REFERRALS AND DEFERRALS

reports et renvois

1. PUBLIC DELEGATIONS – OFFICE OF THE AUDITOR GENERAL – 2009 ANNUAL REPORT AND 2009 DETAILED AUDIT REPORTS

DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009

(Referred from the City Council meeting of 23 June 2010/ Reporté de la réunion du Conseil municipal du 23 juin 2010)

ACS2010-CCS-PEC-0034 city-wide / À l’Échelle de la ville

That the Planning and Environment Committee receive public delegations with respect to the following Auditor General’s reports (2009 Audit Reports) as referred by Council at its meeting of 23 June 2010, for subsequent consideration and approval of the audit recommendations by Council on 25 August 2010:

1. Audit of Eight Specific Building Code Services Files

2. Audit of a Specific House - Drawings

RECEIVED

2. MOTION – WATER BILLING FOR QUALICUM TERRACE BLOCKS F, G AND K

MOTION – FACTURATION D’EAU DES ÎLOTS F, G ET K DE QUALICUM TERRACE

(Referred from the City Council meeting of 14 July 2010/ Reporté de la réunion du Conseil municipal du 14 juillet 2010)

ACS2010-CCS-PEC-0032 city-wide / À l’Échelle de la ville

That the Planning and Environment Committee recommend Council approve that the sub-meters within the individual units of Qualicum Terrace Blocks F, G and K be recognized as meters and that each unit be billed separately for the water usage, subject to the installation of individual services to the satisfaction of the Deputy City Manager, Infrastructure Services and Community Sustainability, and execution of an agreement of all owners, to the satisfaction of the City Clerk and Solicitor.

CARRIED, as amended

3. COMMUNITY SIDEWALKS - MATTAMY SUBDIVISION, HALF MOON BAY

TROTTOIRS COMMUNAUTAIRES - LOTISSEMENT HALF MOON BAY DE MATTAMY

(Deferred at the the Planning and Environment Committee meeting of 8 December 2009 / Reporté de la réunion du Comité de l’urbanisme et de l’environnement du 8 décembre 2009)

ACS2010-CCS-PEC-0035 BARRHAVEN (3)

That the Planning and Environment Committee recommend Council approve the deletion of the requirement to construct the following sections of sidewalk in Mattamy’s Half Moon Bay Subdivision:

Phase 1

- All of Foxhound Way west of Freshwater Way

- All of Sunset Cove Circle

- All of Watermusic Bay and River Rock Avenue

Phase 2

- All of Baynes Sound Way and Blue Aster Street

- Nutgrove Avenue north of Blue Aster Street

CARRIED

Infrastructure Services and Community Sustainability

SERVICES D’INFRASTRUCTURE ET VIABILITÉ DES COLLECTIVITÉS

PLANNING and growth management

URBANISME et Gestion de la croissance

4. ZONING – 1491-1493 STITTSVILLE MAIN STREET

ZONAGE – 1491 et 1493, rue Stittsville Main

ACS2010-ICS-PGM-0120 stittsville (6)

(This matter is Subject to Bill 51)

That the Planning and Environment Committee recommend Council approve an amendment to the Zoning By-law 2008-250 to change the zoning of 1491 and 1493 Stittsville Main Street from TM9[465]H(11)-h (Traditional Mainstreet Subzone 9, Exception 465, Height 11 metres, Holding Zone) and R2A[1300]-h (Residential Second Density Subzone A, Exception 1300, Holding Zone) to TM9[465]H(15)-h (Traditional Mainstreet Subzone 9, Exception 465, Height 15 metres, Holding Zone) and R4Z[1300]-h (Residential Fourth Density Subzone Z, Exception 1300, Holding Zone) as shown in Documents 1 and 3, and as detailed in Document 2.

CARRIED

5. ZONING – LANSDOWNE PARK (LANSDOWNE PARTNERSHIP PLAN)

ZONAGE – PARC LANSDOWNE (PLAN DE PARTENARIAT POUR LE PARC LANSDOWNE)

acs2010-ICS-PGM-0154 capital/capitale (17)

(This matter is Subject to Bill 51)

That the Planning and Environment Committee recommend that Council approve:

1. An amendment to the Zoning By-law 2008-250 to establish a new L2, Major Leisure Facility Subzone to be known as “L2C Subzone – Lansdowne” and to change the zoning for Lansdowne Park shown as Area A on Document 1, from L2[338]F(1.5), Major Leisure Facility exception zone to L2C[338]SXXX-h, Major Leisure Facility Subzone exception zone with a Schedule and holding symbol, to accommodate the Lansdowne Partnership Plan as detailed in Document 2;

2. An amendment to the Zoning By-law 2008-250 to change the zoning of the Lansdowne Community Park shown as Area B on Document 1 from L2[338] F(1.5) to L2 F(1.5).

