Posted July 25, 2016
Call to artists: Artist in residence opportunity
The City of Ottawa Public Art Program invites artists to submit qualifications to an artist in residence opportunity to design, fabricate and install a permanent artwork for Greenbank Road as outlined in this Call to artists.
- Deadline: Monday August 22, 2016 at 4 pm EST
- Budget: $215,000 plus HST
Established in 1985, the City of Ottawa Public Art Program is committed to increasing awareness and appreciation of the visual arts in Ottawa by collecting, commissioning and exhibiting works of art, with an emphasis on local artists. The Public Art Program commissions site-specific works of art for display in public places. One percent of funds from new municipal development are mandated for public art in order to enhance public spaces and make art accessible to everyone.
In keeping with the City of Ottawa Public Art Policy, artists are invited to submit qualifications for this artist in residence opportunity to design, fabricate and install a permanent artwork for Greenbank Road Widening project.
This call to artists is open to professional artists who are Canadian citizens or have permanent resident status. Artists may submit qualifications individually or as a team.
Artist in residence
This artist in residence program seeks innovative and compelling project applications from artist(s) who are interested in interdisciplinary dialogue, open to new and engaging modes of information gathering, and curious regarding potential creative collaboration. It provides an opportunity for an artist(s) to collaborate on the development of innovative strategies, and for involving diverse members of a neighbourhood or community of people in joint creative practices, broadening the community experience of the arts.
In collaboration with program staff, the selected artist(s) will establish a series of opportunities for community interaction around the Greenbank Road neighbourhood to take place between October 2016 and February 2017. A creative, inclusive, community-engaged project will bring together sectors of the community into a collaborative dialogue on public art through exploring the challenges and opportunities of the site(s). The residency is expected to result in the creation of a permanent public art installation along Greenbank Road that will be accessioned into the City of Ottawa Art Collection. There is also the option to have temporary public art installation(s) in addition to permanent public art.
The artist in residence will be expected to:
- Produce a viable and realistic project proposal and work plan that can be completed for the specified artist’s fee, and within the timeline of the residency
- Through a community engagement plan, establish a presence in the neighbourhood and interact with the community to develop the residency
- Engage in a regular reporting process, which will be outlined in the legal agreement between the City of Ottawa and the successful artist(s)
- Produce concrete project deliverables in the form of a legacy artwork as a result of the interactions and developments of the residency. Documentation and a maintenance plan will form part of the project deliverables.
An Environmental Study Report was completed in 2006 recommending the widening of Greenbank Road from Malvern Drive/Foxfield Drive to Cambrian Road. The first phase of this project is currently being implemented, and involves construction work from Malvern Drive/Foxfield Drive to Marketplace Boulevard.
The City of Ottawa is undertaking construction work for the Greenbank Road Widening project from Malvern Drive to Marketplace Avenue in Barrhaven. This work is being carried out to expand the transportation network in response to community growth. Construction will improve pedestrian, cycling and vehicle infrastructure to better meet the needs of growth in Barrhaven.
The project includes widening Greenbank Road from two lanes of undivided traffic to four lanes divided by a central median. Noise attenuation walls will be installed in additional to a new sidewalk a multi-use pathway, improved cycle facilities and the roadway boulevard will be landscaped. Utilities will be relocated including relocation of a watermain and construction of a storm sewer. A grade separation at the VIA railway will allow Greenbank Road to travel underneath the railway tracks.
Greenbank Road is located in Ottawa South; the community of Barrhaven located in Ward 3. A profile of the specific neighbourhood in which the centre is located is available at Ottawa’s Neighbourhood Study.
Work began on Greenbank Road in fall 2014and is scheduled for completion in July 2017. The artist in residence component is scheduled to take place between September 2016 and February 2017 followed by a period of fabrication. Installation should take place after construction is complete.
Public art installation vision
The public art installation for the Greenbank Road Widening project will integrate visually significant elements that provide identity and distinctive character to the site. The artwork will enhance the roadway design by creating an environment that is aesthetically interesting and engaging for the community, pedestrian and vehicular traffic. The artwork should be conceptually and visually innovative, and reflect a thorough and sensitive understanding of place, context and setting.
