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Allan Hubley (Ward 23) - Disclosure of office expenses (2014-2018 Term of Council)

Allan Hubley (Ward 23) - Disclosure of office expenses 2018

January 2018

Cost Elements (summarized) Month Actuals Year to date
January

Special Events, Community Receptions and Hospitality

36 36
Donations, Sponsorships and Memberships 870 870

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

2,727 2,724

External Services  
Includes office assistance and consulting services

0 0

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

60 60
Staff Costs 17,115 17,115
Recoveries 0 0
Totals 20,804 20,804
Total Budget   240,206
Cost Elements (itemized) Totals
January
Special Events, Community Receptions and Hospitality 36
Special event: The West Ottawa Board of Trade – “Business Over Breakfast January 2018 – Mayor’s Breakfast” – A. Hubley – Cedarhill Golf and Country Club – Jan. 19, 2018 36
Donations, Sponsorships and Memberships 870
Donation: Three Ottawa 2017 authentic metal street signs to be used for future community gift baskets 120

Sponsorship: Proud To Be Me – “7th Annual Bully Free Gala” – Feb. 23, 2018

750
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
January
No other city related business travel to declare this month 0 0

February 2018

Cost Elements (summarized) Month Actuals Year to date
February

Special Events, Community Receptions and Hospitality

637 673
Donations, Sponsorships and Memberships 2,035 2,905

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

854 3,578

External Services  
Includes office assistance and consulting services

150 150

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

373 433
Staff Costs 15,687 32,802
Recoveries 0 0
Totals 19,736 40,540
Total Budget   240,206
Cost Elements (itemized) Totals
February
Special Events, Community Receptions and Hospitality 637
Special event: “65th Annual Ottawa Sports Awards” – 1 unused ticket – Algonquin College – Jan. 31, 2018 60

Community event: “Councillor Hubley’s 8th Annual International Women’s Day” – Ottawa police apparel to give out as prizes – Don Cherry’s – Mar. 8, 2018

77
Special event: Queensway Carleton Hospital Foundation – “Hope Blooms at the Farm” – A. Hubley and M. Wright – Saunders Farm – May 21, 2018 500
Donations, Sponsorships and Memberships 2,035

Sponsorship: Canada Day in Kanata – Walter Baker Park – July 1, 2018

2,035
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
February
No other city related business travel to declare this month 0 0

March 2018

Cost Elements (summarized) Month Actuals Year to date
March

Special Events, Community Receptions and Hospitality

260 399
Donations, Sponsorships and Memberships 246 3,151

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

560 4,138

External Services  
Includes office assistance and consulting services

0 150

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

154 587
Staff Costs 14,289 47,090
Recoveries 0 0
Totals 15,509 56,049
Total Budget   240,206
Cost Elements (itemized) Totals
March
Special Events, Community Receptions and Hospitality 260
Community event: “8th Annual International Women’s Day” – supplies, décor and gift for guest speaker – Don Cherry’s – Mar. 6, 2018 221
Special event: West Ottawa Board of Trade – “Business Over Breakfast” – A. Hubley – Stonebridge Golf Club – Mar. 22, 2018 40
Donations, Sponsorships and Memberships 246

Sponsorship: Chrysalis House – “Coldest Night of the Year” – Feb. 24, 2018

96
Sponsorship: 872 Kiwanis Kanata Royal Canadian Air Cadets Squadron – “Golf Fundraiser Tournament” – June 22, 2018 150
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
March
No other city related business travel to declare this month 0 0

April 2018

Cost Elements (summarized) Month Actuals Year to date
April

Special Events, Community Receptions and Hospitality

1,417 2,350
Donations, Sponsorships and Memberships 800 3,951

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

3,455 7,592

External Services  
Includes office assistance and consulting services

0 150

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

64 651
Staff Costs 15,087 62,178
Recoveries 0 0
Totals 20,823 76,876
Total Budget   240,206
Cost Elements (itemized) Totals
April
Special Events, Community Receptions and Hospitality 1,417
Hospitality: Rink Volunteer Appreciation Lunch at Hurley’s and two gift cards given to volunteers M. Jarans-Veevers and B. Clark – Apr. 14, 2018 260
Hospitality: Coffee for ward office 40
Community event: “8th Annual International Women’s Day Event” – catering – Don Cherry’s – Mar. 6, 2018 922
Special event: Kiwanis Club of Kanata-Stittsville – “Charter Night” – A. Hubley – Amberwood Golf and Country Club – Apr. 6, 2018 55
Special event: Bytown Fire Brigade – “Fireworks 14 Dinner and Auction” – A. Hubley and W. Hubley – Ottawa Conference and Event Centre – May 26, 2018 140
Donations, Sponsorships and Memberships 800
Sponsorship: Earl of March Secondary School – “Into the Woods Musical” – Apr. 14, 2018 400
Sponsorship: “9th Annual Hockey for Little Hearts Charity Tournament” – April 12-13, 2018 200
Sponsorship: Queensway Carleton Hospital – “Spare a Night” – Apr. 7, 2018 200
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
April
No other city related business travel to declare this month 0 0

May 2018

Cost Elements (summarized) Month Actuals Year to date
May

Special Events, Community Receptions and Hospitality

174 2,524
Donations, Sponsorships and Memberships 1,645 5,596

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

749 8,342

External Services  
Includes office assistance and consulting services

360 510

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

246 896
Staff Costs 17,323 79,501
Recoveries 0 0
Totals 20,497 97,369
Total Budget   240,206
Cost Elements (itemized) Totals
May
Special Events, Community Receptions and Hospitality 174
Hospitality: Lunch meeting at the Burbs with A. Hubley, M. Wright and J. Barresi to discuss improvements to the Kanata football field – Apr. 27, 2018 54
Community event: “Young at Art” – gift cards for Kanata South ward recipients – Centrepointe Theatre – May 3, 2018 120
Donations, Sponsorships and Memberships 1,645

Donation: Ottawa Police pins, maple syrup and candies to be given out at future community events

340

Sponsorship: West Ottawa Board of Trade – “Business Excellence Awards Gala” – Apr. 5, 2018

305

Sponsorship: Holy Trinity High School – “Kanata South Bursary” – June 29, 2018

250

Sponsorship: Glen Cairn Men’s Fastball League

500

Sponsorship: AY Jackson Secondary School – “Kanata South Bursary” – June 29, 2018

250
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
May
No other city related business travel to declare this month 0 0

June 2018

Cost Elements (summarized) Month Actuals Year to date
June

Special Events, Community Receptions and Hospitality

63 2,586
Donations, Sponsorships and Memberships 450 6,046

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

3,180 11,522

External Services  
Includes office assistance and consulting services

180 690

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

937 1,834
Staff Costs 20,629 100,130
Recoveries 0 0
Totals 25,440 122,808
Total Budget   240,206
Cost Elements (itemized) Totals
June
Special Events, Community Receptions and Hospitality 63
Community event: “Katimavik Town Hall” – refreshments – Kanata Recreation Complex – May 16, 2018 63
Donations, Sponsorships and Memberships 450

Donation: “Ottawa Dragon Boat Festival” – gift card – June 21-24, 2018

25

Donation: 872 Squadron – “Golf Fundraiser Tournament” – gift card – June 22, 2018

25
Donation: Ottawa Safety Council – “Year End Guard Recognition Banquet” – gift card – June 14, 2018 25
Donation: Council on Aging of Ottawa – “Spring Luncheon” – gift card – May 23, 2018 25

Sponsorship: 16th Annual Gros Morne/Forillon Street Party – June 23, 2018

350
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
June
No other city related business travel to declare this month 0 0

July 2018

Cost Elements (summarized) Month Actuals Year to date
July

Special Events, Community Receptions and Hospitality

1,639 4,226
Donations, Sponsorships and Memberships 589 6,635

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

4,627 16,149

External Services  
Includes office assistance and consulting services

120 810

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

493 2,326
Staff Costs 16,059 116,189
Recoveries 0 0
Totals 23,526 146,335
Total Budget   240,206
Cost Elements (itemized) Totals
July
Special Events, Community Receptions and Hospitality 1,639
Hospitality: Coffee for City Hall office 33
Community event: “Canada Day in Kanata” – supplies – Walter Baker Park – July 1, 2018 96
Community event: “Annual Senior’s Social” – supplies, decorations, food, refreshments and entertainment – Kanata Recreation Complex – June 6, 2018 1,468
Community event: “Annual Safety Day” – refreshments – Kanata Recreation Complex – July 16, 2018 42
Donations, Sponsorships and Memberships 589
Sponsorship: “Annual Gowrie Park Party” – June 28, 2018 39
Donation: “Council on Aging Spring Luncheon” – gift basket – May 23, 2018 90

