OTTAWA CITY COUNCIL

28 August 2008

ANDREW S. HAYDON HALL

10:00 a.m.

 

MINUTES 41

 

 

The Council of the City of Ottawa met at Andrew S. Haydon Hall, 110 Laurier Avenue West, Ottawa, on 28 August 2008 at 10:00 a.m.

 

 

The Mayor, Larry O’Brien, presided and the Clerk led Council in prayer.

 

 

The National Anthem was performed by École élémentaire catholique Bernard-Grandmaître.

 

 

MOMENT OF SILENCE –  Charles Sim

 

Council observed a Moment of Silence in memory of former City of Ottawa employee, Charles Sim, who passed away on August 14, 2008.

 

 

Announcements/Ceremonial Activities

 

RECOGNITION – BOB GAUVREAU

 

Mayor O’Brien, on behalf of City Council, presented a framed certificate to Bob Gauvreau, Manager, Corporate Security to mark the occasion of his retirement from the City of Ottawa.

 

 

Roll Call

 

ALL MEMBERS WERE PRESENT.

 

 

Confirmation of Minutes

 

The Minutes of the regular and In Camera meetings of 9 July 2008 were confirmed.

Declarations of pecuniary interest including those originally arising from prior meetings

 

See specific Agenda Item for declarations: Agriculture and Rural Affairs Committee Report 27, Item 2.

 

 

Communications

 

The following communications were received:

 

·                     Association of Municipalities of Ontario (AMO) Alerts :

·         Waste Electrical and Electronic Equipment (WEEE) Plan Receives Approval

·         AMO Report to Members on June 2008 Board Meeting

·         Ontario Small Waterworks Assistance Program – Part 2

 

·                    Responses to Inquiries

·        Inquiry CC 01-08 – Snow Removal

·        Inquiry CC 19-08 - Cost Estimate for Elimination of Sewer/Stormwater Discharge

·        Inquiry CC 25-08 - Fleet Services Re-Organization

 

Regrets

 

No Regrets were filed.

 

 

Point of Personal Privilege

 

Councillor C. Doucet raised a point of personal privilege with respect to articles in two Ottawa newspapers on 29 July 2008, wherein the Mayor’s Chief of Staff was quoted as saying he was not aware that “Doucet would be on vacation during his appointed time as Deputy Mayor”.  The Councillor questioned how the Mayor’s office could not be aware when a motion he brought forward on 25 June 2008, was approved by Council, appointing Councillor Gord Hunter as Acting Deputy Mayor for the period June 30 – August 31, 2008, in the event that both the Mayor and Deputy Mayor were away.

 

Mayor O’Brien directed the City Clerk and City Solicitor to review the matter and report back to Council on 10 September 2008.

 


Motion to Introduce Reports

 

MOTION NO. 41/1

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

That Agriculture and Rural Affairs Committee Reports 26, 27 and 27A, Community and Protective Services Committee Reports 27B and 28A, Corporate Services and Economic Development Committee Reports 26A, 28 and 28A (In Camera), Planning and Environment Committee Reports 33B, 34B and 35, Transit Committee Report 17, Transportation Committee and Transit Committee Joint Report 7 and Transportation Committee Reports 19B and 20 be received and considered.

 

                                                                                                            CARRIED

 

Postponements and Deferrals

 

City Auditor General

 

 

1.             OFFICE OF THE AUDITOR GENERAL - 2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS

 

 

REPORT RECOMMENDATIONS

 

That Council receive and table the 2007 Annual Report and 2007 Detailed Audit Reports of the Office of the Auditor General at its meeting on June 11, 2008 for referral to the appropriate Standing Committee, and for subsequent consideration and approval of the audit recommendations by Council at its meeting on June 25, 2008.

 

That, at its meeting on June 25, 2008, Council refer all audit recommendations where management is in disagreement to the Council Audit Working Group for resolution.

CITY COUNCIL 11 JUNE 2008

 

RECEIVED AND TABLED to the Council meeting of 25 June 2008 and REFERRED by the following motion:

 

MOTION NO. 38/2

 

Moved by Councillor M. McRae

Seconded by Councillor J. Harder

 

That the following audits be referred to Community and Protective Services Committee for the purpose of hearing public delegations:

 

2. – Food Safety Program

4. - Parks and Recreation including: a.) Branch-wide Audit; b.) Financial Management and Revenue Processes; c.) Canterbury Community Centre, and; d.) Corporate Pesticide Use Policy

11. - Pride Week Committee (requested by Council)

 

That the following audits be referred to Corporate Services and Economic Development Committee for the purpose of hearing public delegations:

 

5. – Staffing (to be provided in camera)

6. – Labour Relations (to be provided in camera)

7. - Inventory and Asset Management Processes

8. - 311 Contact Centre

9. - Financial Information Reported to Council Regarding the Proposed North-South Light Rail Transit Line (requested by Council)

14. - 2006 and 2007 Compensation Budgets

15. - Municipal Price Index (requested by Council)

16. – Protocol Division (requested by Management)

18. - Procurement of Fax Machines

 

That the following audits be referred to Planning and Environment Committee for the purpose of hearing public delegations:

 

1. - Development Review Process

3. - Environmental Commitments in the Ottawa 20/20 Growth Management Strategy

10. - Population Growth Projections

 

That the following audits be referred to Transportation Committee for the purpose of hearing public delegations:

 

13. - Follow-up to the 2006 Audit of Surface Operations (requested by Council)

19. - Costs related to the Proposed Contracting-out of Lube, Oil, and Filter Work

20. - Disposal of Pavement Line Marker Equipment

21. - Ministry of Labour Charges Regarding Contractor Vehicles in Surface Operations

22. - Misuse and Abuse - Vehicles and Equipment

 

That the following audit be referred to Joint Transportation and Transit Committee for the purpose of hearing public delegations:

 

23. - Bus Refurbishing and Warranty Programs

                                                                                                            REFERRAL CARRIED

 

CITY COUNCIL 25 JUNE 2008

 

MOTION NO. 39/3

 

Moved by Councillor M. McRae

Seconded by Councillor E. El-Chantiry

 

WHEREAS, on May 28th, 2008, the City’s Auditor General gave Notice to table at the 11 June 2008 Council meeting, a report entitled "Office of the Auditor General - 2007 Annual Report and 2007 Detailed Audit Reports"; and

 

WHEREAS, these audit reports were tabled with City Council on June 11th, 2008, and then referred to the appropriate standing committees to receive public delegations; and

 

WHEREAS a majority of Members of Council have expressed the desire to review all of these audit reports as well as any public comments regarding same in a detailed fashion; and

 

BE IT THEREFORE RESOLVED that the report entitled "Office of the Auditor General - 2007 Annual Report and 2007 Detailed Audit Reports” be deferred to the August 28th, 2008 Council meeting.

 

DEFERRAL CARRIED with Councillor G. Hunter dissenting.

 

 

CITY COUNCIL 28 AUGUST 2008

 

MOTION NO. 41/2

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

That City Council resolve to move into Committee of the Whole pursuant to Section 48 of the Procedure By-law.

 

                                                                                      CARRIED

 

 

COMMITTEE OF THE WHOLE

 

Development Review Process Audit

 

MOTION NO. 41/3

 

Moved by Councillor J. Harder

Seconded by Councillor R. Bloess

 

WHEREAS during the course of the audit basic issues with the adequacy of applications were observed, which should have warranted refusal at the in-take counter; and

 

WHEREAS planners and infrastructure approval staff should not be responsible for addressing these matters post-intake; and

 

WHEREAS there will be a higher client satisfaction rate by reducing the time involved with addressing basic application deficiencies;

 

THEREFORE BE IT RESOLVED THAT Planning and Infrastructure Approvals Branch management team improve intake of development applications through a dedicated staff person at each client service center; and

 

THAT the dedicated staff person have enough knowledge to do an on-the-spot review so an application can be accepted (or returned with deficiencies noted) as soon as it is presented; and

 

THAT the Planning and Infrastructure Approvals Branch management team provide a status report to Council on the implementation and effectiveness of positioning dedicated staff at each client service center, no later than March 2009.

 

                                                                                                            CARRIED

 

Food Safety Program

 

MOTION NO. 41/4

 

Moved by Councillor J. Harder

Seconded by Councillor S. Qadri

 

WHEREAS there currently exists a national shortage of Public Health Inspectors; and

 

WHEREAS the Auditor General noted, in his 2007 Audit of the Food Safety Program, that a recent market survey by Employee Services has concluded that Public Health Inspector salaries in Ottawa are in the 23rd percentile compared to other Health Departments; and

 

WHEREAS recruitment efforts have been met with frustration, given non-competitive salaries and out-of-date technologies;

 

THEREFORE BE IT RESOLVED THAT the market adjustment assessment be accelerated to ensure that competitive salary and benefits packages are available as a key part of Ottawa Public Health’s Public Health Inspectors’ recruitment and retention strategy; and

 

THAT Ottawa Public Health provide a status update to Council no later than March 2009.

 

                                                                                                            CARRIED

 

MOTION NO. 41/5

 

Moved by Councillor M. Bellemare

Seconded by Councillor J. Harder

 

WHEREAS according to the 2007 Audit of the Food Safety Program by the Office of the Auditor General, the City of Ottawa is not in compliance with Provincial Mandatory Guidelines for Food Safety;

 

AND WHEREAS according to Management, “in order to be able to ensure 100 percent compliance, Ottawa Public Health (OPH) requires seven additional/new FTEs to be assigned to the Food Safety Program”;

 

THEREFORE BE IT RESOLVED THAT Management allocate the necessary resources to the extent possible within the remaining budget year, and within the draft budget of 2009, to fully staff the Food Safety Program as soon as possible.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/6

 

Moved by Councillor S. Desroches

Seconded by Councillor P. Feltmate

 

That the Strategic Food Safety Report to be prepared by staff include a report on the City’s participation in the federal-provincial food recall system.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/7

 

Moved by Councillor S. Qadri

Seconded by Councillor E. El-Chantiry

 

WHEREAS quality assurance strategies are critical given the dangers posed by food borne illness and the fact that public health inspectors work so independently in the field; and

 

WHEREAS other public health units have effective and efficient quality assurance features, such as file audits, accompanied in-field visits, policy training and public health inspector rotation; and

 

WHEREAS continuing professional development practices and procedures, such as the interpretation and application of new legislation, are essential to preventing food borne illness;

 

THEREFORE BE IT RESOLVED THAT Ottawa Public Health undertake a report to Council of a national and international best practice analysis of quality assurance and continuing professional development practices and procedures with the first report due no later than March, 2009, with subsequent reports to be brought forward on an annual basis.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/8

 

Moved by Councillor E. El-Chantiry

Seconded by Councillor D. Deans

 

WHEREAS food handler training is a proactive strategy for promoting effective and safe food handling practices; and

 

WHEREAS food handler training has been shown to increase operator compliance rates and reduce the need for re-inspections, thereby allowing public health inspectors to visit a greater number of food premises; and

 

WHEREAS the Auditor General noted, in his 2007 Audit of the Food Safety Program, that fees for food handler training are low in comparison to other cities across the Province; 

 

THEREFORE BE IT RESOLVED THAT Ottawa Public Health explore ways to increase awareness of and expand uptake in the food handlers training program, as well as review the current fees structure for the program; and

 

THAT Ottawa Public Health provide a status update to Council no later than March 2009, which includes an update on any movement towards possible legislation that would make it mandatory for food handlers to take the training program.

 

                                                                                                            CARRIED

 

 

Environmental Commitments in the Ottawa 20/20 Growth Management Strategy

 
MOTION NO. 41/9

 

Moved by Councillor J. Harder

Seconded by Councillor D. Deans

 

WHEREAS City staff manages to their individual branch plans and to the supporting growth management plans, such as the Environmental Strategy and the Greenspace Master Plan, and not to the environmental commitments as outlined in the CCP and the Window on Ottawa 20/20 document; and

 

WHEREAS there is no broader monitoring framework in place for these five environmental commitments, which impedes tracking of the City’s overall progress towards these commitments; and

 

WHEREAS there is no overarching system in place to track progress against the five environmental commitments; and

 

THEREFORE BE IT RESOLVED THAT management review the environmental commitments to determine whether these accurately convey the City’s environmental vision and objectives and revise them as required; and

 

THAT management ensure the Corporate Plan includes priority actions required to implement the environmental commitments; and

 

THAT the City Manager report back to Council in six months (March 2009) with a progress report.

 

                                                                                                            CARRIED

 

 


Parks and Recreation

 

MOTION NO. 41/10

 

Moved by Councillor M. Wilkinson

Seconded by Councillor J. Harder

 

That the Parks and Recreation audit be referred for consideration to the Community and Protective Services Committee.

