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Event and lottery licensing

Overview

If you’re planning to hold a street party or dance, festival, sports event or fundraising event on City property, you will need to make sure you have the necessary permits and licences, especially if you are serving alcohol, selling lottery tickets or closing a street.

For information on Urban Camping 2017, Big Band Dances, Birthday party package and Christmas craft show, please visit Event and Special webpage.

Holding an event on City property

Find out more by checking out Your Planning Guide for Hosting an Event [ PDF - 149 KB ]. Find out about obtaining a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario (AGCO). 

If your event is taking place outdoors, you may require a Special event permit. For more information, please visit the Planning an Outdoor Special Event webpage. 

Holding a street party

Check out the regulations for block parties and special events on city streets (By-law No. 2001-260). To apply for a street party, please fill out the Residential Block party application.

 

Obtaining a Charitable Lottery Licence

The Alcohol and Gaming Commission of Ontario (AGCO) is responsible for administering the lottery licensing program in the province. Municipalities and the AGCO are responsible for issuing lottery licences to eligible charitable and religious organizations. Eligible charitable and religious organizations may raise funds through provincially or municipally licensed lottery events.

The City of Ottawa is responsible for issuing licenses for the following types of events:

  • bingo and media bingo events, with prize boards of up to $5,500;
  • break open tickets for local organizations;
  • raffle lotteries for total prizes of $50,000 and under; and
  • bazaar lotteries which include: wheels of fortune with a maximum bet of $2.00, raffles not exceeding $500, and bingo events up to $500.

All other charitable gaming events are licensed by the AGCO, details can be found on their website.

Are You Eligible for a Charitable Gaming Licence?

Charitable registration with Revenue Canada or incorporation as a non-profit organization does NOT guarantee eligibility for licenses.

Your organization may be eligible if it:

  • has a purpose to provide charitable services to Ontario residents to:
    • relieve poverty           
    • advance religion
    • advance education       
    • benefit the community
  • has carried out activities consistent with its charitable purpose for at least 1 year
  • is located in Ontario
  • is non-profit or charitable

Some examples include:

  • hospitals
  • service clubs
  • youth activities or sports
  • arts or culture
  • schools

Organizations that only promote the private interests of their members do NOT qualify for gaming event licenses. This may include, but is NOT limited to:

  • adult recreation or sports
  • individual sport teams
  • unions or employee groups
  • social clubs
  • professional associations
  • political, government, lobbying or advocacy groups.

Penalties

Pursuant to Section 14.1 of the Alcohol and Gaming Regulation and Public Protection Act, 1996, the Registrar of Alcohol and Gaming may issue monetary penalties towards Individuals or organizations that violate provisions of the Gaming Control Act and its regulations, according to the Schedule of Monetary Penalties.

Questions

To speak with a By-law Services Assistant, call the Business Licensing Centre at 613-580-2424 ext. 12735 or visit the licensing desk at: 

735 Industrial Avenue, 2nd Floor
Ottawa, ON
K1G 5J1  

Business hours are 8:30 a.m. to 4:30 p.m., Monday to Friday.

Bingo Lottery Licensing Procedures

Please read the Alcohol and Gaming Commission of Ontario’s Regular and Special Bingo licence terms and conditions carefully before applying for a Bingo Lottery License.

  • Applicants must submit their application package sixty (60) days prior to the first date of the new licensing period.
  • An organization must have been in existence for at least one (1) year before being considered for a lottery licence.
  • To avoid conflict of interest” two members of the same family must not sign any lottery documents or cheques.

Requirements

New applicants must submit the following documentation with their application: 

  • Alcohol and Gaming Ontario Application Form – make sure all questions have been answered and it has been properly signed;
  • City of Ottawa Application for Lottery License;
  • Designated Members in Charge Form - A minimum of three (3) Designated Bona Fide Members must sign the application and be at each bingo event.  Using the ‘Designated Members In Charge Form’ include ALL Designated Bona Fide Members who may be present during bingo lottery events within the licensing period.  Designated  Bona Fide Members of the organization must be continuously present at each bingo event and must be bona fide members of the organization (see Bulletin 022 attached);
  • Complete Letters of Incorporation (if applicable);
  • Constitution and/or By-Laws – including mandate – signed and dated by three (3) Board Members with signing authority;
  • Canada Revenue Agency (CRA) Charitable Number (if applicable) – copy of the complete document;
  • Copy of last completed T3010 form submitted to CRA (if registered with CRA);
  • Budget covering the current twelve (12) month fiscal or calendar year, detailing how resources will be acquired and disbursed during this period (to be submitted annually);
  • Preceding year’s financial statements (to be submitted annually);
  • List of Board of Directors, including names, telephone numbers, addresses and titles (to be submitted annually);
  • Proof of sufficient activity in the General Account by way of bank statements for the preceding year.

