Transit Committee
October 22, 2009 / le 22 octobre 2009
Submitted by/Soumis par : Marian Simulik, City Treasurer/Trésorière
municipale
Contact
Person/Personne ressource:Mona Monkman, Deputy City Treasurer – Corporate
Finance/ Trésorière municipale adjoint – Contrôleur
Finance
Finance
Department/Service des Finances
(613)
580-2424 x41723, Mona.Monkman@ottawa.ca
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Ref N°: ACS2009-CMR-FIN-0050 |
SUBJECT:
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TRANSIT COMMITTEE: 2010 DRAFT OPERATING AND CAPITAL ESTIMATES |
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OBJET :
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COMITÉ DU TRANSPORT EN COMMUN : PREMIER PROJET DE BUDGET DE
FONCTIONNEMENT ET D’IMMOBILISATIONS DE 2010 |
1.
That the Transit Committee approve the draft 2010 operating and capital
estimates for the Transit Services Department.
2.
That the Committee Estimates be forwarded to the
Audit, Budget and Finance Committee for inclusion in the 2010 Draft Budget,
along with any supplementary budget information reports considered with the
Estimates.
3.
That capital budget forecasts for years beyond
2010, be received.
1.
Que le Comité du transport en commun approuve le premier projet de
budget de fonctionnement et d’immobilisations du Service de transport en commun
de 2010.
2.
Que les prévisions du Comité soient transmises au Comité de la
vérification, du budget et des finances aux fins d’inclusion dans le budget
préliminaire de 2010 de même que tout rapport sur les renseignements
budgétaires supplémentaires examinés avec les prévisions.
3.
Que les budget prévisionnels d’immobilisations au-delà de 2010 soient
déposés.
On June 10, 2009, City Council approved a new budget process whereby each standing committee would receive the draft operating and capital estimates for areas within that Committee’s Terms of Reference. Each standing committee would also review and challenge the capital projects being proposed for each service area.
The June 10 report indicated that there was no new Budget Directions document this year. Staff were to develop the budgets, for Committee and Council consideration, by taking into account the existing Fiscal Framework and term of Council priorities.
That report also noted that any budget adjustments and/or budget options identified by staff during their budget preparation process would be provided as information to standing committees, for purposes of the Committees’ consideration and prioritization.
On September 23, 2009, City Council further approved that the Standing Committee Draft Estimates be prepared on the basis of no news needs. The new needs were to be indicated separately with the full rationale provided, in order to be considered as part of the Standing Committees’ review.
The Standing Committee will review the draft estimates for the departments they oversee.
Following the review of draft estimates by each Standing Committee, the Audit, Budget and Finance Committee will review these Standing Committee recommendations and prepare a recommended draft budget for City Council for consideration. Key dates are in the following budget calendar.
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November 17, 2009 |
All Committee budget estimates rise to Audit, Budget and Finance
Committee |
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December 9, 2009 |
Consolidated 2010 draft budget tabled at Council |
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January 25 – 29 |
Committee of the Whole and Council consideration and approval of the 2010 Budget |
Operating Budget
Estimates
The Operating Budget estimates have been
prepared based on a review of the 2009 results to date; new needs and growth
pressures have been identified. The
following section – “Budget Documentation” explains the types of budget changes
for 2010.
As per Council direction, there was no
pre-determined tax increase target/guideline used in developing these
estimates.
Capital Budget Estimates
The 2010 Capital program was prepared using two key assumptions:
The program supports the “incremental” requirements of the Infrastructure Stimulus Funding program of 2009. Therefore, the 2010 capital program reflects the works that Council had anticipated would be undertaken, based on the forecast 2010 capital program that was presented during the approval of the 2009 budgets.
The 2010 Capital program includes an additional $20 million allocated to various City departmental programs, in order to reduce the funding gap for the renewal of City assets.
Budget Documentation
Budget materials presented
are similar to those used during the 2009 budget process.
Budgetary
information is provided for each department.
A briefing note describes program
objectives, performance measures and organizational information. Schedules of financial information show the
revenues, expenditures and net requirements on a branch-by-branch basis. Changes in resource requirements – expenditure,
revenues and staffing - for 2010 are outlined and are based on the best
available information at this time and on 2009 experience.
Budget adjustments (changes)
from 2009 budgets are categorized using the following breakdowns:
Base adjustments associated with 2009
actual results;
Maintain
Services additional requirements to deliver current programs at
approved service standards;
Legislative increases
required to deliver cost shared provincial programs along with impacts of new
provincial or federal legislation;
Growth additional
resources required to maintain new infrastructure, annualize 2009 program
expansions and meet programming demands from population growth;
New Services / Needs increases required to implement
new programs stemming from Council reports, Auditor General recommendations,
organizational transformation initiatives or pending staff reports. New needs are identified as per Council
direction and a rationale is provided;
Efficiencies reflects the Management efficiency targets;
User fees increased
revenues from fee increases per Council direction.
Additional schedules
provided include:
Explanatory notes – provided on the projected 2009 results and on the rationale behind the proposed changes to the budgetary requirements
User fees
– proposed changes to the fees for City
programs and services
Budget Options
– adjustments to programs or
increases in fees to support the achievement of Council’s priorities; including
service reductions or eliminations for committee consideration where
appropriate
Capital Projects – the proposed capital projects with project details.
The public consultation on the Draft Operating
and Capital estimates will be conducted at the standing committee meetings,
through Councillor-ward meetings and the public delegations sessions to be held
from January 25 to 27 by Committee of the Whole.
There are
no legal/risk management impediments to implementing the recommendations in
this report.
Financial implications are identified within
the report.
Document 1 - 2010 Draft Operating and Capital Estimates; distributed separately and held on file with the City Clerk.
Estimates and any Committee amendments will be forwarded to the Audit, Budget and Finance Committee for inclusion in the 2010 Draft Budget.