Information for Candidates - 2019 Rideau-Rockcliffe By-Election
2019 Rideau-Rockcliffe By-election Results
- Municipal Elections Act, 1996
- Municipal Act, 2001
- Education Act
- Accessibility for Ontarians with Disabilities Act, 2005
- 2018 Candidates’ guide for Ontario municipal council and school board elections
- 2018 Guide for third party advertisers - Ontario municipal council and school board elections
- 2018 Voters’ guide for Ontario municipal council and school board elections
- Municipal Elections Act Review
- Candidate’s Guide to Accessible Elections
- 2018 Municipal Elections - Accessibility Plan (Abridged)
- 2018 Municipal Elections - Detailed Accessibility Plan
- 2019 Rideau-Rockcliffe By-election - Accessibility Plan (Abridged)
- 2019 Rideau-Rockcliffe By-election - Detailed Accessibility Plan
- How to Vote video
2019 Rideau-Rockcliffe By-election Maps and Voting Places
- Complete list of voting places for the 2019 Rideau-Rockcliffe
- Ward 13 Rideau-Rockcliffe Map
- Ward 13 Rideau-Rockcliffe Subdivision Map
- Ward 13 Rideau-Rockcliffe Street Index
2019 Rideau-Rockcliffe By-election Candidate Updates
2018 Municipal Elections Results
2018 Municipal Elections Candidate Updates
- Candidate Update 1
- Elections’ Interpretation Bulletin No. 1: Election Campaign Signs – Requirements under the Municipal Elections Act, 1996
- Candidate Update 2
- Candidate Update 3
- Candidate Update 4
- Candidate Update 5
- Candidate Update 6
- Corrections to Final Spending Limits for Parties and Other Expressions of Appreciation after Voting Day
- Candidate Update 7
- Candidate Update 8
- Candidate Update 9
- Candidate Update 10
- Candidate Update 11
- Candidate Update 12
- Nomination Paper (Form 1)
- Endorsement of Nomination (Form 2)
- Appointment of Voting Proxy (Form 3)
- Financial Statement - Auditor's Report - Candidate (Form 4)
- Financial Statement - Subsequent Expenses (Form 5)
- Notice of Extension of Campaign Period (Form 6)
- Notice of Registration - Third Party (Form 7)
- Financial Statement - Auditor's Report - Third Party (Form 8)
- Declaration of Identity (Form 9)
- 2018 Municipal Elections Candidate and Third Party Advertiser Information Session - April 19, 2018
- 2018 Municipal Elections Candidate and Third Party Advertiser Information Session - August 8, 2018
- 2018 Municipal Elections Candidate and Third Party Advertiser Information Session - September 26, 2018
- 2018 Municipal Elections Candidate and Third Party Advertiser Information Session - November 8, 2018
- Bill 181, the Municipal Elections Modernization Act, 2016 – Changes to the Municipal Elections Act, 1996
- Bill 68, the Modernizing Ontario’s Municipal Legislation Act, 2017 – Changes to the Municipal Act, 2001, the Municipal Conflict of Interest Act, and the Municipal Elections Act, 1996
- 2010 Municipal Elections – Report on Identification, Removal and Prevention of Barriers that Affect Electors and Candidates with Disabilities
- 2014 Municipal Elections – Accessibility Report
- 2018 Municipal Elections – Accessibility Report
January 30, 2019 - Nomination Period Begins
- First day for candidates to file a nomination paper for the office of councillor. A candidate’s campaign period begins once their nomination paper has been filed, meaning they may begin accepting contributions and spending money on their campaign.
- First day for an individual, corporation, or trade union to file a notice of registration as a third party advertiser. The campaign period for a registered third party begins once their registration paper has been filed, meaning they may begin accepting contributions and spending money on their campaign.
February 14, 2019
- First day an election sign can be placed on private property.
March 1, 2019 - Nomination Day
- Candidates have until 2 pm to file their nomination paper.
- A candidate who wishes to withdraw their nomination has until 2 pm to notify the Clerk by filing a written withdrawal.
- Nominations or withdrawals cannot be accepted after 2 pm.
March 16, 2019
- First day an election sign can be placed on public property.
- Voter's List revision period begins.