TABLED

For consideration on 14 September 2010

6. COMPREHENSIVE ZONING BY-LAW 2008-250 - ANOMALIES AND MINOR CORRECTIONS - THIRD QUARTER 2010

RÈGLEMENT DE ZONAGE GÉNÉRAL 2008-250 : ANOMALIES ET CORRECTIONS MINEURES – troisiÈme TRIMESTRE 2010

ACS2010-ICS-PGM-0139 wardS (1, 4, 6, 7, 11, 13, 14, 16, 17, 18)

(This matter is Subject to Bill 51)

1. That the Planning and Environment Committee recommend to Council that the zoning amendments for 85 Range Road and 2865 Riverside Drive be approved, as amended byAdding the following text to Column III of Document 1, regarding the property located at 2865 Riverside Drive, “Column V – Provisions, of exception [xxxx] to read, “- the use residential care facility is subject to the apartment dwelling, low-rise provisions in the R4N subzone”.”

2. That the amendments to Comprehensive Zoning By-law 2005-250 pertaining to part of 85 Range Road be forwarded to City Council for consideration at its meeting of 25 August 2010

3. That zoning for 2865 Riverside Drive be considered by City Council at its meeting of 8 September 2010.

4. That there be no further notice pursuant to Section 34 (17) of the Planning Act.

CARRIED, as amended

7. SIGN BY-LAW MINOR VARIANCE – 1026 BASELINE ROAD

dérogation mineure au règlement sur les enseignes – 1026, chemin Baseline

ACS2010-ICS-PGM-0133 knoxdale-merivale (9)

That Planning and Environment Committee:

1. Refuse variances to Sign By-law 2005‑439, to allow an illuminated identification ground sign with a height of 7.5 metres instead of three metres, with an area of 15.6 square metres instead of seven square metres and with an internally illuminated message centre having an area of 3.7 square metres, whereas the by-law only allows a non-illuminated message centre no larger than 1.75 square metres.

2. Approve variances to Sign By-law 2005-439, to allow an illuminated identification ground sign on the Baseline frontage with a height of four metres, with an area no greater than 9.3 square metres, which includes an illuminated message centre being no greater than 2.3 square metres using amber lighting, provided the sign is located at least 30 metres from the eastern property line and it has the address on the sign.

CARRIED

8. DIGITAL BILLBOARD SIGN - PILOT PROJECT

PROJET PILOTE DE PANNEAUX D’AFFICHAGE NUMÉRIQUES

ACS2010-ICS-PGM-0143 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That the Planning and Environment Committee recommend Council approve:

1. Waiver of Section 170(2) of Sign By-law 2005-439 pertaining to illumination restrictions prohibiting readograph and electronic messages on billboard signs and permitting digital LED billboard signs as a pilot project for a maximum two-year period at three of the locations set out in the Billboard Advertising Report approved by City Council on July 14, 2010, as determined by the Director of Building Code Services following consultation with the respective Ward Councillor.

2. Authorizing the Director of Building Code Services to impose such constraints as to the illumination intensity, the frequency and manner the images change, etc, as is deemed necessary by the Director, to facilitate the pilot while having due regard to public safety.

CARRIED

9. PARK FRONT-ENDING POLICY AND STANDARD AGREEMENT FORMAT

POLITIQUE INITIALE RELATIVE AUX PARCS ET FORMULATION DU CONTRAT-TYPE s

ACS2010-ICS-PGM-0145 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That Planning and Environment Committee recommend Council approve the following:

1. The Park Front-Ending Policy, as detailed in Document 2, for use effective immediately;

2. That the City Clerk and Solicitor be directed to seek an amendment to the Development Charges By-law to provide for the payment by non-frontenders of the park component of the development charge at subdivision registration or the issuance of the first building permit, whichever come earlier.

