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Nomination Period for 2018 Municipal Elections has closed, 15 candidates acclaimed

July 27, 2018

The nomination period for the City of Ottawa’s 2018 Municipal Elections has closed, with 15 candidates acclaimed. The nomination period began on Tuesday, May 1, 2018, and ended on Friday, July 27, 2018, at 2 pm.

The Clerk has certified all candidates in accordance with the Municipal Elections Act, 1996 (“MEA”). This requires the Clerk to examine each nomination that has been filed to ensure it meets the requirements of the MEA, and, if satisfied, certifying the nomination on or before 4 pm on Monday, July 30, 2018.  Only certified candidates will appear on the ballot in the upcoming municipal election.

The City Clerk has also certified 15 candidates who have been acclaimed. They are:

  • John Curry - School Board Trustee - Zone 1 (OCSB)
  • Brian Coburn - School Board Trustee - Zone 3 (OCSB)
  • Spencer Warren - School Board Trustee - Zone 4 (OCSB)
  • Joanne MacEwan - School Board Trustee - Zone 5 (OCSB)
  • Jeremy Wittet - School Board Trustee - Zone 7 (OCSB)
  • Mark D Mullan - School Board Trustee - Zone 8 (OCSB)
  • Chad Mariage - School Board Trustee - Zone 5 (CECCE)
  • Valérie Assoi - School Board Trustee - Zone 6 (CECCE)
  • Robert Rainboth - School Board Trustee - Zone 7 (CECCE)
  • Johanne Lacombe - School Board Trustee - Zone 9 (CECCE)
  • Monique Briand - School Board Trustee - Zone 10 (CECCE)
  • André Thibodeau - School Board Trustee - Zone 11 (CECCE)
  • Roda Muse - School Board Trustee - Zone 6 (CEPEO)
  • Marc Roy - School Board Trustee - Zone 8 (CEPEO)
  • Lucille Collard - School Board Trustee - Zone 10 (CEPEO)

The list of certified candidates and candidates elected by acclamation will be listed at ottawa.ca/vote. 

Voting Day is Monday, October 22, 2018. Special Advance Voting will be held in six locations from Thursday, October 4 to Sunday, October 7, 2018 (Thanksgiving weekend), and Advance Voting across the city will take place on Friday, October 12, 2018.

For more information on the 2018 Ottawa Municipal Elections, visit ottawa.ca/vote or call 613-580-2660.

You can also connect with the City of Ottawa Elections Office through Facebook and Twitter.

Late hour candidate nominations and withdrawals can only be filed at the Elections Office

July 20, 2018

The deadline for candidate nominations and withdrawals for the 2018 municipal elections is one week away – Friday, July 27 at 2 pm.

Those individuals planning to file or withdraw their nominations on the actual deadline date of July 27 are advised that they can only do so at the City of Ottawa Elections Office, 1221 Cyrville Road, unit B, between 9 am and 2 pm. Moreover, potential candidates are advised to allow for processing and waiting time, as there is no opportunity to make corrections, provide additional information, or otherwise interrupt the process after 2 pm.

For more details on candidate nomination and withdrawal processes and requirements, visit ottawa.ca/vote.

You can also connect with the City of Ottawa Elections Office through Facebook and Twitter.

Candidate nomination and withdrawal deadline for municipal elections is approaching

July 11, 2018

The 2 pm deadline on Friday, July 27, 2018, to file or withdraw a nomination for candidacy in the 2018 Municipal Elections is approaching.

Nomination process and deadline

To become a candidate for the office of mayor, councillor or school board trustee, candidates must file a prescribed 'Nomination Paper - Form 1'.

New for 2018: Endorsement of Nominations for mayor or councillor

Nomination papers for candidates running for the office of mayor and city councillor must be submitted with an 'Endorsement of Nomination - Form 2' that includes a signed declaration of qualification from at least 25 eligible electors endorsing the candidate’s nomination.

