This site uses JavaScript. Please enable JavaScript in your Browser and reload the page to view the full site.

Heritage Funding Program

Program Guidelines

Applicants to this program are encouraged to submit a draft application prior to the deadline date

Drop-in Information Sessions: October 10 & 11, 2019

Deadline: Monday, October 28, 2019 at 4 p.m.

Late or incomplete applications will not be considered.

Program Objectives

The Heritage Funding Program supports projects undertaken by individuals or organizations that promote or support:

  • local heritage through education, awareness and appreciation
  • research or documentation of local history
  • preservation of local heritage assets
  • the reclamation, retention, transmittal, development and revitalization of the Algonquin Anishinabe Host Nation, First Nations, Inuit and Métis heritage and culture

Information Sessions

The Cultural Funding Support Section will be holding drop-in information sessions on the following days:

  • Thursday, October 10, 2019 from 1 pm to 7 pm
    110 Laurier Avenue West - City Hall, Richmond Room
  • Friday, October 11, 2019 from 9 am to 1 pm
    110 Laurier Avenue West - City Hall, Richmond Room

Grant Writing Assistance

Cultural Funding Officers are available to help you prepare your grant application in the following ways:

  • Meet with you, one-on-one, to discuss eligibility of your project, requirements of the program and answer any questions about the application and evaluation process.
  • Review a draft version of your application prior to the deadline. Drafts can be emailed at any time up until Friday, October 18, 2019 to anik.despres@ottawa.ca and feedback will be provided within a week’s time.
  • Provide peer assessment committee feedback on a previous application that you, or your organization, has submitted.

Funding Priorities

In addition to the evaluated merit of submitted proposals, the Cultural Funding Support Section (CFSS) will look at prioritizing applications from the following Indigenous and equity seeking communities:

  • Algonquin Anishinabe Host Nation
  • First Nations
  • Inuit
  • Métis
  • Francophones
  • 2SLGBTQIA
  • Immigrants/Newcomers
  • People Living in Poverty
  • People of Colour
  • People with Visible and Invisible Disabilities
  • Deaf People
  • Rural Residents
  • Seniors/Older adults
  • Women+
  • Youth

Eligibility

Who is eligible?

Individuals must:

  • be 18 years or older
  • be resident of the city of Ottawa, Algonquins of Pikwakanagan First Nation or Kitigan Zibi Anishinabeg First Nation
  • or be Algonquin Anishinabe and living within 150 km radius of Ottawa
  • be a professional heritage expert, community elder or culture keeper recognized by peers
  • demonstrate knowledge of local history or cultural traditions and practices

Organizations must:

  • have their office/mailing address within the limits of Ottawa, Algonquins of Pikwakanagan First Nation or Kitigan Zibi Anishinabeg First Nation
  • serve the local community
  • be not-for-profit
  • be led by, or work in partnership with, a heritage professional(s), heritage worker(s), a community elder or culture keeper
  • have an active Board of Directors or Steering Committee (minimum of 3 members)
  • have at least 50% of Board of Directors/Steering committee members residing in the Ottawa region

And, one of the following:

  • be a heritage non-profit organization with a local heritage mandate
  • be a First Nation, Inuit or Métis non-profit organization proposing a local heritage project on their respective cultures
  • be a non-profit organization or collective that is proposing a local project with a heritage goal to be produced in partnership with a non-profit professional heritage organization, heritage professional, community elder, or culture keeper

Activities must:

  • demonstrate a strong local heritage focus
  • be conducted in Ottawa, Algonquins of Pikwakanagan First Nation or Kitigan Zibi Anishinabeg FirstNation
  • be accessible and of interest to the public
  • significantly involve participation of the local cultural community or community of interest
  • be singular in scope and be completed within a limited time frame, normally one year

Who is NOT eligible:

  • For-profit organizations / ventures
  • Crown corporations and government agencies
  • Political parties
  • Organizations that receive operating funding from the City of Ottawa Service Agreement Program
  • Organizations whose activities come under the jurisdiction of other levels or departments of government (school boards, hospitals, universities, libraries, social services, military programs, business improvement associations, etc.)

What is NOT eligible:

  • Fundraising projects and initiatives that benefit a third party
  • Self-promotion / marketing activities
  • Commercial ventures
  • Projects involving the manufacture and distribution of product in multiple copies
  • Projects that have already been completed on or before the application deadline date
  • Projects that are part of an academic course of study
  • Projects funded as part of an operating grant from any other City program
  • Activities that are solely intended for the membership of an organization
  • Projects where participation is conditional upon partaking in the religious activities of the organization
  • Capital purposes (i.e. purchase of land, equipment, fixtures or physical facilities, architectural restoration, etc.)