 

REFERRAL CARRIED with Councillor D. Deans dissenting

 

Labour Relations

 

MOTION NO. 41/11

 

Moved by Councillor R. Bloess

Seconded by Councillor J. Harder

 

WHEREAS the audit report made 22 recommendations pertaining to the Labour Relations function; and

 

WHEREAS there remains disagreement on two issues (recommendations 10 and 18); and

 

WHEREAS the responsibility for decisions made at the grievance level is within the purview of the Director of Employee Services in consensus with operating departments, and conversely, when matters are referred to arbitration, Legal Services is the clear lead and undertakes such arbitrations with the clear direction of the operating department and on policy grievances looks to Labour Relations for direction/instruction;

 

BE IT RESOLVED THAT Employee Services and Legal Services confer with the Auditor General and report back to CAWG in October on the appropriate processes to resolve grievances and arbitration issues.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/12

 

Moved by Councillor J. Harder

Seconded by Councillor D. Deans

 

WHEREAS Prior to the fall of 2006, the City did not effectively protect itself when contracting with new Management Professional Exempt (MPE) employees for senior management positions in that there was no clear safety valve in the absence of a probationary period to deal with unsuitable new hires; and

 

WHEREAS the issue was also one of consistency and substantial cost in the case of an unsuitable new hire under the City’s current severance structure; and

 

WHEREAS new hires were not sufficiently informed of the terms and conditions of their employment and obligations (e.g., Terms and Conditions of Employment, Code of Conduct), and the practice was not consistent for both internal and external candidates; and

 

WHEREAS the severance pay provisions of the MPE Terms and Conditions of Employment and the guaranteed minimum amount of 18 months severance for a Deputy City Manager and 12 months for a Director are considered to be excessive in the case of short-term employees; and

 

WHEREAS the MPE Terms and Conditions of Employment need to be updated to align with common law and minimum employment standards; and

 

THEREFORE BE IT RESOLVED THAT the City continue to clearly state the existence and application of probationary periods and explicitly communicate it. This clause could be waived by the City Manager in particular circumstances and in such cases the waiver must be appropriately documented; and

 

THAT the City continue to inform new hires of their terms and conditions of employment as well as their obligations and that new employees be asked to acknowledge their understanding by signing a statement to that effect; and

 

THAT the involuntary separation entitlements chart contained in the MPE Terms and Conditions of Employment document be updated to reflect common law standards including the minimum statutory provisions in the case of termination for cause; and

 

THAT the City develop a procedure for dealing with terminations for cause and

involuntary separations that provides for a more robust decision making and accountability process to ensure that decisions of this nature are made with the involvement of all key stakeholders and subject matter experts (Labour Relations and Legal Services) to minimize liabilities in such cases. Elements of the procedure should deal with investigation, option analysis and implementation aspects of termination decisions to ensure the veracity of evidence and substantiation of decisions and, that the proper communication strategies are in place to mitigate unnecessary public exposure and to avoid undermining managers’ overall confidence to take action. This procedure should also provide a mechanism in the event of disagreement between the key stakeholders to escalate resolution up to the City Manager if necessary, to ensure that views are duly considered and factored into the final decision; and

 

THAT the City Manager report back to Council in six months (March 2009) with a progress report.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/13

 

Moved by Councillor J. Harder

Seconded by Councillor S. Qadri

 

WHEREAS the Auditor General’s Audit on Labour Relations concluded that, “the City’s track record is not very successful in upholding the Employer’s position through the grievance procedure and especially at arbitration”; and

 

WHEREAS the Auditor General has identified that, “the main reasons for the City’s less than successful experience can be attributed to the fundamental merits of each case at the outset, the documentation and preparation as well as the insistence and current ability of some managers to have their matters go the distance for different reasons including political agendas”; and

 

WHEREAS Recommendation 19 provides that “statistics on arbitration cases, wins, losses, draws and costs be implemented to facilitate overall performance measurement”; and

 

WHEREAS Recommendation 19 does not address the rationale for the wins, losses and draws at arbitration, nor does it require the development of any value-added “next steps” to remedy those factors which have contributed to the City losing arbitration cases;

 

THEREFORE BE IT RESOLVED THAT the statistics on arbitration cases include information as to the factors underlying the inability to uphold the City’s original position at arbitration as well as the steps proposed to remedy these issues in future cases; and

 

BE IT FURTHER RESOLVED THAT these arbitration statistics be reported to Council on a quarterly basis beginning in the fourth quarter of 2008.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/14

 

Moved by Councillor J. Harder

Seconded by Councillor E. El-Chantiry

 

WHEREAS The collective bargaining mandates are not driven and developed from long-term strategic plan objectives but are more bottom-up, short-term and operational mandates, which do not anticipate and pave the way for true business transformation; and

 

WHEREAS there is a need for Management to provide to Council a stronger framework and expectations for collective bargaining negotiations by establishing a clearly defined strategy that addresses the City’s long-term objectives and future fiscal responsibilities;

 

THEREFORE BE IT RESOLVED THAT the City adopt a more strategic approach and longer term outlook to collective bargaining in keeping with its vision and long term objectives as confirmed and approved by Council and that there be a process in place to secure and maintain the commitment of Council to the stated mandate; and

 

THAT the current collective agreements be reviewed to identify impediments to achieving the City’s vision and mid-term objectives, and that related bargaining strategies be developed to address shortcomings to change and flexibility; and

 

THAT the City Manager report back to Council by year end 2008 on the progress of these initiatives.

 

                                                                                                            CARRIED

 

 

Inventory and Asset Management Processes

 

MOTION NO. 41/15

 

Moved by Councillor J. Harder

Seconded by Councillor E. El-Chantiry

 

Whereas the Auditor General found insufficient controls of inventory management at the City of Ottawa; and

 

Whereas it is difficult to ensure inventory is being used only for the City’s benefit and that inventory is current and forecasting is accurate for reasonable forward buying; and

 

Whereas there are unacceptable levels of control and recording of some City assets due primarily to a lack of City-wide policies on inventory or systems in order to maintain that control; and

 

Whereas it is good procurement principle to engage outside specialists to undertake City-wide inventory annually; and

 

Whereas a procurement consultant should be contracted to review all procedures and policies or lack thereof for all purchasing/inventory management across divisions and centres of expertise and bring high level recommendations forward to Council including recommendations and analysis as to whether an outside business undertake all procurement for the City of Ottawa; and

 

Whereas every invoice for product must be cost equalled upon receipt for verification of best price and that cash discounts are taken and evaluated or volume rebates as they apply; and

 

Whereas all contracts should include penalties for late service/deliveries/completion and that these penalties be enforced for such; and

 

Whereas consideration that the wording “guaranteed sale” be added to each procurement contract or the terminology 1% of total purchases for City Risk Management; and

 

Whereas it makes all good business sense to operate the procurement/asset management and inventory at the City of Ottawa under “best business policies” as found in non-governmental large businesses operating under the business act;

 

Therefore Be It Resolved that the City Manager assigns a function with the overall responsibility for all City assets. This function should be responsible for developing and issuing, for overall City asset and inventory management, overarching policies, systems and procedures covering the identification, recording, tracking, control and safeguarding of City assets, and inventory management and that this function report quarterly to City Council.

 

MOTION NO. 41/16

 

Moved by Councillor A. Cullen

Seconded by Councillor J. Legendre

 

That Motion No. 41/15 be referred to the Council Audit Working Group.

 

                                                                                                            REFERRAL CARRIED

 

 


MOTION NO. 41/17

 

Moved by Councillor J. Harder

Seconded by Councillor S. Qadri

 

WHEREAS the Auditor General’s 2007 audit of the Inventory and Asset Management Processes found that the City is not currently ready for the implementation of the new Public Sector Accounting Board (PSAB) rules covering municipal accounting for assets proposed for implementation starting in fiscal year 2009; and

 

WHEREAS Management have indicated that work is currently underway to complete the required activities and management is of the opinion that the City will be ready for implementation;

 

Therefore Be It Resolved that the City Treasurer ensures that the City is ready to comply with the PSAB rules for full accrual accounting for local governments, which come into effect January 1, 2009 and that City Council be notified by the time of Draft budget 2009 if this is not achievable.

 

                                                                                                            CARRIED

 

 

3-1-1 Contact Centre

 

MOTION NO. 41/18

 

Moved by Councillor R. Bloess

Seconded by Councillor E. El-Chantiry

 

WHEREAS the City's 311 Contact Centre is one of the success stories resulting from amalgamation; and

 

WHEREAS Ottawa's 311 operation is one of only 10 such operations within Canada; and

 

WHEREAS the Auditor General's report on 311 identified several areas in which quality assurance improvements were required; and

 

WHEREAS the Mayor's Task Force on E-Government identified that the City should focus on citizen centricity, investment with clear returns and proper governance to enable information technology to transform how the city operates; and

 

WHEREAS the Business Transformation Services Branch was created to lead the task of supporting and promoting excellence in service provision both internally and externally, and is committed to connecting the City’s programs and services with the tools and support they require to deliver improved customer service, employee development and engagement, and outcome-based performance management and reporting; and

 

WHEREAS an enhanced 311 system will deliver a more comprehensive overview of the citizen interaction and transaction with the City through a proper Customer Relationship Management (CRM) system, and

 

WHEREAS an advanced technology solution, such as a corporate CRM system can present a single, enterprise view of departmental performance and community activity and ultimately  help transform how the City of Ottawa delivers programs and services to residents through workforce automation;

 

BE IT THEREFORE RESOLVED THAT staff develop the business case and the budget requirement for developing and implementing enhancements to the 311 system to improve the quality of data and information to enable sound decision making in budgeting and internal resource allocation.

 

BE IT THEREFORE RESOLVED THAT the business case and the budget requirement for developing and implementing enhancements to the 311 system to improve the quality of data and information to enable sound decision making in budgeting and internal resource allocation include:

·        Building upon the existing 311 intranet for full standardization of scripts and intake information (CATI) to ensure consistency of City procedures and responses;

·        Further improvement of the initial MAP case management system;

·        Review of disbursed software systems including MAP, SAP, Water and Sewage systems and other City systems to ensure proper correlation and flawless transfer of data;

·        Implementation of an on-line request and tracking system;

·        Tracking of related repeat calls, full case management details and constituent satisfaction;

·        Development and finalization of a centralized performance-reporting framework for all service requests and inquiries handled by 311;

·        Internal Service Requests not currently handled by 311;

·        Investigate possibilities of wireless updates of service requests by City staff;

·        Improvements and correlation on how case information is transferred to departments and branches;

·        Examinations of all other distributed call centers across the corporation and associated agencies to increase collaboration.

 

                                                                                                            CARRIED

 


Municipal Price Index

 

MOTION NO. 41/19

 

Moved by Councillor R. Bloess

Seconded by Councillor J. Harder

 

WHEREAS there is disagreement between the City Auditor and Finance as to how a MPI should be calculated, and

 

WHEREAS it would require an independent, specialized third party to validate the City model; and

 

WHEREAS reviewing the audit results will consume both CAWG and City staff time, and

 

WHEREAS Council does not use the MPI for decision making purposes;

 

BE IT RESOLVED THAT the calculation of MPI be discontinued and that the 2007 Audit of MPI not be referred to CAWG for resolution.

 

CARRIED on a division of 12 YEAS to 11 NAYS as follows:

 

YEAS (12):      Councillors G. Bédard, B. Monette, M. McRae, R. Jellett, E. El-Chantiry, J. Harder, M. Wilkinson, S. Desroches, R. Bloess, S. Qadri, G. Hunter and Mayor O’Brien.

 

NAYS (11):     Councillors P. Feltmate, J. Legendre, G. Brooks, C. Leadman, P. Hume, D. Deans, A. Cullen, M. Bellemare, C. Doucet, R. Chiarelli and D. Holmes.

 

Protocol Division

 

MOTION NO. 41/20

 

Moved by Councillor R. Bloess

Seconded by Councillor J. Harder

 

WHEREAS the audit report found that a variance of 88% or a deficit of $389,000 existed in the Protocol Division budget for 2006; and

 

WHEREAS the City Clerk’s Branch has traditionally covered any shortfall in the protocol budget from savings in other branch areas; and

 

WHEREAS the under-funding of the protocol budget has become a habitual occurrence; and

 

WHEREAS recommendation #3 calls for appropriate budgeting practices;

 

BE IT RESOLVED THAT the City Clerk’s Branch prepare a budget for protocol services which reflects the actual historical cost of delivering this service; and

 

FURTHER BE IT RESOLVED THAT the appropriate protocol budget be submitted to City Council for 2009.

 

                                                                                                            CARRIED

 

 

Procurement of Fax Machines

 

MOTION NO. 41/21

 

Moved by Councillor J. Harder

Seconded by Councillor E. El-Chantiry

 

WHEREAS Supply Management Division was unable to provide concrete analysis regarding the key benefits of renting as evidence of best value as required by the Purchasing By-law; and

 

WHEREAS the Division’s analysis in fact showed that the purchase option was always less expensive than the rental option for the same unit from the same supplier; and

 

WHEREAS a decision was made to replace all the units in August 2007 and create a new agreement to August 2010, which appears to be driven by the supplier through Supply Management Division to replace all the units, not just those coming to the end of their rental agreement; and

 

WHEREAS this replacement was done (in more than one case) without the prior consent of the department being charged for the rental; and

 

WHEREAS units which are functioning very well and may continue to have a useful life for a further two to three years beyond the extended warranty period would present a significant potential savings for the purchasing option instead of the existing renting option; and

 

WHEREAS there is a standing offer set up to rent fax machines which indicates the benefits of renting versus buying, however the analysis provided did not consider years four and five which could result in potential savings of rental payments of $182,000 which could be used to purchase new machines as required;

 

THEREFORE BE IT RESOLVED THAT a standing offer be set up for the purchase of fax machines; and

 

THAT an up-to-date inventory be maintained by the City of fax machines, with sufficient detail to facilitate cost-benefit analysis and confirmation of rates charged; and

 

THAT Financial Services Branch ensure the roles and responsibilities with respect to decisions on purchasing or leasing fax machines are handled by the appropriate department, branch, or division.

 

                                                                                                            CARRIED

 
MOTION NO. 41/22

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

That City Council resolve In Camera pursuant to   Subsections 13. (1) (a) the security of the property of the City; and (b) personal matters about an identifiable individual, including staff; of Procedure By-law 2006-462 –with respect to the 2006 In Camera Audits.