The required form(s) must be filed by the candidate or by an agent acting on the candidate's behalf, in-person, at the City of Ottawa Elections Office or by appointment with the Clerk at the Office of the City Clerk and Solicitor during regular office hours. The deadline for candidates to submit their nomination is Friday, July 27, 2018 at 2 pm.

Filing fees

Candidates must pay a filing fee at the time of filing (by cash, debit, credit card, certified cheque or money order) when they submit their nomination papers.

  • The filing fee for a candidate running for mayor is $200.
  • The filing fee for a candidate running for city councillor or school board trustee is $100.

Please note: The Office of the City Clerk and Solicitor can only accept payment in cash, by certified cheque or by money order.

Deadline for withdrawal of nomination

A withdrawal of nomination must be submitted in writing with the original signature of the candidate, and in-person by the candidate or their agent to either:

  • The City of Ottawa Elections Office; or
  • By appointment with the Clerk at the Office of the City Clerk and Solicitor.

Proof of identity of the candidate or, if applicable, their agent, must be presented when filing the withdrawal.

The deadline to withdraw a nomination is Friday, July 27, 2018 at 2 pm.

New for 2018: Registration process and deadline for Third Party Advertisers

An individual, corporation or trade union may register as a third party by filing a notice of registration at the City of Ottawa Elections Office, during regular office hours (8:30 am to 4:30 pm). There is no registration fee. The notice of registration may not be faxed, mailed or emailed, as an original signature is required.

The registration deadline for third party advertisers is Friday, October 19, 2018 at 4:30 pm.

For more information, please visit ottawa.ca/vote. You can also connect with the City of Ottawa Elections Office through Facebook and Twitter

Elections’ Interpretation Bulletin No. 1: Election Campaign Signs – Requirements under the Municipal Elections Act, 1996

June 29, 2018

M E M O   /   N O T E   D E   S E R V I C E

To / Destinataire: Candidates and Third Party Advertisers in the City of Ottawa 2018 Municipal Elections

From / Expéditeur: M. Rick O'Connor, City Clerk and Solicitor

The purpose of this Interpretation Bulletin is to provide all municipal and school board candidates, as well as the general public, with a clear understanding of how the City of Ottawa will interpret and administer new provisions of the Municipal Elections Act, 1996 that require identification information to be included on election campaign signs placed on public and private property.

Elections’ Interpretation Bulletin No. 1: Election Campaign Signs – Requirements under the Municipal Elections Act, 1996

Notice of new rules and obligations for broadcasters and publishers under the Municipal Elections Act, 1996 for the upcoming municipal elections

April 30, 2018

M E M O   /   N O T E   D E   S E R V I C E

To / Destinataire: Broadcasters and Publishers
From / Expéditeur: M. Rick O'Connor, City Clerk and Solicitor

The City of Ottawa's 2018 Municipal Elections to elect a mayor, city councillors and school board trustees will take place on Monday, October 22, 2018.

The purpose of this memorandum is to provide broadcasters and publishers with information about new requirements that apply to election campaign advertising for the 2018 Municipal Elections. Recent changes to the Municipal Elections Act, 1996 (“MEA”) set out new rules for municipal election campaign advertising, including new obligations for broadcasters and publishers, nominated Candidates, and Registered Third Party Advertisers. While it is recommended that your legal counsel review the MEA to ensure compliance with any applicable requirements, an overview of the new rules and requirements is provided below.

Briefly, new provisions of the MEA that affect broadcasters and publishers include as follows:

  • Advertisements from Candidates and Registered Third Party Advertisers may begin no earlier than May 1, 2018;
  • Broadcasters and publishers must receive certain information from Candidates and Registered Third Party Advertisers before allowing an advertisement to appear;
  • Broadcasters and publishers must maintain records of Candidate and Third Party Advertisements for four years after the date they appear, and the public must be allowed to inspect the records during normal business hours; and
  • The City of Ottawa may require an advertisement to be removed or discontinued if it is satisfied that there has been a contravention of the MEA.

Some additional information about these rules and requirements is provided below. 