Design requirements for public art installation
Completed works of art shall:
- Demonstrate contemporary artistic excellence
- Be conceptually timeless and enduring
- Show sensitivity to the surrounding community and address site characteristics
- Integrate with the style and function of the roadway design
- Be engaging to the park users
- Be safe for the public
- Be made of highly permanent materials that are suitable to the environment and require minimal maintenance
- Comply with all building and electrical codes and bylaws
Public art installation sites
Artists are open to select ideal locations for their proposed artwork anywhere within the roadway construction boundaries. Artwork must be safe for the public particularly those in close proximity to pathways and/or the roadway. Electricity is not available for the artwork. The following locations have been identified as potential public art locations:
- Approaches to the underpass
Exposed rock walls on each side from both directions to the underpass, and the road dips under the bridge, from 300m south of the Malvern/Foxfield intersection to 300m north of the Wessex/Berrigan intersection (near the future intersection of Highbury Park Drive). Texture from blasting will remain as shown in the images.
Greenbank Road under the Via Rail bridge
Close up of rock texture either side of the Via Rail bridge
A concrete wall (3m x 8m) that has native rock built on either side to tie into the face of the bedrock. It is located on the eastern side of the road, south of the railway track.
Concrete wall with bedrock either side, to the eastern side of the road, south of the railway track.
Pathway at 3100 Greenbank Road providing a pedestrian pathway linking Greenbank Road and Montavista Avenue. Pathway is lit with streetlights and features landscaping such as trees and shrubs with an open vista retained either side of the pathway.
Landscaped pathway at 3100 Greenbank Road, linking Greenbank Road and Montavista Avenue.
- Landscaping / gateway features on Greenbank Road
A wooden noise barrier will be installed along Greenbank Road where residencies are adjacent. There are new gateway features to be built at two intersections. The gateway features will comprise of decorative columns either side of a pre-cast slab. The public art opportunity is the space in front of the pre-cast slab.
- Intersection of Malvern Drive and Greenbank Road
- Intersection of Wessex Road and Greenbank Road (north and south corners)
Example of the gateway feature to be installed on Greenbank Road at the intersections with Malvern Drive and Wessex Road
The total budget for this commission is $215,000 plus HST, and this comprises of:
- $15,000 Artist in residence – October 2016 to February 2017
- $200,000 Public art installation
Include all costs required to design, fabricate, store, transport and install the public art, plus the cost of engineering, attachments, anchoring or foundations and reinstatement of landscaping. This should also include any travel expenses incurred by the artist or artist team.
This commission will be awarded following a two-stage arms length process as follows:
Request for Qualifications: Stage I – Qualifications will be evaluated by a peer assessment committee consisting of artists with public art experience, a community representative and a representative from the Greenbank Road Widening project. This committee will review and evaluate submissions from artists in accordance with the selection criteria and will shortlist a maximum of four artists to move forward to Stage II.
Request for Proposals: Stage II – Shortlisted artists will meet with the Project Team for an information session, either in person or remotely and will be given Terms of Reference for refining their proposals. Shortlisted artists (maximum four) will be given an honorarium of $1500 plus HST for developing an approach to the artist in residence opportunity, preparing a community engagement plan, preparing a work plan and a draft budget for the residency component.
At a date following the submission of Stage II documentation, artists will meet individually with the peer assessment committee for a 30 minute interview to present their artist in residency proposals and answer questions. It is expected that a finalist will be determined by the peer assessment committee in October 2016.
Public art installation proposal: Stage III - Following the artist in residency period, the artist(s) will prepare a full proposal for the public art installation. A technical review will follow and documentation will be reviewed and recommendations provided to the artist(s). A dialogue period between the artist and project team will result in finalising the proposal ready for fabrication.
Artists living more than 150km from Ottawa will be reimbursed for travel within Canada and accommodation expenses in Ottawa for the interview, up to a maximum of $1700 per artist or artist team.
All submissions will be evaluated based on the artist’s experience and qualifications (resumé), previous artwork (digital images) and ability to address the public art vision (expression of interest) in relation to this Call to Artists.
The City of Ottawa reserves the right to reject any or all submissions, or any part thereof, or to terminate or re-advertise the project. The decision of the peer assessment committee is final.