 

                                                                                                            CARRIED

 

IN CAMERA SESSION

 

IN COMMITTEE OF THE WHOLE

 

General Audit Motions

 

MOTION NO. 41/23

 

Moved by Councillor J. Harder

Seconded by Councillor B. Monette

 

WHEREAS the Auditor General presented Council with 27 audits on various municipal departments, processes and operations; and

 

WHEREAS Council wishes to ensure that the recommendations and follow up emanating from the audits is undertaken in a timely fashion;

 

THEREFORE BE IT RESOLVED THAT the Auditor General report back to Council in the fall of 2009 with a progress report.

 

                                                                                                            CARRIED

 

MOTION NO. 41/24

 

Moved by Councillor B. Monette

Seconded by Councillor R. Bloess

 

WHEREAS the audit of the Revenue and Collections including; Tax Revenue/ Billing, Water Billing and Collections and Customers Accounts is planned to be completed in 2010,

 

AND WHEREAS one criterion used to identify potential projects and the order they are audited in is that a program or service has a direct impact on citizens,

 

AND WHEREAS this department has a direct effect on each and every citizen in Ottawa,

 

BE IT RESOLVED THAT the 2009 Audit Plan be adjusted to include the Revenue and Collections department.

 

                                                                                                            CARRIED

 

 

The report “Office Of The Auditor General - 2007 Annual Report And 2007 Detailed Audit Reports” was then put to the Committee of the Whole and CARRIED as amended by Motion Nos. 41/3, 41/4, 41/5, 41/6, 41/7, 41/8, 41/9, 41/10, 41/11, 41/12, 41/13, 41/14, 41/17, 41/18, 41/19, 41/20, 41/21, 41/23 and 41/24.

 

MOTION NO. 41/25

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

That the Committee of the Whole resume in Open Session and report to City Council.

 

                                                                                                            CARRIED

 

IN COUNCIL

 

MOTION NO. 41/26

 

Moved by Councillor A. Cullen

Seconded by Councillor M. Wilkinson

 

That the Council adopt the report of the Committee of the Whole.

 

                                                                                                            CARRIED

 

CITY MANAGER

 

 

2.             2007 CORPORATE ANNUAL REPORT

 

 

REPORT RECOMMENDATION

 

That Council receive the 2007 City of Ottawa Annual Report for information.

 

                                                                                                            RECEIVED

 

 

Committee Reports

 

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 26

 

     

1.             examining BEACH FACILITy options

 

 

Committee Recommendation AS AMENDED

 

That Council direct staff to consult the Constance Bay Community on alternative washroom facilities that prioritize a safe water supply and human health, at an appropriate location, in tandem with all legislation.

 

                                                                                                            CARRIED

 

 

     

2.             OFFICIAL PLAN AMENDMENT - NORTH GOWER SECONDARY PLAN

 

 

Committee Recommendation

 

That Council approve and adopt an amendment into the Official Plan to incorporate the North Gower Secondary Plan into the Official Plan as detailed in Document 2.

 

                                                                                                            CARRIED

 

 


 

     

3.             ZONING - 5281 EIGHTH LINE ROAD, 4407 FARMERS WAY AND 4411 FARMERS WAY

 

 

Committee RecommendationS

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the former City of Gloucester Zoning By-law, to change the zoning of Part of 5281 Eighth Line Road from Agriculture General Zone (Ag) to Residential Estate Zone (Re1), as shown in Document 1.

 

2.         Approve an amendment to the New Comprehensive Zoning By-law, to change the zoning of 4407 Farmers Way, Part of 4411 Farmers Way and Part of 5281 Eighth Line Road from Rural Countryside Zone (RU) to Rural Residential Zone 8 (RR8), as shown in Document 1.

 

                                                                                                CARRIED

 

 

     

4.             ZONING - 6960 MCCORDICK ROAD

 

 

Committee Recommendations

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the new Comprehensive Zoning By-law to change the zoning of 6960 McCordick Road from AG2 to AG6[xxr]as shown in Document 1 and detailed in Document 2.

 

2.         Approve an amendment to the former Rideau Township Zoning By-law to change the zoning of 6960 McCordick Road from A2 to A2-XX as shown in Document 1 and detailed in Document 2.

 

                                                                                                            CARRIED

 

 


 

     

5.             ZONING - 2909 COWELL ROAD

 

 

Committee Recommendation

 

(This application is subject to Bill 51)

 

That Council approve an amendment to the former Rideau Township Zoning By-law to change the zoning of 2909 Cowell Road from A2 to RE as shown in Document 1 and detailed in Document 2.

 

                                                                                                            CARRIED

 

 

     

6.             ZONING - 8089 Franktown Road

 

 

Committee Recommendations

 

(This application is not subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the Comprehensive Zoning By-law to change the zoning of part of 8089 Franktown Road from Rural (RU) Zone to Parks and Open Space (O1A) Zone, as shown in Document 2 and detailed in Document 4 and

 

2.         Approve an amendment to the former Township of Goulbourn Zoning By-law to change the zoning of part of 8089 Franktown Road from Rural (RU) Zone to Open Space (OS) Zone and from Environmental Protection Area (EPA) Zone to Environmental Protection Area Special Exception (EPA-X) Zone to permit a golf course as shown in Document 3 and detailed in Document 4.

 

3.         That the by-law to implement Recommendation 1 and 2 not be enacted until final approval of the site plan application has been granted and the required site plan agreement has been entered into with the City.

 

CARRIED on a division of 13 YEAS to 8 NAYS as follows:

 

YEAS (13):      Councillors B. Monette, G. Brooks, C. Leadman, M. McRae, R. Jellett, P. Hume, E. El-Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare, G. Hunter and Mayor O’Brien.

 

NAYS (8):       Councillors P. Feltmate, J. Legendre, A. Cullen, C. Doucet, S. Desroches, R. Bloess, S. Qadri and D. Holmes.

 

 

     

7.             ZONING - PART OF 200 ONEIDA TERRACE FORMERLY KNOWN AS PART OF 3670 JOCKVALE ROAD

 

 

Committee Recommendations

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the City of Ottawa Zoning By-law 2008-250 to change the zoning of Part of 200 Oneida Terrace formerly known as part of 3670 Jockvale Road from Agricultural Three Zone (AG-3) to Parks and Open Space Subzone A Exception Zone (O1A [XXXXr]) as shown in Document 1 and as detailed in Document 2. 

 

2.         Approve an amendment to the former City of Nepean Rural By-law No. to change the zoning of part of 200 Oneida Terrace formerly known as part of 3670 Jockvale Road from Rural Agricultural Zone (RU) to Rural Agricultural Exception Zone (RU Block “X”) as shown in Document 1 and as detailed in Document 2.

 

                                                                                                            CARRIED

 

 

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 27

 

 

1.             ZONING - 1565 DUNNING ROAD

 

 

(This application is subject to Bill 51)

 

Committee Recommendations

 

That Council:

 

1.         Approve an amendment to the City of Ottawa Zoning By-law to change the zoning at 1565 Dunning Road to permit the use of an existing accessory structure as a main freestanding structure for a temporary period of one year, as detailed in Document 2; and

 

2.         Approve an amendment to the former City of Cumberland Rural Zoning By-law to change the zoning at 1565 Dunning Road to permit the use of an existing accessory structure as a main freestanding structure for a temporary period of one year, as detailed in Document 2.

 

                                                                                                            CARRIED

 

 

 

2.             PADEN ROAD MUNICIPAL DRAIN

 

 

Committee Recommendation

 

That Council adopt the Engineer's Report for the Paden Road Municipal Drain and give first and second reading to the attached By-law in accordance with Sections 42 and 45 of the Drainage Act of Ontario.

 

 

DECLARATIONS OF INTEREST

 

Councillor G. Brooks declared a potential, deemed pecuniary interest in Agriculture and Rural Affairs Committee Report 27, Item 2, Paden Road Municipal Drain, as he owns land in the area of this drain.

 

Councillor Brooks did not take part in the discussion or vote on this Item.

 

Item 2 of Agriculture and Rural Affairs Committee Report 27 was then put to Council and CARRIED.

 


AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 27A

 

     

1.            COMPREHENSIVE ZONING BY-LAW 2008-250: ANOMALIES AND CORRECTIONS

 

 

Agricultural and Rural Affairs Committee Recommendations as amended

 

(This matter is subject to Bill 51)

 

That Council approve the amendments recommended in Column 4 of Document 2, to correct anomalies in the recently-adopted Zoning By-law 2008-250, as amended by the following:

a.         That Document 3 be amended by replacing “2491 Carp Road” with “2485 Carp Road”, and that the Lands Affected Map with the heading “2491 Carp” be amended by replacing “2491 Carp” wherever it is noted with “2485 Carp”.

b.         That Document 2 be amended by removing Item 2 (Section 230, Exception 275r 2485 Carp Road) to allow further review by staff for inclusion in the next anomalies and corrections report expected in the fall of 2008.

 

 

Planning and Environment Committee Recommendations as amended

 

That Council approve the amendments recommended in Column 4 of Document 1, to correct anomalies in the recently-adopted Zoning By-law 2008-250, as amended by the following:

a.         That Document 1 be amended by correcting the addresses in item 17 to indicate 3930, 3996, 4030 and 4042 Innes and that Document 3 be amended by deleting 3934 and adding the addresses 3930, 3996, 4030 and 4042 Innes to the maps list and that the Location Map pertaining to the affected properties replace the Location Map for 3934 Innes Road;

b.         That Documents 1 and 3 be amended to rezone the property at 170 Booth Street to R5M H(18);

c.         That Documents 1 and 3 be amended with respect to 2610 Glenfield Drive so that all of the lands are zoned IL[1634] H(14);

d.         That Document 3 be amended by adding the address 265 West Hunt Club to the maps list, and that the Location Map pertaining to the affected property be added to Document 3.

 

 


MOTION NO. 41/27

 

Moved by Councillor E. El-Chantiry

Seconded by Councillor M. Wilkinson

 

WHEREAS a number of anomalies in the Comprehensive Zoning By-law have been identified and are proposed to be corrected in the report to Planning and Environment Committee and Agriculture and Rural Affairs Committee;

 

AND WHEREAS an additional anomaly has recently been identified that being a mapping error that affects lands along Constance Creek, south from Constance Bay to the westerly edge of the Greenbelt;

 

AND WHEREAS the lands should be identified as EP3 instead of EP; the EP3 zone consistently applying to designated Significant Wetlands and Natural Environment Areas in the Official Plan;

 

THEREFORE BE IT RESOLVED that the zoning for the lands shown on the attached map be corrected from an EP zone to a EP3 zone;

 

AND THEREFORE BE IT RESOLVED THAT pursuant to the Planning Act, subsection 34(17) no further notice be given;

 

AND THEREFORE BE IT FURTHER RESOLVED THAT the implementing by-law be added to the agenda.

 

                                                                                                            CARRIED

 

Item 1 of Agriculture and Rural Affairs Committee Report 27A was then put to Council and CARRIED as amended by Motion No. 41/27.

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 27B

 

 

1.             PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL -
2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS:
FOOD SAFETY PROGRAM; PARKS AND RECREATION INCLUDING:
A) BRANCH-WIDE AUDIT; B) FINANCIAL MANAGEMENT AND REVENUE PROCESSES;
C) CANTERBURY COMMUNITY CENTRE, AND; D) CORPORATE PESTICIDE USE POLICY; AND PRIDE WEEK COMMITTEE

 

 

COMMITTEE RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 28A

 

 

1.             2008-2011 OTTAWA PUBLIC LIBRARY STRATEGIC PLAN

 

 

Committee Recommendations AS AMENDED

 

That Council:

 

1.         Receive this report for information.

 

2.         Approve that a funding plan, a partnership search plan and a communications plan be  generated at the staff level to support the tax efficient establishment of a new main library for the City of Ottawa;

 

3.         Approve that provision for a funding plan, a partnership search plan and a communications plan, along with initial phase capital funding form part of the 2009 Draft Capital and Operating Budgets of the City; and,

 

4.         Approve that the Ottawa Public Library (OPL) be encouraged to continue its functional program and community outreach work, including associated investments of tax dollars as part of its 2009 Budget submission, to support the move to a new main library.

 

 

MOTION NO. 41/28

 

Moved by Councillor J. Harder

Seconded by Councillor E. El-Chantiry

 

WHEREAS, although the motion states that “since the swearing in of the current Council, the City has not declared its intentions one way or another with respect to a new main library”, City Council directed City staff to examine the potential synergies that could be gained by co-locating the Central Archives and the New Central Library at its meeting of February 23, 2007; and

 

WHEREAS City Council received an update on that initiative at its meeting of November 14, 2007, indicating that a Library and Archives Site and Synergy Team (LASST) had been created with the mandate to work with City staff, the Ottawa Public Library, the New Central Library Board Committee, and the Archives Relocation Committee to find those synergies and make recommendations; and

 

WHEREAS this process is on-going, and currently in the planning and consultation phase;

 

THEREFORE BE IT RESOLVED that this recommendation be deferred until such time as the Ottawa Public Library Board brings forward the report Council requested on the co-location and synergy opportunities between the Central Archives and the New Central Library for Council’s consideration.

 

                                                                                                            DEFERRAL CARRIED

 

 

 

2.             BY-LAW TO DEDICATE HARROLD PLACE PARK AS A CITY OF OTTAWA PARK

 

 

Committee Recommendation

 

That Council approve, subject to the approval of a road closure for the lands described as part of Harrold Place, Plan 267570, identified as as Parts 1 to 4 on Plan 5R-10746, that a by-law be created to formally dedicate these lands as a public park known as Harrold Place Park.