REFERRED TO STAFF

10. COST SHARING/Reimbursement FOR OVERSIZING OF Morgan’s Grant/terry fox drive URBAN COMMUNITY STORM WATER MANAGEMENT facility AND OVER-SIZED TRUNK SEWERS and road works

partage des coûts/Remboursement des coûts de surdimensionnement de l’installation de gestion des eaux pluviales de la communauté urbaine de Morgan’s Grant/promenade terry fox et de construction D’ÉGOUTS séparatifs collecteurs surdimensionnés, ainsi que les coûts des travaux routiers

ACS2010-ICS-PGM-0151 kanata north/nord (4)

That Planning and Environment Committee recommend that Council authorize the City to enter into a front-ending agreement to reimburse Minto Developments Inc. for costs related to the design and construction to oversize the Morgan’s Grant/Terry Fox Drive stormwater management facility and trunk sewers and road works, subject to:

1. The agreement being to the satisfaction of the General Manager, Planning and Growth Management Department and the City Clerk and Solicitor, and

2. The expenditure to reimburse Minto Development Inc. (“Minto”) is not to exceed $891,559.00.

CARRIED

11. VACANT URBAN LAND SURVEY, 2009 UPDATE

ENQUêTE SUR LES TERRAINS RÉSIDENTIELS VACANTS EN MILIEU URBAIN, MISE À JOUR DE 2009

ACS2010-ICS-PGM-0135 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That the Planning and Environment Committee receive this report for information.

RECEIVED

12. ANNUAL DEVELOPMENT REPORT 2009

RAPPORT ANNUEL SUR LE DÉVELOPPEMENT – 2009

ACS2010-ICS-PGM-0144 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That the Planning and Environment Committee receive this report for information.

RECEIVED

environmental services

services environmentaux

13. PROPOSED TERMS OF REFERENCE FOR AN ENVIRONMENTAL ASSESSMENT OF A NEW LANDFILL FOOTPRINT AT THE WEST CARLETON ENVIRONMENTAL CENTRE – CITY COMMENT CONFIRMATION

CADRE DE RÉFÉRENCE PROPOSÉES POUR UNE ÉVALUATION ENVIRONNEMENTALE DE LA SUPERFICIE D’UN NOUVEAU SITE D'ENFOUISSEMENT AU CENTRE ENVIRONNEMENTAL DE WEST CARLETON

ACS2010-ICS-ESD-0025 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That the Planning and Environment Committee recommend Council confirm its comments on Waste Management of Canada Corporation’s Proposed Terms of Reference for an Environmental Assessment of a New Landfill Footprint at the West Carleton Environmental Centre and direct staff to forward the confirmed comments, as set out in Documents 1 and 2, to the Ministry of the Environment.

CARRIED

CITY OPERATIONS

OPÉRATIONS MUNICIPALES

ORGANIZATIONAL DEVELOPMENT PERFORMANCE

DÉVELOPPEMENT ET RENDEMENT ORGANISATIONNELS

14. QUARTERLY PERFORMANCE REPORT TO COUNCIL, Q2: APRIL 1 TO JUNE 30, 2010

RAPPORT TRIMESTRIEL SUR LE RENDEMENT PRÉSENTÉ AU CONSEIL POUR LE 2E TRIMESTRE, DU 1ER AVRIL AU 30 JUIN 2010

ACS2010-CCS-PEC-0036 CITY WIDE / À L'ÉCHELLE DE LA VILLE

That the Planning and Environment Committee receive this report for further review and discussion of the service areas’ performance results, as outlined in Document 2.

RECEIVED

CITY MANAGER’S OFFICE

BUREAU DU DIRECTEUR MUNICIPAL

15. URBAN PARK COMMUNITY CONSULTATION

Consultation communautaire sur le parc urbain

ACS2010-CMR-OCM-0005 CAPITAL/CAPITALE (17)

That Planning and Environment Committee recommend that Council approve the refined communication and consultation approach on the Urban Park design and programming proposal as described in this report.