Licence Fee

The License Fee for Bingo events is 3% of the prize board.  

Example:     

Prize Value:              $3,500.00
No. of Events:                       13
3% of $3,500.00 =$105.00 per event x 13 = $1,365.00 License Fee

If operating in a designated bingo hall, cheques should be made payable to the operator of the hall.

If operating outside of a designated bingo hall, cheques are to be made payable to the City of Ottawa. (Personal cheques, cash or credit cards are not accepted.)

After Municipal Approval

A “Lottery Trust Account” must be maintained for lottery events held in the City of Ottawa. 

Once your Lottery License Application has been approved you must open the Trust Account.  The account must have the following features:

  • Account is a trust account.
  • Account has cheque writing privileges and cheques are returned with monthly bank statements.
  • All cheques and bank statements indicate “trust” after the organization’s name.
  • All cheques must have two (2) signatures.
  • Deposit slips are completed for each deposit and stamped by the teller
  • Lottery proceeds cannot be transferred to a General or Operating Account.  Lottery proceeds must be distributed from the Lottery Trust Account BY CHEQUE, on the direct objects and purposes of the organization, as approved on each licence application.

Reports

Bingo Lottery Reports must be received by the Lottery Services within fifteen (15) days of each event.

Reports must be accompanied by copies of the bank statement and deposit slips and submitted on a monthly basis

MAIL OR DELIVER TO:

By-law & Regulatory Services
735 Industrial Avenue, 2nd Floor
Ottawa, ON    K1G 5J1

OR

Documents may be dropped off at any Client Service Centre to be forwarded to the By-law Services located at 735 Industrial Avenue, 2nd Floor, mail-code 07-22.

Bazaar Lottery Licensing Procedures

Carefully read the Alcohol & Gaming Commission of Ontario’s Bazaar Licence Terms and Conditions. A minimum of fifteen (15) working days is required to process all bazaar applications.

  • An organization must have been in existence for at least one (1) year before being considered for a lottery licence.
  • To avoid conflict of interest two members of the same family must not sign any lottery documents and cheques.
  • Tickets cannot be sold or distributed until the actual licence certificate has been picked up.

Requirements

New applicants must submit the following documentation with their application. 

  • Alcohol and Gaming Ontario Application Form – make sure all questions have been answered and it has been properly signed
  • City of Ottawa Lottery License Application 
  • Complete Letters of Incorporation (if applicable)
  • Constitution and/or By-Laws – including mandate – signed and dated by three (3) Board Members with signing authority
  • Canada Revenue Agency (CRA) Charitable Number (if applicable) – copy of the complete document
  • Copy of last completed T3010 form submitted to the CRA (if registered with CRA)
  • Budget covering the current twelve (12) month fiscal or calendar year, detailing how resources will be acquired and disbursed during this period (to be submitted annually)
  • Preceding year’s financial statements (to be submitted annually)
  • List of Board of Directors, including names, addresses, telephone numbers and titles (to be submitted annually)
  • Proof of sufficient activity in the General Account by way of bank statements for the preceding year

For raffle and penny auctions where tickets are sold and the draw is conducted at a single premise for a period of not more than one calendar day, read 3.4(f) of the attached Bazaar Licence Terms and Conditions;

If a raffle is part of the bazaar event see No. 3.4 for ticket requirements.  A mock-up of the raffle ticket must be attached to ALL applications;

If a bingo event is part of the bazaar a copy of the game schedule and a list of all prizes to be awarded must be attached to the bazaar application.  If the bingo is a 50/50, a maximum prize value per game must be indicated.

License Fee 

License fees are as follows:

  • Raffle - 3% of the prize value – raffle prize(s) not to exceed $500
  • Bingo - 3% of the prize value – bingo prizes not to exceed $500
  • Wheels - $10 per wheel – maximum of three wheels of fortune with a maximum bet of $2.