By way of background, there are two separate types of advertisements: those for Candidates and those for Registered Third Party Advertisers. 

1. Candidate Advertisement

The MEA defines a Candidate’s “Election Campaign Advertisement” as an advertisement in any broadcast, print, electronic or other medium purchased or directed by a Candidate that promotes or supports their election.  

Campaign advertising may begin on the earliest day that an individual can file their nomination. For the 2018 Municipal Elections, that date is May 1, 2018. Candidates can only begin advertising once they have filed their nomination with the Clerk.

A list of Candidates running in the election will be regularly updated and available on the City of Ottawa’s Elections website at: www.ottawa.ca/vote.

Mandatory Information in Candidate Advertisements

Candidate Advertisements purchased by or under the direction of a Candidate must identify the Candidate. 

Mandatory Information for Broadcasters and Publishers for a Candidate Advertisement

As noted above, a Candidate Advertisement must identify the Candidate. In addition, the Candidate must provide broadcasters and publishers with the following information in writing before the broadcaster or publishers can allow the advertisement to appear: 

  • The name of the Candidate; and
  • The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the Candidate's direction.

2. Third Party Advertisement

Registered Third Party Advertisers may promote, support or oppose a candidate in the election by placing an advertisement in any broadcast, print, electronic or other medium.

The MEA defines a “Third Party Advertisement” as an advertisement in any broadcast, print, electronic or other medium that promotes, supports or opposes a candidate in the election.  Third Party advertising is separate from any Candidate’s campaign, and must be done independently from a Candidate.

Mandatory Information in Third Party Advertisements

Third Party Advertisements must identify:

  • The name of the Registered Third Party Advertiser;
  • The municipality where they are registered; and
  • Their contact information (a telephone number, mailing address or email address) where the Registered Third Party may be contacted regarding the advertisement.

Third Party Advertisements may begin on the earliest day that an individual, corporation or trade union is allowed to file a notice of registration as a Third Party Advertiser and ends at the close of voting on Voting Day. This period is also known as “the Restricted Period”. For the 2018 Municipal Elections, the restricted period for Third Party Advertisements is May 1, 2018, until the close of voting on October 22, 2018.

Individuals and entities wishing to conduct Third Party advertising in the City of Ottawa must register with the Clerk before incurring any expense related to advertising. The time for filing the notice of registration as a Third Party Advertiser begins on May 1, 2018, and ends on Friday, October 19, 2018, at 4:30 pm.

Who Can Register as a Third Party Advertiser?

In accordance with the MEA, the following individuals and entities are eligible to register as a Third Party Advertiser:

  • Individuals who are normally residents in Ontario;
  • Corporations that carry on business in Ontario; and
  • Trade unions that hold bargaining rights for employees in Ontario.

A list of Registered Third Party Advertisers will be regularly updated and available on the City of Ottawa’s Elections website at: www.ottawa.ca/vote.

Mandatory Information for Broadcasters and Publishers for a Third Party Advertisement

As noted above, a Registered Third Party Advertisement must identify the name of the Registered Third Party Advertiser, the municipality where they are registered, and their contact information. In addition, the Registered Third Party Advertiser must provide broadcasters and publishers with the following information in writing before the broadcaster or publishers can allow the advertisement to appear:

  • The name of the Registered Third Party Advertiser;
  • The municipality where the Registered Third Party Advertiser is registered; and
  • The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the Registered Third Party Advertiser's direction.

Other Obligations

Maintaining Records of Candidate and Third Party Advertisements

Broadcasters and publishers must maintain records of Candidate and Third Party Advertisements for four (4) years after the date they appear. The public must be allowed to inspect the records during normal business hours.

Candidate Advertisement Records Must Contain:

  • The name of the Candidate;

  • The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the Candidate's direction;

  • A copy of the advertisement or the means of reproducing it for inspection; and

  • A statement of the amount charged for its appearance.