 

                                                                                                            CARRIED

 

 


 

 

3.             Access to Dental Care Update

 

 

Committee Recommendations AS AMENDED

 

That Council:

 

1.         Receive this report for information.

 

2.         Request the Federal Minister of Health and the Ontario Minister of Health to develop a publicly funded oral health care strategy that addresses the need for an increased level of publicly funded dental care to address the needs of all Canadians;

 

3.         Approve that the report from the City of Ottawa’s Dental Officer of Health entitled “Access to Dental Care Update” and the report from the City’s Poverty Issues Advisory Committee entitled “Basic Dental Coverage” accompany the communications of this motion to the Federal Minister of Health and the Ontario Minister of Health;

 

4.         Approve that copies be sent to Opposition Party Critics in Parliament and at the Ontario Legislature, as well as to Ottawa-area Members of Parliament and Members of the Ontario Legislature; and,

 

5.         Approve that copies be sent to the Association of Municipalities of Ontario and the Federation of Canadian Municipalities.

 

                                                                                                            CARRIED

 

 


 

 

4.             MANAGEMENT OF HYDRANTS ON PRIVATE PROPERTY

 

 

Planning and Environment Committee and community

and protective services Committee Recommendations

 

That Council approve:

 

1.         An annual fire prevention campaign focused on owner responsibility for the inspection and maintenance of private hydrants.

 

2.         The mandatory registration and tagging of private hydrants.

 

3.         A mandatory training program for persons accessing or performing work on hydrants in Ottawa.

 

4.         The consultation program set out herein regarding detailed design of the private hydrant program and a draft by-law with a subsequent report to Council prior to implementation.

 

                                                                                                            CARRIED

 

 

 

5.             Safety and Security in Rental Buildings: An Information Guide for Ottawa’s Residential Landlords prepared by Crime Prevention Ottawa

 

 

Committee Recommendations AS AMENDED

 

That Council:

 

1.         Receive the attached document for information.

 

2.         Approve that the City of Ottawa write Minister Watson calling on him to put forward a comprehensive plan to provide increased supportive services, safer communities funding and substantial repair funds to upgrade and repair public housing, that copies of the letter be sent to the Premier, all local MPP’s, and the Association of Municipalities of Ontario (AMO).

 

                                                                                                            CARRIED

 

 


CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 26A

 

 

1.             PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL - 2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS:  Staffing; Labour Relations; Inventory and Asset Management Processes; 311 Contact Centre; Financial Information Reported to Council Regarding the Proposed North-South Light Rail Transit Line; 2006 and 2007 Compensation Budgets; Municipal Price Index; protocol division; and Procurement of Fax Machines

ACS2008-CMR-CSE-0031

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 28

 

 

1.             Audit of the Carp River Watershed Study and Related Projects - expanSION to include a review of the Kanata West Lands project management and process

 

 

Committee Recommendations AS amended

 

1.         That Council defer the expansion of the Audit of the Carp River Watershed Study until after receipt and consideration of the Third Party review; and

 

2.         That Council then consider the issue for inclusion in the 2009 Workplan of the Auditor General.

 

MOTION NO. 41/29

 

Moved by Councillor D. Holmes

Seconded by Councillor R. Jellett

 

That council request that the Kanata West Lands Project Management and Process be included in the Auditor General’s 2009 Workplan

 

LOST on a division of 10 YEAS to 10 NAYS as follows:

 

Yeas (10):        Councillors P. Feltmate, G. Bédard, J. Legendre, G. Brooks, C. Leadman,

                        R. Jellett, A. Cullen, M. Bellemare, C. Doucet and D. Holmes.

 

Nays (10):        Councillors B. Monette, E. El-Chantiry, D. Deans, J. Harder, M. Wilkinson,

                        S. Desroches, R. Bloess, S. Qadri, G. Hunter and Mayor O’Brien.

 

Item 1 of Corporate Services and Economic Development Committee Report 28 was then put to Council and CARRIED.

 

 

 

2.             2009 Draft Budget estimates Format and Presentation / Budget Challenge Working group process

 

 

Committee RecommendationS as amended

 

1.         That Council approve the following:

 

a)   That the 2009 Draft Budget be tabled at a Special Council Meeting, to be held on November 4, 2008 at 10 a.m.; and

 

That the Corporate Services and Economic Development Committee meeting scheduled for that day begin at 1:30 p.m.;

 

b)   That the role, membership, structure and mandate of the Budget Challenge Working Group be as follows:

 

Role

Review the draft operating and capital budget estimates and their explanatory notes, in order to provide input from the Elected Representatives’ viewpoint and to offer an opinion on the reasonableness of staff estimates for Council in a companion report to the 2009 Draft Budget.

 

Membership & Structure

The membership will consist of the Mayor or his Councillor designate, the respective Standing Committee’s Chair and Vice Chair, the City Manager, the Treasurer, the Manager of Financial Planning, the respective Deputy City Manager, as well as Bob Plamondon as an external resource.

 

The Mayor or his Councillor designate, the City Manager, the City Treasurer, the Manager of Financial Planning and Bob Plamondon shall attend all meetings.  The additional members of each working group shall be as follows:

 

Agriculture and Rural Affairs Session

Councillor Jellett and Councillor Thompson

A Deputy City Manager

Rural Affairs Office

Rural Capital Program

 

Community and Protective Services Session

Councillor Deans and Councillor Qadri

Steve Kanellakos and another department head

Office of the DCM CPS

Paramedic Services

By-Law Services

Office of the Emergency Management

Fire Services

Housing

Parks & Recreation

Public Health

Employment & Financial Assistance

Cultural Services and Community Funding

Long Term Care

Ottawa Public Library

 

Corporate Services and Economic Development Session

Councillor Desroches

Steve Finnamore and another department head

Elected Officials

Office of the Auditor General

Committee of Adjustment

City Manager’s Office

Financial Services

Legal Services

City Clerks’ Services

Office of the Executive Director of BTS

Communications and Customer Service

Corporate Planning

Real Property Asset Management

Information Technology Services

Employee Services

Service Excellence Program

Corporate Performance Measurement & Reporting

Non-Departmental

 

Planning and Environment Session

Councillor Hume and Councillor Feltmate

Nancy Schepers and another department head

Office of the DCM Planning, Transit and the Environment

Building Services – Ontario Building Code

Building Services Other Permits and Compliance Reporting

Planning

Economic and Environmental Sustainability

Solid Waste

 

Transit Session

Councillor Cullen and Councillor Wilkinson

Nancy Schepers and another department head

Transit Services

 

Transportation Session

Councillor McRae and Councillor Leadman

Richard Hewitt and another department head

DCM Public Works and Services

Surface Operations

Traffic and Parking Operations

Infrastructure Services

Fleet Services

 

Mandate

Each group will review and question the key assumptions and risks behind the forecasted actual results, the 2008 budget baseline, and the budget pressures for 2009, both overall and with a specific focus on the risk assumptions, user fee and other revenue estimations, and the information presented in explanatory notes, as well as any other issues that they believe should be brought to the attention of Council and the community; and

 

That the effectiveness of the Budget Challenge Working Groups be reviewed in time for the 2010 budget process; and

 

2.         That Council consider the following:

 

            That the line-by-line budget information be compiled (electronically and/or in volume form) and be made available to Councillors at the time of the tabling of the budget upon request.

 

MOTION NO. 41/30

 

Moved by Councillor J. Legendre

Seconded by Councillor A. Cullen

 

That staff seek Councillor interest in participating on the various challenge groups and that a report be brought to the next meeting of Council for decision.

 

LOST on a division of 7 YEAS to 15 NAYS as follows:

 

Yeas (7):          Councillors P. Feltmate, G. Bédard, J. Legendre, G. Brooks, A. Cullen, C. Doucet and D. Holmes

 

Nays (15):        Councillors B. Monette, C. Leadman, M. McRae, R. Jellett, P. Hume, E. El‑Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare, S. Desroches, R. Bloess, S. Qadri, G. Hunter and Mayor O’Brien.

 
 
MOTION NO. 41/31

 

Moved by Councillor D. Deans

Seconded by Councillor R. Jellett

 

WHEREAS the timetable approved by Council for the development, tabling and approval of the 2009 budget will be completed in 2008; and

 

WHEREAS the 2009 budgetary requirements will be based on the projected 2008 actuals and not the final actual results of 2008; and

 

WHEREAS the review of actual results during the course of the year on a regularly scheduled basis is fundamental to the development of future City budgets on a sound financial basis;

 

BE IT RESOLVED that the 2010 budget and all future budgets be tabled with Council early in December, with consultations in January of the budget year in question in order to allow the budget to be approved early in the first quarter based on the previous years' actual results; 

 

 

MOTION NO. 41/32

 

Moved by Councillor A. Cullen

Seconded by Councillor J. Legendre

 

That Motion No. 41/31 be referred to staff for a report on costs and benefits to be presented to Committee and Council in early 2009.

 

LOST on a division of 2 YEAS to 20 NAYS as follows:

 

Yeas (2):          Councillors J. Legendre and A. Cullen.

 

Nays (20):        Councillors P. Feltmate, G. Bédard, B. Monette, G. Brooks, C. Leadman, M. McRae, R. Jellett, P. Hume, E. El-Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare, C. Doucet, S. Desroches, R. Bloess, S. Qadri, G. Hunter, D. Holmes and Mayor O’Brien.

 

Motion No. 41/31 was then put to Council and CARRIED on a division of 12 YEAS to 10 NAYS as follows:

 

Yeas (12):        Councillors P. Feltmate, G. Brooks, C. Leadman, M. McRae, R. Jellett, E. El‑Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare, S. Qadri and Mayor O’Brien.

 

Nays (10):        Councillors G. Bédard, J. Legendre, B. Monette, P. Hume, A. Cullen, C. Doucet, S. Desroches, R. Bloess, G. Hunter and D. Holmes.

 

 

MOTION NO. 41/33

 

Moved by Councillor D. Deans

Seconded by Councillor R. Jellett

 

BE IT RESOLVED THAT the Standing Committees of Council be provided with status reports to review the actual operating and capital results of their respective departments on a quarterly basis during 2009 and subsequent years.

 

                                                                                                            CARRIED

 

 

MOTION NO. 41/34

 

Moved by Councillor D. Deans

Seconded by Councillor R. Jellett

 

WHEREAS unanticipated issues and circumstances may arise using the new format to compile the 2009 budget;

 

THEREFORE BE IT RESOLVED that City Council approves that staff be permitted to make technical variances and clarifications from the recommended new format to resolve any issues that arise.

 

                                                                                                            CARRIED

 

Item 2 of Corporate Services and Economic Development Committee Report 28, was then put to Council and CARRIED as amended by Motion Nos. 41/31, 41/33 and 41/34, with Councillors J. Legendre and C. Doucet dissenting on that portion of Recommendation 1 (b) which indicates the Mayor can appoint a Councillor designate, to the Budget Challenge Working Group.

 

 

 

3.             Appointment to DOWNTOWN RIDEAU BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT

 

 

COMMITTEE RECOMMENDATION

 

That Council approve the appointment of Mo Charania to the Downtown Rideau Business Improvement Area Board of Management for the term expiring November 30, 2010. 

 

                                                                                                            CARRIED

 

 

4.             COUNCIL AUDIT WORKING GROUP – 2005 and 2006 audit recommendations – quarterly action status report

 

 

Committee Recommendations

 

That Council:

 

1.                  Receive for information the ongoing action status tracking report for the 2005 audit recommendations as of May 2008, as outlined in Document 1; and

 

2.                  Approve the changes with respect to implementation for the following 2006 audit recommendations as outlined in Document 2, specifically:

 

a.      Financial Control Environment Audit recommendation no. 4 b)

b.      Financial Control Environment Audit recommendation no. 10

 

3.         Receive for information the ongoing action status tracking report for the 2006 audit recommendations as of May 2008, as outlined in Document 3.

 

                                                                                                            CARRIED

 

 

5.             DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD JANUARY 1 TO MARCH 31, 2008, AND LEGAL OUTSOURCING COSTS

 

 

Committee Recommendation

 

That Council receive this report for information. 

 

                                                                                                            RECEIVED

 

 

6.             INSTITUTIONS DESIGNATED AS ELIGIBLE FOR A 2008 ANNUAL LEVY PURSUANT TO SECTION 323 (1), (2), (3) AND (5) OF THE mUNICIPAL aCT 

 

 

Committee Recommendations

 

That Council approve that the following by-laws, attached as Document 1, be enacted to provide for the annual levy on institutions in accordance with Section 323 of the Municipal Act, 2001 and Ontario Regulation 384/98:

 

1)        A by-law to levy $75.00 for each full-time student enrolled in universities and colleges, in the year preceding the year of levy,  pursuant to Section 323 (1);

 

2)        A by-law to levy $75.00 for each resident place in correctional institutions, pursuant to Section 323 (2);

 

3)        A by-law to levy $75.00 per rated bed in public hospitals or provincial mental health facilities, pursuant to Section 323 (3); and

 

4)   A by-law to levy $75.00 for each place in the provincial education institutions, pursuant to Section 323 (5).. 

 

                                                                                                            CARRIED

 

 

 

7.             FINANCING LEASE AGREEMENTS 2007

 

 

Committee Recommendation

 

That Council receive this report on outstanding Lease Financing Agreements, as at 31 December 2007, as required by Ontario Regulation 653-05 amended to Regulation 604/06 and the City’s Debt and Financing Policy. 

 

                                                                                                            CARRIED

 

 


 

 

8.             Purchasing By-law Amendment:  Conflict of Interest Obligations for Consultants working on the same project for both the City and the developer

 

 

Committee Recommendation

 

That Council approve that By-law No. 50 of 2000, the Purchasing By-law, be amended in the form contained in Document 1 to ensure that obligations related to a conflict of interest are imposed on all external consultants providing services to the City. 

 

MOTION NO. 41/35

 

Moved by Councillor J. Legendre

Seconded by Councillor M. McRae

 

That the City ensure that consultants not be allowed to work on the same project for the City and for the developers, even if the City is fully aware of the fact.  This applies even if the initial assignment is complete.