- Am I on the Voters’ List? search tool available, allowing electors to check if they are registered to vote and see how their information is currently presented on the voters’ list. Electors may use this tool from March 16 to March 30 to submit an application requesting that their information be updated or that their name be added to the voters’ list.
- Electors may also submit a paper application requesting that their information be updated or that their name be added or removed from the voters’ list.
March 18, 2019
- Copies of the voters’ list available to certified candidates upon written request.
April 1, 2019
- Interim list of changes to the voters’ list to be provided to each certified candidate by this date.
- Final expense limits certificate to be provided to candidates and third parties by this date.
April 5, 2019 - Advance Vote Day
- First opportunity for electors to cast their ballot. Electors can cast their ballot between 10 am and 8 pm.
April 12, 2019
- Last day for an individual, corporation, or trade union to file a notice of registration as a third party advertiser.
- Individuals, corporations, and trade unions have until 4:30 pm to file their notice of registration.
April 15, 2019 - Voting Day
- With the exception of institutions and retirement homes that may have reduced opening hours, voting places will open at 10 am and close at 8 pm.
April 16, 2019 – Declaration of Results and Declaration of Office
- The Clerk is expected to declare the results of the by-election official.
- The new Councillor-elect is expected to take the declaration of office, which is required to take the seat, under section 232 of the Municipal Act, 2001.
May 30, 2019 - Campaign Period Ends
- Campaign period ends for candidates and registered third parties, meaning they cannot accept any contributions or incur any expenses.
- Candidates or registered third parties that wish to extend their campaign, due to a deficit, must file a Notice of Extension of Campaign Period, Form 6 by this date.
May 31, 2019
- Last day for the Clerk to provide candidates and registered third parties with notice of the financial filing requirements and penalties.
June 28, 2019
- Last day for a candidate or registered third party to apply to the Superior Court of Justice to extend the time to file the financial statement.
July 2, 2019 - Deadline for Filing Financial Statements
By 2 pm:
- Last day for all candidates and registered third parties to file a financial statement and auditors' report for the reporting period ending on May 30, 2019.
- Last day for a candidate or registered third party to notify the Clerk in writing of a filing extension received from the Superior Court of Justice.
August 1, 2019
- Last day (by 2 pm) for a candidate or registered third party to file a primary financial statement and pay $500 late filing fee.
- Penalties take effect at 2:01 p.m.
September 30, 2019
- Last day for an elector to apply for a compliance audit of a candidate or registered third party’s campaign finances.
December 2, 2019 - End of the Supplementary Campaign Period
- Campaign period ends for candidates and registered third parties that extended their campaign, meaning they cannot accept any contributions or incur any expenses.
- Last day for the Clerk to provide candidates and registered third parties with notice of the filing requirements and penalties for supplementary financial statements and auditor’s reports.
December 31, 2019
- Last day for a candidate or registered third party to apply to the Superior Court of Justice to extend the time to file the financial statement.
January 2, 2020 - Deadline for Filing Supplementary Financial Statements
By 2 pm:
- Last day for those who filed a a Notice of Extension of Campaign Period, Form 6 to extend the campaign period to file a financial statement and auditors’ report for the reporting period ending December 2, 2019.
- Last day for a candidate or registered third party to notify the Clerk of a filing extension received from the Superior Court of Justice.
February 3, 2020
- Last day (by 2 pm) for a candidate or registered third party to file a supplementary financial statement and pay $500 late filing fee.
- Penalties take effect at 2:01 pm.
April 1, 2020
- Last day for an elector to apply for a compliance audit on a candidate or registered third party’s supplementary financial statement.
Candidate and Third Party Information Sessions
On Thursday, March 21, 2019, the City of Ottawa’s Elections Office held a Candidate and Third Party Advertiser Information Session.
The information session covered election information for potential candidates and third party advertisers, including:
- Election signs;
- What to expect on voting days;
- Campaign finances;
- The Voters’ List;
- Proxy voting;
- Scrutineers and more.
The PowerPoint presentation from the March 21 session is available to the public.
