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Information for third parties

Information for Third Parties - 2019 Rideau-Rockcliffe By-Election

Financial Statements for the 2018 Municipal Elections - Registered Third Parties

Campaign Finances

An individual, corporation, or trade union cannot raise or spend any money on third party advertisements that will appear during an election in the City of Ottawa until they have registered as a third party and opened a bank account exclusively for the purposes of the election campaign.

Registered third parties are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 15, 2022, when the next council or school board takes office.

Campaign period

The campaign period for a registered third party begins on the day their Notice of Registration is filed and ends on December 31, 2018. On this date, the registered third party's campaign is automatically closed. Registered third parties cannot accept any contributions or incur any expenses after the end of the campaign period.

If at the end of the campaign period a registered third party’s campaign expenses are greater than their campaign income, their campaign will be in deficit. The registered third party may take action to extend their campaign in order to do some additional fundraising.

If a registered third party’s campaign has a surplus, the registered third party must pay the surplus to the City Clerk when filing their financial statement.

Extending a campaign

If a registered third party has a deficit at the end of the campaign period, they can extend their campaign for an additional six months to attempt to erase the deficit.

To extend a campaign, a registered third party must:

A campaign period will continue until the earliest of the following:

  • the deficit is erased;
  • the registered third party notifies the City Clerk in writing they are no longer accepting any contributions;
  • July 2, 2019, in the case of a regular election; or
  • six months from the 45th day after voting day, in the case of a by-election.

Registered third parties that extend their campaign must submit two financial statements by the statutory deadline dates:

  • Filing of Financial Statements - Friday, March 29, 2019, at 2 pm
  • Supplementary Financial Filing - Friday, September 27, 2019, at 2 pm

Financial statements

Registered third parties are responsible for filing a complete and accurate financial statement by Friday, March 29, 2019, at 2 pm. The statement covers the period from the day the registered third party filed their Notice of Registration until December 31, 2018.

All registered third parties must file their financial statements, in person at the Elections Office, during regular office hours. Financial statements may not be faxed, mailed or emailed, as an original signature is required. If an agent is filing the financial statement, the forms must be fully completed by the individual or by a representative of the corporation or trade union, as the case may be, prior to filing.

The individual filing the financial statement will be required to present proof of identity.

A registered third party must notify the Clerk, in writing, of any Court extension by 2 pm on Friday, March 29, 2019. Penalties will commence at 2:01 pm on Friday, March 29, 2019.

Supplementary Financial Statements

The final date for registered third parties, who extended their campaign, to file their supplementary financial statement is Friday, September 27, 2019, at 2:00 pm. The statement covers the period from the day the registered third parties filed their Notice of Registration until July 2, 2019.

A registered third party must notify the Clerk, in writing, of any Court extension by 2 pm on Friday, September 27, 2019. Penalties will commence at 2:01 pm on Friday, September 27, 2019.

Contributions

Campaign contributions are any money, goods or services that are given to a registered third party for use in their campaign, including money and goods that a third party contributes to their own campaign. Registered third parties must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.

The following persons and entities may make a contribution to a registered third party:

  • Any person who is a resident of Ontario.
  • A corporation that carries on business in Ontario.
  • A trade union that holds bargaining rights for employees in Ontario.
  • The registered third party and, in the case of an individual, his or her spouse.

The following persons and entities shall not make a contribution to a registered third party:

  • A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
  • A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act
  • The Crown in right of Canada or Ontario, a municipality or a local board. 

Contributors may contribute a total of $1,200 to a registered third party in relation to third party advertisements that appear during an election in the City of Ottawa. The maximum total amount that a contributor can give to third parties registered in the City of Ottawa is $5,000.

Contributions greater than $25 may not be made in cash. All contributions above $25 must be made by cheque, money order, or by a method that clearly shows where the funds come from.

Registered third parties are required to inform each of their contributors of these contribution limits.

Contribution Rebate Program

Registered third parties are not eligible to participate in the Contribution Rebate Program.

Election Compliance Audit Committee

The Election Compliance Audit Committee reviews applications for compliance audits of the election campaign finances of candidates and registered third-party advertisers and considers report(s) from the City Clerk on apparent contraventions of contribution limits. This page includes information on the Committee as well as Committee hearings and decisions.

Learn More

Third Party Information Sessions

On Thursday, April 19, 2018, the City of Ottawa’s Elections Office held a Candidate and Third Party Advertiser Information Session.

The information session covered election information for potential candidates and third party advertisers, including:

  • The Municipal Elections Act, 1996 and recent amendments;
  • Eligibility requirements;
  • Candidate nomination process;
  • Third party advertiser registration;
  • Election signs and campaign advertisements;
  • Campaign finances;
  • Additional resources and more.

The PowerPoint presentation from the April 19 session is available to the public.

On Wednesday, August 8, 2018, the City of Ottawa’s Elections Office held the second Candidate and Third Party Advertiser Information Session.

The information session covered election information for candidates and third party advertisers, including:

  • Election signs;
  • Campaign finances;
  • The Voters' List;
  • Proxy voting;
  • Scrutineers and more.

The PowerPoint presentation from the August 8 session is available to the public.

On Wednesday, September 26, 2018, the City of Ottawa’s Elections Office held the third Candidate and Third Party Advertiser Information Session.

The information session covered election information for candidates and third party advertisers, including:

  • Vote tabulators;
  • What to expect on voting days;
  • The display of election results and more.

The PowerPoint presentation from the September 26 session is available to the public.

On Thursday, November 8, 2018, the City of Ottawa’s Elections Office held the fourth Candidate and Third Party Advertiser Information Session.

The information session covered election information for candidates and third party advertisers, including:

  • Closing your campaign;
  • Filing requirements; and
  • The Election Compliance Audit Committee.

The PowerPoint presentation from the November 8 session is available to the public.