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Emergency Planning and Responses (By-law No. 2002-264)

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By-laws contained in this section have been prepared for reference purposes only. Every effort is made to ensure the accuracy of this information; however it is not to be used in place of actual by-laws.

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tel.: 613-580-2857
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e-mail: archives@ottawa.ca

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Emergency Plan and Res (By-law No. 2002-264)

A by-law of the City of Ottawa amending By-law No. 2001-41 respecting Emergency and Planning Responses.

THEREFORE the Council of the City of Ottawa enacts as follows:

           
   

1.

Schedule “A”, Official Emergency Plan, of By-law No. 2001- 41 entitled “A by-law of the

City of Ottawa respecting Emergency Planning and Responses” is repealed and Schedule “A”, Official Emergency Plan, attached hereto, is substituted therefor.

ENACTED AND PASSED this 26th day of June, 2002 

 

CITY CLERK

MAYOR

 

SCHEDULE "A"

OFFICIAL EMERGENCY PLAN

May 2002

PURPOSE

1.

The purpose of this plan is to outline a general plan to govern the provision of necessary services during an emergency or anticipated emergency and the procedures under and the manner in which the responses will be coordinated, and to define the duties and responsibilities of certain departments and agencies.

DEFINITIONS

2.

In this plan,

“Agency” means any department, office, bureau of the City of Ottawa, any local board of the City of Ottawa that has agreed to participate in the responses to a particular emergency in the City of Ottawa,

“Chief of Police” means the Chief of Police of the City of Ottawa, or delegated representative,

“City Manager” means the City Manager of the City of Ottawa, or delegated representative,

“City” means the City of Ottawa,

“Council” means the Council of the City of Ottawa,

“Director of Communications and Marketing” means the Director of Communications and Marketing in the Corporate Services Department of the City of Ottawa, or delegated representative,

“Director Emergency Medical Services” means the Director of Emergency Medical Services in the Emergency and Protective Services Department of the City of Ottawa, or delegated representative,

“Emergency” means a situation or impending situation caused by the forces of nature, an accident, an intentional act or otherwise that constitutes a danger of major proportions to life or property,

“Emergency area” means the area where an emergency exists,

“Emergency Operations Control Group” means the Emergency Operations Control Group established by this plan to coordinate the emergency response,

“Emergency Operations Centre” means the designated location where the City Manager, the General Managers, other staff with appropriate statutory authority and support staff manage the municipal emergency response, co-ordinate response with emergency partners and direct co-ordinated operations for the emergency area,

“Emergency Site Manager” means a senior official of the agency having the most direct involvement in a particular emergency and the person who is in command and control of all operations at the site of the emergency,

“Fire Chief “means the Fire Chief of the City of Ottawa, or delegated representative,

“General Manager of Emergency and Protective Services” means the General Manager of Emergency and Protective Services of the City of Ottawa, or delegated representative,

“General Manager of People Services” means the General Manager of People Services of the City of Ottawa, or delegated representative,

“General Manager of Transportation, Utilities and Public Works” means the General Manager of Transportation, Utilities and Public Works of the City of Ottawa, or delegated representative,

“General Manager of Development Services” means the General Manager of Development Services of the City of Ottawa, or delegated representative,

“General Manager of Corporate Services” means the General Manager of Corporate Services of the City of Ottawa, or delegated representative,

“General Manager of Human Resources” means the General Manager of Human Resources of the City of Ottawa, or delegated representative,

“Manager Emergency Measures Unit” means the Manager of Emergency Measures in the Emergency and Protective Services Department of the City of Ottawa, or delegated representative,

“Mayor” means the Mayor of the City of Ottawa or, in the absence of the Mayor, a delegated representative

“Medical Officer of Health” means the Medical Officer of Health in the People Services Department of the City of Ottawa, or delegated representative,

ACTIVATION OF THE PLAN

3.

The Emergency Operations Control Group shall be convened when an emergency has occurred or is likely to occur, in accordance with the following:

  1. the most senior on-scene official of the agency most directly involved in the response to the emergency shall decide whether this plan shall be activated,
  2. where the size or seriousness of the emergency seems beyond the capability of that agency, the plan shall be activated,
  3. the activating agency shall then contact the Emergency Measures Unit Duty Officer, who shall immediately notify the established members of the Emergency Operations Control Group,
  4. the Emergency Measures Unit Duty Officer shall request the members to meet at the Emergency Operations Centre.
DECLARATION OF AN EMERGENCY

4.

