Information for development applicants

Information for Development Applicants:

An applicant must complete the following pre-application consultation process with the City before applying for any of the following development applications:

Please contact one of the following program managers if you are uncertain whether pre-application consultation applies to your proposal, or if you have questions related to this process. Use the City’s ward mapping and/or Development Review Areas map to verify the location of your development property.

Although pre-application consultation is not mandatory for all applications, the City strongly encourages applicants to contact staff to discuss their proposal prior to submitting a formal application. If you fail to consult with staff, the City cannot guarantee the completeness or accuracy of your application submission, which may result in processing delays. Discussing proposal details with staff will also ensure that the applicant is aware of associated fees, technical requirements, and processing information.

Please note that you may contact staff informally before fulfilling the City’s pre-application consultation requirements if you require further information or clarification, or if you are developing land for the first time.

Urban Services: John Smit, Manager (Wards 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18)

Inner Urban (Wards 12, 13, 14, 15, 17) Program Manager: Don Herweyer
Outer Urban (Wards 7, 8, 9, 10,  11, 16, 18) Program Manager: Richard Buchanan

Suburban Services: Felice Petti, Manager (Wards 1, 2, 3, 4, 6, part of 19, 22, 23)

Suburban East (Wards 1, 2, portion of Ward 19 within Urban Area, part of 22) Program Manager: Charles Warnock
Suburban West (Wards 3, 4, 6, part of 22, 23) Program Manager: David Wise

Rural Services: Derrick Moodie, Manager (Wards 5, part of 19, 20, 21)

Rural Services (Wards 5, portion of Ward 19 within Rural Area, 20, 21) Program Manager (Acting): Jeff McEwen

Pre-application Consultation

The City has designed a two-step pre-application process to help promote the exchange of information and development considerations early in the planning process. A key outcome of this process is a customized list of the studies and plans required in support of a development application. Topics for discussion may include land use policies and guidelines, zoning information, public consultation, engineering requirements, development review, application fees, and so forth.

Step 1: Pre-application form

  1. Before beginning, it is recommended that you save an electronic copy of the form. Please complete the first four (4) sections of the online pre-application form and attempt to complete Sections 5 and 6. The first four sections are critical for the File Lead to truly understand your proposal.
  2. Save an Adobe .pdf copy of the form. E-mail the form and a simple plan illustrating the proposal to the correct program manager with the subject line ‘Pre-consultation Request’.
  3. The file lead assigned to manage the review of your proposal will contact you within 3 business days to acknowledge receiving your application and advise if enough information has been provided. If not enough preliminary information has been provided, you will be advised to re-submit the application.
  4. Once the file lead has reviewed the form and made any corrections or additions, they will email you the form and work with you to organize the pre-application consultation meeting. In most cases, a meeting will be held within 10-15 business days following the submission of the pre-application form. 

Step 2: Pre-application consultation meeting 

  1. If possible, ensure that the developer(s), architect(s), engineer(s) and planner(s) involved with designing/managing the development proposal attend the meeting. A planner, engineer and designer will attend on behalf of the City, and other specialist staff (e.g. parks planning, urban design, environmental planning) if deemed necessary. Depending on the nature of the site and proposal, other City staff may also be called on to attend.  
  2. The applicant should bring a copy of the pre-application form received from the file lead and the simple plan outlining the proposal to the meeting.
  3. Be prepared to discuss the proposal in detail and answer general questions about the contents covered within the pre-application form. The applicant is strongly encouraged to ask questions and highlight potential concerns during the pre-application consultation meeting.  

What’s next?

  1. The staff assigned to review the proposal will e-mail a Study and Plan Identification List to the applicant no more than five business days following the pre-application consultation meeting.
  2. The Study and Plan Identification List will also contain a rank between 1-5 to help indicate how well the proposal meets the City’s key land use objectives. A low score suggests that further preliminary work should be undertaken before a development application is submitted.

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