Donation: “872 Squadron Golf Tournament” – gift basket – May 23, 2018

77
Sponsorship: “16th Annual Gros Morne/Forillon Street Party” – June 23, 2018 83
Sponsorship: Bridlewood Community Association – “2nd Annual Bridlewood Block Party” – July 25, 2018 300
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
July
No other city related business travel to declare this month 0 0

Allan Hubley (Ward 23) Disclosure of office expenses 2017

January 2017

Cost Elements (summarized) Month Actuals Year to date
January

Special Events, Community Receptions and Hospitality

104 104
Donations, Sponsorships and Memberships 0 0

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

1,356 1,356

External Services  
Includes office assistance and consulting services

0 0

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

0 0
Staff Costs 11,695 11,695
Recoveries 0 0
Totals 13,156 13,156
Total Budget   257,723
Cost Elements (itemized) Totals
January
Special Events, Community Receptions and Hospitality 104

Special event: Ottawa 2017 – “Interprovincial Picnic on the Bridge” – 4 tickets gifted to resident D. Howard – Alexandra Bridge – July 2, 2017

52
Special event: Kanata North BIA – “Ottawa Autonomous Vehicles Summit 2017” – A. Hubley – Brookstreet Hotel – Jan. 19, 2017 52
Donations, Sponsorships and Memberships 0
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
January
No other city related business travel to declare this month 0 0

February 2017

Cost Elements (summarized) Month Actuals Year to date
February

Special Events, Community Receptions and Hospitality

0 104
Donations, Sponsorships and Memberships 617 617

City Related Business Travel

0 0

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

687 2,043

External Services  
Includes office assistance and consulting services

0 0

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

138 138
Staff Costs 15,143 26,838
Recoveries 0 0
Totals 16,585 29,741
Total Budget   257,723
Cost Elements (itemized) Totals
February
Special Events, Community Receptions and Hospitality 0
Donations, Sponsorships and Memberships 617
Donation: Proud to be Me – “6th Annual Bullyfree Gala” – gift card to Don Cherry’s – Brookstreet Hotel – Feb. 17, 2017 50
Donation: Glen Cairn Public School – “Annual DIFD Charity Volleyball Tournament” – gift card to Don Cherry’s – Feb. 9, 2017 25
Donation: CHEO Foundation – “Wonderland Tea Party for Youth Mental Health” – gift card to Don Cherry’s – Mar. 5, 2017 25
Donation: 2017 Calendars to be used in future gift baskets 65

Sponsorship: West Ottawa Board of Trade – Jan. 31, 2017

452
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
February
No other city related business travel to declare this month 0 0

March 2017

Cost Elements (summarized) Month Actuals Year to date
March

Special Events, Community Receptions and Hospitality

429 534
Donations, Sponsorships and Memberships 322 939

City Related Business Travel

21 21

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

2,677 4,720

External Services  
Includes office assistance and consulting services

240 240

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

137 276
Staff Costs 5,422 32,260
Recoveries 0 0
Totals 9,249 38,990
Total Budget   257,723
Cost Elements (itemized) Totals
March
Special Events, Community Receptions and Hospitality 429
Hospitality: Coffee supplies for office – Mar. 1, 2017 68
Special event: Bytown Fire Brigade – “Fireworks 13 Dinner and Auction” – A. Hubley and M. Wright – Ottawa Conference and Event Centre – June 3, 2017 130
Community event: “Councillor Hubley’s 7th Annual International Women’s Day” – balloons, decorations, thank you gifts for guest speakers and supplies – Don Cherry’s Kanata – Mar. 7, 2017 204
Hospitality: Thank you bags for the O Canada singers at City Council – Feb. 8, 2017 14
Community event: “35th Annual St. Patrick’s Day Parade” – supplies – City Hall – Mar. 11, 2017 13
Donations, Sponsorships and Memberships 322
Donation: 2017 t-shirts and various items to be used in future gift baskets 181
Donation: Proud to be Me – “6th Annual Bullyfree Gala” – gift card to Grace in the Kitchen – Brookstreet Hotel – Feb. 17, 2017 25
Sponsorship: Western Ottawa Community Resource Centre – “Coldest Night of the Year” – Feb. 25, 2017 116
City Related Business Travel 21
Business travel: Delegation to Queen’s Park – airport parking – Toronto, ON –Mar. 6, 2017 21
Other City Related Business Travel Month Actuals Year to date
March
No other city related business travel to declare this month 0 0

April 2017

Cost Elements (summarized) Month Actuals Year to date
April

Special Events, Community Receptions and Hospitality

1,632 2,165
Donations, Sponsorships and Memberships 351 1,290

City Related Business Travel

346 367

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

1,837 6,557

External Services  
Includes office assistance and consulting services

768 1,008

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

1,292 1,568
Staff Costs 12,580 44,841
Recoveries 0 0
Totals 18,806 57,796
Total Budget   257,723
Cost Elements (itemized) Totals
April
Special Events, Community Receptions and Hospitality 1,632
Hospitality: Food from the Burbs Restaurant for the Councillor’s Rink Volunteer Appreciation Lunch – Apr. 8, 2017 267

Community event: “Councillor Allan Hubley’s 7th Annual International Women’s Day” – catering – Don Cherry’s Kanata – Mar. 7, 2017

1,126
Special event: CCFCC Emergency Response Team – “Cook-off and Awards Gala” – A. Hubley and M. Wright – Infinity Convention Centre – May 7, 2017 102
Special event: West Ottawa Board of Trade – “Business Over Breakfast – April 2017” – A. Hubley – The Marches Golf Club – Apr. 19, 2017 31
Special event: United Way Ottawa – “The Community Builder of the Year Awards Gala” – A. Hubley – Shaw Centre – May 18, 2017 106
Donations, Sponsorships and Memberships 351
Sponsorship: West Ottawa Board of Trade – “Business Excellence Awards 2017 – A Night with the Stars” – Mar. 30, 2017 101
Sponsorship: Hockey Eastern Ontario – bursary – June 14, 2017 250
City Related Business Travel 346
Business travel: Trip to Queens Park – flights – Toronto, ON – Mar. 6, 2017 346
Other City Related Business Travel Month Actuals Year to date
April
No other city related business travel to declare this month 0 0

May 2017

Cost Elements (summarized) Month Actuals Year to date
May

Special Events, Community Receptions and Hospitality

238 2,403
Donations, Sponsorships and Memberships 355 1,645

City Related Business Travel

0 367

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

644 7,202

External Services  
Includes office assistance and consulting services

1,351 2,359

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

444 2,012
Staff Costs 12,297 57,137
Recoveries 0 0
Totals 15,330 73,125
Total Budget   257,723
Cost Elements (itemized) Totals
May
Special Events, Community Receptions and Hospitality 238
Special event: To the Stan and Back – “Party Under the Stars” – A. Hubley – Ottawa City Hall – May 2, 2017 29
Special event: Rae of Light Havens – “Rae’z the Roof!” – A. Hubley and M. Wright – Central Bierhaus – Apr. 20, 2017 139
Special event: Kanata-Hazeldean Lions Club – “40th Charter Night” – A. Hubley and M. Wright – Lion Dick Brûlé Community Centre –  May 6, 2017 70
Donations, Sponsorships and Memberships 355
Donation: Purchase of two paintings of the Ottawa Library to be hung in the new Ottawa Library as a gift from the Kanata South residents – May 7, 2017 355
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
May
No other city related business travel to declare this month 0 0

June 2017

Cost Elements (summarized) Month Actuals Year to date
June

Special Events, Community Receptions and Hospitality

1,696 4,100
Donations, Sponsorships and Memberships 1,724 3,369

City Related Business Travel

250 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

6,652 13,853

External Services  
Includes office assistance and consulting services

2,079 4,438

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

94 2,106
Staff Costs 11,673 68,810
Recoveries 0 0
Totals 24,167 97,293
Total Budget   257,723
Cost Elements (itemized) Totals
June
Special Events, Community Receptions and Hospitality 1,696
Hospitality: Coffee for City Hall and Ward office 47
Community event: “Councillor Hubley’s Senior Social” – coffee, prizes and flowers – Kanata Recreation Complex – June 21, 2017 127
Special event: The West Ottawa Board of Trade – “Business over Breakfast” – A. Hubley – Amberwood Lounge & Eatery – May 17, 2017 36