Third Party Advertisement Records Must Contain:

  • The name of the Registered Third Party Advertiser;
  • The municipality where the Registered Third Party Advertiser is registered;
  • The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the Registered Third Party Advertiser's direction;
  • A copy of the advertisement or the means of reproducing it for inspection; and
  • A statement of the amount charged for its appearance.

Municipal authority to remove advertisements 

In accordance with Section 88.7, if the municipality is satisfied that there has been a contravention of the MEA, the municipality may require the advertisement be removed or discontinued.

Additional Resources

As noted above, this memorandum is intended to provide you with information regarding the new advertising provisions and obligations of broadcasters and publishers set out under the Municipal Elections Act, 1996. That said, it is the responsibility of each broadcaster and publisher to ensure that all requirements under the MEA are met. For questions about these matters, please contact the Elections Office at 613-580-2660 or elections@ottawa.ca.  

M.Rick O’Connor, CMO
City Clerk and Solicitor

The filing period for candidate nominations and notices of registration for third party advertisers for the 2018 Municipal Elections begins on May 1

April 26, 2018

Tuesday, May 1, 2018, is the first day eligible individuals may file nomination papers for the offices of mayor, councillor and school board trustee for the 2018 Municipal Elections. In addition, it is the first day to file a notice of registration as a third party advertiser.

Filing period for candidate nomination papers and notices of registration for third party advertisers

The City of Ottawa’s municipal elections to elect a mayor, city councillors, and school board trustees will take place on Monday, October 22, 2018.

Becoming a Candidate

Offices for Nomination

Eligible individuals may consider running for one of the following offices:

  • Mayor - one elected at large;
  • City councillor – one elected per ward, 23 wards
  • School board trustee - one elected per zone, 37 zones
    • Ottawa-Carleton District School Board
    • Ottawa Catholic School Board
    • Conseil des écoles publiques de l'Est de l'Ontario
    • Conseil des écoles catholiques du Centre-Est

Requirements for Nomination

A person is eligible to be a candidate for mayor or councillor if they are:

  • A resident of the City of Ottawa, or an owner or tenant of land in the City of Ottawa, or the spouse of such an owner or tenant
  • A Canadian citizen
  • At least 18 years old
  • Not legally prohibited from voting

A person is eligible to be a candidate for school board trustee if they are:

  • A Canadian citizen
  • At least 18 years old
  • A resident within the school board's area of jurisdiction
  • A supporter of that school board
  • Not legally prohibited from voting

Nomination Period

Candidates can file their nomination for the office of mayor, councillor or school board trustee starting Tuesday, May 1, 2018 at 8:30 am The deadline for candidates to submit their nomination is Friday, July 27, 2018, at 2 pm.

Nomination Process

To become a candidate for the office of mayor, councillor or school board trustee, candidates must file a prescribed ‘Nomination Paper – Form 1’. It must be filed by the candidate or by an agent acting on the candidate’s behalf, in person, at the City of Ottawa Elections Office or by appointment with the Clerk at the Office of the City Clerk and Solicitor during regular office hours.

New for 2018: Endorsement of Nominations for Mayor or Councillor

Nomination papers for candidates running for the office of mayor and city councillor must be submitted with an ‘Endorsement of Nomination – Form 2’ that includes a declaration of qualification from at least 25 eligible electors endorsing their nomination.

Filing Fees

Candidates must pay a filing fee at the time of filing (by cash, debit, credit card, certified cheque or money order) when they submit their nomination papers.

  • The filing fee for a candidate running for mayor is $200.
  • The filing fee for a candidate running for city councillor or school board trustee is $100.

Please note: The Office of the City Clerk and Solicitor can only accept payment in cash, by certified cheque or by money order.

Deadline for Withdrawal of Nomination

The deadline to withdraw a nomination is Friday, July 27, 2018, at 2 pm.

A withdrawal of nomination must be submitted in writing with the original signature of the candidate, and in person by the candidate or their agent to:

  • The City of Ottawa Elections Office; or
  • By appointment with the Clerk at the Office of the City Clerk and Solicitor.

Proof of identity of the candidate or, if applicable, their agent, must be presented when filing the withdrawal.