The determination to declare an emergency will be made in accordance with the following:

  1. whether or not an emergency situation is determined to exist, municipal and other agencies may take such actions under this emergency plan as may be necessary to protect the lives and property of the inhabitants of the City of Ottawa,
  2. based on the information available, the Emergency Operations Control Group shall determine whether or not an emergency pursuant to the Emergency Plans Act exists in the City of Ottawa,
  3. if an emergency is determined to exist, the City Manager shall immediately advise the Mayor and the Mayor shall notify the Solicitor General of Ontario and City Council,
  4. the Emergency Operations Control Group may request assistance and resources from another level of government and that request shall not be deemed to be a request for implementation of the Emergency Plan of that jurisdiction.
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE

5.

(1)

Under certain circumstances, assistance, including military assistance, may be requested from a ministry or agency of the Province of Ontario and the requesting of such services shall not be deemed to be a request that the government of the Province of Ontario assume authority and control of the emergency.

 

(2)

Such a request shall be made by the Mayor to the Ministry of the Solicitor General.

6.

(1)

A municipal emergency may be declared terminated at any time by the Mayor or the Premier of Ontario.

 

(2)

Upon termination of a municipal emergency, the Mayor shall notify the Solicitor

General of Ontario and Council.

EMERGENCY OPERATIONS CONTROL GROUP – COMPOSITION AND RESPONSIBILITIES

7.

(1)

The Emergency Operations Control Group shall consist of:

  1. the City Manager,
  2. the General Manager of Emergency and Protective Services,
  3. the General Manager of People Services,
  4. the General Manager of Transportation, Utilities and Public Works,
  5. the General Manager of Development Services,
  6. the General Manager of Corporate Services,
  7. the General Manager of Human Resources,
  8. the Chief of Police,
  9. the Fire Chief,
  10. the Director of Emergency Medical Services,
  11. the Director of Communications and Marketing
  12. the Medical Officer of Health,
  13. the Manager of Emergency Measures Unit,
  14. representatives from other agencies as required.
 

(2)

Representatives may be added to or deleted from the membership of the Emergency Operations Control Group in accordance with the nature of the emergency.

 

(3)

The Emergency Operations Control Group shall be responsible for:

  1. maintaining records of communications, decisions, actions and expenditures,
  2. designating emergency area(s),
  3. designating emergency site(s),
  4. assessing risks in the emergency area(s),
  5. assessing risks to the remainder of the City,
  6. decide on emergency measures,
  7. decide on emergency measures priorities,
  8. assessing capacity of the City to implement emergency response actions,
  9. requesting emergency partner assistance,
  10. closing public buildings,
  11. issuing public warnings, orders and instructions,
  12. protecting the health and safety of emergency responders,
  13. ensuring an acceptable level of emergency services for the City outside emergency area(s),
  14. preparing lists of fatalities, casualties and missing persons,
  15. preparing lists of destroyed and damaged properties,
  16. identifying persons/organizations to receive recognition for contributions to emergency response,
  17. identifying persons/organizations to contribute to post-emergency reports/debriefings
  18. submitting information for payment of invoices,
  19. ensuring that all agencies have senior bilingual staff available to provide information and respond to questions at all conferences and media events. The Emergency Operations Control Group shall prepare and formulate an emergency
 

(4)

plan and update the plan as required.

 

(5)

The Emergency Operations Control Group shall be responsible for the review of the

emergency plan on an annual basis, recommendations for changes that are considered appropriate and the verification of the required support documents, resources, training, and facilities to ensure that the emergency plan is maintained in a state of readiness.

EMERGENCY SITE MANAGER

8.

(1)

The Emergency Site Manager, if required, shall be selected by the City Manager after

consultation with the Emergency Operations Control Group on the basis of the following criteria:

  1. the City service that is most likely to have the greatest involvement and legal responsibility in the handling of the emergency site,
  2. knowledge of emergency services, populations, property and infrastructure at and around the emergency site,
  3. emergency site management training.
 