Cheques are to be made payable to the City of Ottawa. (Personal cheques, cash or credit cards are not accepted.)

Ticket Requirements (Printed Raffle)

  • Prize value must include all taxes. Handmade prizes, gift certificates, cash vouchers – no taxes;
  • Tickets must specify if taxes are to be paid by the winner(s);
  • 50/50 draws must indicate maximum prize value on ticket;
  • Handwritten ticket numbers are not acceptable;
  • Tickets shall not bear any coupon, promotional or advertising material unless it is promoting the licensee and approved by the licensee.  If the prize(s) are donated, the words “courtesy of ?” or donated by ?” are acceptable.

The following example ticket does not have to be followed exactly; however, all of the appropriate information must be included.  If the tickets are incorrect the licence will not be issued.

A sample ticket. Content is listed below.

Draw Side

Name of Organization

Organization Address and Phone Number

Address and Phone Number

Name___________________________________

Address_________________________________

Phone No._______________________________

Ottawa Lottery Licence Number

Ticket Number of Total Tickets

Date of Draw

Must be 18 years of age or older to participate.

Voucher Side

Name of Organization,

Organization Address and Phone Number

Ottawa Licence Number

Date, Time and Location of Draw

Ticket Number of Total Tickets

Price of Ticket

Prizes ((must be listed including retail cash value and all applicable taxes)

Must be 18 years of age or older to participate.

Note: If the raffle is a 50/50 draw - this should be indicated on “prizes” line as well as the maximum prize value.

Ticket Requirements (Ready-Made Roll Tickets)

If the raffle uses ready-made rolls of tickets, each seller is required to display the following information:

  • Name
  • Draw Type
  • Date
  • Location
  • Prize Details
  • Ticket Price
  • Number of tickets for sale
  • Draw Date and Time
  • An image of what a complete ticket looks like.
  • “Winners must be present to claim a prize.”
  • “Must be 18 years of age or older to participate.”
  • Ottawa Licence Number

After Municipal Approval

A “Lottery Trust Account” must be maintained for lottery events held in the City of Ottawa. 

Once your Lottery License Application has been approved you must open the Trust Account.  The account must have the following features:

  • Account is a trust account.
  • Account has cheque writing privileges and cheques are returned with monthly bank statements.
  • All cheques and bank statements indicate “trust” after the organization’s name.
  • All cheques must have two (2) signatures.
  • Deposit slips are completed for each deposit and stamped by the teller
  • Lottery proceeds cannot be transferred to a General or Operating Account.  Lottery proceeds must be distributed from the Lottery Trust Account BY CHEQUE, on the direct objects and purposes of the organization, as approved on each licence application.

Picking up the License

Prior to the ticket sales commencing, the charitable organization must bring the last printed raffle ticket to the By-law & Regulatory Services Service Counter;

All tickets must be printed prior to picking up the licence;

A Lottery Officer will review the ticket and if the ticket is correct the licence will be issued.

Reports

  • A Raffle Lottery Report and a list of winners will be attached to each licence.
  • The report must be completed and submitted within 30 days of the final event.
  • Reports must be accompanied by copies of the bank statement and deposit slips and submitted on a monthly basis.

MAIL OR DELIVER TO:

City of Ottawa
By-law & Regulatory Services
735 Industrial Avenue, 2nd Floor
Ottawa, ON K1G 5J1  

Documents may be dropped off at any of the Client Service Centres to be forwarded to By-law Services located at 735 Industrial Avenue, 2nd Floor, mail-code 07-22.

Break Open Ticket Lottery Licensing Procedures

Requirements

Carefully read the attached Alcohol and Gaming Commission of Ontario’s Break Open Ticket Licence terms and conditions. A minimum of twenty (20) working days is required to process break open ticket licence applications.

  • An organization must have been in existence for at least one (1) year before being considered for a lottery licence.
  • An organization applying to sell break open tickets at a “new” third party location will be licensed for a maximum of six (6) boxes on the first licence.