Special event: “John Moser’s Retirement” – A. Hubley – City Hall – June 7, 2017

22
Special event: "1st Glen Cairn Scouts Lasagna Dinner" – A. Hubley – The Lions Den –  Jan. 14, 2017 15
Community event: “ Kanata Santa Claus Parade” – antique fire truck rental– Nov, 19, 2016 500
Community event: Bytown Fire Brigade – “Dinner with the Fire Chief” – 8 tickets to be given out to community members 600
Community event: “Councillor Hubley’s Senior Social” – entertainment – Kanata Recreation Complex – June 21, 2017 350
Donations, Sponsorships and Memberships 1,724
Membership: West Ottawa Board of Trade 275

Donation: Ottawa Police pins to be given out to residents at future events

59
Donation: Western Ottawa Community Resource Centre – tulips for the Queerios – June 5, 2017 54
Sponsorship: 15th Annual Forillon/Gros Morne Street Party – “Celebrating Canada 150th” – June 24, 2017 300
Donation: Western Ottawa Community Resource Centre – “Queerios: Kanata South Tulip” – May 23, 2017 386
Sponsorship: 872 Kiwanis Kanata Royal Canadian Air Cadet Squadron – ‘Golf  Fundraiser Tournament” – June 23, 2017 150
Donation: A. Y. Jackson Secondary School – “40th Annual Graduation Exercises” – June 30, 2017 250
Donation: Holy Trinity High School – graduation bursary – June 20, 2017 250
City Related Business Travel 250
Business travel: Delegation to Queen’s Park – flight – Toronto, ON – Mar. 6, 2017 250
Other City Related Business Travel Month Actuals Year to date
June
No other city related business travel to declare this month 0 0

July 2017

Cost Elements (summarized) Month Actuals Year to date
July

Special Events, Community Receptions and Hospitality

3,111 7,211
Donations, Sponsorships and Memberships 250 3,619

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

956 14,809

External Services  
Includes office assistance and consulting services

2,400 6,838

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

90 2,196
Staff Costs 14,251 83,061
Recoveries 0 0
Totals 21,058 119,208
Total Budget   257,723
Cost Elements (itemized) Totals
July
Special Events, Community Receptions and Hospitality 3,111
Community event: Councillor Hubley’s Senior’s Social – food and refreshments – Kanata Recreation Complex – June 21, 2017 775
Community event: Councillor Hubley’s 2nd Annual Safety Day – food and refreshments – Kanata Recreation Complex – June 10, 2017 50
Community event: “Councillor Hubley’s Annual Senior Social” – supplies – Kanata Recreation Complex – June 21, 2017 25
Community event: Canada Day in Kanata Association – “Canada 150th Birthday Celebration” – July 1, 2017 2,260
Donations, Sponsorships and Memberships 250
Sponsorship: National Capital Area Crime Stoppers – “32nd Annual Golf Tournament” – July 12, 2017 250
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
July
No other city related business travel to declare this month 0 0

August 2017

Cost Elements (summarized) Month Actuals Year to date
August

Special Events, Community Receptions and Hospitality

167 7,378
Donations, Sponsorships and Memberships 96 3,715

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

1,911 16,720

External Services  
Includes office assistance and consulting services

3,335 10,173

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

166 2,362
Staff Costs 11,994 95,055
Recoveries 0 0
Totals 17,668 136,019
Total Budget   257,723
Cost Elements (itemized) Totals
August
Special Events, Community Receptions and Hospitality 167
Hospitality: Coffee supplies for City Hall and the ward office 27
Special event: Ottawa Fire Fighters’ Community Foundation – “Memorial Dinner Gala” – A. Hubley and M. Wright – Sept. 7, 2017 140
Donations, Sponsorships and Memberships 96
Sponsorship: “15th Annual Forillon / Gros Morne 2017 Street Party” – June 24, 2017 96
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
August
No other city related business travel to declare this month 0 0

September 2017

Cost Elements (summarized) Month Actuals Year to date
September

Special Events, Community Receptions and Hospitality

560 7,938
Donations, Sponsorships and Memberships 330 4,045

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

796 17,516

External Services  
Includes office assistance and consulting services

75 10,248

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

369 2,731
Staff Costs 14,866 109,921
Recoveries 0 0
Totals 16,997 153,016
Total Budget   257,723
Cost Elements (itemized) Totals
September
Special Events, Community Receptions and Hospitality 560

Hospitality: Coffee for the City Hall and Ward office

41
Hospitality: Lunch meeting at Joey Lansdowne with A. Hubley, J. Barresi and M. Wright to discuss the possible enhancements to the football field at Walter Baker Park – Aug. 21, 2017 79
Special event: “Jan Harder 20th Anniversary Roast and Toast” – M. Wright and A. Hubley – Oct. 4, 2017 200
Special event: Centre of Excellence in Next Generation Networks – “Summit 2017” – A. Hubley and M. Eason – Brookstreet Hotel – Dec. 7, 2017 204
Special event: West Ottawa Board of Trade – “Sens Kickoff Breakfast” – A. Hubley – Canadian Tire Centre – Sept. 29, 2017 36
Donations, Sponsorships and Memberships 330
Sponsorship: 872 Air Cadet Squadron – “13th Annual Spaghetti Dinner and Auction” – Nov. 25, 2017 250
Sponsorship: Sledge Hockey of Eastern Ontario – “Try It: Free Sledge Hockey Program” 80
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
September
No other city related business travel to declare this month 0 0

October 2017

Cost Elements (summarized) Month Actuals Year to date
October

Special Events, Community Receptions and Hospitality

1,744 9,681
Donations, Sponsorships and Memberships 1,367 5,413

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

269 17,785

External Services  
Includes office assistance and consulting services

120 10,368

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

5,062 7,794
Staff Costs 14,342 124,276
Recoveries 0 0
Totals 22,905 176,013
Total Budget   257,723
Cost Elements (itemized) Totals
October
Special Events, Community Receptions and Hospitality 1,744
Community event: Canadian Tulip Festival – “Paint the Town Tulip” – tulip bulbs – May 11-21, 2018 258
Community event: “Community Tree Lightening” – 3D glasses and Christmas decorations – Crownridge Park – Nov. 28, 2017 877
Special event: Ottawa Chamber of Commerce – “Mayor’s Breakfast Series – Daniel Alfredsson” – A. Hubley – Ottawa City Hall – Oct. 5, 2017 51
Special event: The West Ottawa Board of Trade – “Sip & Savour Social” – A. Hubley, M. Wright, P. Sullivan and N. Kavanagh – Brookstreet Hotel – Oct. 20, 2017 305

Special event: The West Ottawa Board of Trade – “Sens Night with the Chambers” – A. Hubley and M. Wright – Canadian Tire Centre – Oct. 24, 2017

153
Community event: Kanata Hazeldean Mall Santa Parade – float registration – Nov. 19, 2017 100
Donations, Sponsorships and Memberships 1,367

Membership: Royal Canadian Legion Kanata – Branch #638

55
Sponsorship: Youth Services Bureau – “7th Annual Scaring is Caring Event” – Oct. 6, 2017 600

Sponsorship: The West Ottawa Board of Trade – “Sip & Savour Social” – Oct. 20, 2017

712
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
October
No other city related business travel to declare this month 0 0

November 2017

Cost Elements (summarized) Month Actuals Year to date
November

Special Events, Community Receptions and Hospitality

1,861 11,542
Donations, Sponsorships and Memberships 1,030 6,442

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

471 18,256

External Services  
Includes office assistance and consulting services

255 10,623

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

1,935 9,729
Staff Costs 23,590 147,854
Recoveries 0 0
Totals 29,142 205,063
Total Budget   257,723
Cost Elements (itemized) Totals
November
Special Events, Community Receptions and Hospitality 1,861
Hospitality: Coffee for City Hall office 80
Community event: Kanata-Hazeldean Lions Club & Kanata Sports Club – “Kanata Santa Parade” – supplies – Hazeldean Mall – Nov. 19, 2017 69
Community event: Trick or Swim or Skate passes given out on Halloween and community wagon rides in December   150

Community event: “6th Annual Christmas Tree Lighting” – décor, design, set up and take down – Glen Cairn Tennis Club – Nov. 14, 2017

