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Audit Committee receives three new audits and approves 2022 budget

December 3, 2021
Council Updates

The Audit Committee today received three new audits which examined the City’s grants and contributions program, benefits processing for long-term disability and the competitive procurement process. In all three audits, the City agreed with all the Office of the Auditor General’s recommendations.

The City is working to implement the 12 recommendations for its grants and contributions programs, which mainly aim to enhance the overall monitoring and compliance of grants and contributions activities. They include a cost-benefit analysis to determine whether implementing a grant management system is appropriate, better guidance for conflict of interest documentation and reporting, the availability of funds for new programs and initiatives affecting the community and improved program evaluation.

The audit of benefits processing for long-term disability resulted in four recommendations. Human Resources has already updated employees on key service standards, requirements and expectations for long-term disability claims and is working to update, consolidate and communicate roles and responsibilities for long-term disability files. Staff will also develop a framework to monitor and report on performance and improve how compliance is monitored.

To address the four recommendations from the audit of the competitive procurement process, the City is improving how sustainability considerations incorporated within a procurement are documented. At the same time, staff is updating its training and guidance materials outlining the best practices for procurements based on desired outcomes rather than detailed technical specifications and developing a procurement-specific conflict of interest procedure to supplement the existing process.

The Committee also approved its 2022 budget and the Auditor General announced her 2022-2023 workplan.

Recommendations from today’s meeting will rise to Council on December 8.

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