Documentation

New applicants must submit the following documentation with their application:

  • Alcohol and Gaming Ontario Application Form – make sure all questions have been answered and it has been properly signed;
  • City of Ottawa Lottery Application;
  • Complete Letters of Incorporation (if applicable);
  • Constitution and/or By-Laws – including mandate – signed and dated by three (3) Board Members with signing authority;
  • Canada Revenue Agency (CRA) Charitable Number (if applicable) – copy of the complete document;
  • Copy of last completed T3010 form submitted to CRA (if registered with CRA);
  • Budget covering the current twelve (12) month fiscal or calendar year, detailing how resources will be acquired and disbursed during this period (to be submitted annually);
  • Preceding year’s financial statements (to be submitted annually);
  • List of Board of Directors (to be submitted annually), including address, telephone number, and title;
  • Provincial Gaming Registration (must be attached to each application); and
  • Proof of sufficient activity in the General Account by way bank statements for the preceding year.

Licence Fee

The Licence Fee is 3% of the total prize value, per box of tickets

Example       

            Prize Value:  $1,115.00 x 3% = $33.45

            Licence Fee: 6 boxes x $33.45 = $200.70

Cheques are to be made payable to the City of Ottawa. (Personal cheques, cash or credit cards are not accepted.)

After Municipal Approval

A “Lottery Trust Account” must be maintained for lottery events held in the City of Ottawa.  The licensee has the option of either:

  • Opening and maintaining one (1) Designated Lottery Trust Account; OR
  • Opening and maintaining separate Lottery Trust Accounts for each type of lottery scheme conducted.

Once your Lottery License Application has been approved you must open the Trust Account.  The account must have the following features:

  • Account is a trust account.
  • Account has cheque writing privileges and cheques are returned with monthly bank statements.
  • All cheques and bank statements indicate “trust” after the organization’s name.
  • All cheques must have two (2) signatures.
  • Deposit slips are completed for each deposit and stamped by the teller
  • Lottery proceeds cannot be transferred to a General or Operating Account.  Lottery proceeds must be distributed from the Lottery Trust Account BY CHEQUE, on the direct objects and purposes of the organization, as approved on each licence application.

Reports

Break Open Ticket Lottery Reports must be received by the Lottery Services Division within thirty (30) calendar days of the expiry date of the licence.   Where the licensee has completed the sale of tickets prior to the expiry date on the licence, the licence shall be deemed to have expired and the financial report shall be due within thirty (30) calendar days. 

Reports must be accompanied by copies of the bank statement and deposit slips and submitted on a monthly basis

MAIL OR DELIVER TO:   

City of Ottawa
By-law & Regulatory Services
735 Industrial Avenue 2nd Floor
Ottawa, Ontario K1G 5J1

Documents may be dropped off at any Client Service Centre to be forwarded to By-law Services located at 735 Industrial Avenue, 2nd Floor, mail-code 07-22.

City of Ottawa Raffle Lottery License

Licensing Requirements

Carefully read the Alcohol & Gaming Commission of Ontario’s Raffle Licence terms and conditions. A minimum of twenty (20) working days is required to process all raffle applications.

  • An organization must have been in existence for at least one (1) year before being considered for a lottery licence.
  • Tickets cannot be sold or distributed until the actual licence certificate has been picked up.
  • Original signatures are required, therefore applications cannot be submitted electronically;
  • Raffle tickets cannot be sold, distributed or advertised outside of Ontario;

Documentation

New applicants must submit the following documentation with their application:

  • Mock-up of the raffle ticket must be attached to ALL applications;
  • Alcohol and Gaming Ontario Application Form – make sure all questions have been answered and it has been properly signed;
  • City of Ottawa Lottery Application;
  • Complete Letters of Incorporation (if applicable);
  • Constitution and/or By-Laws – including mandate – signed and dated by three (3) Board Members with signing authority;
  • Canada Revenue Agency (CRA) Charitable Number (if applicable) – copy of the complete document;
  • Copy of last completed T3010 form submitted to CRA (if registered with CRA);
  • Budget covering the current twelve (12) month fiscal or calendar year, detailing how resources will be acquired and disbursed during this period (to be submitted annually);
  • Preceding year’s financial statements (to be submitted annually);
  • List of Board of Directors (to be submitted annually), including address, phone number, title;
  • Proof of sufficient activity in the General Account by way bank statements for the preceding year;
  • If prize value is $10,000 or more, one of the following must be provided:
  • Irrevocable Letter of Credit from a recognized financial institution,
  • A bank draft or money order.

All guarantees must be made payable to the City of Ottawa, in the amount of the total value of the prizes to be awarded including all taxes and with a minimum expiry date of no less than 45 days after the date of the last event.