 

                                                                                                            CARRIED

 

Item 8 of Corporate Services and Economic Development Committee Report 28 was then put to Council and CARRIED as amended by Motion No. 41/35.

 

 

 

9.             TAXES – REMISSIONS – REPORT #2, 2008

 

 

Committee Recommendations

 

1.         In accordance with Sections 334, 354, 357 and 358 of the Municipal Act, that Council approve taxes totalling $714,554.13 be cancelled, reduced or refunded in accordance with the list, entitled as Document 1.

 

Authority - Sections 334, 354, 357 and 358                                                                      

Amount

 

 

Fire, demolition or otherwise                                                                                   

$ 170,992.51

As a result of a change event                                                                                         

144,073.32

Property became exempt from taxation                                                                     

75,617.38

Substantialy unusable                                                                                                        

9,581.87

Gross or manifest error                                                                                                    

1,723.21

Unused due to renovations/repairs                                                                                

17,374.53

Previous year gross or manifest error                                                                        

212,474.42

Due to previous year 357/358                                                                                         

99,722.44

 

 

Byward Market Business Improvement Area                                                                   

91.12

Vanier Business Improvement Area                                                                                       

71.51

Sparks Street Business Improvement Area                                                                       

443.78

 

 

Capping/Phase-in Adjustments                                                                                  

($17,611.96) 

 

 

Tax Adjustments                                                                                                      

$   714,554.13

 

2.      That the “ no recommendation” decisions on the list entitled Document 2 be approved.

 

                                                                                                            CARRIED

 

 

 

10.          March road: Sale of March House Property - AND RELATED ISSUES

 

 

Committee Recommendations

 

That Council:

 

1.                  Declare a parcel of land shown hatched as Parcel C on Annex “A” attached, containing approximately 0.175ha, described as Part of Lot 11, Concession 4, geographic Township of March, now in the City of Ottawa, subject to final survey, as surplus to the City’s needs;

 

2.                  Waive City policy with respect to publicly marketing all viable parcels and approve the sale of the March House property shown hatched as Parcels A, B, and C, on the attached Annex “A”, containing an area of approximately 0.477ha, described as Part of Lot 11, Concession 4, geographic Township of March, now in the City of Ottawa, subject to final survey, and subject to any easements that may be required, to Riotrin Properties (March Road) Inc. for $200,000.00, pursuant to an Agreement of Purchase and Sale that has been received;

 

3.                  Approve the initiation of the expropriation process where necessary, for all property requirements associated with the construction of March Road from Morgan’s Grant Way to a point 500m north of Old Carp Road; and

 

4.                  Delegate to the City Manager the authority to adjust the purchase price if, during the due diligence period for the purchase, unexpected additional costs are identified for the preservation of March House.

 

                                                                                                            CARRIED

 

 

 

11.          Sale of property – 45 Robertson Road

 

 

Committee Recommendations

 

That Council:

 

1.         Declare the property shown hatched on Annex “A” attached, containing approximately 681.6 m2 (7,336.92 square feet), located in front of the property municipally known as 45 Robertson Road and described as part of Robertson Road to be closed, Plan M-3-E shown as parts 1, 2 and 3, plan 4R-4775 as surplus to the City’s needs; and

 

2.         Approve the sale of part of Robertson Road to be closed, described in recommendation 1 and shown hatched on Annex “A” attached, containing approximately 681.6 m2 (7,336.92 square feet), subject to any easements that may be required, to 215746 Ontario Limited for the amount of $73,500.00 plus GST, pursuant to an Agreement of Purchase and Sale that has been received.

 

                                                                                                            CARRIED

 

 

 

12.          CITY OF OTTAWA SUPPORT FOR LA CITÉ collégiale CENTRE FOR INNOVATION (SKILLS TRAINING FACILITY) IN ORLÉANS

 

 

Committee Recommendations

 

That Council:

 

1.         Support La Cité Collégiale's initiative to construct a Centre for Innovation (skills training facility) on a City owned parcel of land municipally known as 8865 North Service Road;

 

2.         Send a letter to the federal and provincial governments, under the Mayor’s signature, expressing the City's support for, and commitment to, the La Cité Project; and

 

3.         Direct staff to hold in reserve, and ultimately make available for this project, a parcel of land located at 8865 North Service Rd. (Highway 174 at Trim Rd.) with a total area of approximately 7.342 hectares (18.14 acres) shown on Document 1; and

 

4.         Authorize staff to negotiate and enter into an agreement with La Cité Collégiale to transfer the land to them based on the principles and conditions set out in Document 2.

 

MOTION NO. 41/36

 

Moved by Councillor B. Monette

Seconded by Councillor R. Bloess

 

That the following condition be added to Document 2 of the report:

 

“17. that the transfer be conditional on La Cité collégiale agreeing to enter into an agreement with the City of Ottawa for the annual enrollment, at a negotiated rate, of a defined complement of City staff in programs and/or courses offered by La Cité Collégiale.”

 

                                                                                                            CARRIED

 

Item 12 of Corporate Services and Economic Development Committee Report 28 was then put to Council and CARRIED as amended by Motion No. 41/36, with Councillors P. Feltmate, E. El‑Chantiry, A. Cullen and S. Qadri dissenting on Recommendation 3.

 

 

 

13.          AMENDMENT TO DEVELOPMENT CHARGE BY-LAW 2004-313 AND FRONT-ENDING AGREEMENT OF NEIGHBOURHOOD 5 POND, TRUNK STORM SEWERS, AND CHANNELIZATION OF MCKINNON'S CREEK

 

 

Committee Recommendations

 

That Council:

 

1.                  Approve an amendment to Development Charges By-law 2004-313 adopted on July 14, 2004 to reflect changes in the area-specific stormwater rates resulting from changes to the Area Specific Development Charges Background Study dated April 22, 2008;

 

2.                  Approve the revised area-specific development charge growth projections and rates listed in Document 3 for the Neighbourhood 5 Pond, Trunk Storm Sewers, and McKinnon’s Creek Channelization;

 

3.                  Authorize the City to enter into Front-Ending Agreements for land acquisition, design, staged construction of the Neighbourhood 5 pond, and channelization of McKinnon’s Creek to an upset limit of $11,165,000, based upon the principles set forth in Document 1, and the Council approved Front-Ending Policy noted in Document 2 with the final form and content of the Front-Ending Agreement being to the satisfaction of the Deputy City Manager, Planning, Transit and the Environment, and the City Solicitor;

 

4.                  Approve the expenditure of $14,121,698 for land acquisition, design, and staged construction of the Neighbourhood 5 pond, channelization of McKinnon’s Creek, and trunk storm sewer over-sizing subject to the execution of Front-Ending Agreements and subdivision agreements;

 

5.                  Authorize the City to establish a capital budget totalling $14,121,698 for land acquisition, design, and construction of Neighbourhood 5 pond, the channelization of McKinnon’s Creek, and trunk storm sewer over-sizing; and

 

6.         Authorize the City to enter into subdivision agreements, which provide for the repayment of development charge eligible storm sewer over-sizing to an upset limit of $2,956,698 in accordance with the principles set forth in Document 2.

 

                                                                                                            CARRIED

 

 

 

14.          USE OF VISUAL MARKINGS ON CITY VEHICLES AND EQUIPMENT

 

 

Committee Recommendations

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 


 

 

15.          report from the Mayor’s e-governance task force

 

 

Committee Recommendations as amended

 

That Council:

 

1.         Direct staff to assess the business case for strategic investments in technology in their day-to-day operations, and that a technology assessment and business case be included in every Committee and Council report, where relevant, so that Council has as much information as possible regarding the potential for technology investments to improve service to citizens;

 

2.         Direct the Executive Director of Business Transformation Services to bring forward a report to Corporate Services and Economic Development Committee and Council that reviews the City’s Data Dissemination Policy and makes recommendations to amend the Policy to allow for Open Access to Public Data that will benefit the City and its citizens;

 

3.         Direct the City Clerk to bring forward a proposal for electronic agendas, as a recommended technology investment from the Technology Investment Fund, to be included in the 2009 Capital Budget;

 

4.         Direct that the Mid-Term Governance Review include an option for the establishment of a committee or subcommittee of Council to review the potential for large-scale investments in information technology and make recommendations to City Council on those investments; and

 

5.         Direct the City Manager to bring forward to the October 21, 2008 meeting of the CSEDC Committee a report on the establishment of the position of Chief Technology Advisor indicating the term, mandate and proposed budget for approval at that time.

 

                                                                                                            CARRIED

 

 


 

 

16.          Centre Pauline-Charron – Exemption from Municipal Fees for Parking Lot Expansion

 

 

Committee Recommendations

 

Whereas the Centre Pauline-Charron, an arts and cultural facility for seniors located at 164 Jeanne-Mance Street, is a non-profit corporation;

 

And Whereas the facility is undergoing an expansion of its parking lot to accommodate approximately 20 more automobiles;

 

And Whereas the associated municipal application fees are estimated to be $1545.00;

 

And Whereas the associated Committee of Adjustment fees are estimated to be an additional $955.00;

 

And Whereas a $2,500.00 compensation fee for the removal of three trees is required:

 

Therefore Be It Resolved that Council approve that the proposed expansion of the parking lot at 164 Jeanne-Mance Street be exempt from the above-mentioned municipal fees.

 

                                                                                                            CARRIED

 

 

 

17.          1345 NOTTING HILL, MARIUS-BARBEAU ELEMENTARY SCHOOL

 

 

Committee Recommendation

 

That Council approve the remittance/grant to the Conseil scolaire de district catholique de l’Est Ontarien of $54,950, the amount equivalent to the cash-in-lieu of parkland fees previously paid.

 

                                                                                                            CARRIED

 

 


CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE

REPORT 28A (IN CAMERA)

 


 

1.             City Manager – Employment Contract

 

 

That Council approve:

 

1.   That the City Manager’s Employment Contract be extended for a two (2) year period from March 31, 2009 until March 31, 2011, in order to allow the Corporate Services and Economic Development Committee the opportunity to performance appraise the City Manager with respect to “performance objectives and key deliverables” previously established for 2008-2010; and

 

2.   That the Mayor and Councillors Diane Deans and Marianne Wilkinson be delegated the authority to negotiate, finalize and execute both the two-year contract extension and changes to the contract with respect to the following:

 

(a)   Remuneration;

(b)   Benefits; and

(c)    Notice Period.

 

                                                                                          CARRIED

 

 

 

PLANNING AND ENVIRONMENT COMMITTEE REPORT 33B

 

 

1.         PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL - 2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS: DEVELOPMENT REVIEW PROCESS; ENVIRONMENTAL COMMITMENTS IN THE OTTAWA 20/20 GROWTH MANAGEMENT STRATEGY AND POPULATION GROWTH PROJECTIONS

 

 

COMMITTEE RECOMMENDATION

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 


PLANNING AND ENVIRONMENT COMMITTEE REPORT 34B

 

 

1.         TABLING OF DRAFT INDUSTRIAL, COMMERCIAL & INSTITUTIONAL (ICI) WASTE DIVERSION STRATEGY, “DIVERSION 2015”

 

 

Committee recommendationS AS AMENDED

 

That Council

 

1.         Receive the attached Draft Industrial, Commercial & Institutional (ICI) Waste Diversion Strategy, “Diversion 2015” for public review;

 

2.         Approve the public consultation program recommended herein and associated costs, as amended by the following:

a.         That a consultation open house be held in the centre of the City.

b.         That consultations include the use of conditions requiring the diversion of construction and demolition waste in building permits, demolition permits, plan of subdivision, site plans and other permits related to the building approval process.

 

3.         Request the Federation of Canadian Municipalities engage the Federal Government in discussions over reducing packaging material and converting packaging material into recyclable material, in order to reduce the waste streem; and that Ottawa-area Members of Parliament be copied on the request; and

 

4.         Request the Association of Municipalities of Ontario engage the Government of Ontario in discussions to increase waste diversion in the Industrial, Commercial and Institutional sector to reach 60 per cent, in order to reduce the waste stream; and that Ottawa-area Members of Provincial Parliament be copied on the request.

 

                                                                                                            CARRIED

 

 

 

2.             ZONING - 3467 HAWTHORNE ROAD

 

 

Committee recommendationS AS AMENDED

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the former City of Gloucester Zoning By-law to:

a)         remove the lands shown as Area A on Document 1 from Schedule A, Map 17A; and

b)         rezone the lands shown as Area C on Document 1 from Mx, Heavy Industrial zone to Mx(Exx), Heavy Industrial exception zone as detailed in Document 2 as amended;

 

2.         Approve an amendment to the former City of Ottawa Zoning By-law to:

a)         add the lands shown as Area A on Document 1 to Map 45, Sub Area 3 and to rezone the property from Ig, Institutional Government to IL[xxxx] F(1.0), Light Industrial exception zone; and

b)         rezone the lands shown as Area B on Document 1 from IH F(1.0), Heavy Industrial Zone to IL[xxxx] F(1.0), Light Industrial exception zone as detailed in Document 2 as amended, in order that the maximum gross floor area for a restaurant use be limited to 464 square metres.

