2(i) |
Chief of Police |
Received in February |
|
|
Performance Report: 4th Quarter 2013
|
N/A |
Chief of Police |
Received |
|
|
Workforce Management Report: 4th Quarter 2013 (including Senior Officers Assignment Update) |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) and (g) |
Chief of Police |
Received in February |
|
|
Public Rewards 2013 Annual Report
|
Board Policy CR-10 |
Chief of Police |
Received in March |
|
|
Appointments Made Under the Interprovincial Policing Act –2013 Annual Report |
Interprovincial Policing Act |
Chief of Police |
Received in May |
|
|
Executive and Non-Executive Succession Plans - 2013 Annual Report (Confidential) |
Board Policies BC-3 and CR-7 |
Chief of Police |
Delayed from Dec. 2013 due to cancelled meeting Received in January |
|
|
Report on Labour Relations Unit: 4th Quarter 2013 (Confidential)
|
Board request |
Chief of Police |
Received |
|
February
|
Legal Services Report: 4th Quarter 2013 |
Board Policy GA-8, section 6.1 |
Board Solicitor |
Received |
|
|
Positive Workplace: 2013 Annual Report |
Board Policy CR-1 |
Chief of Police |
Received |
|
|
Compliance with Ministry Standards: 2013 Annual Report (Chapter 4 policies) |
Adequacy Standards Regulation section 35; Board Policy CR-9, sections 11 and 13; Ministry Standard & Board Policy LE-006, sec. (a)(i); Ministry Standard & Board Policy LE-020, sec. (a); Ministry Standards & Board Policies CT-001, 002, 003 & 004 |
Chief of Police |
Received |
|
March |
Promotion Process - 2013 Annual Report |
Board Policy CR-7 & CR-11 |
Chief of Police |
Received |
|
|
2013 OPS Annual Report, including Use of Force Annual Report |
Adequacy Standard section 31; Board Policy BC-2, section 2(c), Ministry Standard & Board Policy AI-012 |
Chief of Police |
Delayed until re-launch of OPS website, as Report is web-based. |
|
|
Workplace Accidents and Injuries: 2013 Annual Report |
Occupational Health & Safety Act & Board Policy CR-15 |
Chief of Police |
Received |
|
April |
Complaints, Part V – Police Services Act - 4th Quarter & 2013 Annual Report |
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
|
Complaints Report – Part V, Police Services Act - 1st Quarter 2014
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
Received |
|
April (cont’d) |
2013 Annual Financial Report (Including annual report on Donations, Loans, Gifts & Sponsorships Policy CR-8) |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
Received in March |
|
|
Financial Status Report: 1st Quarter 2014
|
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2 & Policy CR-8 |
Chief of Police |
Received |
|
|
Performance Report: 1st Quarter 2014
|
N/A |
Chief of Police |
Received |
|
|
Board Monitoring Requirements: 1st Quarter 2014 |
Board Policy BC-2, section 3 |
Board Executive Director |
Received |
|
|
Workforce Management Report: 1st Quarter 2014 (including Senior Officers Assignment Update) |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) & (g) |
Chief of Police |
Received |
|
|
Tenure Program - 2013 Annual Report
|
Board Policy CR-7 |
Chief of Police |
Received |
|
|
2014 Audit Plan |
Adequacy Regulation, section 35 & Board Policy CR-9, section 9 |
Chief of Police |
Received in May |
|
|
Semi-annual update on Crime Stoppers |
Board direction – 30 Apr. 2012 |
Crime Stoppers |
Received |
|
|
Legal Services report: 1st Quarter 2014 (Public and In Camera) |
Board Policy GA-8, section 6.1
|
Board Solicitor |
Received |
|
|
Awards to be Presented at Annual Police Community Awards Ceremony (In Camera) |
N/A |
Chief of Police |
Received |
|
|
Labour Relations Unit Report: 1st Quarter 2014 (In Camera) |
Board request |
Chief of Police |
Received |
|
May |
Asset Management – 2013 Annual Report
|
Board Policy CR-4 |
Chief of Police |
Delayed. Will be submitted in September. |
|
June |
No reports due
|
|
|
|
|
July |
Financial Status Report: 2nd Quarter 2014 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
July (cont’d) |
Complaints Report, Part V – Police Services Act - 2nd Quarter 2014
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d)
|
Chief of Police |
|
|
|
Semi-Annual Status Report on Business Plan |
Board Policy BC-2, section 2(i) |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 2nd Quarter 2014 |
|
Board Executive Director |
|
|
|
Performance Report - 2nd Quarter 2014
|
N/A |
Chief of Police |
|
|
|
Workforce Management Report: 2nd Quarter 2014 (including Senior Officers Assignment Update) |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) & (g) |
Chief of Police |
|
|
|
Labour Relations Unit Report: 2nd Quarter 2014 (In Camera) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 2nd Quarter 2014 (Public & In Camera) |
Board policy GA-8, section 6.1 |
Board Solicitor
|
|
|
August |
NO MEETING |
|
|
|
|
September |
Public Consultation Policy: Annual Report |
Board Policy CR-6 |
Chief of Police |
|
|
|
Awards to be Presented at Annual Police Awards Ceremony (In Camera) |
N/A |
Chief of Police |
|
|
October |
Financial Status Report: 3rd Quarter 2014 |
Board Policy BC-2 - Chief’s Requirements section 2(e), Policy CR-2, Policy CR-8 |
Chief of Police |
|
|
|
Complaints Report, Part V – Police Services Act: 3rd Quarter 2014
|
Police Services Act sections 31.1(j) and 61(2); Board Policy BC-2, section 2(d) |
Chief of Police |
|
|
|
Semi-annual update on Crime Stoppers |
Board direction – 30 Apr. 2012 |
Crime Stoppers |
|
|
|
Performance Report: 3rd Quarter 2014 |
N/A |
Chief of Police |
|
|
|
Board Monitoring Requirements Status Report: 3rd Quarter 2014 |
|
Board Executive Director |
|
|
|
Workforce Management Report: 3rd Quarter 2014 (including Senior Officers Assignment Update) |
Police Services Act section 31.1(a); Board Policy BC-2, section 2(f) and 2(g) |
Chief of Police |
|
|
|
Labour Relations Unit Report: 3rd Quarter 2014 (In Camera) |
Board request |
Chief of Police |
|
|
|
Legal Services Report: 3rd Quarter 2014 (Public & In Camera) |
Board policy GA-8, section 6.1 |
Board Solicitor |
|
|
November
|
No reports due |
|
|
|
|
December |
Board Discretionary Fund: 2014 Annual Report |
Board Policy GA-7 |
Board Executive Director |
|
|
|
Executive & Non-Executive Succession Management Program Annual Report (Confidential) |
Board Policy CR-3 |
Chief of Police |
|