Certified Candidates - 2019 Rideau-Rockcliffe By-Election
List of Certified Candidates - 2019 Rideau-Rockcliffe By-Election
PLEASE NOTE: All candidates may provide optional contact information (a telephone number, email address, and/or a link to their website or social media platform of choice) to the City of Ottawa Elections Office when filing their nomination papers. Candidate links are intended to help you access campaign information but do not constitute an endorsement of the website or content. By clicking a candidate link below, you will leave the City of Ottawa Elections website.
The City of Ottawa Elections Office does not operate, review, endorse or approve any external site nor are we responsible for the views, content, accuracy or display language of information presented by any external website. The City of Ottawa is not responsible or liable for any damages arising from linking to or using those sites.
Last updated: March 20, 2019
|Candidate's Name||Date Nomination Filed||Registered for the Contribution Rebate Program||Telephone||Website or Social Media Account|
|Bruce A. Faulkner||2019/02/26||No||613-581-2846||www.facebook.com/Bruce-Faulkner|
|Peter Jan Karwacki||2019/02/11||Yesemail@example.com||www.peterkarwacki.blogspot.com|
Candidates cannot raise or spend any money on their campaign until they have filed their nomination papers and opened a bank account exclusively for the purposes of the election campaign.
Candidates are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 15, 2022, when the next council or school board takes office.
A candidate’s campaign period begins once their nomination papers are filed and ends no later than May 30, 2019. On this date, the candidate's campaign is automatically closed. Candidates cannot accept any contributions or incur any expenses after the end of the campaign period.
If at the end of the campaign period a candidate’s campaign expenses are greater than their campaign income, their campaign will be in deficit. A candidate may take action to extend their campaign in order to do some additional fundraising.
If a candidate’s campaign has a surplus, the candidate must pay the surplus to the Clerk when filing their financial statement.
Extending a campaign
If a candidate has a deficit at the end of the campaign period, they can extend their campaign for an additional six months to attempt to erase the deficit.
To extend a campaign, a candidate must:
- file a Notice of Extension of Campaign Period (Form 6) on or before May 30, 2019
- submit the form in person to the Elections Office during regular office hours
A campaign period will continue until the earliest of the following:
- the deficit is erased;
- the candidate runs for another office in a subsequent election or by-election;
- the candidate notifies the Clerk in writing they are no longer accepting any contributions; or
- six months from the 45th day after voting day (December 2, 2019).
Candidates that extend their campaign must submit two financial statements by the statutory deadline dates:
- Filing of Financial Statements – July 2, 2019, at 2 pm
- Supplementary Financial Filing – January 2, 2020, at 2 pm
Candidates are responsible for filing a complete and accurate financial statement by July 2, 2019, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until May 30, 2019.
Any candidate that filed a nomination form must file a financial statement. This includes candidates who withdrew their nomination, candidates who were not certified and did not appear on the ballot, and candidates who were acclaimed.
All financial statements must be filed by the candidate or by an agent acting on the candidate’s behalf, in person at the Elections Office, during regular office hours. Financial statements may not be faxed, mailed or emailed, as an original signature is required. If an agent of the candidate is filing the financial statement, the forms must be fully completed by the candidate prior to filing.
The candidate or the agent filing the financial statement will be required to present proof of identity.
A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on July 2, 2019. Penalties will commence at 2:01 pm on July 2, 2019.
Note: Candidates will not receive a refund of their nomination fee unless they file their financial statement by the deadline.
Supplementary financial statements
The final date for nominated candidates, who extended their campaign, to file their supplementary financial statement is January 2, 2020, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until December 2, 2019.
A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on January 2, 2020. Penalties will commence at 2:01 pm on January 2, 2020.
Campaign contributions are any money, goods or services that are given to a candidate for use in their campaign, including money and goods that a candidate contributes to themselves. Candidates must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.
Any person who is a resident of Ontario may contribute to a candidate’s campaign.
The following persons and entities shall not make a contribution:
- A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
- A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act.
- A corporation that carries on business in Ontario.
- A trade union that holds bargaining rights for employees in Ontario.
- The Crown in right of Canada or Ontario, a municipality or a local board.
Individuals may contribute a maximum of $1,200 to a single candidate. This includes the value of any goods or services donated to the campaign. Individuals may not contribute more than $5,000 in total to candidates running for offices on the same council or school board.