CARRIED

FINANCE DEPARTMENT

SERVICES FINANCIERS

16. 2010 OPERATING AND CAPITAL BUDGET Q2 – PLANNING AND ENVIRONMENT COMMITTEE STATUS REPORT

BUDGETS DE FONCTIONNEMENT ET DES IMMOBILISATIONS 2010 – T2 – RAPPORT D’ÉTAPE DU COMITÉ DE L’URBANISME ET DE L’ENVIRONNEMENT

ACS2010-CMR-FIN-0057 City Wide/À l'échelle de la Ville

That the Planning and Environment Committee receive the June 30 results and the 2010 forecast as outlined in this report for information.

RECEIVED

ADDITIONAL ITEMS

POINTS SUPPLÉMENTAIRES

17. EXEMPTION FROM THE DEMOLITION CONTROL PROCESS FOR THE PROPERTY LOCATED AT 740-746 GLADSTONE AVENUE

EXEMPTION AU PROCESSUS DE DÉMOLITION POUR LA PROPRIÉTÉ SITUÉE AU 740-746, AVENUE GLADSTONE

ACS2010-CCS-PEC-0038 SOMERSET (14)

WHEREAS demolitions of residential dwelling units, located in the former City of Ottawa are subject to the Demolition Control process as set out in the former City of Ottawa Demolition Control By-law;

AND WHEREAS applications are normally submitted by the property Owner or developer of a residential dwelling where the replacement residential dwelling is not slated to be constructed immediately following the demolition of the building, likely to afford the property Owner or developer time to crystallize plans for redevelopment;

AND WHEREAS the properties at 740 and 746 Gladstone Avenue in Somerset Ward 14 have been vacant, and in a state of disrepair, for approximately 4 years;

AND WHEREAS these properties have been subject to numerous calls for service to City of Ottawa By-law personnel;

AND WHEREAS these properties have been subject to numerous calls for service to the Ottawa Police Service;

AND WHEREAS the current condition of these properties present safety concerns that require significant staff resources;

AND WHEREAS as the Site-Plan Control application was approved under delegated Authority in 2009;

AND WHREAS the Committee of Adjustment approved the necessary variances in March of 2008;

AND WHEREAS the proponent has agreed to bollard, seed/sod and maintain the property and not to use the property for any other interim use between the demolition of the existing buildings and the time of construction of any replacement building;

BE IT RESOLVED THAT the properties located at 740-746 Gladstone Avenue be exempted, on the condition that proponent agrees in writing to bollard, seed/sod and maintain the property and to not use the property for any other interim use, from the requirements set out in the Demolition Control By-law, so as to enable the owner to obtain, without delay, the demolition permit required under the Building Code Act to demolish these buildings as soon as possible.

CARRIED

18. EXEMPTION FROM THE DEMOLITION CONTROL PROCESS FOR THE PROPERTY LOCATED AT 817 MONTRÉAL ROAD

EXEMPTION AU PROCESSUS DE DÉMOLITION POUR LA PROPRIÉTÉ SITUÉE AU 817, CHEMIN MONTRÉAL

ACS2010-CCS-PEC-0039 Rideau-rockcliffe (13)

AND WHEREAS the property at 817 Montréal Road in Rideau-Rockcliffe Ward 13 has been vacant, and in a state of disrepair, for approximately 4 years, and is broken into on a regular basis;

AND WHEREAS these properties have been subject to numerous calls for service to City of Ottawa By-law personnel;

AND WHEREAS these properties have been subject to numerous calls for service to the Ottawa Police Service;

AND WHEREAS the current condition of these properties present safety concerns that require significant staff resources;

AND WHEREAS the property owner intends to file an application for redevelopment;

AND WHEREAS the Ward Councillor has indicated his support for exempting this property from the requirements of the Demolition Control By-law;

BE IT RESOLVED THAT the property located at 817 Montréal Road be exempted from the requirements set out in the Demolition Control By-law, on the condition that proponent agrees in writing to submit a development application within 90 days of the passing of this Motion; to seed/sod and maintain the property and to not use the property for any other interim use, so as to enable the owner to obtain, without delay, the demolition permit required under the Building Code Act to demolish these buildings as soon as possible.