1,526
Special event: West Ottawa Board of Trade – “Business Over Breakfast – November 2017” – A. Hubley – Kanata Golf & Country Club – Nov. 22, 2017 36
Donations, Sponsorships and Memberships 1,030
Donation: Family Services Ottawa – “Music on a Mission” – gift card – Oct. 27, 2017 50
Donation: Children at Risk – Celebrity-Carved Pumpkin Contest” – gift card – Oct. 23-29, 2017 50
Donation: St. Anne Elementary School – “2017 Christmas Bazaar” – gift card – Nov. 18, 2017 50
Sponsorship: Ottawa Bullying Prevention Coalition – “Safe City Plan Launch Youth Event” – bus charter – Nov. 13, 2017 206
Donation: Ottawa Police items and apparel to be given out in future community gift baskets 354
Donation: Purchase of silent auction gift basket from the West Ottawa Board of Trade’s Sip and Savour event to be given away as a gift basket for a future community event 210
Donation: Gift card to Don Cherry’s to be given out in a future community gift basket 50
Donation: Katimavik-Hazeldean Community Association – plaque for outgoing president R. MacLean – Nov. 6, 2017 60
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
November
No other city related business travel to declare this month 0 0

December 2017

Cost Elements (summarized) Month Actuals Year to date
December

Special Events, Community Receptions and Hospitality

6,011 17,553
Donations, Sponsorships and Memberships 773 7,216

City Related Business Travel

0 616

Constituent Communications and Web Services  
Includes websites, printing, mailing, advertising

13,945 32,201

External Services  
Includes office assistance and consulting services

765 11,388

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

1,210 10,938
Staff Costs 16,352 164,206
Recoveries 0 0
Totals 39,056 244,119
Total Budget   257,723
Cost Elements (itemized) Totals
December
Special Events, Community Receptions and Hospitality 6,011
Hospitality: Coffee and water for Ward office 130
Community event: “Annual Kanata South Wagon Rides” – wagon rides, rental equipment and supplies – multiple locations – Dec. 5-19, 2017 4,385
Community event: “6th Annual Tree Lighting” – décor, design, set up and take down – Glen Cairn Tennis Club – Nov. 14, 2017 726
Community event: “2nd Annual Bridlewood Tree Lighting Ceremony” – rental supplies – Eva James Memorial Community Centre – Nov. 21, 2017 770
Donations, Sponsorships and Memberships 773
Sponsorship: Operation Christmas Spirit 500
Donation: Ottawa Public Library – 2 copies of the book “Life After Dark” by Suzanne Sagmeister 273
City Related Business Travel 0
Other City Related Business Travel Month Actuals Year to date
December
No other city related business travel to declare this month 0 0

Walter Baker Butterfly Garden

Special Event Actual
Walter Baker Butterfly Garden
Sponsorship  
Thunderbolt Contracting 26,040
Total 26,040
Expenses  
Bench & Garden Installation 24,921
Total 24,921
Remaining Balance 1,119

Allan Hubley (Ward 23) Disclosure of office expenses 2016

January 2016

January
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 0 0
Donations, Sponsorships and Memberships (itemized) 265 265
Sponsorship: West Ottawa Board of Trade – “Business Excellence Awards– Feb. 25, 2016 265  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
1,384 1,384
External Services (totalled)
Includes office assistance and consulting services
0 0
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
51 51
Staff Costs (totalled) 10,737 10,737
Recoveries 19 19
Totals 12,456 12,456
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

February 2016

February
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,576 1,576
Hospitality: Coffee for City Hall and Ward office – Jan. 29, 2016 50  
Community Event: Glen Cairn Tree Lighting – décor, design, set-up and take-down
– Nov. 2015– Jan. 2016
1,526  
Donations, Sponsorships and Memberships (itemized) 0 265
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,725 5,109
External Services (totalled)
Includes office assistance and consulting services
676 676
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
63 114
Staff Costs (totalled) 9,871 20,609
Recoveries 0 0
Totals 15,912 28,367
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

March 2016

March
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 2,925 4,501
Community event: Don Cherry’s Sports Grill –  “Councillor Allan Hubley’s
Annual Women’s Day Celebration” – supplies –– Mar. 9, 2016
191  
Community event: Don Cherry’s Sports Grill –  “Councillor Allan Hubley’s
Annual Women’s Day Celebration” – gifts for guest speakers– Mar. 9, 2016
62  
Community event: Walter Baker Park – “Canada Day in Kanata” – booth space
– Jul. 1, 2016
2,260  
Community event: “Meadowbreeze Park Rink Grand Opening” – food and refreshments
– Feb. 14, 2016
97  
Community event: Don Cherry’s Sports Grill –  “Councillor Allan Hubley’s
Annual Women’s Day Celebration” – musical entertainment– Mar. 9, 2016
250  
Special event: Cystic Fibrosis Canada – “Rhythm of the Night” – A. Hubley
– Apr. 15, 2016
65  
Donations, Sponsorships and Memberships (itemized) 305 570
Sponsorship: Western Ottawa Community Resource Centre –
“Be the Change Youth Event” – Feb. 9, 2016
305  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
4,657 9,765
External Services (totalled)
Includes office assistance and consulting services
2,420 3,096
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
114 228
Staff Costs (totalled) 11,730 32,339
Recoveries 0 19
Totals 22,151 50,519
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

April 2016

April
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 2,984 7,485
Hospitality: Coffee for ward office and City Hall office – Mar. 17, 2016 49  
Hospitality: Lunch provided for rink operators at the Annual Outdoor Rink
Volunteer Appreciation Lunch – The Burbs Pub and Eatery – Apr. 9, 2016
477  
Community event: Proud to be Me – “Proud to be Me Parent Info Night” – guest speaker
– Ron Maslin Playhouse – Apr. 6, 2016
707  
Community event: “Councillor Allan Hubley’s Annual Women’s Day Celebration”
– catering, gratuities, and prizes  – Don Cherry’s Sports Grill – Mar. 9, 2016
1,486  
Special event: West Ottawa Board of Trade – “Networking Breakfast” – A. Hubley
– Mar. 22, 2016
28  
Special event: Rae of Light Haven – “Rae’z the Roof” – A. Hubley and M. Wright
– Crazy Horse Stonegrill – Apr. 14, 2016
107  
Special event: Bytown Fire Bridage – “Fireworks 12 Dinner and Auction”
– A. Hubley and M. Wright– Ottawa Conference and Event Centre - May 7, 2016
130  
Donations, Sponsorships and Memberships (itemized) 0 570
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
1,333 11,098
External Services (totalled)
Includes office assistance and consulting services
2,100 5,196
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
371 599
Staff Costs (totalled) 9,146 41,485
Recoveries 0 19
Totals 15,933 66,452
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

May 2016

May
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 902 8,387
Community event: “Councillor Allan Hubley’s Annual Women’s Day Celebration”
– coffee and food – Don Cherry’s Sports Grill – Mar. 9, 2016
282  
Hospitality: Coffee for Ward Office and City Hall Office – May 7, 2016 20  
Special event: “Municipal Panel Lunch” – M. Wright, N. Kavanagh, P. Sullivan
and D. McLean – Don Cherry’s Kanata – Apr. 30, 2016
100  
Community event: “Santa Claus Parade” – antique fire truck rental
– Dec. 10, 2016
500  
Donations, Sponsorships and Memberships (itemized) 350 920
Sponsorship: Bridlewood Community Association – Mural Contest 350  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
407 11,505
External Services (totalled)
Includes office assistance and consulting services
500 5,696
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
1,065 1,664
Staff Costs (totalled) 13,141 54,626
Recoveries 0 19
Totals 16,365 82,817
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

June 2016

June
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 612 8,999
Community event: “Councillor Allan Hubley’s Annual Seniors’ Day”
– flowers and supplies – Kanata Recreation Complex – June 15, 2016
78  
Community event: “Kanata South Safety Day” – table cloths, tissue paper and tape
– Kanata Recreation Complex – June 18, 2016
15  
Special event: West Ottawa Board of Trade – “Networking Breakfast”
– A. Hubley – Holiday Inn & Suites – June 22, 2016
28  
Special event: Ottawa Fire Fighters Community Foundation
– “2016 Fire Fighters’ Memorial Dinner Gala” – A. Hubley and D. McLean
– Sala San Marco Banquet Hall - Sept. 8, 2016
140  
Community event: “Councillor Allan Hubley’s Annual Seniors’ Day”
– entertainment – Kanata Recreation Complex – June 15, 2016
350  
Donations, Sponsorships and Memberships (itemized) 800 1,720
Sponsorship: 872 Kiwanis Kanata Air Cadet Squadron
Golf Tournament – June 19, 2016
300  
Sponsorship: 14th Annual Forillon and Gros Morne Street Party
– June 25, 2016
250  
Donation: SEATS for Kid 250  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
1,173 12,678
External Services (totalled)
Includes office assistance and consulting services
0 5,696
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
115 1,779
Staff Costs (totalled) 13,116 67,742
Recoveries 0 19
Totals 15,816 98,633
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

