Did you know that charitable and non-profit organizations may be able to have any new development fees reimbursed? Find out if you qualify:
Which organizations and projects can receive a reimbursement?
Applicants must be either:
- A Canadian registered charity organization (excluding non-profit hospitals); and/or,
- An incorporated non-profit organization that is organized for the purpose of social welfare or civic improvement.
Applicants identified must be able to show proof of the aforementioned registration or incorporation status from the Canada Revenue Agency. The status must be valid in the year the applicant submitted their development-related applications to be eligible for a refund.
The applicant must provide organizational governance information with their application. Membership of the governing body, list of officials, an organizational chart, legal status and number of members (if applicable) and a signed copy of the organization’s Annual Meeting minutes.
In order to be eligible for a reimbursement of development-related applications, the applicants’ development project:
- Must provide services that are reflective of the classifications of municipal capital facilities eligible for tax exemptions (Ontario Regulation 603/06) selected for this policy:
- Municipal facilities for the protection, regulation and control of animals;
- Municipal facilities related to the provision of social and health services, including homes under the Homes for the Aged and Rest Homes Act (Council has excluded hospitals from this category);
- Municipal facilities for public libraries;
- Municipal community centres; or
- Municipal facilities used for cultural, recreational or tourist purposes; and,
- Must provide services publicly, and in such a manner that the majority of the clientele are residents of the City of Ottawa.
What fees are eligible for reimbursement?
- Development-related application fees that are eligible for a reimbursement at a rate of 50 per cent are: site plan application, Zoning By-law amendment, demolition control and cash-in-lieu of parking.
- The reimbursement of fees will be limited to only that portion of the development-related application fees for qualifying construction projects that has not been reimbursed or subsidized by either the Provincial or Federal Governments, or any other municipal program. Applicants must list all the sources of funding for the project and provide supporting documentation.
- The reimbursement of fees will be limited to only that portion of the facility and/or building that is dedicated to one of the classifications of municipal capital facilities noted above.
- Example: A facility is a combination of a church and a health services centre. The reimbursement of fees would be limited only to those incurred for the health services centre.
When can organizations request a reimbursement for their project?
- The applicant must be in good standing with regard to the regulations and payment of fees for all permits and development applications covered under this policy.
- The requests for fee relief will be processed only when a final occupancy permit has been issued that confirms the construction was completed in compliance with the building permit plans and there are no outstanding Building Code Act issues or violations.
- Requests for reimbursement must be submitted within 12 months of the final occupancy permit being issued, and no later than 36 months after the building permit has been issued.
Are there other stipulations?
The applicant must agree to acknowledge the City’s contribution to their qualifying project in some manner, such as signage or visible recognition on their website.
How does an organization apply?
The request form is available online and can be submitted to the Planning & Growth Management Department for confirmation of project status. (Building Code Services will verify status of occupancy permits).
Who makes the final decision?
The Program is given a budget each year by the sitting Council. The General Manager, Planning, Infrastructure and Economic Development or his designate will make the determination regarding the project’s eligibility as per the updated delegated authority by-law and available budget.