Restrictions

  • The City of Ottawa will not fund 100% of the total cost of the project; the project budget must include sources of revenue other than the City’s contribution
  • Applicants may only submit ONE project application at a time within this program
  • Organizations with accumulated surpluses greater than 100% of total revenue (excluding capital assets) are not eligible
  • Organizations with accumulated deficit greater that 10% of total revenue and exceeding $3,000 are not eligible
  • You cannot receive more than one funding allocation for the same activity
  • You must submit a final report before reapplying. If your final report for previous funding has not been submitted by the deadline date, subsequent applications to this program will not be considered

Please note: Availability of City of Ottawa funding is subject to the approval of the annual budget by Ottawa City Council.

City of Ottawa employees or elected representatives may not apply for individual cultural funding or awards.

City of Ottawa Recreation, Cultural and Facility Services Department staff may not hold a key position within an organization requesting cultural funding from the City. Exception: where staff participation has been approved as one of the duties of their position.

City of Ottawa staff are required to act in compliance with the City of Ottawa Employee Code of Conduct and all applicable laws and regulations. For further inquiries, please contact your Cultural Funding Officer.

Types of Project Funding

Applicants may apply for project funding under the following categories:

Heritage Awareness and Education Projects

  1. Projects that promote or support local heritage through education, awareness and appreciation such as:
    1. Heritage events, and historical re-enactments or drama productions
    2. Local and community history books, pamphlets, walking tours
    3. Public lecture series, workshops, seminars
    4. Multi-media and website history initiatives
    5. Local heritage educational programs
    6. Exhibits or interpretive plaques
  2. Projects that provide support for the reclamation, retention, transmittal, development and revitalization of Algonquin Anishinabe Host Nation, First Nations, Métis and Inuit heritage and culture:
    1. Pow wow, traditional gatherings and cultural events
    2. Exhibits, workshops, presentations, storytelling
    3. Indigenous traditional knowledge and practices
    4. Language preservation

Research and Documentation Projects

  1. Projects that research or document local history such as:
    1. New research projects into Ottawa’s history (e.g. histories of significant local individuals, communities, industries, faith communities, etc.)
    2. Photo-documentation of collections
    3. Documentation of heritage buildings, streetscapes, landscapes, and gardens
    4. Compilation of inventories of heritage assets
    5. Oral history projects
  2. Book Proposals. Regarding proposed book-length publications, please note the following:
    • Priority will be given to original research that is appropriately sourced
    • The Canadian Journal of History Style Guide should be used as the standard in preparing the manuscript for publication
    • Collaboration with accredited historical researchers will be considered an advantage

Preservation/Conservation Projects

Individuals are not eligible to apply for preservation/conservation projects.

  1. Projects that preserve local heritage assets through:
    1. Archaeological digs
    2. Heritage gardening projects
    3. Conservation assessments
    4. Use of appropriate storage equipment and supplies
    5. Preservation of local artifacts
    6. Specialized treatments for paper or artifact collections

Heritage Grant Program for Building Restoration

Grants from the Planning, Infrastructure and Economic Development Department are available to assist owners of heritage buildings with restoration work. For more information: 613-580-2424 ext.23582

Application Process

Applicants must complete the Application Form and attach all required documentation. All applications must be submitted in hardcopy either in person by 4:00 pm on the deadline date or postmarked by that date.

If you are a first-time applicant, please contact a Cultural Funding Officer to ensure that you are eligible for this program, and to discuss the application process.

Additional information on how funding decisions are made can be found on our About Us page.

Assessment Criteria

Peer assessors will use the following assessment criteria to evaluate your request for funding. Applicants are assessed based upon their respective mandates, type of funding requested, size and scope, and according to the criteria outlined below:

Heritage Merit

  • Solid project proposal with achievable goals and objectives
  • Direction of activities by, or guidance available from, accredited heritage professionals, community elders or culture keepers
  • Valid and authentic local heritage subject matter
  • Meets established professional heritage standards or touches upon authentic traditional knowledge

Community Impact

  • Measurable, clear benefits to the community
  • Support of the Ottawa-based heritage community or community of interest
  • Contribution to a lasting legacy
  • Strength of partnerships (if applicable)
  • Commitment to engage with local equity seeking communities

Viability

  • Skills and means to plan and complete a successful project
  • Effective planning, follow-up, and evaluation
  • History of partnering with other organizations and sectors
  • Relevant experience and track record of accomplishments
  • Fiscal responsibility and realistic budgeting
  • Initiative in generating alternate sources of revenue
  • Demonstrated need for City funding

Support Material

All applicants must submit support material which will be reviewed by the evaluation committee. It plays an important role in the assessment of the application as it gives the evaluators an indication of the merit of the work proposed and provides documentation of past and proposed activities.