Contributions greater than $25 may not be made in cash. All contributions above $25 must be made by cheque, money order, or by a method that clearly shows where the funds came from.
Under the MEA, candidates are required to inform each of their contributors of these contribution limits.
There is a limit on how much a candidate running for municipal council and their spouse can contribute to their own campaign.
The contribution limit is calculated based on the number of electors who are eligible to vote for each office. The following formula is used to calculate the limit that a candidate running for municipal council, and their spouse, can contribute to their own campaign:
- Candidates running for city councillor: $5,000 plus 20 cents per elector, to a maximum of $25,000.
Candidates are provided with an estimate of their contribution limit when they file their nomination papers. This estimate is based on the number of electors in the previous regular election.
Contribution Rebate Program
Section 88.11 of the Municipal Elections Act, 1996 (the “MEA”), provides that a municipality may pass a by-law to allow for the payment of rebates to individuals who contribute to candidates for office of mayor or councillor, and may establish conditions under which such a rebate is paid.
Contribution Rebate Program
For the purposes of the contribution rebate program:
- “Individual” means an individual residing in the Province of Ontario; and
- “Participating candidate” means a candidate for an office on the municipal council who has submitted a completed application form to the Clerk for the purpose of participating in the contribution rebate program and who meets the requirements of By-law No. 2018-33.
By-law No. 2018-33 authorizes the establishment of the City of Ottawa’s Contribution Rebate Program. It allows for the payment of rebates to individuals who contribute to participating candidates running for municipal council.
Registered third parties and school board trustees are not eligible to participate in the contribution rebate program.
Campaign contributions to candidates for municipal office
Campaign contributions to candidates for municipal office are any money, goods or services given to the candidate for use in their campaign, including money and goods they contribute to their own campaign.
The total value of contributions from an individual cannot exceed $1,200. An individual may not contribute more than a total of $5,000 to two or more candidates for offices on the same municipal council.
Note: Municipal campaign contributions are not eligible for federal income tax purposes.
Candidates for municipal office can accept contributions from:
- Individuals who are normally residents of Ontario; and
- The candidate and their spouse.
Note: If a candidate’s spouse is not usually a resident of Ontario, they can still contribute to their spouse’s campaign.
Candidates for municipal office cannot accept contributions from:
- Trade unions;
- An individual who is not normally a resident of Ontario;
- A federal political party, constituency association, or a registered candidate in a federal election;
- A provincial political party, constituency association, or a registered candidate or leadership contestant; and
- A federal or provincial government, a municipality or a school board.
Contribution Rebate Program eligibility
Campaign contributions from individuals are only eligible for a rebate if both the contributor and participating candidate meet the requirements of By-law No. 2018-33.
The following are not eligible to receive a contribution rebate:
- A candidate or the candidate’s spouse; or
- The dependent child of a candidate.
Only a contribution of money accepted by the participating candidate during their campaign period will be eligible for the payment of a rebate. A contribution of money includes cash, a cheque or money order.
A minimum contribution of $25.01 is required to be eligible for the payment of a rebate. See the Contribution Rebate Calculations section for more information on the eligible rebate amounts a contributor may receive.
Participating in the Contribution Rebate Program
To participate in the contribution rebate program, candidates must fill out a Contribution Rebate Program Application form, and comply with the provisions of By-law No. 2018-33.
The Contribution Rebate Program Application form is provided to candidates when they file their nomination. Candidates may apply to participate in the program at any time between the time they file their nomination and Nomination Day (March 1, 2019).
Please note, individuals who make contributions to candidates are eligible for a rebate only once the candidate has applied for the contribution rebate program.
The Contribution Rebate Program Application form must be filed in person at the Elections Office, or by registered mail. If candidates submit a completed application via registered mail, they will receive a confirmation of receipt from the Elections Office.
The Contribution Rebate Program Application form must be filed and received no later than March 1, 2019, at 2 pm for a candidate to participate in the program. See the Contact the Elections Office section for information on where to submit the application form.
Complying with the Contribution Rebate Program
Participation in the contribution rebate program requires candidates to meet the requirements of By-law No. 2018-33.
