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Election Compliance Audit Committee

How to Submit an Application for a Compliance Audit

Any eligible elector who believes on reasonable grounds that a candidate has broken one of the election finance rules set out in the Municipal Elections Act, 1996, may submit an application for a compliance audit.

An eligible elector is:

  • a resident of the City of Ottawa, or an owner or tenant of land in the City of Ottawa, or the spouse of such an owner or tenant;
  • a Canadian citizen;
  • at least 18 years old; and
  • not prohibited from voting by law.

All requests for a compliance audit must be made on the form provided below. Incomplete applications will be returned to the applicant. A separate compliance audit application must be submitted for each individual candidate. All complete applications for a compliance audit will be forwarded to the Committee.

There is no fee required for submitting an application. However, if an audit is granted and the auditor’s report indicates that there was no apparent contravention and the Committee finds that there were no reasonable grounds for the application, City Council is entitled to recover the auditor's costs from the applicant.

To request a compliance audit of a school board candidate, an application may be obtained from the Ottawa-Carleton District School Board or the Ottawa Catholic School Board. Once the application is completed, it may be commissioned at any of the City’s Client Service Centres (excluding the Walter Baker Sports Centre) but must be sent to the Director of the appropriate school board. Contact information is available on each school board’s website.

Deadline for submitting an application

There are two periods for compliance audit requests: the preliminary financial filing period and the supplementary financial filing period. Applications for a compliance audit must be made within 90 days of their filing, and must be made by 4:00 p.m. on any regular business day:

  • Applications for a compliance audit on a preliminary financial filing can be made after 2 pm on March 27, 2015 until 4 pm on June 25, 2015.
  • Applications for a compliance audit on a supplementary financial filing can be made after 2 pm on September 25, 2015 until 4 pm on December 24, 2015.

Please note: Applications related to the supplementary campaign period will only be accepted at Elections Office or the Office of the City Clerk and Solicitor.

Applicants will be notified of the Committee’s hearings and decisions on the application.

Process for submitting an application

To submit an application for a compliance audit:

  1. Complete the form in one of three ways:
  • Print the form:

Application for a Municipal Election Compliance Audit for the City of Ottawa (Print only version)

You cannot enter information into this form. You can print this form and complete it by hand.

OR

  • Complete the online form:

Application for a Municipal Election Compliance Audit for the City of Ottawa (Accessible version)

You can enter information into all parts of this form with the exception of the “Declaration” on page 3.

OR

  • Pick up a hard copy at any of the following locations: 
    • Any City of Ottawa Client Service Centre, excluding the Walter Baker Sports Centre
    • Office of the City Clerk and Solicitor 
      • Ottawa City Hall, 110 Laurier Avenue West
      • Hours: Monday to Friday, 9:00am to 4:00pm
      • Please call ahead to confirm the Commissioner’s availability: 
        • (613) 580-2424 x41515 or
        • (613) 580-2424 x21801
    • City of Ottawa Elections Office
      • Hours: Monday to Friday, 9:00am to 4:00pm
  1. Complete the declaration on page 3 of the form in person in the presence of a person qualified as a Commissioner of Oaths and signed by that Commissioner of Oaths.The oath can be taken at any of the City’s Client Service Centres (excluding the Walter Baker Sports Centre), the Elections Office, or directly with the City Clerk and Solicitor or Deputy City Clerk. The City’s fees for commissioning documents for requests for compliance audits will be waived.
  2. Completed applications may be submitted to the Elections Office or the Office of the City Clerk and Solicitor only.
  3. Please note that the application must be submitted before 4pm on any regular business day.

Questions?

Email committees@ottawa.ca/ Phone (613) 580-2424 x 28617

2014-2018 Election Compliance Audit Committee

Under the Municipal Elections Act, 1996, candidates are bound by specific election campaign finance rules and must file provincially prescribed financial statements with the City Clerk outlining their campaign finance activities.

Any eligible elector who believes on reasonable grounds that a candidate has broken one of the election finance rules set out in the Municipal Elections Act, 1996, may submit an application for a compliance audit.

Committee Mandate and Membership

The Municipal Elections Act, 1996 requires that municipalities establish a committee to hear applications for compliance audits of candidates’ election campaign finances.

The 2014-2018 Municipal Election Compliance Audit Committee will:

  • Consider applications for compliance audits of candidates’ election campaign finances resulting from the regular municipal election or any by-election held during the term of office for the Council and school boards for which the Committee was appointed;
  • Appoint an auditor, if the Committee decides to grant a compliance audit;
  • Review the auditor’s report and:
    • If the report concludes that the candidate appears to have contravened the MEA, decide whether legal proceedings should be commenced against the candidate; or
    • If the report finds that the candidate does not appear to have contravened the MEA, make a finding as to whether there were reasonable grounds for the application.

The members of the 2014-2018 Election Compliance Audit Committee are as follows:

  1. Carmelle Bédard 
  2. Jean-Pierre Kingsley
  3. Lloyd Russell
  4. Janice Vézina 
  5. Douglas Wallace

2014 Financial Statements

Financial statements as filed by candidates for City Council and School Board Trustee are posted here.

Hearings and Decisions

Information on the Committee’s hearings (including dates, location and agendas) and decisions will be posted here.

Hearing Date

Agenda

Minutes

Friday, July 10, 2015 Agenda  Minutes
Wednesday, July 15, 2015 Agenda  Minutes
Tuesday, July 28, 2015 Agenda  Minutes
Monday, December 14, 2015 Agenda  Minutes
Friday, February 12, 2016 Agenda  Disposition