This site uses JavaScript. Please enable JavaScript in your Browser and reload the page to view the full site.

Planning Committee

Terms of Reference

Mandate

The Planning Committee is responsible for overseeing all development and planning within the urban boundary in accordance with the City’s Official Plan document, including zoning designations, community planning, site design requirements and affordable housing.

Membership

Membership of the Planning Committee shall consist of Members of Council, as approved by Council. The Mayor and the Chair of the Agriculture and Rural Affairs Committee are ex officio members.

General Responsibilities

The Planning Committee shall:

  1. Be responsible directly to Council for those items emanating from:
    1. Applicable services and branches within the, Planning, Infrastructure and Economic Development Department;
    2. Applicable services and branches within the Community and Social Services Department, specifically Housing Services;
    3. Any Advisory Committees or Sub-committees that are within the area of responsibility of the Planning Committee;
    4. The two urban panels of the Committee of Adjustment; and
    5. Local boards, agencies and corporations that are created by, and report to, this Committee.
  2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
  3. Ensure that the meeting Agendas are provided to Members and the public ten calendar days in advance of the Planning Committee (except where an observed holiday necessitates release earlier than ten calendar days).
  4. Have the authority to hear briefings on litigious matters of a planning and development nature and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
  5. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Committee mandate.
  6. Consult with the Agricultural and Rural Affairs Committee on issues having an effect on the City’s rural residents and businesses, or relating to items of interest for the agricultural and associated industries.
  7. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
  8. Receive public delegations on matters affecting general land use planning in the City of Ottawa and hold public hearings, as required by the Planning Act, the Ontario Heritage Act and the Municipal Act, 2001.
  9. Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
  10. Address all matters related to, and arising from, Advisory Committees or Sub-Committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
  11. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
  12. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
  13. Monitor federal and provincial legislation with a distinct impact on planning matters.
  14. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
  15. Pursuant to the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors travel and attendance at conferences that are related to the Committee’s mandate.

Specific Responsibilities

The Planning Committee shall:

Planning

  1. Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
  2. Make recommendations to Council with respect to all Official Plan matters.
  3. Ensure the proper investigation and survey of the physical, social, economic and environmental conditions in relation to the development and redevelopment of land within the urban boundary.
  4. Consult with applicable local boards having jurisdiction within the City of Ottawa and whose mandates deal with items pertaining to this Committee.
  5. Make recommendations to Council on items related to the delegation by the Ontario Ministry of Municipal Affairs, as set out in the Planning Act, for those matters not delegated to staff.
  6. Review and make recommendations to Council concerning other planning matters of the City, including neighbourhood area studies, special studies, aerial photography and mapping, development control matters and planning policy matters.
  7. Make recommendations to Council on appointments to the urban panels of the Committee of Adjustment.
  8. When applicable, and where delegation of authority has been lifted, review and consider reports on the following matters that are consistent with an adopted Council policy and fall within the mandate of the Committee:
    1. Subdivision and condominium applications;
    2. Extensions of draft plan approvals;
    3. Site Plan Control applications;
    4. Approval of Zoning By-laws;
    5. Land severance applications and minor variances granted by the two urban panels of the Committee of Adjustment;
    6. Official Plan amendments;
    7. Street openings and closings;
    8. Street name changes;
    9. Municipal addressing;
    10. Administration and enforcement of the Ontario Building Code;
    11. Lifting of 30 cm reserves;
    12. Lifting of Holding Provisions;
    13. Signs By-laws, Variances and Amendments; and
    14. Cash-in-lieu of Parking agreements.
  9. Review and make recommendations to Council on the planning, design and implementation of infrastructure for developing communities, specifically Environmental Assessments that relate to infrastructure required for future subdivision growth.

Development Charges

  1. Review and make recommendations to Council on all front-ending agreements pertaining to items within the mandate of this Committee, including transportation matters.
  2. Review and make recommendations to Council on all issues pertaining to the Development Charges Act.
  3. Review and make recommendations to Council on the general enactment of the Development Charges By-law.
  4. Review and consider recommendations from the Agriculture and Rural Affairs Committee with respect to the Development Charges Act and on the general enactment of the Development Charges By-law as they relate to the rural area.

Affordable Housing

  1. Make recommendations to Council on housing policies for the City’s Official Plan, based on:
    1. housing requirements and targets for the City of Ottawa;
    2. federal and provincial housing policies and other related policy initiatives;
    3. reports outlining the periodic review and evaluation of the housing situation in the City; and
    4. the implementation of the City of Ottawa Housing Strategy and related housing policy initiatives.
  2. Make recommendations to Council on how to adequately and affordably house Ottawa residents, and provide options for increasing the supply of affordable housing.
  3. Make recommendations to Council on all issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing.(Note that Community and Protective Services Committee (CPSC) is responsible for housing policies related to the ongoing administration and funding of existing social housing programs, emergency shelters, supportive housing and homelessness programs – see CPSC Terms of Reference)

Heritage

  1. Make recommendations to Council on heritage protection within the urban boundary through applications and proposals brought forward by the Built Heritage Sub-Committee for designation under the Ontario Heritage Act as well as other heritage applications, where there is an associated Planning Act application.
  2. Make recommendations to Council on general heritage matters including the development and implementation of heritage policies, by-laws, strategies and programs applicable to the urban and suburban areas of the City.

(Note that the Built Heritage Sub-Committee would have the authority to recommend the following matters directly to Council, without consideration by the Planning Committee or Agriculture and Rural Affairs Committee:

  • Approval of additions to the Heritage Register;
  • Approval of annual staff reports regarding removal of properties from the Heritage Register, as required under Section 4.1 of the Heritage Register Procedures;
  • Approval for alteration, demolition, or new construction for buildings designated under Part IV or V of the Ontario Heritage Act where there are no associated Zoning By-law or Official Plan amendments;
  • Approval of a staff recommendation for Part IV designations where there are no associated Planning Act applications; and
  • Approval of a staff recommendation for the creation of new Heritage Conservation Districts.)

(Housekeeping revisions January 8, 2020)

Council, committee and board agendas and minutes

Please note that while the City of Ottawa is transitioning to new E-Agenda software, you can continue to access Council and Committee materials through the existing SIRE E-Agenda page.

If at any time you are unable to find a document or access this page, please send an email to Committees@ottawa.ca.

Looking for old Council, Standing Committee, Transit Commission or Advisory Committee meeting agendas and minutes?
Review meetings that occurred prior to June 18, 2012.

Upcoming meetings of the Ottawa Board of Health, Ottawa Police Services Board, Ottawa Public Library Board and Committee of Adjustment can also be found in SIRE E-Agenda.