Contributors are only eligible for the payment of a rebate if the participating candidates:
- Submit a completed Contribution Rebate Program Application form within the filing period;
- Issue a receipt, in the form prescribed by the Clerk, for each contribution made under the rebate program;
- File a financial statement and auditor’s report, including copies of receipts for all contributions, by the relevant filing date including any required supplementary audited financial statements;
- Have an auditor confirm the candidate has not exceeded their spending limit;
- Paid any surplus in accordance with section 88.32 of the MEA, within the time period stipulated by that section; and
- Pass the deadline for an application for a compliance audit under section 88.33 of the MEA, with no request for a compliance audit.
The Clerk will review the receipt filed by the contributor and the copy of the receipt filed by the participating candidate to ensure consistency. The Clerk may also request further information from the contributor or participating candidate to determine whether a rebate may be issued in accordance with the by-law.
Consult By-law No. 2018-33 for a comprehensive list of the conditions required for the payment of a rebate.
Contribution rebate receipts
Participating candidates must issue a receipt to a contributor, for every contribution received. The receipt is required to be in the form established by the Clerk, signed by a candidate or their agent, and should include the name of the contributor, the date the contribution is accepted, and its value.
If a candidate receives a cheque from a joint personal account, the receipt must be issued only to the person who signed the cheque. The contribution can only come from one person.
Candidates are required to list the names and addresses of every contributor who gives more than $100 total to their campaign on their financial statement. Candidates should keep a record of the names and addresses of every contributor, regardless of the value of their contribution, because the same contributor may make multiple contributions that end up totalling more than $100.
If an eligible contributor has lost their receipt, candidates are required to complete the following steps to ensure they receive a rebate:
- Photocopy both sides of the pink copy of the contribution rebate receipt;
- Re-sign the new photocopies;
- Indicate “reissued” on the photocopies;
- Have the contributors fill out the new photocopies and submit them to the Elections Office; and
- Provide the Elections Office with a list of which receipts, including the receipt numbers, were reissued.
Contributors applying for a contribution rebate
An individual who has made a campaign contribution and received the prescribed receipt from a participating candidate may apply to the Clerk for a rebate using the Application for the Payment of a Contribution Rebate form printed on the back of the prescribed receipt.
To receive a rebate for contributions made on or before May 30, 2019, the contributor must submit a completed Application for the Payment of a Contribution Rebate form to the Clerk and it must be received no later than 2 pm on September 3, 2019.
If a candidate has extended their campaign, contributions made between May 31, 2019, and December 2, 2019, are eligible for a rebate. Contributors must submit a completed Application for the Payment of a Contribution Rebate form to the Clerk and it must be received no later than 2 pm on March 2, 2020.
Contribution rebates will not be issued until the participating candidate’s campaign period has ended, and the provisions of the by-law have been met.
Contribution rebate calculations
The following formula is used to calculate rebates to individuals who have contributed to participating candidates:
- If the contribution by an individual to a candidate is $25 or less, there is no rebate for that contribution;
- If the contribution by an individual to a candidate is equal to or greater than $25.01 and not more than $100, the rebate is 50% of the total contribution;
- If the contribution by an individual to a candidate is greater than $100, the rebate is $50 plus 25% of the amount by which the contribution exceeds $100; and
- The maximum rebate to an individual may not exceed $75.
If an individual makes more than one contribution to a single candidate, the formula noted above also applies. The rebate will be calculated using the sum of the contributions. For example, if an individual contributes $10, five different times to candidate X resulting in a total amount of $50, the individual is eligible for a rebate for their $50 contribution to candidate X.
The same formula applies if an individual makes a contribution to more than one candidate. The rebate will be calculated using the sum of the contributions, provided that no single contribution is less than $25.01. For example, if an individual contributes $20 to candidate X, and $50 to candidate Y, only the $50 contribution to candidate Y is eligible for a rebate.
|$25.00 or less||$0|
|$200.00 - $1,200.00||$75.00|
Election-Related Resources Policy
Department: City Clerk and Solicitor Department
Branch: Legislative Services
Authority/Approval Date: City Council, February 13, 2013
Effective Date: February 12, 2003
Revision Date: February 13, 2013
To provide direction to Members of Council and all City staff on the administration of Corporate resources and Members' budgets with respect to election-related matters.