July 2016

July
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,041 10,040
Hospitality: Coffee for City Hall and Ward office – July 12, 2016 65  
Community Event: “Councillor Hubley’s Annual Seniors Social Day”
– Kanata Recreation Complex –  food and refreshments – June 15, 2016
976  
Donations, Sponsorships and Memberships (itemized) 692 2,412
Membership: West Ottawa Board of Trade – July 19, 2016 305  
Sponsorship: 14th Annual Forillon Gros Morne Street Party
– June 4, 2016
315  
Sponsorship: Kanata South Community Garden
Grand Opening BBQ – June 18, 2016
73  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
7,134 19,812
External Services (totalled)
Includes office assistance and consulting services
0 5,696
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
118 1,897
Staff Costs (totalled) 22,215 89,957
Recoveries 0 19
Totals 31,199 129,832
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

August 2016

August
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 32 10,071
Special event: West Ottawa Board of Trade – “Summer Networking Breakfast”
– A. Hubley – 1951 West Kitchen and Bar – July 26, 2016
32  
Donations, Sponsorships and Memberships (itemized) 60 2,472
Sponsorship: Their Opportunity – “5th Annual Ottawa Charity
Ball Hockey Tournament” – Aug. 13, 2016
60  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
656 20,467
External Services (totalled)
Includes office assistance and consulting services
0 5,696
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
101 1,998
Staff Costs (totalled) 13,899 103,856
Recoveries 0 19
Totals 14,747 144,579
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

September 2016

September
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 499 10,570
Hospitality: Coffee for City Hall and Ward Office meetings 49  
Special event: Queensway Carleton – “40 Years of Love Gala”
– A. Hubley – Saunders Farm – Sept. 16, 2016
200  
Special event: “Mayor’s Gala for the Arts” – A. Hubley
– Horticulture Building – Oct. 15, 2016
250  
Donations, Sponsorships and Memberships (itemized) 0 2,472
City Related Business Travel (itemized) 140 140
Conference: Future World Cities Summit – Toronto, ON
– per diem – June 8-10, 2016
140  

Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising

1,130 21,597

External Services (totalled)
Includes office assistance and consulting services

0 5,696

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

1,636 3,634
Staff Costs (totalled) 14,034 117,889
Recoveries 0 19
Totals 17,439 162,018
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
FCM Annual Conference – Winnipeg, MB
– June 1-6, 2016 
Flight, taxis, hotel, and per diem covered
by City Clerk and Solicitor 
2,341 2,341

October 2016 

October
Cost Element (Month) Element Year to date

Special Events, Community Receptions and Hospitality (itemized)

77 10,647
Community event: “Glen Cairn Neighbourhood Watch Meeting” – refreshments – Sept. 27, 2016 9  
Special event: West Ottawa Board of Trade – “Business over Breakfast” – A. Hubley – Canadian Golf & Country Club – Oct. 18, 2016 34  
Special event: West Ottawa Board of Trade – “Business over Breakfast” – A. Hubley – Holiday Inn & Suites – Sept. 23, 2016 34  

Donations, Sponsorships and Memberships (itemized)

255 2,727
Membership: Royal Canadian Legion Kanata Branch 55  
Donation: Queensway Carleton Hospital – “40 years of love” – gift card – Sept. 16, 2016 25  
Donation: Rotary Club of West Ottawa – “16th Annual Charity Golf Tournament” – gift card – Sept. 15, 2016 25  
Donation: Royal Canadian Legion Kanata Branch 638 – “Remembrance Day” – Nov. 11, 2016 50  
Donation: Various items for gift baskets to be given out at community events 100  

City Related Business Travel (itemized)

0 140

Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising

753 22,351

External Services (totalled)
Includes office assistance and consulting services

600 6,296

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

129 3,763

Staff Costs (totalled)

13,261 131,151
Recoveries 0 19
Totals 15,075 177,093
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to  date
    0 2,341

November 2016

November
Cost Elements (Month) Actuals Year to date

Special Events, Community Receptions and Hospitality (itemized)

2,166 12,813
Special event: West Ottawa Board of Trade – “Business Over Breakfast
– October 2016” – A. Hubley – tax code adjustment – Canadian Golf & Country Club – Oct. 18, 2016
-3  
Special event: West Ottawa Board of Trade – “Food for Thought”
– A. Hubley and M. Wright – Brookstreet Hotel – Nov. 24, 2016
153  
Community event: Kanata-Hazeldean Lions Club – “Kanata Santa Claus Parade”
– registration, candy and supplies  – Castlefrank Road – Nov. 12, 2016
306  

Community event: “Kanata South Wagon Rides” – city swim passes to be given out
– Various locations and dates

50  
Special event: West Ottawa Board of Trade – “Chamber Meets Chamber
– Networking Event at the Sens Game” – A. Hubley and M. Wright
– Canadian Tire Centre – Nov. 17, 2016
135  
Community event: “5th Annual Christmas Tree Lighting” – rental supplies
– Glen Cairn Tennis Club – Nov. 14, 2016
1,526  

Donations, Sponsorships and Memberships (itemized)

1,755 4,483
Donation: Ottawa Firefighters Community – Sept. 8, 2016 32  
Donation: Boys and Girls Club of Ottawa – Ottawa Senators signed team jersey to be given
out at a future community event – Nov. 11, 2016
400  
Donation: Supplies for gift baskets to be given out at community events 223  
Sponsorship: A.Y. Jackson Secondary School – “Exchange Program” 500  
Sponsorship: Youth Services Bureau of Ottawa
– “Scaring is Caring” – Oct. 7, 2016
600  

City Related Business Travel (itemized)

0 140

Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising

858 23,209

External Services (totalled)
Includes office assistance and consulting services

0 6,296

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

912 4,675

Staff Costs (totalled)

22,535 153,686
Recoveries 0 19
Totals 28,227 205,320
Total Budget   249,451
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to  date
Future World Cities Summit – Toronto, ON
– June 8-10, 2016
Train, flight, taxi and hotel covered
by City Clerk and Solicitor
1,113 3,454

December 2016

December
Cost Elements (Month) Actuals Year to date

Special Events, Community Receptions and Hospitality (itemized)

6,808 19,622

Hospitality: Coffee and hot chocolate for City Hall and Ward Office meetings

158  
Hospitality: Lunch meeting at Colonade Pizza with A. Hubley, M. Wright and R. McLean,
President of the Katimavik Hazeldean Community Association, to discuss various issues
around the community – Dec. 9, 2016
51  
Community event: “2016 Kanata South Wagon Rides” – food and refreshments – Dec. 6-20, 2016 206  

Community event: 5th Annual Christmas Tree Lighting Ceremony – food for volunteers – Cairn Tennis Club – Nov. 14, 2016

180  
Special event: Proud to be Me – “6th Annual Bullyfree Gala” – A. Hubley and M. Wright – Brookstreet Hotel – Feb. 17, 2017 312  
Community event: “2016 Kanata South Wagon Rides” – rental supplies – Dec. 6-20, 2016 963  

Community event: Alterna Savings – “Crackup Comedy Competition” – catering – D’Arcy McGee’s Irish Pub – Nov. 22, 2016

135  
Community event: “2016 Kanata South Wagon Rides” – glasses to give away – Dec. 6-20, 2016
 
213  
Special event: West Ottawa Board of Trade – “Business over Breakfast” – A. Hubley – Cedarhill Golf & Country Club – Jan. 20, 2017 31  

Community event: “2016 Kanata South Wagon Rides” – food and refreshments – Dec. 6-20, 2016

388  
Special event: West Ottawa Board of Trade – “Food for Thought”– A. Hubley and M. Wright
– Brookstreet Hotel – tax code correction – Nov. 24, 2016
17  
Special event: West Ottawa Board of Trade – “Chamber Meets Chamber
– Networking Event at the Sens Game” – A. Hubley and M. Wright
– Canadian Tire Centre – tax code correction – Nov. 17, 2016
15  

Community event: “2016 Kanata South Wagon Rides” – wagon rides – Dec. 6-20, 2016

2,671  
Community event: “1st Annual Bridlewood Tree Lighting Ceremony” – rental supplies
– Eva James Memorial Community Centre – Nov. 21, 2016
661  
Community event: Councillor Hubley’s Wagon Ride
– maple candy to be given out – Dec. 5-19, 2016
321  
Community event: “1st Annual Bridlewood Tree Lighting Ceremony”
– rental supplies – Eva James Memorial Community Centre – Nov. 21, 2016
517  

Donations, Sponsorships and Memberships (itemized)