Licence Fee

The License Fee for Raffle Lotteries is 3% of the maximum prize value (including all applicable taxes).

Example:                             

Prize Value:  $2,000

License Fee: $60.00

Cheques are to be made payable to the City of Ottawa. (Personal cheques, cash or credit cards are not accepted.)

Prize Value

The market retail value of the prizes(s) to be awarded shall not be less that 20% of the anticipated gross proceeds from the sale of the tickets.  This is calculated on the total number of tickets expected to be sold multiplied by the price per ticket as approved on the license application.  The number of tickets to be printed may exceed the number expected to be sold, to permit proper distribution provided that the number printed does not substantially affect the odds of winning.

Ticket Requirements

  • Prize value must include all taxes.  Handmade prizes, gift certificates, cash vouchers – no taxes;
  • Tickets must specify if taxes are to be paid by the winner(s);
  • 50/50 draws must indicate maximum prize value on ticket;
  • Handwritten ticket numbers are not acceptable;
  • Tickets shall not bear any coupon, promotional or advertising material unless it is promoting the licensee and approved by the licensee.  If the prize(s) are donated, the words “courtesy of ” or donated by ” are acceptable.

The following example ticket does not have to be followed exactly.  However, all of the appropriate information must be included.  If the tickets are incorrect the license will not be issued.

A sample ticket. Content is listed below.

Draw Side

  • Name of Organization
  • Organization Address and Phone Number
  • Address and Phone Number
  • Name___________________________________
  • Address_________________________________
  • Phone No._______________________________
  • Ottawa Lottery Licence Number
  • Ticket Number of Total Tickets
  • Date of Draw
  • Must be 18 years of age or older to participate.

Voucher Side

  • Name of Organization,
  • Organization Address and Phone Number
  • Ottawa Licence Number
  • Date, Time and Location of Draw
  • Ticket Number of Total Tickets
  • Price of Ticket
  • Prizes ((must be listed including retail cash value and all applicable taxes)
  • Must be 18 years of age or older to participate.

Note: If raffle is a 50/50 draw - this should be indicated on “prizes” line as well as the maximum prize value.

Ticket Requirements (Ready Made Roll Tickets) 

If the raffle uses ready-made rolls of tickets, each seller is required to display the following information:

  • Name
  • Draw Type
  • Date
  • Location
  • Prize Details
  • Ticket Price
  • Number of tickets for sale
  • Draw Date and Time
  • An image of what a complete ticket looks like.
  • “Winners must be present to claim a prize.”
  • “Must be 18 years of age or older to participate.”
  • Ottawa Licence Number

After Municipal Approval

A “Lottery Trust Account” must be maintained for lottery events held in the City of Ottawa.  The licensee has the option of either:

  • Opening and maintaining one (1) Designated Lottery Trust Account; OR
  • Opening and maintaining separate Lottery Trust Accounts for each type of lottery scheme conducted.

Once your Lottery License Application has been approved you must open the Trust Account.  The account must have the following features:

  • Account is a trust account.
  • Account has cheque writing privileges and cheques are returned with monthly bank statements.
  • All cheques and bank statements indicate “trust” after the organization’s name.
  • All cheques must have two (2) signatures.
  • Deposit slips are completed for each deposit and stamped by the teller
  • Lottery proceeds cannot be transferred to a General or Operating Account.   Lottery proceeds must be distributed from the Lottery Trust Account by cheque, on the direct objects and purposes of the organization, as approved on each license application.

Picking up the licence

  • Prior to the ticket sales commencing, the charitable organization must bring a copy of the last printed ticket to the Lottery Services Division;
  • All tickets must be printed prior to picking up the license;
  • A Lottery Officer will review the ticket and if the ticket is correct the license will be issued.

Reports

A Raffle Lottery Report and a list of the winners will be attached to each license.

The reports must be completed and submitted within 30 days of the final event.

Reports must be accompanied by copies of the bank statement and deposit slips and submitted on a monthly basis

Mail or deliver to:

City of Ottawa
By-law & Regulatory Services
735 Industrial Avenue, 2nd Floor
Ottawa, Ontario    K1G 5J1

Documents may be dropped off at any City of Ottawa Client Service Centre, to be forwarded to By-law Services located at 735 Industrial Avenue, 2nd floor, mail-code 07-22.