In compliance with the Municipal Elections Act, 1996, public funds are not to be used for any election-related purposes, including the promotion of or opposition to the candidacy of a person for elected office.
- For the purpose of this policy, “election-related purposes” refer to the occurrence of a municipal election or by-election. It also includes any participation in federal and provincial elections that is partisan in nature.
- At no time shall Corporate resources and/or Members' budgets be used to sponsor or produce any campaign-related materials. For the purposes of this clause, the phrase "campaign-related materials" means those materials that promote or oppose the candidacy of a person for elected office. Subject to Clause 2(b), this prohibition is not meant to restrict Members from routinely communicating with ward constituents via flyers, newsletters, householders or by e-mail. However, Members of Council are responsible for ensuring that any communications or activities funded by the City for each Member's office is not related to an election.
- In a municipal election year or in the event of a by-election, Corporate resources and Members' budgets are not to be used to sponsor any advertisements, flyers, newsletters or householders for the 60-day period prior to, and including, Voting Day. All communications must be delivered by the beginning of this period. This prohibition also applies to the use of any City equipment, facilities or websites if the access is City-sponsored.
- Notwithstanding Clause 2(b):
- Where an emergency occurs, a non-emergency related community issue arises or where an annual community event is held during the 60-day period prior to, and including, Voting Day, a Member of Council may use Corporate resources to advise or contact their ward constituents with the approval of the City Clerk and Solicitor;
- The prohibitions set out in Clause 2(b) are not applicable where the City equipment, facilities or website access are available for such use by the public generally and the Member of Council is receiving no special preference with respect to its use; and
- The prohibitions set out in Clause 2(b) are not applicable to a Member of Council who is acclaimed, or who is retiring from office and therefore not a candidate in the election.
Staff Involvement in Elections
- In line with the City’s Employee Code of Conduct, City Staff are expected preserve the public trust and confidence in the City and apply the core values of the Code to their daily work. With respect to Elections, employees are expected to promote the principles of transparency, impartiality, respect and accountability as follows:
- Employees engaged in political activities must take care to separate those personal activities from their official positions. Employees may participate in political activity at the federal, provincial and municipal levels providing that such activity does not take place during work hours or utilize City assets, resources, or property. Notices, posters or similar material in support of a particular candidate or political party are not to be displayed or distributed by employees on City work sites or on City property.
- Employees wishing to run for federal, provincial or municipal office must request, and obtain, a leave of absence without pay, and abide by the respective legislation governing such elections.
- Should an employee of a sitting Member of Council wish to run for election or by-election, that employee must begin the required leave of absence immediately upon certification of the nomination by the City Clerk or designate.
- Subsequently, all employee accesses, including email and security, related to the Member’s office will be suspended and all Corporate assets and resources, such as cell phones and electronic storage devices, utilized by the individual as a result of employment within the Councillor’s office must be returned immediately.
- As approved by the Member Services Committee, in a municipal election year, a pro-rated portion of the annual budget for each Members’ office is to be reserved for the new term of Council. This means that up to 11/12 of the budget can be spent by the incumbent Member and 1/12 is to be reserved for the next term. The staff of the City Clerk's Office will monitor expenditures to assist each office in ensuring that the budget threshold is not exceeded.
- In the event of a ward or city-wide by-election, or an appointment for a position of Council, funds from the vacated Member’s office will be set aside on a pro-rated basis for the newly elected representative based on the start date of the new Member.
- Pursuant to Clause 4(b), any pre-committed funds and obligations, such as web hosting fees, will be brought to the attention of the City Clerk and Solicitor within 48 hours of the certification and will be addressed on a case-by-case basis.
- Should any written complaint arise regarding the alleged use of Members' budgets or other Corporate resources in contravention of this policy, the City Clerk and Solicitor, or his/her designate, shall have the delegated authority to investigate it and resolve any issues. If a breach of this policy is confirmed, the Member will be required to personally repay any of the costs associated with the breach.
For more information on this policy, contact
M. Rick O'Connor
City Clerk and Solicitor
City of Ottawa
Tel: 613-580-2424 ext. 21215
Campaigning and Sign Restrictions
Access to Multi-Residential Premises by Candidates and Their Representatives as well as the Display of Campaign Signs
Candidates and their representatives are allowed access to apartments, condominiums, non-profit housing cooperatives, and gated communities for the purpose of canvassing and distributing election material.