3,034 7,516

Donation: Blue Sea Philanthropy – “The Coldest Night of the Year” – Feb. 5, 2017

25  
Sponsorship: “Food for Thought – West Ottawa Food and Wine Show” – Nov. 24, 2016 509  
Sponsorship: Young’s Pond Association – “Winter Carnival” – Dec. 20, 2016 1,500  
Sponsorship: Monahan Landing Community Association – “Winter Fun Event” – Dec. 30, 2016 1,000  

City Related Business Travel (itemized)

0 140

Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising

8,359 31,568

External Services (totalled)
Includes office assistance and consulting services

0 6,296

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

2,004 6,680

Staff Costs (totalled)

14,229 167,915
Recoveries 0 19
Totals 34,434 239,754
Total Budget   253,548
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to  date
    0 3,454

Allan Hubley (Ward 23) Disclosure of office expenses 2015

January 2015

January
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,809 1,809
Special Event: 4th Annual Proud to be Bully Free Dinner
– A. Hubley and M. Wright – Feb. 23, 2015
252  
Special Event: West Ottawa Board of Trade
– “Networking Breakfast” – A. Hubley – Jan. 12, 2015
31  
Special Event: Glen Cairn Tree Lighting
– rental supplies – Nov. 30, 2014
1,526  
Donations, Sponsorships and Memberships (itemized) 478 478
Membership: West Ottawa Board of Trade 148  
Sponsorship: West Ottawa Board of Trade Gala
– “People’s Choice Awards” – Feb. 26, 2015
277  
Donation: Ottawa Mission – “5th Annual Councillors’ Feed the Hungry Event”
– food – Feb. 13, 2015
53  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
678 678
External Services (totalled)
Includes office assistance and consulting services
6,577 6,577
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
0 0
Staff Costs (totalled) 5,730 5,730
Recoveries 0 0
Totals 15,271 15,271
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

February 2015

February
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 387 2,196
Hospitality: Breakfast meeting at the Burbs Pub and Eatery with the organizers of the
Cracking up the Capital Comedy Festival with J. Helmkay, J. Holobowich, M. Galipeau,
A. Hubley and M. Wright – Jan. 17, 2015
50  
Hospitality: Breakfast Meeting at Hurley’s Restaurant to discuss community
issues with N. Van Loan, A. Hubley and M. Wright – Jan. 16, 2015
34  
Hospitality: Coffee supplies for the office – Feb. 1, 2015 74  
Community Event: Councillor Allan Hubley’s Community Breakfast
– Catering – Feb. 7, 2015
103  
Community Event: Councillor Allan Hubley’s Community Breakfast –
door prizes – Feb. 7, 2015
100  
Special Event: International Dialogue Institute
– “Annual Friendship Dinner” – M. Wright – Feb. 24, 2015
27  
Donations, Sponsorships and Memberships (itemized) 0 478
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
1,346 2,024
External Services (totalled)
Includes office assistance and consulting services
8,609 15,185
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
104 104
Staff Costs (totalled) 5,187 10,918
Recoveries 0 0
Totals 15,633 30,904
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

March 2015

March
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 2,069 4,265
Hospitality: Lunch meeting at Embassy Suites with A. Hubley, B. Madden
and P. Page to discuss audit committee – Feb. 18, 2015
48  
Community Event: 5th Annual International Women’s Day
Celebration in Kanata – entertainment – Mar. 9, 2014
200  
Community Event: 5th Annual International Women’s Day
Celebration in Kanata – catering and prizes – Mar. 9, 2014
1,307  
Community Event: 5th Annual International Women’s Day
Celebration in Kanata – prizes – Mar. 9, 2014
81  
Community Event: 5th Annual International Women’s Day
Celebration in Kanata – supplies – Mar. 9, 2014
224  
Special Event: West Ottawa Board of Trade
– “Networking Breakfast” – A. Hubley – Mar. 3, 2015
25  
Community Event: Glen Cairn Public School
– “O Canada at City Council” – transportation – Mar. 15, 2015
183  
Donations, Sponsorships and Memberships (itemized) 0 478
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,199 5,223
External Services (totalled)
Includes office assistance and consulting services
10,552 25,737
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
76 180
Staff Costs (totalled) 4,696 15,614
Recoveries 0 0
Totals 20,593 51,497
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

April 2015

April
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 622 4,887
Hospitality: Coffee supplies for City Hall office – Mar. 27, 2015 44  
Community Event: Burgs Pub & Eatery – “lunch for outdoor rink operators in ward”
– catering – Apr. 11, 2015
578  
Donations, Sponsorships and Memberships (itemized) 0 478
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,403 8,626
External Services (totalled)
Includes office assistance and consulting services
7,035 32,772
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
621 801
Staff Costs (totalled) 4,839 20,452
Recoveries 0 0
Totals 16,519 68,016
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

May 2015

May
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 779 5,666
Hospitality: Lunch meeting at Don Cherry’s with A. Hubley, M. Wright and
J. Perkins to discuss a special needs recreation facility in Ottawa
– Apr. 16, 2015
58  
Community Event: Kanata Santa Claus Parade
– rental of antique fire truck – Nov. 14, 2015
721  
Donations, Sponsorships and Memberships (itemized) 213 691
Sponsorship: Inside Ride Charity Hockey Game
– ice rental – Apr. 27, 2015
152  
Donation: 5 copies of “The Symbiot” to give away in future
gift baskets – Apr. 30, 2015
61  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
782 9,408
External Services (totalled)
Includes office assistance and consulting services
6,900 39,672
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
559 1,361
Staff Costs (totalled) 3,857 24,309
Recoveries 0 0
Totals 13,090 81,106
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

June 2015

June
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 535 6,201
Hospitality: Coffee, water and tea for visitors to the Ward Office – May 21, 2015 88  
Special Event: Crazy Horse Bar and Grill
– “Raez the Roof Fundraiser”
– A. Hubley and M. Wright – May 28, 2015
97  
Community Event: Kanata Recreation Centre
– “Allan Hubley’s Seniors Social” – entertainment – June 17, 2015
350  
Donations, Sponsorships and Memberships (itemized) 0 691
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
1,049 10,457
External Services (totalled)
Includes office assistance and consulting services
7,034 46,706
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
124 1,485
Staff Costs (totalled) 4,440 28,749
Recoveries 0 0
Totals 13,182 94,288
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

July 2015

July
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 714 6,915
Community Event: Kanata Recreation Complex
– “Annual Seniors’ Social” – supplies – June 17, 2015
45  
Community Event: Ravine Park – “planting flowers with community group”
– plant supplies – June 23, 2015
376  
Special Event: Options Bytown – A. Hubley – June 15, 2015 113  
Special Event: Ottawa Heart Institute
– “Claude Bennett Roast” – A. Hubley – Nov. 4, 2015
180  
Donations, Sponsorships and Memberships (itemized) 90 781
Donation: Bullying Ends Here books to be given away at various
community events – July 9, 2015
90  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
2,423 12,880
External Services (totalled)
Includes office assistance and consulting services
7,827 54,533
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
0 1,485
Staff Costs (totalled) 5,927 34,676
Recoveries 0 0
Totals 16,981 111,269
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

August 2015

August
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,000 7,915
Community Event: Councillor Hubley’s Annual Seniors Social
– supplies – June 17, 2015
1,000  
Donations, Sponsorships and Memberships (itemized) 258 1,039
Sponsorship: Kanata Little League Tournament
– Sept 1, 2015
258  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
396 13,275
External Services (totalled)
Includes office assistance and consulting services
15,893 70,426
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
2,177 3,661
Staff Costs (totalled) 4,425 39,102
Recoveries 0 0
Totals 24,148 135,417
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
 2015 Association of Municipalities of Ontario
– “2015 Annual Conference” Niagara Falls, ON
– Aug 16-19, 2015  
 Flight, shuttle, registration, hotel,
and per diem covered by City Clerk
and Solicitor
3,093 3,093

September 2015

September
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,307 9,222
Hospitality: Breakfast Meeting at The Burbs Pub and Eatery to discuss LRT
– A. Hubley, M. Wilkinson, S. Moffatt, S. Qadri, E. El-Chantiry – Aug. 21, 2015
41  
Hospitality: Coffee for the office – Aug. 28, 2015 13  
Special Event: West Ottawa Board of Trade – “Networking Breakfast”
– September 1, 2015
31  
Community Event: “Opening of Crownridge Park”
– supplies – Aug. 22, 2015
15  
Community Event: “Young’s Pond Grand Re-Opening”
– entertainment – Aug. 30, 2015
443  
Community Event: “Young’s Pond Grand Re-Opening”
– supplies – Aug. 30, 2015
13  
Community Event: “Young’s Pond Grand Re-Opening”
– food and refreshments – Aug. 30, 2015
752  
Donations, Sponsorships and Memberships (itemized) 254 1,293
Membership: West Ottawa Board of Trade 254  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
4,622 17,897
External Services (totalled)
Includes office assistance and consulting services
4,965 75,391
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
646 4,307
Staff Costs (totalled) 6,681 45,782
Recoveries 0 0
Totals 18,478 153,892
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 3,093

