Report to/Rapport au :

Planning and Environment Committee

Comité de l’urbanisme et de l’environnement

8 November 2010 / le 8 novembre 2010

Submitted by/Soumis par: M. Rick O’Connor, City Clerk and Solicitor /

Greffier et Chef du contentieux

Contact Person/Personne ressource : Caitlin Salter-MacDonald

Committee Coordinator / Coordonnatrice du comité

(613) 580-2424 x28136, Caitlin.Salter-MacDonald@ottawa.ca

City Wide/À l'échelle de la Ville

Ref N°: ACS2010-CMR-CCB-0104

SUBJECT:	STATUS UPDATE - PLANNING AND ENVIRONMENT COMMITTEE INQUIRIES AND MOTIONS - for the period ending 4 OCTOBER 2010
OBJET :	RAPPORT DE SITUATION - DEMANDES DE RENSEIGNEMENTS ET MOTIONS DU comitÉ de L’URBANISME ET DE L’ENVIRONNEMENT POUR LA PÉRIODE SE TERMINANT LE 4 octobre 2010

REPORT RECOMMENDATION

That the Planning and Environment Committee receive this report for information.

RECOMMANDATION DU RAPPORT

Que le Comité de l’urbanisme et de l’environnement prenne connaissance de ce rapport.

BACKGROUND

On 11 June 2008, Council approved a new process for tracking formal Inquiries and Motions submitted at Standing Committees and Council.  Included in this process was the requirement for Committees and Council to receive bi-monthly status updates on these motions and inquiries, at the second meeting of every second month.  There are presently no inquiries awaiting response and six Councillor Motions under investigation by staff.

Departmental Report on Outstanding Motions and Directions

This report integrates the status of outstanding motions and directions to staff identified as part of the City Manager’s review in the fall of 2008, and those raised subsequently, with the actions that will be taken to ensure that both are addressed appropriately.  The departmental list is contained in Document 2.

Consistent with Council’s direction, the tracking and reporting of formal motions and inquiries is undertaken by the City Clerk’s Office.  Protocols have also been established within departments to ensure department-specific motions and inquiries are processed in a timely manner.  In those instances where there may be a delay, Council will be provided with an explanation.

COMMENTS FROM THE WARD COUNCILLOR

Not applicable, as this is a City-wide report.

CONSULTATION

This report is administrative in nature and therefore no consultation was required.

RURAL IMPLICATIONS

There are no rural implications.

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGL/RISK MANAGEMENT IMPLICATIONS

No legal or risk management implications have been identified for this report

SUPPORTING DOCUMENTATION

Document 1:   Planning and Environment Committee Inquiries/Motions Status report as of

4 October 2010

Document 2:   Departmental List of Outstanding Motions and Directions as of 4 October 2010

DISPOSITION

The Committee Coordinator will continue to track all motions and inquiries made at Committee and report bi-monthly.