(2)

The responsibilities of the Emergency Site Manager shall include:

  1. organizing the emergency site management centre,
  2. managing the emergency site,
  3. assuring a common understanding of the risk at the site and from the site for the surrounding area,
  4. assessing risks at the emergency site(s),
  5. deciding on emergency measures priorities,
  6. co-ordinating the response at the site with the emergency operations centre,
  7. co-ordinating the response of services at the site,
  8. issuing public warnings, orders and instructions,
  9. protecting the health and safety of emergency responders,
  10. maintaining records of communications, decisions, actions and expenditures,
  11. identifying persons/organizations to receive recognition for contributions to emergency response,
  12. identifying persons/organizations to contribute to post-emergency reports/debriefings,
  13. submitting information for payment of invoices.
 

(3)

The Emergency Site Manager may be changed as the state of the emergency progresses.

INDIVIDUAL RESPONSIBILITIES OF THE MAYOR AND MEMBERS OF THE EMERGENCY OPERATIONS CONTROL GROUP

9.

The responsibilities for the various officials described in section 10 are contingent upon the particular type of emergency. Specific emergency plans of individual agencies will give more detailed descriptions of the responsibilities.

10.

(1)

The Mayor as head of Council shall:

  1. when deemed necessary, declare an emergency by contacting the Solicitor General of the Province,
  2. maintain records of communications, decisions, actions, expenditures,
  3. authorize extraordinary expenditures,
  4. liaise with provincial officials,
  5. liaise with federal officials,
  6. request provincial assistance,
  7. request federal assistance,
  8. authorize area evacuation/re-entry,
  9. report on the emergency impact and response to Councillors for the emergency area(s),
  10. report on the emergency impact and response to the remaining Councillors,
  11. report to municipal board members on the emergency response,
  12. identify persons/organizations to receive recognition for contributions to the emergency response,
  13. identify persons/organizations to contribute to emergency response,
  14. submit information for payment of invoices.
 

(2)

The City Manager shall:

  1. implement the City of Ottawa Emergency Measures Plan,
  2. maintain records of communications, decisions, actions and expenditures,
  3. notify next of kin in the event a City employee is injured, missing or killed,
  4. liaise with provincial government officials,
  5. appoint emergency site manager(s) for the emergency site(s),
  6. request emergency partner assistance
  7. protect health and safety of emergency responders,
  8. report on the emergency impact and response to the Mayor,
  9. identify persons/organizations to receive recognition for contributions to emergency response,
  10. identify persons/organizations to contribute to post-emergency reports/debriefings,
  11. submit information for payment of invoices.
 

(3)

The General Manager of Emergency and Protective Services shall:

  1. act as chairperson for the Emergency Operations Control Group meetings,
  2. ensure an acceptable level of emergency protective services for the City outside of the emergency area,
  3. provide cross-training for employees before re-assignment from their usual tasks,
  4. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  5. maintain records of communications, decisions, actions and expenditures,
  6. protect the health and safety of emergency responders
  7. identify person/organizations to receive recognition for contribution to emergency response,
  8. identify person/organizations to contribute to post-emergency reports/debriefings,
  9. submit information for payment of invoices,
  10. submit report containing recommendations for changes to the emergency plan to Council,
  11. distribute the updated emergency plan.
 

(4)

The General Manager of People Services shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training, as required, to comply with the Occupational Health and Safety Act,
  3. maintain record of communications, decisions, actions and expenditures,
  4. co-ordinate response with victims, including families of deceased persons,
  5. co-ordinate care for persons with special needs,
  6. co-ordinate response with the Canadian Red Cross,
  7. co-ordinate response with community partners, eg. cultural organizations,
  8. co-ordinate response with neighbourhood and community organizations,
  9. co-ordinate response with school boards and universities for emergency shelter,
  10. care for evacuees and victims including families of deceased persons,
  11. care for sheltered populations (may be general population or limited to vulnerable population and essential service operators),
  12. maintain a central registry of evacuees,
  13. co-ordinate care for pets,
  14. identify persons/organizations to receive recognition for contributions to emergency response,
  15. identify persons/organizations to contribute to post emergency reports/debriefings,
  16. submit information for the payment of invoices.
 