October 2015

October
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 338 9,561
Hospitality: Coffee and cookies for meetings hosted in the
Councillor’s Office – Oct. 2015
61  
Community Event: “Young’s Pond Grand Re-Opening”
– entertainment – Aug. 30, 2015
27  
Community Event: Hazeldean Mall Kanata Lion’s Club Santa
Clause Parade – registration – Nov. 14, 2015
50  
Special Event: Kiwanis Club of Ottawa – “Induction Luncheon”
– A. Hubley and M. Wright – Sept. 25, 2015
68  
Special Event: West Ottawa Board of Trade – “Sens Suite Night”
– A. Hubley and M. Wright – Oct. 28, 2015
132  
Donations, Sponsorships and Memberships (itemized) 650 1,943
Sponsorship: Ottawa FireFit Team – 2015 Nationals 50  
Sponsorship: Saunders Farm
– “5th Annual Scaring is Caring” – Oct. 2, 2015
600  
City Related Business Travel (itemized) 0 -34
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,518 21,415
External Services (totalled)
Includes office assistance and consulting services
6,390 81,781
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
446 4,753
Staff Costs (totalled) 7,717 53,500
Recoveries 0 0
Totals 19,061 172,919
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 3,093

Novembre 2015

November
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 655 10,216
Hospitality: Coffee and cookies for meetings hosted in the Councillor’s office
– Oct. 2015 (adjustment from Oct.)
7  
Hospitality: Meeting at the Burbs Pub & Eatery with Cracking Up the Capital Committee
to discuss 2016/2017 festivals and ward events with A. Hubley, M. Wright, J. Helmkay,
J. Holobuwitch and M. Galipeau – Oct. 24, 2015
51  
Hospitality: Meeting at the Burbs Pub & Eatery with Kaleidoscope of Hope Gala Organizers
with A. Hubley, M. Wright, S. House, and T. House – Nov. 5, 2015
60  
Hospitality: Meeting at the Burbs Pub & Eatery with community association
presidents – A. Hubley, M. Wright, R. MacLean, N. Van Loan, B. Merkley
and R. Servant – Nov. 13, 2015
71  
Special Event: Intercultural Dialogue Institute – “11th Annual Dialogue
and Friendship Dinner” – M. Wright – Oct. 22, 2015
25  
Special Event: West Ottawa Board of Trade – “West Wine and Food Show”
– A. Hubley and M. Wright – Nov. 10, 2015
132  
Hospitality: Coffee for City Hall and ward office – Nov. 16, 2015 37  
Community Events: Hot beverage containers to be used
at various events – Nov. 13, 2015
244  
Special Event: West Ottawa Board of Trade
– “October Networking Breakfast” – Oct. 16, 2015
28  
Donations, Sponsorships and Memberships (itemized) 0 1,943
City Related Business Travel (itemized) 0 -34
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
626 22,041
External Services (totalled)
Includes office assistance and consulting services
10,518 92,299
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
540 5,292
Staff Costs (totalled) 14,386 67,885
Recoveries 0 0
Totals 26,724 199,643
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 3,093

December 2015

December
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 4,287 14,503
Hospitality: Coffee for office visitors – Dec 2015 51  
Hospitality: Coffee, water and tea for visitors to the Ward Office
– May 21, 2015 (adjustment, accounting error)
10  
Hospitality: Coffee for office visitors 36  
Hospitality: Meeting with A. Hubley, D. Cowley, and D. McLean to discuss
community issues at Second Cup – Dec. 19, 2015
12  
Special Event: Crazy Horse Bar and Grill – “Raez the Roof Fundraiser”
– A. Hubley and M. Wright – May 28, 2015 (adjustment, accounting error)
10  
Special Event: Options Bytown – A. Hubley – June 15, 2015 (Tax code correction) 12  
Special Event: Ottawa Heart Institute – “Claude Bennett Roast”
– A. Hubley – Nov. 4, 2015 (adjustment, accounting error)
20  
Special Event: The Burbs Pub & Eatery – “Cracking up the Capital”
– gift cards for winners – Dec. 7, 2016
75  
Community Event: Kanata Santa Claus Parade
– candy and decorations – Nov. 14, 2015
423  
Community Event: Kanata wagon rides – wagon rental – Dec. 8-22, 2015 2,849  
Community Event: Kanata wagon rides – food and drinks – Dec. 8-22, 2015 365  
Special Event: Proud to be Me – “5th Annual PTB Bullyfree Gala”
– A. Hubley and M. Wright – Feb. 19, 2016
309  
Special Event: West Ottawa Board of Trade - "Networking Breakfast"
– A. Hubley – Jan. 21, 2016
28  
Special Event: “Cracking up the Capital” – A. Hubley, M. Wright, D. McLean,
J. Bampton, J. Bampton, M. Rodriguez, S. Villeneuve, S. Villeneuve,
and 6 tickets to R. Chase for distribution amongst West Ottawa Board of Trade
members – The Burbs Pub and Eatery - Dec. 1, 2015
135  
Donations, Sponsorships and Memberships (itemized) 50 1,993
Membership: Royal Canadian Legion 50  
City Related Business Travel (itemized) 0 -34
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
7,843 29,884
External Services (totalled)
Includes office assistance and consulting services
5,433 97,732
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
3,352 8,644
Staff Costs (totalled) 20,421 88,306
Recoveries 0 0
Totals 41,385 241,028
Total Budget   247,717
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 3,093

Allan Hubley (Ward 23) Disclosure of office expenses 2014

January 2014

January
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 56 56
Special Event: West Ottawa Board of Trade
– “People’s Choice Awards” – A. Hubley – Feb. 20, 2014
56  
Donations, Sponsorships and Memberships (itemized) 0 0
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
330 330
External Services (totalled)
Includes office assistance and consulting services
2,597 2,597
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
0 0
Staff Costs (totalled) 6,615 6,615
Recoveries 0 0
Totals 9,597 9,597
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

February 2014

February
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 195 251
Hospitality: Retirement breakfast for Inspector Rice of the Ottawa Police with
A. Hubley at Graffiti’s Italian – Jan. 20, 2014
23  
Special Event: Terrace Youth Wellness Centre
– “#Passionate Minds Mixer” – A. Hubley and M. Wright – Feb. 11, 2014
80  
Special Event: Kanata Chamber of Commerce
– “Mayor’s Breakfast” – A. Hubley – Feb. 11, 2014
28  
Special Event: Thinking in Pictures Education Service
– “Twins turn 30 for TIPES” – A. Hubley and M. Wright – Feb. 27, 2014
45  
Community Event: 4th Annual International Women’s Day
Celebration in Kanata – supplies – Mar. 5, 2014
18  
Donations, Sponsorships and Memberships (itemized) 0 0
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
416 746
External Services (totalled)
Includes office assistance and consulting services
3,999 6,596
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
0 0
Staff Costs (totalled) 5,956 12,571
Recoveries 0 0
Totals 10,566 20,163
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

March 2014

March
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,980 2,231
Special Event: Bytown Fire Brigade – “Fireworks 10 Dinner and Auction”
– A. Hubley – May 3, 2014
59  
Community Event: 4th Annual International Women’s Day Celebration in Kanata 
– catering – Mar. 5, 2014
911  
Community Event: 4th Annual International Women’s Day Celebration in Kanata
– entertainment – Mar. 5, 2014
254  
Community Event: 4th Annual International Women’s Day Celebration in Kanata
– supplies and refreshments – Mar. 5, 2014
275  
Community Event: 4th Annual International Women’s Day Celebration in Kanata
– gifts for guest speakers – Mar. 5, 2014
240  
Community Event: Councillor Hubley’s Cleaning the Capital Volunteer
Appreciation Event – supplies, refreshments, and door prizes – Mar. 24, 2014
147  
Hospitality: Breakfast meeting at Hurley’s Neighbourhood Grill with A. Hubley,
M. Wright, M. Kellaway, R. McLean, H. Brennan, and D. O’Connell to discuss
community issues – Feb. 21, 2014
69  
Hospitality: Food from Wild Wing Kanata for a meeting with the members
of a High School group staging “Break Before Bend” musical
– Mar. 4, 2014
26  
Donations, Sponsorships and Memberships (itemized) 0 0
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,358 4,104
External Services (totalled)
Includes office assistance and consulting services
3,701 10,297
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
8 8
Staff Costs (totalled) 6,362 18,933
Recoveries 0 0
Totals 15,409 35,572
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