 

3.         Approve an amendment to the new Comprehensive Zoning By-law to rezone Areas A, B and C on Document 1 from IH and IH (0.25), Heavy Industrial Zones, to IL[xxxx], Light Industrial and IH [xxyy] exception zones, as detailed in Document 2 as amended by the following:

 

That Detail 5 be renumbered to 6 and followed by:

 

7.         That the maximum gross floor area for a restaurant use be limited to 464 square metres.

 

 

MOTION NO. 41/37

 

Moved by Councillor D. Deans

Seconded by Councillor G. Bédard

 

WHEREAS at its meeting of July 8, 2008, the Planning and Environment Committee recommended to Council to approve a Report to Committee to amend the former City of Ottawa and Gloucester Zoning By-laws, and the Comprehensive Zoning By-law for 3467 Hawthorne Road;

 

AND WHEREAS the zoning details in Document 2 did not include a provision to allow development to occur on lands zoned light industrial that do not abut a public street;

 

THEREFORE BE IT RESOLVED THAT Document 2 be amended to:

 

1.       Insert the following to paragraph 4:

 

          b)         Despite subsection 13 (1), land may be used or developed that does not abut a public street provided the land has a deeded private driveway a minimum width of 16.0 metres leading to a public street,

 

2.       Amend paragraph 5, sub-paragraph a) to read:

a)                 For lots located in IH and IL zones, subsections 59 (a),(b), and(c) of Part 2 – Frontage on a Public Street, shall not apply,

 

That no further notice be provided pursuant to Section 34 (17) of the Planning Act.

 

                                                                                                            CARRIED

 

Item 2 of Planning and Environment Committee Report 34B was then put to Council and CARRIED as amended by Motion No. 41/37.

 

 

 

3.             TECHNICAL AMENDMENT OF COMPLIANCE REPORTS BY-LAW-2003-69

 

 

Committee recommendation

 

That Council approve an amendment to the Compliance Reports By-law 2003-69 to add a new rooming house order report service and associated fee, as detailed in Document 1.

 

                                                                                                            CARRIED

 

 

 

4.             CLIMATE CHANGE ADAPTATION PLAN PROCESS

 

 

Committee recommendationS as amended

 

That Council:

 

1.         Receive this report for information; and

 

2.         Direct that climate change mitigation and adaptation planning be made a key mandate of the Staff Environment Working Group.

 


3.         Direct staff to review the inclusion of a section titled “Climate Change Adaptation Consideration” in all Planning and Environment Committee reports.

 

                                                                                                            CARRIED

 

 

5.             FOUR SIDED FENCING AROUND POOLS

 

 

Committee recommendation

 

No Committee Recommendation.

 

MOTION NO. 41/38

 

Moved by Councillor P. Feltmate

Seconded by Councillor D. Holmes

 

WHEREAS drowning is the second highest cause of injury-related death for Canadian children ages 1 to 4 and swimming pools are involved in nearly half of all drowning and near-drowning incidents for children under 14 years ;

 

AND WHEREAS there have been 83 reported drowning incidents seen in the Children’s Hospital of Eastern Ontario Emergency Department between 1999 and 2007 resulting in the death of 14 children, which represents an average of 2 deaths per year ;

 

AND WHEREAS of the 9 drowning and near drowning incidents seen in 2007 at the Children’s Hospital of Eastern Ontario Emergency Department, 56% of these drowning and near-drowning incidents occurred in backyard swimming pools;

 

AND WHEREAS Public Health has indicated that implementing a four-sided fencing by-law for new pool owners is the most effective means to prevent swimming pool drowning and near-drowning;

 

BE IT THEREFORE RESOLVED that Council approve the funding of $50,000 in the 2009 Budget for undertaking a review, public consultation and development of new approaches or options for improving the City’s Pool Enclosure By-Law, including the requirement to install 4 sided fencing around pools, and an implementation plan of the by-law changes.

 

LOST on a division of 10 YEAS to 12 as follows:

 

Yeas (10):        Councillors P. Feltmate, J. Legendre, P. Hume, D. Deans, J. Harder, A. Cullen, M. Wilkinson, M. Bellemare, C. Doucet and D. Holmes.

 

Nays (12):        Councillors G. Bédard, B. Monette, G. Brooks, C. Leadman, M. McRae, R. Jellett, E. El-Chantiry, S. Desroches, R. Bloess, S. Qadri, G. Hunter and Mayor O’Brien.

 

Item 5 of Planning and Environment Committee Report 34B was then put to Council and was RECEIVED.

 

PLANNING AND ENVIRONMENT COMMITTEE REPORT 35

 

 

1.         source separated organics – EVALUATION, diaper disposal and bI-weekly collection IMPLEMENTATIONs

 

 

COMMITTEE RECOMMENDATION

 

No Committee Recommendation.

 

MOTION NO. 41/39

 

Moved by Councillor J. Harder

Seconded by Councillor M. Wilkinson

 

BE IT RESOLVED that we maintain weekly pick-up of residual waste.

 

AND BE IT FURTHER RESOLVED that staff be directed to bring forward alternative diversion initiatives for future consideration by Council.

 

LOST on a division of 11 YEAS to 11 NAYS as follows:

Yeas (11):        Councillors G. Bédard, B. Monette, G. Brooks, M. McRae, R. Jellett, E. El‑Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare and S. Desroches.

 

Nays (11):        Councillors P. Feltmate, J. Legendre, C. Leadman, P. Hume, A. Cullen, C. Doucet, R. Bloess, S. Qadri, G. Hunter, D. Holmes and Mayor O’Brien.

 

MOTION NO. 41/40

 

Moved by Councillor J. Harder

Seconded by Councillor M. Wilkinson.

 

That Motion No. 41/39 be RECONSIDERED at the September 10th Council meeting.

 

Pursuant to Subsection 64 (4) of Procedure By-law 2006-462, notice of reconsideration CARRIED on a division of 7 YEAS to 13 NAYS (6 votes required) as follows:

 

Yeas (7):          Councillors G. Bédard, B. Monette, D. Deans, J. Harder, M. Wilkinson, M. Bellemare and S. Desroches.

 

Nays (13):        Councillors P. Feltmate, J. Legendre, C. Leadman, R. Jellett, P. Hume, E. El‑Chantiry, A. Cullen, C. Doucet, R. Bloess, S. Qadri, G. Hunter, D. Holmes and Mayor O’Brien.

 

 

MOTION NO. 41/41

 

Moved by Councillor D. Holmes

Seconded by Councillor P. Hume

 

That the City of Ottawa move to bi-weekly residual waste collection within six months of SSO Implementation (by March 2010);

 

That a separate program for curbside collection of diapers be developed to complement the by-weekly residual garbage collection; and

 

That staff develop a list of additional products and materials that could be added to the supplemental program.

 

LOST on a division of 10 YEAS to 11 NAYS as follows:

 

Yeas (10):        Councillors P. Feltmate, J. Legendre, P. Hume, A. Cullen, C. Doucet, R. Bloess, S. Qadri, G. Hunter, D. Holmes and Mayor O’Brien.

 

Nays (11):        Councillors G. Bédard, B. Monette, G. Brooks, M. McRae, R. Jellett, E. El‑Chantiry, D. Deans, J. Harder, M. Wilkinson, M. Bellemare and S. Desroches.

 

MOTION NO. 41/42

 

Moved by Councillor D. Holmes

Seconded by Councillor P. Feltmate

 

That Motion No. 41/41 be RECONSIDERED at the September 10th Council meeting.

 

CARRIED with Councillors J. Harder and R. Bloess dissenting.


MOTION NO. 41/43

 

Moved by Councillor P. Hume

Seconded by Councillor A. Cullen

 

That Planning and Environment Committee Report 35, Item 1 be referred to the 10 September 2008 meeting of Council and that the rules of procedure be waived so that this shall be the first item of business at that meeting.

 

                                                                                                             REFERRAL CARRIED

 

 

 

2.             ZONING - 1654 BELCOURT BOULEVARD AND 1547 VERCHÈRE STREET

 

 

COMMITTEE RECOMMENDATIONS

 

(This application is not subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to the New Comprehensive Zoning By-law to change the zoning of the easterly part of 1654 Belcourt Boulevard from Residential First Density Subzone W (R1W) to Residential First Density Zone W - Exception X (R1W - X) and to change the zoning of the westerly part of 1654 Belcourt Boulevard, also known as 1547 Verchere Street, from Residential First Density Subzone W (R1W) to Residential Second Density Zone A (R2A), as shown in Document 1 and detailed in Document 2; and 

 

2.         Approve an amendment to the former City of Gloucester Zoning By-law to change the zoning of the easterly part of 1654 Belcourt Boulevard from Residential, Single Dwelling Zone (Rs 1) to Residential, Single Dwelling Zone - Exception X (Rs 1 - X) and to change the zoning of the westerly part of 1654 Belcourt Boulevard, also known as 1547 Verchere Street, from Residential, Single Dwelling Zone (Rs 1) to Residential, Double Dwelling Zone (Rd 1), as shown in Document 1 and detailed in Document 2.

 


MOTION NO. 41/44

 

Moved by Councillor R. Bloess

Seconded by Councillor B. Monette

 

WHEREAS PEC has recommended an amendment to the former City of Gloucester Zoning By-law to change the zoning of the easterly part of 1654 Belcourt Boulevard from Residential, Single Dwelling Zone (Rs 1) to Residential, Single Dwelling Zone - Exception X (Rs 1 - X) and to change the zoning of the westerly part of 1654 Belcourt Boulevard, also known as 1547 Verchere Street, from Residential, Single Dwelling Zone (Rs 1) to Residential, Double Dwelling Zone (Rd 1); and

 

WHEREAS PEC has directed Planning staff to request that the Committee of Adjustment impose a condition on the consent application to require a front brick façade for the new semi-detached building.; and

 

WHEREAS the COA has indicated the façade and other aesthetic conditions do not fall under its purview in dealing with this consent;

 

BE IT RESOLVED that a two-storey semi-detached dwelling with attached garages in keeping with the single detached design theme of the street be required as a condition of this rezoning.

 

LOST on a division of 4 YEAS to 16 NAYS as follows:

 

Yeas (4):          Councillors M. Bellemare, R. Bloess, G. Hunter and Mayor O’Brien.

 

Nays (16):        Councillors G. Bédard, J. Legendre, B. Monette, G. Brooks, C. Leadman, M. McRae, R. Jellett, P. Hume, E. El-Chantiry, D. Deans, J. Harder, A. Cullen, M. Wilkinson, S. Desroches, S. Qadri and D. Holmes.

 

Item 2 of Planning and Environment Committee Report 35 was then put to Council and CARRIED with Councillor Bloess dissenting.

 

 

3.             ZONING - 2322 TRIM ROAD

 

 

COMMITTEE RECOMMENDATIONS

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to Zoning By-law 2008-250 to change the zoning of 2322 Trim Road from DR Development Reserve to R1XX, R1UU[xx] and R3Y[708] as shown in Document 1 and detailed in Document 2; and

 

2.         Approve an amendment to the former City of Cumberland Zoning By-law to change the zoning of 2322 Trim Road from D-R Development Residential to R1G-Xx, R1F-Xx and R3D-Xx as shown in Document 1 and detailed in Document 2.

 

                                                                                                            CARRIED

 

 

 

4.             ZONING - 2310 PAGÉ ROAD

 

 

COMMITTEE RECOMMENDATIONS

 

(This application is subject to Bill 51)

 

That Council:

 

1.         Approve an amendment to Zoning By-law 2008-250 to change the zoning of 2310 Pagé Road from R1W – Residential First Density Zone, Subzone W to LC[xxxx] – Local Commercial Zone Exception [xxxx], as shown in Document 1 and as detailed in Document 2.

 

2.         Approve an amendment to the former City of Gloucester Zoning By-law to change the zoning of 2310 Pagé Road from Rs 1 - Residential, Single Dwelling Zone to Cn (EXX) - Commercial Neighbourhood (Exception XX) Zone, as shown in Document 1 and as detailed in Document 2.

 

                                                                                                            CARRIED

 

 


 

 

5.             ZONING - 416, 418 AND PART OF 424 RICHMOND ROAD, PART OF 579 BYRON AVENUE AND 414 ROOSEVELT AVENUE

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

(This application is subject to Bill 51)

 

That Council:

 

1.        Approve an amendment to the Zoning By-law 2008-250, to change the zoning of 416, 418 and Part of 424 Richmond Road, Part of 579 Byron Avenue and 414 Roosevelt Avenue from Traditional Mainstreet TM and TM[83] to a new Traditional Mainstreet TM zone as shown in Document 1 and detailed in Documents 3 and 4.

 

2.         Approve an amendment to the former City of Ottawa Zoning By-law, to change the zoning of 416, 418 and part of 424 Richmond Road, Part of 579 Byron Avenue and 414 Roosevelt Avenue from Neighbourhood Commercial CNF(2.0), CN[848]F(2.0), CN[498]F(2.0) and Leisure L2 to a new Neighbourhood Commercial CN exception Zone as shown in Document 2 and as detailed in Documents 3 and 4.

 

3.        That the strip of parkland currently designated and dedicated by by-law that is located along the north side of Byron Avenue between Golden Avenue and Roosevelt Avenue be declared potentially surplus as park and removed from the City’s park inventory and formally dedicated by by-law as part of the Byron Avenue right-of-way and that the Department of Planning, Transit and the Environment undertake the formal public consultation as required by the Former City of Ottawa policy regarding City-owned parkland and report back to Committee and Council with recommendations related to removing the parkland dedication applicable to the subject  property  and re-dedicated as part of the Byron Avenue right of way.

 


4.         That an interim License of Occupation be granted to the owner of the property, subject to the standard administration fee, to allow the owner to have legal access to the subject property from Byron Avenue in order that a building permit can be issued for Phase One, which interim License of Occupation shall be in effect until such time as Council gives formal approval to having the subject strip of parkland re-dedicated as part of the Byron Avenue right of way, failing which the Owner shall secure a permanent easement at market value in accordance with the Agreement of Purchase and Sale dated 16 June 2008 previously provided to the owner.

 

CARRIED with Councillor Leadman dissenting on Recommendations 1 and 2.