(5)

The General Manager of Transportation, Utilities and Public Works shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. co-ordinate response with Bell Canada and other telecommunications service providers,
  5. co-ordinate response with Enbridge/Consumers Gas and TransCanada Pipeline,
  6. co-ordinate response with Hydro Ottawa,
  7. co-ordinate response with flood control centres,
  8. co-ordinate response with conservation authorities
  9. co-ordinate response with Environment Canada-Atmospheric Environment Services,
  10. close and placard premises in order to decrease or eliminate risk presented by a communicable disease,
  11. protect the health and safety of emergency responders,
  12. remove debris from transportation routes and other sites as required,
  13. monitor the environment (air, water, and ecosystem) for contamination,
  14. confine and contain flood water,
  15. disconnect essential services to avoid hazardous situations,
  16. control consumption of public water supply,
  17. provide alternate water supplies (potable, industrial and firefighting),
  18. provide alternate electrical supply,
  19. dispose of non-hazardous waste,
  20. dispose of hazardous waste,
  21. identify essential services that may require restoration,
  22. co-ordinate the provision of transportation services,
  23. co-ordinate the provision of buses with OC Transpo,
  24. identify persons/organizations to receive recognition for contributions to emergency response,
  25. identify persons/organizations to contribute to post-emergency reports/debriefings,
  26. submit information for payment of invoices.
 

(6)

The General Manager of Development Services shall:

  1. provide cross-training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. co-ordinate response with businesses and industries affected by the emergency,
  5. co-ordinate response with Public Works and Government Services Canada (federal facilities),
  6. protect the health and safety of emergency responders,
  7. identify buildings which are unsafe,
  8. identify areas, buildings and structures, which may require restoration,
  9. identify persons/organizations to receive recognition for contributions to emergency response,
  10. identify persons/organizations to contribute to post-emergency reports/debriefings,
  11. submit information for payment of invoices.
 

(7)

The General Manager of Corporate Services shall:

  1. establish and maintain required informatics links,
  2. provide cross-training for employees before re-assignment from their usual tasks,
  3. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  4. monitor compliance with relevant legislation, regulations, licences and by-laws,
  5. maintain records of communications, decisions, actions and expenditures,
  6. solicit and manage donations for emergency response,
  7. protect the health and safety of emergency responders,
  8. identify persons/organizations to receive recognition for contribution to emergency response,
  9. identify persons/organizations to contribute to post-emergency reports/debriefings,
  10. submit information for payment of invoices
  11. document information for potential financial assistance,
  12. document information for potential municipal insurance claims,
  13. document information for potential legal actions,
  14. identify information to be documented for inquests or investigations under applicable laws,
  15. provide fleet management services.
 

(8)

The General Manager of Human Resources shall:

  1. document information for remuneration of municipal employees involved in emergency response,
  2. provide cross training for employees before re-assignment from their usual tasks,
  3. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  4. maintain records of communications, decisions, actions and expenditures,
  5. protect the health and safety of emergency responders,
  6. report to the Joint Health and Safety Committees on the emergency response,
  7. identify persons/organizations to receive recognition for contributions to emergency response,
  8. identify persons/organizations to contribute to post-emergency reports/debriefings,
  9. submit information for payment of invoices,
  10. document information for potential Workers’ Safety and Insurance Board claims,
  11. document potential health and safety issues,
  12. document information for potential municipal labour relations issues.
 

(9)

The Chief of Police shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. co-ordinate response with the Ontario Provincial Police,
  5. co-ordinate response with the Coroner,
  6. co-ordinate response with Royal Canadian Mounted Police and federal security agencies,
  7. co-ordinate response with embassies, diplomatic missions and consulates,
  8. protect the health and safety of emergency responders,
  9. ensure acceptable level of emergency services for the City outside of the emergency area(s),
  10. recover and identify fatalities,
  11. control and disperse crowds,
  12. evacuate designated area(s) of both persons and livestock,
  13. account for persons in/from the emergency area (eg. evacuees, injured persons),
  14. control access to and egress from the emergency area(s),
  15. protect private and public property,
  16. control traffic in and around emergency area(s) on evacuation routes and on emergency vehicle routes,
  17. identify persons/organizations to receive recognition for contributions to emergency response,
  18. identify persons/organizations to contribute to post-emergency reports/debriefings,
  19. submit information for payment of invoices.
 