April 2014

April
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 377 2,608
Special Event: Edge Youth production – “Break Before Bend Musical”
– A. Hubley and M. Wright – Mar. 19, 2014
110  
Special Event: The Rotary Club of Ottawa Kanata Sunrise – 
“Rotary Dinner Honouring Jim Perkins with a Paul Harris Fellowship”
– A. Hubley and M. Wright – Apr. 23, 2014
160  
Special Event: Rae of Light Havens – “Rae’z the Roof”
– A. Hubley and M. Wright – May 1, 2014
107  
Donations, Sponsorships and Memberships (itemized) 0 0
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
581 4,685
External Services (totalled)
Includes office assistance and consulting services
4,304 14,601
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
243 251
Staff Costs (totalled) 5,103 24,036
Recoveries 0 0
Totals 10,609 46,181
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

May 2014

May
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 96 2,704
Hospitality: Meeting at The Burbs Pub and Eatery with M. McMillan,
J. Bettez, L. Marineau, M. Brown and A. Hubley to discuss planning issues
concerning Vanstone/Belleview – May 1, 2014
67  
Special Event: West Ottawa Board of Trade – “April Networking Breakfast”
– A. Hubley – Apr. 17, 2014
28  
Donations, Sponsorships and Memberships (itemized) 320 320
Donation: “4 Condor Bears autographed by Kyle Turris”
– to be given away at upcoming events – May 5, 2014
320  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
573 5,258
External Services (totalled)
Includes office assistance and consulting services
5,563 20,164
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
986 1,237
Staff Costs (totalled) 9,237 33,273
Recoveries 0 0
Totals 16,775 62,956
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

June 2014

June
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,526 4,230
Special Event: Canada Day in Kanata – rental of booth space
– July 1, 2014
1,000  
Community Event: Kanata Santa Clause Parade
– rental of the brigade fire truck – Nov. 12, 2014
497  
Special Event: West Ottawa Board of Trade
– “Networking Breakfast” – A. Hubley – June 2, 2014
28  
Donations, Sponsorships and Memberships (itemized) 0 320
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
880 6,138
External Services (totalled)
Includes office assistance and consulting services
4,140 24,304
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
1,890 3,127
Staff Costs (totalled) 5,119 38,392
Recoveries 0 0
Totals 13,555 76,511
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

July 2014

July
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,157 5,387
Special Event: Osgoode Care Centre – “A Fond Farewell
– A Celebration for Councillor Doug Thompson”
– M. Wright and A. Hubley – Sep. 6, 2014
150  
Community Event: Councillor Hubley’s Seniors Social
– food and refreshments – June 18, 2014
583  
Community Event: Councillor Hubley’s Seniors Social
– pizza for volunteers – June 18, 2014
43  
Community Event: Councillor Hubley’s Seniors Social 
– entertainment – June 18, 2014
325  
Community Event: Kanata Santa Clause Parade
– rental of the brigade fire truck – Nov. 12, 2014
55  
Donations, Sponsorships and Memberships (itemized) 77 397
Donation: Food for the Kanata Food Cupboard – July 15, 2014 77  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
350 6,488
External Services (totalled)
Includes office assistance and consulting services
6,417 30,722
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
0 3,127
Staff Costs (totalled) 5,764 44,156
Recoveries 0 0
Totals 13,766 90,277
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

August 2014

August
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 663 6,051
Hospitality: The Burbs Pub and Eatery – meeting to discuss ward issues with
Inspector Harley of Ops – Aug. 1, 2014
22  
Community Event: Don Cherry’s – “City Builder Award - Celebration
for Laura Dubois” – catering – July 19, 2014
360  
Community Event: City Builder Award – “Celebration for Laura Dubois”
– supplies – July 19, 2014
248  
Community Event: Councillor Hubley’s Seniors Social
– food, refreshments and supplies – June 18, 2014
32  
Donations, Sponsorships and Memberships (itemized) 106 503
Membership: West Ottawa Board of Trade – Aug. 25, 2014 106  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
7,112 13,601
External Services (totalled)
Includes office assistance and consulting services
6,627 37,349
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
361 3,488
Staff Costs (totalled) 5,356 49,512
Recoveries 0 0
Totals 20,226 110,503
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

September 2014

September
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 181 6,231
Hospitality: Refreshments from Kiwi Kraze for volunteers who hand delivered 
newsletters – Aug. 13, 2014
57  
Hospitality: Lunch from Dairy Queen for volunteers who hand delivered
newsletters – Aug. 14, 2014
95  
Community Event: Various supplies for upcoming community events
– Sep. 25, 2014
28  
Donations, Sponsorships and Memberships (itemized) 0 503
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
46 13,647
External Services (totalled)
Includes office assistance and consulting services
4,140 41,489
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
4,373 7,861
Staff Costs (totalled) 8,120 57,632
Recoveries 0 0
Totals 16,860 127,363
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

October 2014

October
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 50 6,281
Community Event: Hazeldean Mall Kanata Lions Club
Santa Parade – registration – Nov. 15, 2014
50  
Donations, Sponsorships and Memberships (itemized) 50 553
Membership: Royal Canadian Legion Kanata Branch
– Oct. 30, 2014
50  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
229 13,876
External Services (totalled)
Includes office assistance and consulting services
5,666 47,155
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
690 8,552
Staff Costs (totalled) 6,988 64,620
Recoveries 0 0
Totals 13,673 141,037
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

November 2014

November
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 548 6,829
Hospitality: Coffee supplies for visitors to City Hall Office – Oct. 31, 2014 74  
Community Event: Kanata Santa Clause Parade 
– candy to be handed out – Nov. 15, 2014
352  
Special Event: West Ottawa Board of Trade 
– “Food and Wine Show” – A. Hubley and M. Wright – Oct. 29, 2014
122  
Donations, Sponsorships and Memberships (itemized) 322 875
Donation: 20 Bully Busters and Beyond Books
– to be handed out to community youth – Nov. 27, 2014
113  
Sponsorship: Holy Trinity High School Band – Nov. 12, 2014 209  
City Related Business Travel (itemized) 0 0
Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising
3,783 17,659
External Services (totalled)
Includes office assistance and consulting services
8,394 55,549
Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals
6,268 14,820
Staff Costs (totalled) 15,876 80,496
Recoveries 0 0
Totals 35,192 176,228
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0

December 2014

December
Cost Elements (Month) Actuals Year to date
Special Events, Community Receptions and Hospitality (itemized) 1,929 8,758
Hospitality: Cookies for the Office – Dec. 7, 2014 14  
Hospitality: Staff Christmas Lunch at Embassy Hotel and Suites Restaurant with
M. Wright, A. Van, N. Kavanagh and A. Hubley – Dec. 19, 2014
60  
Hospitality: Coffee Supplies for City Hall and Ward office – Dec. 15, 2015 46  
Community Event: “Tis the Season for Wagon Rides” – Kanata South
- refreshments and food – Dec. 16 and 17, 2014
588  
Community Event: “Tis the Season for Wagon Rides” – Kanata South
– wagon rental – Dec. 16 and 17, 2014
1,221  
Donations, Sponsorships and Memberships (itemized) 6,892 7,767
Donation: Trailwest Community Association – Dec. 5, 2014 1,300  
Donation: Katimavik Hazeldean Community Association – Dec. 10, 2014 740  
Donation: Holy Trinity High School – “Scaring is Caring” event
at Saunders Farm – 21 tickets – Oct. 28, 2014
410  
Sponsorship: 18th Annual Scott Tokessy Memorial Gold Glove
Tournament – Aug. 8 –10, 2014
1,000  
Donation: Various items for gift baskets to hand out at community
events – Dec. 12, 2015
898  
Sponsorship: Canada Day in Kanata Association -  Dec. 15, 2014 2,544  
City Related Business Travel (itemized) 0 0

Constituent Communications and Web Services (totalled)
Includes websites, printing, mailing, advertising

11,235 28,894

External Services (totalled)
Includes office assistance and consulting services

9,796 65,345

Materials, Office Supplies and Related Services
Includes office, computer supplies, facility rentals

5,802 20,623
Staff Costs (totalled) 12,932 93,428
Recoveries 0 0
Totals 48,586 224,815
Total Budget   241,508
Other City Related Business Travel
Other City Related Business Travel Department (Month) Actuals Year to date
    0 0