 

 

 

6.             ZONING - 272 AND 274 BRADLEY AVENUE

 

 

COMMITTEE RECOMMENDATIONS AS AMENDED

 

(This application is subject to Bill 51)

 

That Council approve:

 

1.        An amendment to By-law 2008-250 to:

a.          Amend the R4E [1489] – Residential Fourth Density Zone applying to 272 Bradley Avenue to add a further exception as detailed in Document 2, and

b.          Change the zoning of 274 Bradley Avenue from R4E – Residential Fourth Density Zone to TM3[xxxx] H(42) – Traditional Mainstreet Zone with exceptions, as shown in Document 1 and detailed in Document 2.

 

2.         An amendment to the former City of Vanier Zoning By-law 2380, to:

a.         Change the zoning of 272 Bradley Avenue from R4 - Residential Mixed Zone to R4 - Residential Mixed Zone with exceptions to permit day care centre, as shown in Document 1 and detailed in Document 2, and

b.         Change the zoning of 274 Bradley Avenue from R4 - Residential Mixed Zone to C2/C - Downtown Commercial Zone with exceptions to permit office, as shown in Document 1 and detailed in Document 2.

 


3.         That Document 2 be modified for both the Comprehensive Zoning By-law 2008-250 and the former Vanier Zoning By-law 2380 to clarify that an office use at 274 Bradley can occupy the entire building limited to a total gross floor area of 200 square metres.

 

                                                                                                            CARRIED

 

 

 

7.             FOSTER AND KENNEDY BURNETT STORMWATER MANAGEMENT PONDS ENVIRONMENTAL ASSESSMENT AND DESIGN FUNDING

 

 

COMMITTEE RECOMMENDATION

 

That Council approve the allocation of funds to establish a new capital budget of $700,000 from the reserve account 830248 for the completion of an Environmental Assessment and Design of the Foster and the Kennedy Burnett stormwater management ponds.

 

                                                                                                            CARRIED

 

TRANSIT COMMITTEE REPORT 17

 

     

1.             Transit services:  annual report

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

TRANSPORTATION COMMITTEE AND TRANSIT COMMITTEE JOINT REPORT 7

 

     

1.             Public Delegations - Office of the Auditor General 2007 Annual Report and 2007 Detailed Audit Reports:  Bus Refurbishing and Warranty Programs

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

TRANSPORTATION COMMITTEE REPORT 19B

 

     

1.             Public Delegations - Office of the Auditor General 2007 Annual Report and 2007 Detailed Audit Reports:  Follow-up to the 2006 Audit of Surface Operations; Costs related to the Proposed Contracting-out of Lube, Oil, and Filter Work; Disposal of Pavement Line Marker Equipment; Ministry of Labour Charges Regarding Contractor Vehicles in Surface Operations; and Misuse and Abuse - Vehicles and Equipment

 

 

Committee Recommendation

 

That Council receive this report for information.

 

                                                                                                            RECEIVED

 

 

TRANSPORTATION COMMITTEE REPORT 20

 

     

1.             waiver to the encroachment by-law 2003-446 for 1650-1666 Carling Avenue

 

 

Committee Recommendation

 

That Council approve the waiver of Provision 3(2) of the Encroachment By-law 2003-446 to permit the installation of an illuminated pylon sign to be constructed within the recently widened Carling Avenue road allowance.

 

                                                                                                            CARRIED

 

 

 

2.             MICHELE HEIGHTS AREA TRAFFIC MANAGEMENT STUDY

 

 

Committee Recommendations as amended

 

That Council approve:

 

1.         That traffic calming measures (i.e., 2 speed humps) be installed on Penny Drive in the vicinity of the Michele Heights Community House, within the budget envelope established by the Michele Heights Area Traffic Management Study; and,

 

2.         That the implementation of these measures be subject to funding approval as part of future Capital Budget considerations and prioritization against other approved area traffic management measures, in accordance with the process set out in the Area Traffic Management Guidelines.

 

CARRIED with Councillors B. Monette, E. El-Chantiry, J. Harder and S. Qadri dissenting.

 

 

     

3.             INVESTIGATION INTO THE OPERATION OF THE
Intersection of Woodroffe Avenue & IrIs Street

 

 

Committee Recommendation AS AMENDED

 

That Council request the province to include an increase in eastbound capacity at the Woodroffe Queensway on-ramp as part of modifications to the ramp.

 

                                                                                                            CARRIED

 

 

     

4.             SHOPPERS DRUG MART COMMERCIAL/RETAIL DEVELOPMENT
(TENTH LINE ROAD / BLACKBURN HAMLET BYPASS EXTENSION)

 

 

Committee Recommendations as amended

 

That Council approve the following with respect to access on the Blackburn Hamlet By-pass Extension for the proposed Shoppers Drug Mart:

 

·        all directional access onto the Blackburn Hamlet By-pass Extension until the Blackburn Hamlet By-pass Extension is widened to four lanes, after which access will be restricted to left-in, and right-in/right-out only, and

·        should it be determined by the Director, Traffic and Parking Operations that the left-in posses either an operational or safety concern, the left-in shall be closed at Shoppers Drug Mart's cost, and

·        Shoppers Drug Mart shall post securities in perpetuity to guarantee the potential closure of the left-in access and costs which may exceed the securities shall be assessed against the Shopper Drug Mart property tax roll, and

·        the Director, Planning Branch establish conditions to be inserted into the Site Plan Agreement which address the foregoing.

 

CARRIED on a division of 12 YEAS to 9 NAYS as follows:

 

Yeas (12):        Councillors B. Monette, G. Brooks, C. Leadman, R. Jellett, J. Harder, M. Wilkinson, M. Bellemare, C. Doucet, R.Chiarelli, R. Bloess, S. Qadri and Mayor O’Brien.

 

Nays (9):          Councillors P. Feltmate, G. Bédard, J. Legendre, M. McRae, D. Deans, A. Cullen, S. Desroches, G. Hunter and D. Holmes.

 

 

     

5.             STO (SOCIÉTÉ DE TRANSPORT DE L’OUTAOUAIS) BUS LAY-BY ON
KING EDWARD AVENUE AND ADJOINING STREETS (YORK, GEORGE)

 

 

Committee Recommendations as amended

 

That Council approve:

 

1.         That la Société de Transport de l’Outaouais (STO) be requested to use its new lay-by spaces on the Gatineau side of the Macdonald Cartier Bridge for at least 7 buses and be invited to use the new bus lay-by area for 14 buses under the new access ramp on the Ontario side of the Macdonald-Cartier Bridge;

 

2.         That the STO be advised that the bus lay-by on the following three streets, King Edward Avenue, George Street and York Street, will no longer be available, subject to staff bringing forward a report by the end of October 2008 for consideration by the Transportation Committee on the steps to be taken to immediately implement the temporary removal of STO buses and to accommodate the STO in the short term.

 

3.         That staff bring forward a second report on long-term steps to be taken to implement a permanent solution removing STO buses before the end of construction on King Edward Avenue in 2009.

 

MOTION NO. 41/45

 

Moved by Councillor D. Holmes

Seconded by Councillor J. Legendre

 

BE IT RESOLVED THAT Recommendation 3 be replaced by the following:

 

That the STO be informed that STO buses must be provided with bus lay-by areas on the Gatineau side of the Ottawa River and that 1 year be provided for the STO to provide this accommodation.

 

CARRIED on a division of 17 YEAS to 4 NAYS as follows:

 

Yeas (17):        Councillors P. Feltmate, G. Bédard, J. Legendre, G. Brooks, C. Leadman, M. McRae, R. Jellett, P. Hume, E. El-Chantiry, D. Deans, M. Bellemare, C. Doucet, S. Desroches, R. Chiarelli, R. Bloess, S. Qadri and D. Holmes.

 

Nays (4):          Councillors A. Cullen, M. Wilkinson, G. Hunter and Mayor O’Brien.

 

MOTION NO. 41/46

 

Moved by Councillor G. Bédard

Seconded by Councillor M. McRae

 

That Recommendation 2 be amended to strike the word “temporary”

 

                                                                                                            CARRIED

 

Item 5 of Transportation Committee Report 20 was then put to Council and was CARRIED as amended by Motion Nos. 41/45 and 41/46 with Councillors D. Deans, M. Bellemare, R. Chiarelli and G. Hunter dissenting.

 

 

 

6.             KING EDWARD AVENUE LANE REDUCTION STUDY

 

 

Committee Recommendation as amended

 

That Council direct staff to begin the lane reductions study requested by the Transportation Committee on October 3, 2007, and that the study be undertaken using the recommended Terms of Reference attached in Annex 2, and that a working group be established comprised of appropriate staff and the King Edward Avenue Task Force members to draft the terms of reference for the King Edward Avenue Study for review by Committee in October 2008.

 

CARRIED with Councillors R. Jellett, E. El-Chantiry and D. Thompson dissenting.

 

 


 

 

7.             322 CHURCHILL AVENUE (DONNA’S EXPRESS)

 

 

Committee Recommendation

 

That Council approve, that pursuant to Section 63(1)(C) of By-Law 2003-446 (the Encroachment By-Law), 322 Churchill Avenue (Donna’s Express) be waived from the required payment for a temporary outdoor patio encroachment permit, however the permit is still required.

 

                                                                                                            CARRIED

 
MOTION NO. 41/47

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

That Council waive the Rules of Procedure (Subsection 8 (1) (b) to continue the meeting past 7:00 p.m.

 

                                                                                                            CARRIED

 

 
MOTION NO. 41/48

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

That City Council resolve In Camera pursuant to:

 

1.         Subsections 13. (1) (e) litigation or potential litigation, affecting the City, including matters before administrative tribunals; and (f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, of Procedure By-law 2006-462 –with respect to the Manotick-Minto Mediation Settlement;

 

2.         Subsections 13. (1) (b) personal matters about an identifiable individual, including staff; (d) labour relations or employee negotiations; (e) litigation or potential litigation, affecting the City, including matters before administrative tribunals; and (f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, of Procedure By-law 2006-462 –with respect to the Keefer Street Regulator MOE Charges; and

 

3.         Subsections 13. (1) (b) personal matters about an identifiable individual, including staff; and (d) labour relations or employee negotiations of Procedure By-law 2006-462 –with respect to the City Manager – Employment Contract.

 

IN CAMERA SESSION

 

IN COUNCIL

 

 

ADDITIONAL ITEMS

MOTION NO. 41/49

 

Moved by councillor R. Chiarelli

Seconded By Councillor G. Hunter

 

That the Rules of Procedure be suspended to consider the matter of the Keefer Street Regulator and an update from the Medical Officer of Health with respect to the listeriosis outbreak.

 

                                                                                                            CARRIED

 

 

1.             KEEFER STREET REGULATOR

 

 

MOTION NO. 41/50

 

Moved by Councillor R. Chiarelli

Seconded by Councillor G. Hunter

 

That Council receive a verbal presentation from the Deputy City Manager, Public Works and Services on the Combined Sewer Operations Update (Keefer Street Regulator).

 

                                                                                                            RECEIVED

 

MOTION NO. 41/51

 

Moved by councillor R. Chiarelli

Seconded by Councillor G. Hunter

 

WHEREAS City Council on 28 May 2008 directed the Auditor General to conduct a full review of all of the facts and issues related to the summer 2006 wastewater spillage and report back to City Council on findings and recommendations no later than September 2008;

 

AND WHEREAS the Auditor General is continuing his investigation;

 

THEREFORE BE IT RESOLVED THAT the Auditor General be directed to bring forward the report to the Council meeting of 8 October 2008.

 

                                                                                                            CARRIED

 

 

 

2.             UPDATE FROM THE MEDICAL OFFICER OF HEALTH WITH RESPECT TO THE LISTERIOSIS OUTBREAK

 

 

MOTION NO. 41/52

 

Moved by Councillor R. Chiarelli

Seconded by Councillor G. Hunter

 

That Council receive a verbal presentation from the Medical Officer of Health with respect to the Listeriosis outbreak.

 

                                                                                                            RECEIVED

 

Motion to Adopt Reports

 

MOTION NO. 41/53

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson 

 

That the City Auditor General’s report entitled “Office of The Auditor General - 2007 Annual Report and 2007 Detailed Audit Reports”, the City Manager’s report entitled “2007 Corporate Annual Report”, Agriculture and Rural Affairs Committee Reports 26, 27 and 27A, Community and Protective Services Committee Reports 27B and 28A, Corporate Services and Economic Development Committee Reports 26A, 28 and 28A (In Camera), Planning and Environment Committee Reports 33B, 34B and 35, Transit Committee Report 17, Transportation Committee and Transit Committee Joint Report 7 and Transportation Committee Reports 19B and 20 be received and adopted as amended.

 

                                                                                                            CARRIED

 

 

Motions of Which Notice has Been Given Previously

 

MOTION NO. 41/54

 

Moved by Councillor P. Hume

Seconded by Councillor J. Harder

 

WHEREAS THE Ontario Lottery and Gaming Corporation (OLG) operates 17 facilities in Ontario under the Slot Machine Program at Racetracks including the Rideau Carleton Raceway;

 

AND WHEREAS in December, 1999, the City of Ottawa (formerly City of Gloucester) entered into a contribution agreement with the OLG to provide for the sharing of the net win from the 1,250 slot machines at the Rideau Carleton Raceway calculated as follows:

·                  5% calculated for the first 450 slot machines and

·                  2% for the balance in excess of 450 machine

This results in a blended share of approximately 3.08% of the net win going to the City of Ottawa ($3.38 million in 2006);

 

AND WHEREAS the balance of the net win ($107 million in 2006) is distributed in the following manner: 

·                  10% to racetrack owner,

·                  10% horse breeders,

·                  2% Ministry of Health’s Problem Gambling Strategy and

·                  The balance (approximately 75%) to the Province’s Consolidated Revenue Fund including the Ontario Trillium Foundation;

 

AND WHEREAS the City of Toronto is planning to commence discussions with provincial elected officials and staff with the objective of increasing the host municipality’s share to 10% of the net win;

 

THEREFORE BE IT RESOLVED that the City of Ottawa support the City of Toronto and participate as required in the renegotiation of the municipal share of the slot machine’s net win. 