CARRIED

19. PROPOSED BUILDING BY-LAW AMENDMENT

BUDGETS DE FONCTIONNEMENT ET DES IMMOBILISATIONS 2010 – T2 – PROPOSITION D’AMENDEMENT AU RÈGLEMENT MUNICIPAL SUR LE BÂTIMENT

ACS2010-CCS-PEC-0040 City Wide/À l'échelle de la Ville

WHEREAS in 2005, as part of the changes introduced to address new statutory requirements of the Building Code Act and in keeping with the requirement to fully cost recover Building Code related activities through user fees, the City introduced a specific fee, in addition to the building permit fee, referred to as the Refundable Inspection Fee;

AND WHEREAS the Refundable Inspection Fee was designed to encourage permit holders to better manage their construction portfolios and their draw on the City’s limited inspection resources by not calling for inspections prematurely or unnecessarily, etc.;

AND WHEREAS the Fee also was designed to encourage permit holders to obtain final occupancy permits for the construction of residential units (low rise) within a reasonable period of time following the issuance of the partial occupancy permit thus ensuring construction was completed in compliance with the Building Code and enabling the City to close the permit files;

AND WHEREAS the Refundable Inspection Fee process has been effective in reducing the number of outstanding files and misuse of the City’s resources;

AND WHEREAS Section 40 of the Building By-law 2005-303 provides for the forfeiture of the Refundable Inspection Fee where the final occupancy permit has not been issued within three (3) years from the date of issuance of the building permit;

AND WHEREAS unanticipated and continued peak construction activity since 2006 in the housing sector has resulted in a substantial backlog of final occupancy inspections for both the permit holders and the Building Code Services branch and the potential for the forfeiture of large sums of the deposits due to peak workloads;

AND WHEREAS this culmination of workloads has had and will continue to have the impact of large sums of the deposits being forfeited, not because of misuse of City resources but rather as a result of an arbitrarily set timeframe that in 2005 appeared to be reasonable and sufficient for the industry to clear its roster of final occupancy inspections;

AND WHEREAS the final inspection entails completion checks of the exterior building elements and that winter will interrupt the completion of exterior elements such as with the final installation of decks, and the grading of yards, etc., thus postponing the final occupancy inspection two to three years after the permit has been issued;

AND WHEREAS it was not the intent of Building Code Services branch to accumulate a windfall of revenue, that is, Section 40 was designed to discourage poor practices rather than generate revenues and while the branch and the industry anticipated that three years was a reasonable timeframe for obtaining final occupancy inspections, workloads have been such that the period of time is not sufficient;

AND WHEREAS building permit related fees must only cost recover the cost associated in servicing building permits and the enforcement of the Building Code Act and Code and not generate surplus revenues, that the Building Code reserve fund is fully funded, and that this windfall is unintended and unnecessary;

AND WHEREAS the Building Code Act and Code requires notice be provided where a change in the building permit fee is contemplated but not with respect to administrative matters and accordingly, there is no requirement for a statutory notice of the proposed amendment to the Building By-law, but that nevertheless, staff have given notice to industry representatives;

AND WHEREAS the Province has introduced new legislation that will mandate the final occupancy inspections and will require changes to the City’s inspections processes, including the administration of the Refundable Inspection Fee, and these changes will take effect in 2012;

BE IT RESOLVED that in the interim, Section 40 of the Building By-law 2005-303 be amended to extend the period of time before the fee is forfeited to four (4) years rather than the present three (3) years to enable the building industry and the Building Code Services branch to deal more effectively with the peak workloads and backlogs;

AND BE IT RESOLVED that staff be directed to reinstate the fees forfeited since January 1, 2010 subject to the permit holder obtaining the related outstanding final occupancy permit within the four (4) year timeframe;

AND BE IT RESOLVED that the Chief Building Official take the necessary steps to address the backlogs and peak workloads, including establishing additional FTEs and improved technological tools and equipment in the 2011 budget, the costs of which will be covered by building permit fees.

CARRIED

INFORMATION PREVIOUSLY DISTRIBUTED

INFORMATION DISTRIBUÉE AUPARAVANT

A. ADVISORY COMMITTEE RESERVE APPOINTMENT – OTTWA FORESTS AND GREENSPACE ADVISORY COMMITTEE

NOMINATION D’UN MEMBRE SUPPLÉANT AU COMITÉ CONSULTATIF SUR LES FORÊTS ET LES ESPACES VERTS D’OTTAWA

ACS2010-CMR-CCB-0077 CITY WIDE/À L'ÉCHELLE DE LA VILLE

RECEIVED

Disposition 79 / Suite À donner 79

RECEIVED