The Municipal Elections Act, 1996 outlines the following rules around campaigning in these locations:
- Candidates and their representatives are permitted access between the hours of 9 am to 9 pm;
- No landlord of residential premises can prevent a tenant from displaying campaign signs on their rented premises;
- No condominium corporation can prevent an owner or tenant from displaying campaign signs on their unit; and
- The landlord, person, condominium corporation or agent may set reasonable conditions on the size or type of sign that can be displayed. They can restrict signs from being displayed in common areas.
The Residential Tenancies Act, 2006, Condominium Act, 1998 and the Co-operative Corporations Act, 1990 also provide candidates and their representatives access to the building for the purpose of canvassing.
The letter Access to Multi-Residential Premises by Candidates and Their Representatives as well as the Display of Campaign Signs provides the above mentioned legislative sections. Candidates and their representatives may use this letter when they are canvassing and distributing election material.
Election campaign advertisements
An election campaign advertisement is an advertisement in any broadcast, print, electronic, or other medium that has the purpose of promoting or supporting the election of a candidate. All election campaign advertisements purchased by or under the direction of a candidate must clearly identify the candidate.
Mandatory information for broadcasters and publishers
Candidates must provide the following information to the broadcaster or publisher in writing:
- The name of the candidate.
- The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the direction of the candidate.
Broadcasters and publishers are prohibited from running an election campaign advertisement unless the above-noted information is provided.
The broadcaster or publisher of an election campaign advertisement is required to retain the following information for a period of four years after the date the advertisement appears:
- The mandatory information that is required for broadcasters and publishers (the name of the candidate and the contact information for the person who deals with the broadcaster or publisher);
- A copy of the advertisement, or the means of reproducing it for inspection; and
- A statement of the charge made for its appearance.
The broadcaster or publisher must also permit the public to inspect these records during normal business hours.
Election signs on private property
The first day an election sign can be placed on private property is February 14, 2019.
Temporary Signs on Private Property By-law - City of Ottawa By-law No. 2004-239, Sections 14 and 21, states:
- No person or entity shall place or cause to be placed or allow to remain placed an election sign more than sixty (60) days immediately preceding the election date.
- Every election sign together with its appurtenances shall be removed from the premise within forty-eight (48) hours following the election date.
- Dimension requirements [By-law 2004-239] do not apply to an election sign.
Election signs on public property
The first day an election sign can be placed on public property is March 16, 2019.
Signs on City Roads By-law - City of Ottawa By-law No. 2003-520, as amended, states:
- No person shall place an election sign on a highway other than on an inner boulevard, provided that the sign is not placed more than thirty (30) days immediately preceding the election date.
- No election sign is to be placed within fifty (50) centimetres of a sidewalk, or where there is no sidewalk, within two (2) metres of the roadway or within fifty (50) centimetres of the edge of a shoulder where such exists.
- The election sign and its appurtenances shall be removed within forty-eight (48) hours following the election date.
Note: It is forbidden to use election signs that constitute a safety hazard or utilize any sign type identified as a prohibited sign in any of the above-listed by-laws.
Election signs on provincial highways
Please contact the Ministry of Transportation for regulations governing election signs on provincial highways.
Election signs on National Capital Commission lands
Please contact the National Capital Commission for regulations governing election signs on its lands.
Campaign material around a voting place
When a voting place is located within public premises, the entire property of the voting place and all the boundaries associated with it are considered part of that voting place.
Where a voting place is located in a multi-residential building (e.g. apartment, condominium, university residence, retirement residence, long-term care facility, etc.) the boundaries do not include any residences on the property.
On both public and private premises, "premises" includes the parking lot, adjoining fences, and adjacent road allowances. The City of Ottawa utilizes only a specific area for a voting place and has no jurisdiction over adjacent properties, for example, over political signs posted on street corners or passing cars advertising a candidate.
Campaigning at a voting place
The Municipal Elections Act, 1996, stipulates that no person shall attempt to influence, directly or indirectly, how the elector votes and no person shall display a candidate’s election campaign material or literature in a voting place.