 

                                                                                                            CARRIED

 

MOTION NO. 41/55

 

Moved by Councillor C. Leadman

Seconded by Councillor M. McRae

 

WHEREAS Recognition of the need to close the infrastructure gap has led to support from all three levels of government including a 2% property levy in Ottawa for infrastructure;

 

AND WHEREAS As part of the review of the Official Plan, the City needs to update its Infrastructure Master Plan and its Long-Range Financial Plan;

 

AND WHEREAS These documents must detail the entire gap and all new capital projects with the reason for the pressure, the resources assigned to it, how the monies will be spent and what impact these projects will have on the City operating budget that they currently do not do;

 

AND WHEREAS There is the need to know what it will take to close the existing gap and that we are using our capital dollars efficiently;

 

THEREFORE BE IT RESOLVED THAT City staff be directed to provide a complete list of current and planned City capital assets and pressures in advance of tabling of the draft 2009 budget that includes:

 

                                                                                                            WITHDRAWN

 

Motions (Requiring Suspension of the Rules Of Procedure)

MOTION NO. 41/56

 

Moved by Councillor G. Bédard

Seconded by Councillor D. Deans

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHEREAS the Mahatma Gandhi Society of Ottawa has approached the City with a proposal to erect a memorial statue of Mahatma Gandhi in Strathcona Park,

 

AND WHEREAS local Mahatma Gandhi Societies have erected such statues in major cities around the world;

 

AND WHEREAS the Federal Department of Foreign Affairs and External Trade has confirmed they have no concerns with the Mahatma Gandhi Society of Ottawa proposal,

 

AND WHEREAS the Mahatma Gandhi Society of Ottawa has agreed to enter into an agreement with the City based on the principle that the Society will assume responsibility for all capital costs for the installation of the statue and for all ongoing maintenance and lifecycle costs over the life of the statue,

 

AND WHEREAS the City will be responsible for the review and approval of the design and technical specifications of the statue and its installation; 

 

AND WHEREAS the local community association (Action Sandy Hill) is in support of the proposal and its location in Strathcona Park,

 

THEREFORE BE IT RESOLVED that City Council approve of the installation of a memorial statue of Mahatma Gandhi in Strathcona Park.

 

                                                                                                            CARRIED

MOTION NO. 41/57

 

Moved by Councillor M. McRae

Seconded by Councillor M. Wilkinson

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHERAS nine roundabouts are in operation in the City of Ottawa with more to be constructed over the next few years.

 

WHERAS roundabouts have been shown to reduce overall traffic delay, greenhouse gas emissions, and fuel consumption at intersections.

 

WHEREAS roundabouts have been shown to reduce severe collisions and fatalities by as much as 75%.

 

WHEREAS the Environmental Advisory Committee recommended that the City of Ottawa undertake a public education program on the use of roundabouts by pedestrians, cyclists and motorists, which was approved by City Council on 12 September 2007.

 

WHEREAS Transport Canada, through their Canada’s National Road Safety Vision Class Contribution Program, has committed to provide a contribution of $100,000 to the City of Ottawa to undertake a Roundabout Education and Awareness Campaign Project.

 

WHEREAS the City of Ottawa, through the Advanced Traffic Management Program, has $30,000 available to contribute to the Roundabout Education and Awareness Campaign Project.

 

THERFORE BE IT RESOLVED that the City and the Transport Canada have entered into a joint initiative for a Roundabout Education and Awareness Campaign Project;

 

BE IT FURTHER RESOLVED THAT the budget for the Advanced Traffic Management Program Capital Account 904257 be increased by $100,000 to reflect the Transport Canada Federal Contribution to this Roundabout Education and Awareness Campaign Project;

 

BE IT FURTHER RESOLVED THAT the description of the Advanced Traffic Management Program Capital Account 904257 be expanded to reflect the fact that the use of roundabouts is a type of advanced traffic management and that $30,000 from this program be used to fund the City’s portion of this joint initiative with Transport Canada for the Roundabout Education and Awareness Campaign Project.

 

                                                                                                            CARRIED

 

MOTION NO. 41/58

 

Moved by Councillor R. Bloess

Seconded by Councillor B. Monette

 

That the Rules of Procedure be suspended to consider and approve the following motion:

 

WHEREAS, community events significantly increase the City’s quality of life and are an opportunity for neighbours to get to know each other resulting in untold benefits;

 

AND WHEREAS, the success of these community events typically involves music and the use of sound amplification devices;

 

AND WHEREAS, the Noise By-law (2004-253) provides the Director of By-law Services the authority to grant exemptions to the event organizers subject to approval of the Ward Councillor and an understanding that the noise will not likely cause a nuisance or disturb the inhabitants or exceed 65 dBA when measured at the point of reception;

 

AND WHEREAS, the fifty ($50) dollar application fee charged for a noise exemption has been deemed a significant hurdle by some community event organizers;

 

AND WHEREAS, the City collects approximately $2,500 per year in revenue from Noise By-law exemption applications related to these types community event;

 

THEREFORE BE IT RESOLVED that the Noise By-law be amended to waive the $50 noise exemption application fee as it relates to noise exemption applications for events that are not-for-profit and are intended for the betterment of the community in which admission is not charged.

 

BE IT FURTHER RESOLVED that Council direct Legal Services to process the amending by-law directly to Council for enactment.

 

Suspension of the Rules of Procedure LOST on a division of 12 YEAS to 9 NAYS (16 votes required) as follows:

 

Yeas (12):        Councillors P. Feltmate, G. Bédard, J. Legendre, G. Brooks, C. Leadman, M. McRae, R. Jellett, E. El-Chantiry, C. Doucet, R. Chiarelli, R. Bloess and Mayor O’Brien.

 

Nays (9):          Councillors P. Hume, D. Deans, A. Cullen, M. Wilkinson, M. Bellemare, S. Desroches, S. Qadri, G. Hunter and D. Holmes.

 

 

Notices of Motion (For Consideration at Subsequent Meeting)

 

MOTION

 

Moved by Councillor R. Bloess

Seconded by Councillor B. Monette

 

WHEREAS, community events significantly increase the City’s quality of life and are an opportunity for neighbours to get to know each other resulting in untold benefits;

 

AND WHEREAS, the success of these community events typically involves music and the use of sound amplification devices;

 

AND WHEREAS, the Noise By-law (2004-253) provides the Director of By-law Services the authority to grant exemptions to the event organizers subject to approval of the Ward Councillor and an understanding that the noise will not likely cause a nuisance or disturb the inhabitants or exceed 65 dBA when measured at the point of reception;

 

AND WHEREAS, the fifty ($50) dollar application fee charged for a noise exemption has been deemed a significant hurdle by some community event organizers;

 

AND WHEREAS, the City collects approximately $2,500 per year in revenue from Noise By-law exemption applications related to these types community event;

 

THEREFORE BE IT RESOLVED that the Noise By-law be amended to waive the $50 noise exemption application fee as it relates to noise exemption applications for events that are not-for-profit and are intended for the betterment of the community in which admission is not charged.

 

BE IT FURTHER RESOLVED that Council direct Legal Services to process the amending by-law directly to Council for enactment.

 

 

By-laws                                                                                      Three Readings

 
MOTION NO. 41/59

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

That the by-laws listed on the Agenda under 13 – Motion to Introduce By-laws, Third Reading and Three Readings, be read and passed, with the following changes:

 

That by-law e) as listed on the agenda be removed; and

 

That by-law j) as listed on the agenda be amended by replacing the title with the following:

 

“A by-law of the City of Ottawa to establish lands as common and public highway and assume them for public use (Brockhouse Road)”.

 

And that the following by-laws be enacted and passed:

 

2008-292                 A by-law of the City of Ottawa to levy an annual tax upon colleges and universities for the year 2008.

 

2008-293                 A by-law of the City of Ottawa to levy an annual amount upon the Ottawa Carleton Detention Centre for the year 2008.

 

2008-294                 A by-law of the City of Ottawa to levy an annual amount upon provincial education institutions for the year 2008.

 

2008-295                 A by-law of the City of Ottawa to levy an annual amount upon public hospitals or provincial mental health facilities for the year 2008.

 

2008-296                 A by-law of the City of Ottawa to amend By-law No. 2008-250 to correct a technical mapping error within the said by‑law regarding lands extending from Constance Bay to the westerly edge of the Greenbelt within the City of Ottawa.

 

2008-297                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Cobe Terrace).

 

 

2008-298                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Deertail Lane).

 

2008-299                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (White Alder Avenue).

 

2008-300                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Woods Lake Road, Woodstream Drive, Suncrest Drive).

 

2008-301                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Brockhouse Road).

 

2008-302                 A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Innes Road).

 

2008-303                 A by-law of the City of Ottawa to designate 3334 Woodroffe Avenue, 803, 805, 807 and 809 Clearbrook Drive, as being exempt from Part Lot Control.

 

2008-304                 A by-law of the City of Ottawa to designate 798, 800, 802 and 804 Nakina Way, as being exempt from Part Lot Control.

 

2008-305                 A by-law of the City of Ottawa to designate 148 and 150 Waterbridge Drive, as being exempt from Part Lot Control.

 

2008-306                 A by-law of the City of Ottawa to amend By-law No. 2002-189 respecting the authority of the Chief License Inspector to rectify minor administrative oversights in respect of a license or license application.

 

2008-307                 A by-law of the City of Ottawa to amend By-law No. 2005-481 respecting the authority of the Chief License Inspector to rectify minor administrative oversights in respect of a license or license application.

 

2008-308                 A by-law of the City of Ottawa to amend By-law No. 2007-478 respecting the authority of the Chief License Inspector to rectify minor administrative oversights in respect of a permit or a permit application.

 

2008-309                 A by-law of the City of Ottawa to provide for the maintenance and repair of drainage works in the City of Ottawa - Lough Municipal Drain.

 

2008-310                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to remove the holding symbol from the properties known municipally as 970, 976 and 982 Hunt Club Road.

 

2008-311                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 2004-428 to change the zoning for the property known municipally as 6960 McCordick Road.

 

2008-312                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law Number 73-92 of the former City of Nepean to change the zoning for part of the property known municipally as 200 Oneida Terrace, formerly known as part of 3670 Jockvale Road.

 

2008-313                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 333 of 1999 of the former City of Gloucester to change the zoning for the properties known municipally as 4407 Farmers Way and parts of 5281 Eighth Line Road and 4411 Farmers Way.

 

2008-314                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for part of the property known municipally as 645 Longfields Drive.

 

2008-315                 A by-law of the City of Ottawa to amend By-law No. 2004-428 to change the zoning for the property known municipally as 2909 Cowell Road.

 

2008-316                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 2380 of the former City of Vanier to change the zoning for the properties known municipally as 272 and 274 Bradley Avenue.

 

2008-317                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the properties known municipally as 435 and 441 Moodie Drive and to amend By-law No. 2008-283 by deleting Section 1 and Attachment 1.

 

2008-318                 A by-law of the City of Ottawa to amend By-law No. 64-82 of the former City of Cumberland to remove the holding symbol from part of the property known municipally as 2123 Devine Road.

 

2008-319                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the properties known municipally as 4016 and 4022 Richmond Road.

 

2008-320                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 64-82 of the former City of Cumberland to change the zoning for the property known municipally as 1565 Dunning Road.

 

2008-321                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 1-84 of the former City of Cumberland to change the zoning for the property known municipally as 2322 Trim Road.

 

2008-322                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the property known municipally as 880 Greenbriar Avenue.

 

2008-323                 A by-law of the City of Ottawa to amend the Official Plan for the City of Ottawa to incorporate the North Gower Secondary Plan.

 

2008-324                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law Number 93-98 of the former City of Ottawa to change the zoning for the properties known municipally as 416, 418 and part of 424 Richmond Road, part of 579 Byron Avenue and 414 Roosevelt Avenue.

 

2008-325                 A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 333 of 1999 of the former City of Gloucester to change the zoning for the property known municipally as 2310 Pagé Road.

 

2008-326                 A by-law of the City of Ottawa to amend By-law No. 2008-250 to correct technical errors relating to text, mapping and zoning errors within the said by-law, some of which are general in nature, while others relate to site specific properties within the City of Ottawa.

 

2008-327                 A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.

 

2008-328                 A by-law of the City of Ottawa to amend By-law No. 2006-273 to appoint certain Municipal Law Enforcement Officers.

 

2008-329                 A by-law of the City of Ottawa to amend By-law No. 2007-338 to appoint Municipal Law Enforcement Officers in the Transit Services Branch of the Planning, Transit and the Environment Department.

 

2008-330                 A by-law of the City of Ottawa to amend By-law No. 2003-499 respecting Fire Routes.

 

                                                                                                            CARRIED

 


Confirmation By-law

 

MOTION NO. 41/60

 

Moved by Councillor R. Chiarelli

Seconded by Councillor M. Wilkinson

 

THAT By-law 2008-331 to confirm the proceedings of Council be enacted and passed.

 

                                                                                                            CARRIED

 

Inquiries

 

The following inquiries were received:

 

From Councillor C. Leadman with respect to the Capital Asset Data Base.

 

From Councillor C. Doucet with respect to the Lansdowne Military Trade Show.

 

 

Adjournment

 

Council adjourned the meeting at 10:41 p.m.

 

 

 

 

 

 

 

 

CITY CLERK

 

MAYOR