Things Needed for Filing Candidate Nomination Papers:

  • A completed ‘Nomination Paper – Form 1’
  • A completed ‘Endorsement of Nomination – Form 2’ (only applicable to candidates running for the office of mayor and councillor)
  • The filing fee
  • Proof of identity

Becoming a Registered Third Party

New for 2018: Registered Third Party Advertisers

What is a Third Party Advertisement?

A third party advertisement refers to an advertisement in any broadcast, print, electronic or other medium that promotes, supports or opposes a candidate in the election, or, a "yes" or "no" answer to a question on the ballot. 

Please note that the deadline for Ottawa City Council and for a school board to submit a question on a ballot has passed. However, the Minister of Municipal Affairs may require the Clerk place a question on the ballot until May 1, 2018.

Individuals and entities wishing to conduct third party advertising in the City of Ottawa must register with the Clerk before they can begin advertising.

Who can Register as a Third Party Advertiser?

The following persons and entities are eligible to file a notice of registration:

  • An individual who is normally a resident in Ontario
  • A corporation that carries on business in Ontario
  • A trade union that holds bargaining rights for employees in Ontario

Registration Period

Notices of registration may be filed during regular office hours at the City of Ottawa Elections Office as of Tuesday, May 1, 2018, at 8:30 am. The deadline for an individual, corporation or trade union to submit a notice of registration is Friday, October 19, 2018, at 4:30 pm.

Registration Process

An individual, corporation or trade union may register as a third party by filing a notice of registration at the City of Ottawa Elections Office, during regular office hours, beginning Tuesday, May 1, 2018, at 8:30 am. There is no registration fee. The notice of registration may not be faxed, mailed or emailed, as an original signature is required.

Things Needed for Registering as a Third Party:

  • A completed ‘Notice of Registration – Form 7’
  • Proof of identity

For additional information, please visit ottawa.ca/vote.

City of Ottawa Elections Office
1221 B Cyrville Rd
Ottawa, ON K1J 7S8
Tel: 613-580-2660

Office of the City Clerk and Solicitor
110 Laurier Ave West
Ottawa, ON
Tel: 613-580-2424 ext. 21215

This notice is issued by M. Rick O’Connor, City Clerk and Solicitor, in accordance with Section 32 of the Municipal Elections Act, 1996.

Elections Office holding April 19 Information Session for Candidates and Third Party Advertisers regarding the 2018 Municipal Elections

April 12, 2018

With the upcoming candidate nomination period and third party registration starting on May 1, 2018, the City of Ottawa’s Elections Office will be holding a Candidate and Third Party Advertiser Information Session on Thursday, April 19, 2018.

The information session will cover election information for potential candidates and third party advertisers, including:

  • The Municipal Elections Act, 1996 and recent amendments;
  • Eligibility requirements;
  • Candidate nomination process;
  • Third party advertiser registration;
  • Election signs and campaign advertisements;
  • Campaign finances;
  • Additional resources and more.

Date: Thursday, April 19, 2018
Time: 6 pm to 8 pm
Location: Council Chambers (Andrew S. Haydon Hall), City Hall, 110 Laurier Avenue West

To ensure adequate presentation materials are available, please contact the Elections Office by telephone at 613-580-2660 or by e-mail at elections@ottawa.ca by Monday, April 16, 2018, to register.

For more information on the 2018 Municipal Elections, visit ottawa.ca/vote.

You can also connect with the City of Ottawa Elections Office through Facebook and Twitter.

Prescribed Forms and Guides for the 2018 Municipal Elections

April 4, 2018

On April 3, 2018, the Ministry of Municipal Affairs released the prescribed forms and election guides for the 2018 municipal and school board elections.

Links to the new prescribed forms and election guides have been added to ottawa.ca/vote under the Key Dates and Resources section.

Prescribed Forms

Election guides for voters, candidates and third party advertisers

For more information on the prescribed forms and election guides, please visit the Ministry of Municipal Affairs’ website or contact us at elections@ottawa.ca