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Emergency preparedness for Ottawa business owners

Readiness can be as simple as having an emergency preparedness plan, setting up procedures to help your business recover and having emergency supplies on hand.

Emergency first aid kit checklist for businesses

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The Canada Labour Code sets out the following requirements for first aid kits for small businesses:

Number of employees

Type of first aid kit

2 to 5

A

6 or more, where the first aid attendant is required to have at least a basic first aid certificate

B

6 or more, where the first aid attendant is required to have at least a standard first aid certificate

C

Depending on the size of your business, your first aid kit should contain:

Item

Quantity per type of first aid kit

 

A

B

C

Antiseptic swabs (10-pack)

1

1

4

Scissors: super shears

   

1

Bandages: adhesive strips

12

48

100

Plastic bags: waterproof, sealable

   

2

Bandages: triangular, 100 cm, folded

2

6

8

Blankets: emergency, pocket size

1

   

First Aid Kit Container

1

1

1

Dressings: combination, 12.7 cm x 20.3 cm

   

6

Dressings: compress, 7.5 cm x 12 cm

1

2

 

Dressings: gauze sterile, 10.4 cm x 10.4 cm

4

12

24

Dressings: gauze, non-sterile,
10.4 cm x 10.4 cm

10

40

200

Forceps: splinter

1

1

1

Gloves: disposable

4

8

40

Mouth-to-mouth resuscitation mask with one-way valve

1

1

1

Record book: First Aid

1

1

1

Scissors: bandage

1

1

 

Self-adhering gauze bandage: 7.5 cm x 4.5 cm

2

6

24

Tape: adhesive, 2.5 cm x 4.5 cm

1

2

4

Blankets: bed type

   

2

Splint set

   

1

Stretcher

   

1

Store your first aid kit in a well-marked location that is easily accessible. Ensure supplies are inventoried and replenished on an on-going basis.

Federally-legislated workplaces

If you work in a federally-legislated workplace, your first aid requirements are covered in the Canada Occupational Health and Safety Regulations Part 16, under the Canada Labour Code Part II. For more information please refer to: www.hrsdc.gc.ca

Provincially-legislated workplaces

If you work in a provincially-legislated workplace, your first aid requirements are covered under the Workplace Safety and Insurance Act, Regulation 1101. For more information please refer to: www.wsib.on.ca

To find out more about what the City is doing and what you can do to be prepared, visit ottawa.ca or call 3-1-1. The City’s web site is your best source of complete emergency preparedness information for your business.

Essential corporate documents and records kit checklist

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An essential record or document is one that is considered to be vital to the operations of an organization. To recover after an emergency or disaster, you will need to access your organization’s essential records. If the information contained in those records is lost your business may not be able, or permitted, to resume operations.

Assemble the documents in a waterproof, portable container and store it in a secure, easily accessible location.

Your essential business documents kit should contain:

  • Constitution, bylaws, charters, franchises and orders-in-council
  • Accounts payable and receivable
  • Bank and audit records
  • Capital and fixed assets records
  • Contracts and agreements
  • Licenses and permits
  • Leases, deeds, property and land files
  • Blueprints and technical drawings
  • Inventories
  • Mailing lists
  • Organization charts
  • Financial signing authorities
  • Union agreements
  • Software
  • Supplier listing
  • Insurance policies
  • Procedural manuals
  • Personnel records, payroll documents, pension fund files, salary deduction lists
  • Annual reports
  • Research, technical data and specifications on specialized projects
  • Special agreements with clients
  • Sales records and guarantees
  • Other documents you deem essential to the operation of your business

To find out more about what the City is doing and what you can do to be prepared, visit ottawa.ca or call 3-1-1. The City’s web site is your best source of complete emergency preparedness information for your business.

Emergency preparedness kit checklist for businesses

PDF Document

Download in .pdf format and read it with Adobe Acrobat.

Your business emergency preparedness kit should contain adequate supplies to keep you and your employees self-sufficient in the event of an emergency.

Assemble the supplies in an easy-to-carry container and store it in an easily accessible, well-marked location.

Your emergency preparedness kit should contain:

  • Battery-operated or crank radio
  • Flashlights and extra light bulbs
  • Extra batteries
  • Utility knife
  • Rope
  • Shovel
  • Fire extinguisher: small canister, ABC type
  • Essential business documents (see checklist for details)
  • First aid kit (see checklist for details)
  • Petty cash
  • Adjustable wrench, to shut off household gas and water
  • Whistle (in case you need to attract attention)

To find out more about what the City is doing and what you can do to be prepared, visit ottawa.ca or call 3-1-1. The City’s web site is your best source of complete emergency preparedness information for your business.