Clothing or accessories that identify a candidate, such as, signs, buttons, slogans, logos, advertising, etc., are not permitted inside a voting place.
Voting screens are checked regularly for markings and campaign literature.
The Supervisor Deputy Returning Officer is the final arbiter and may take whatever action is deemed necessary to maintain compliance in the voting place.
Eligibility criteria for candidates
A person is eligible to be a candidate in the 2019 Rideau-Rockcliffe By-Election if they are an eligible elector. A candidate must be eligible as of the day they are nominated and must remain eligible throughout the election period and, if elected, throughout the term of office.
Who can be a candidate?
A person is eligible to be a candidate if they are,
- a resident of the City of Ottawa, or an owner or tenant of land in the City of Ottawa, or the spouse of such an owner or tenant;
- a Canadian citizen;
- at least 18 years old; and
- not legally prohibited from voting.
Who cannot be a candidate?
The following people are disqualified from being elected as a member of council, or from holding office as a member of council:
- an employee of the municipality unless they take an unpaid leave of absence beginning the day they are nominated and resign if elected to the office.
- a judge of any court.
- a member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination.
- a candidate who failed to file the necessary financial statement(s) in the last municipal election or by-election.
City of Ottawa employees
Employees of the City of Ottawa who wish to run for councillor must take an unpaid leave of absence before filing their nomination papers. The employee must provide the Clerk with a copy of the documentation showing that they have taken the leave of absence and the effective date.
Filing nomination papers
To run for the office of city councillor, Ward 13 - Rideau-Rockcliffe, candidates must file a prescribed Nomination Paper (Form 1). Nomination papers for candidates running for the office of city councillor must be submitted with an Endorsement of Nomination (Form 2). Candidates cannot raise or spend any money on their campaign until these nomination papers are filed.
All nomination papers must be filed by the candidate or by an agent acting on the candidate’s behalf, in person, at the Elections Office or by appointment at the City Clerk’s Office, during regular office hours. Nomination papers may not be faxed, mailed or emailed, as an original signature is required. If an agent of the candidate is filing the nomination papers, the forms must be fully completed by the candidate prior to filing.
The candidate or the agent filing the nomination papers will be required to present proof of identity.
Candidates can begin filing their nomination papers on Wednesday, January 30, 2019.
Nomination papers can be submitted up until Friday, March 1, 2019, at 2 pm.
Things needed for filing:
- A completed Nomination Paper (Form 1);
- A completed Endorsement of Nomination (Form 2);
- The filing fee; and
- Proof of identity.
Note: Nomination papers are public documents and are available for inspection at the Elections Office.
Endorsement of nomination
At least 25 eligible electors must endorse a candidate’s nomination for the office of councillor. Individuals who provide a signature endorsing a nomination will have to sign a declaration stating they are eligible to vote in the municipality as of the day they sign the endorsement.
The nomination papers of a candidate must be submitted with a declaration of qualification from each of the eligible electors endorsing their nomination.
Candidates must pay a filing fee when they submit their nomination papers. These fees must be paid at the time of filing - by cash, debit, credit card, certified cheque or money order.
The filing fee for a candidate running for city councillor is $100.
Nomination filing fees are refundable if the candidate’s financial statement and auditor’s report are filed on or before Tuesday, July 2, 2019, at 2 pm.
Withdrawal of nomination
A candidate who wishes to withdraw their nomination must notify the Clerk in writing before 2 pm on Friday, March 1, 2019.
A withdrawal of nomination must be submitted in writing with the original signature of the candidate, and in person by the candidate or their agent to:
- The City of Ottawa Elections Office; or
- By appointment with the Clerk at the Office of the City Clerk and Solicitor.
Proof of identity of the candidate or, if applicable, their agent, must be presented when filing the withdrawal.
The candidate will still be required to submit a financial statement (due no later than Tuesday, July 2, 2019, at 2 pm) covering all financial transactions up to the time of the withdrawal.
Wednesday, January 30, 2019, is the first day for candidates to file their nomination papers for the office of city councillor, Ward 13 - Rideau-Rockcliffe.
The deadline for candidates to submit their nomination is Friday, March 1, 2019, at 2 pm.
The deadline for the withdrawal of a nomination is Friday, March 1, 2019, at 2 pm.