(10)

The Manager, Emergency Measures Unit shall:

  1. establish the City of Ottawa Emergency Operations Centre,
  2. co-ordinate the establishment of the emergency site management centre with the appropriate responding agency,
  3. establish and maintain required telecommunications links,
  4. provide cross training for employees before re-assignment from their usual tasks,
  5. maintain records of communications, decisions, actions and expenditures,
  6. co-ordinate response with neighbourhood and community organizations,
  7. co-ordinate response with adjacent municipalities in Ontario and Québec,
  8. co-ordinate response with school boards and universities,
  9. co-ordinate response with Bell Canada and other telecommunications providers,
  10. co-ordinate response with flood control centers
  11. co-ordinate response with airport authorities,
  12. co-ordinate response with provincial ministries through Emergency Measures Ontario,
  13. co-ordinate response with the National Capital Commission,
  14. co-ordinate care for livestock with Emergency Measures Ontario,
  15. identify persons/organizations to receive recognition for contribution to emergency response,
  16. identify persons/organizations to contribute to post-emergency reports/debriefings,
  17. submit information for payment of invoices,
  18. co-ordinate the response to a multi agency event.
 

(11)

The Fire Chief shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. co-ordinate response with hazardous material information and poison control centers,
  5. protect health and safety of emergency responders,
  6. ensure an acceptable level of emergency fire services for the City outside the emergency area,
  7. rescue persons (land and marine).
  8. control and suppress structural fires,
  9. control and suppress wildfires,
  10. confine and contain hazardous material,
  11. protect essential service facilities,
  12. identify buildings that are unsafe,
  13. identify persons/organizations to receive recognition for contributions to emergency response,
  14. identify persons/organizations to contribute to post-emergency reports/debriefings,
  15. submit information for payment of invoices.
 

(12)

The Medical Officer of Health shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training, as required, to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. close and placard premises in order to decrease or eliminate risks presented by communicable disease,
  5. isolate person(s) in order to decrease or eliminate risk presented by a communicable disease,
  6. protect the health and safety of emergency responders,
  7. monitor large groups of people for contamination and/or health effects,
  8. immunize large groups of people,
  9. seize and dispose of food that poses a health hazard,
  10. monitor the environment (air, water, and ecosystem) for contamination,
  11. identify persons who may require long term care and accommodation,
  12. identify persons who may require medical follow-up,
  13. identify persons/populations, who may require psycho/social support,
  14. identify target audiences for post-emergency communications,
  15. identify persons/organizations to receive recognition for contributions to emergency response,
  16. identify persons/organizations to contribute to post-emergency
  17. reports/debriefings,
  18. submit information for payment of invoices.
 

(13)

The Director, Emergency Medical Services shall:

  1. provide cross training for employees before re-assignment from their usual tasks,
  2. provide protective equipment and training as required to comply with the Occupational Health and Safety Act,
  3. maintain records of communications, decisions, actions and expenditures,
  4. co-ordinate response with hazardous material information and poison control centers,
  5. co-ordinate response with area hospitals,
  6. protect the health and safety of emergency responders,
  7. ensure an acceptable level of emergency medical services outside the emergency area,
  8. ensure the transportation of casualties to appropriate hospitals,
  9. ensure the triage, treatment, stabilization of patients is provided,
  10. identify persons/organizations to receive recognition for contributions to emergency response,
  11. identify person/organizations to contribute to post-emergency reports/debriefings
  12. submit information for payment of invoices.
 

(14)

The Director, Communications and Marketing shall:

  1. co-ordinate information for public release with emergency partners' communications staff,
  2. provide information to persons at emergency facilities, eg. reception and evacuations centres, and special meetings,
  3. provide information to the media for dissemination to the affected population(s) and the general public,
  4. provide information to City staff and their families,
  5. respond to inquiries from the media, public, City employees and their families,
  6. arrange site visits for persons affected by the emergency, eg. families of
  7. deceased persons,
  8. arrange site visits for emergency officials,
  9. identify target audiences for post-emergency communications,
  10. identify persons/organizations to receive recognition for contributions to
  11. emergency response,
  12. identify person/organizations to contribute to post-emergency reports/debriefings,
  13. submit information for payment of invoices,
SUPPORT AGENCIES AND THEIR RESPONSIBILITIES

11.

(1)

Area Hospitals shall:

  1. ensure that hospital disaster plans are implemented where necessary,
  2. care for sheltered populations (may be general populations or limited to vulnerable populations and essential service facility operators).
 

(2)

The Canadian Red Cross Society, Ottawa Branch shall:

  1. maintain a central registry of evacuees.
 

(3)

The Emergency Measures Radio Group Communications Officer shall:

  1. implement the E.M.R.G. communications alert system and report to the
  2. Manager of Emergency Measures at the EOC,
  3. Implement the E.M.R.G. communications plan and provide communications in support of emergency or disaster operations,
  4. provide back-up communications,