Your submission must include all 5 sections listed below. Submission requirements must be saved together on a single CD, DVD or USB stick with your name and contact information written directly on it. Please do not include a hard copy of your submission. Acceptable file formats for written materials include DOC, DOCX or PDF.
Your submission must be delivered to the City of Ottawa Public Art Program office by Monday August 22 , 2016 at 4:00 p.m. EST. Fax, email or online file sharing will not be accepted as a means of delivery. The City of Ottawa will not be responsible for any loss or damage to any materials. Submissions will not be returned.
- Expression of interest
Submit a maximum of two written pages explaining why you are interested in this opportunity.
What aspect of this opportunity inspires you?
What connects you and/or your work to the public art vision for this project?
What perspective / approach will you bring to the residency? How the residency will complement your artistic practice?
How do you propose to engage / collaborate with the community in the neighbourhood? What is your vision for community involvement?
Describe your art practice. Tell us about any other public art projects and/or artist residencies you’ve completed and how you worked with the construction team, other artists or the community. If you are applying as an artist team, tell us about your past collaborations and how you would work together on this project.
*Please do not include proposal information or sketches of a proposed concept. These will not be accepted at this stage as this Call to Artists is a Request for Qualifications not a Request for Proposals.
Provide a brief synopsis (80 words maximum) of your Expression of Interest in a short paragraph, referencing the key relevant details of your artistic approach to this opportunity. This synopsis will be used as a quick reference during the deliberation process by the committee members.
Submit a current resumé of your art training, public exhibitions and commissions of your artwork, previous artist in residencies and any other experience directly relevant to this opportunity on a maximum of three pages. Include your name, mailing address, telephone number and email address. If you are applying as a team, submit a separate resumé for each team member and clearly identify the lead contact for this project.
- Samples of previous artwork
Submit a maximum of 10 digital image files showing samples of completed artwork, artwork currently in progress or the fabrication or installation processes for previous public art. Artist teams are also to submit a maximum of 10 files. If you wish to submit a video or other time-based media, or you are unable to provide us with digital documentation of your work, please contact firstname.lastname@example.org or 613-244-4429.
- Digital images must be:
Maximum of 1240 pixels (along the longest side)
- Digital image files must be named with a number, followed by the title, date, medium, metric dimensions and cost, each separated by an underscore.
01_Title_date_medium_ height x width x depth cm_ $cost.jpg
02_Untitled_2014_LED and resin_1 x 4.5 x 7 m_$180,000.jpg
- Materials that require specialized software, plug-ins, extensions or other executables that need to be downloaded or installed, or materials that are embedded in any type of presentation, such as websites or Word or PowerPoint documents will not be accepted.
- Detail list of previous artwork
Compile a list with detailed information on the submitted digital images of previous artwork, using the name assigned to the file as per the examples above.
Include title, date, medium, dimensions, budget, location, fabrication and installation process and other pertinent information of submitted samples of previous artworks. This list should not exceed 2 pages.
Deadline and notification
Submissions must be received by hand or mail no later than Monday August 22, 2016 at 4 pm EST. This is not a postmarked deadline. Fax or email submissions will not be accepted. Late or incomplete submissions will not be reviewed. All participants will be notified of the results of the initial stage of the selection process by email.
Mail or deliver submissions to:
Greenbank Road – Public Art
c/o Public Art Program, City of Ottawa
172 Guigues Avenue, 3rd Floor
Ottawa, ON K1N 5H9
Copyright and moral rights
Copyright, including any and all designs, drawings and final works of art, shall remain the property of the artist. Moral rights remain with the artist. The City of Ottawa will seek permission to reproduce the images for non-profit publicity purposes.
Confidentiality of information
City of Ottawa employees and peer assessment committee members are required to treat both the content of submissions and the deliberations of the committee as confidential. Committee members turn in their copies ofmaterials for shredding and delete their computer files at the end of the peer assessment meeting.
Information provided by the applicant may be available to City of Ottawa employees and members of the peer assessment committee. Personal Information in your submission is collected under the authority of the City Council approved Public Art Policy. Personal information will only be used for evaluating your submission and administering the City of Ottawa’s Commission program.
Hannah Kingscote, Project Coordinator - Commissions