Please do not send originals. The CFSS does not have the facilities for their proper care and storage. The City of Ottawa only retains printed materials such as program books, brochures and critical reviews. The applicant agrees that the City of Ottawa is not responsible for loss or damage, however caused, to support material.

Allocation of Funding

An applicant’s success in obtaining funding depends upon the assessment committee’s final evaluation and the funding available within the program.

All funding is subject to the approval of the annual City budget by Ottawa City Council.

The amount requested is not necessarily the amount awarded.

Meeting all eligibility requirements of the program does not guarantee funding.

Cultural Funding Results

All applicants will receive a notification from the CFSS informing them of the results. We aim to provide results to all applicants within six months of the application deadline. We cannot share results over the phone.

Summary Report

At the end of the year, the CFSS publishes a summary of funding results on the City of Ottawa’s website listing the names of all funding recipients and assessors: ottawa.ca/culturalsummaryreport. Until this list is published, the names of successful applicants and assessors will not be revealed. The identity of unsuccessful applicants remains confidential.

If You Are Awarded Funding

Release of Funds

If you are awarded funding, your notification will include the approved funding amount, as well as conditions governing the release of funds and the Terms and Conditions document. Payment from the City’s Financial Services will follow.

Use of Funds

Funds shall be used only for the purposes outlined in the original application. Any changes to the project scale or activities, including changes in budget, leadership, organizational structure and programming, must be reported in writing to and receive approval from the CFSS.

Please read the Terms and Conditions document for more information on the use of funds.

Reporting

All funding recipients are required to submit a final report detailing how they used the funding awarded to them. This report must be submitted to and approved by the CFSS either:

  • following completion of the funded activities; or
  • twelve months after receipt of the funds; or
  • at the time of subsequent application to the program.

Without a Report approved by the City of Ottawa’s CFSS, you will be deemed ineligible for subsequent funding.

To obtain a reporting form, please contact infoculture@ottawa.ca or call 613-580-2424 ext. 29404.

Acknowledgement of Support

Funding recipients are required to acknowledge the support of the City of Ottawa as indicated within the official Acknowledgement of Support document which will be sent to all successful applicants.

Letter of Welcome from the Mayor

If your organization wishes to request a Letter of Welcome from the Mayor to be included in your event program and/or brochure, please contact the Communications Officer, Mayor Support Service Unit, at 613-580-2424 ext. 28868.

If You Are Not Awarded Funding

Try again! If you do not receive funding, you are encouraged to try again.  The program’s limited envelope cannot fund all applicants, regardless of their merit. 

All results are final. There is no appeal of assessors’ decisions regarding the merit of your proposed activities or the assessment committee’s recommendation of an award amount. The CFSS allows for reconsideration, but only in cases where a review of the application and the committee’s deliberations reveals evidence that the application was not assessed according to the publicly-stated procedure and assessment criteria.

Deadline for Application

  • Monday, October 28, 2019 at 4 p.m.

One complete copy of the application must be mailed or delivered to:

City of Ottawa
Heritage Funding Program
Cultural Funding Support Section (26-49)
100 Constellation Drive, 9th Floor West
Ottawa, ON K2G 6J8

The package must be received by 4 p.m. on the deadline date, or must be postmarked for that day.

Late or incomplete applications will not be considered.

Application Forms & Contact Information

2019 Application Form

Please read the Program Guidelines above before completing your application.

Please note: Before you fill in the form, download it onto your computer and open it with Adobe Acrobat Reader. Any information added to the form through the web browser will not be printable or saved.

If you wish to apply in the Annual Operating category, please contact the Cultural Funding Officer listed below.

Activity Report on Previous Funding

If funding was previously received from the City of Ottawa, an activity report detailing how the funds were used must be submitted at the completion of the project, or attached to a subsequent application. Applicants who fail to provide an activity report on previous funding will NOT be eligible to apply for subsequent City of Ottawa funding.

Please note: Before you fill in the form, download it onto your computer and open it with Adobe Acrobat Reader. Any information added to the form through the web browser will not be printable or saved.

Contacts us

Program inquires

For specific information on your submission, or to discuss eligibility, contact:

Anik Després
Cultural Funding Officer
613-580-2424, ext. 27208

General inquiries

For general information or to request an application form, contact:

Infoculture
613-580-2424, ext. 29404

Direct Deposit Information

Please be advised that over the next year, the City of Ottawa’s Financial Services Unit will be moving to the use of an automated Direct Deposit system solely in providing all payments, including Cultural Funding allocations.

If you have not already registered your organization’s banking information, please complete the Direct Deposit Form [ PDF - 664 KB ] and send to Financial Services mailing address as indicated.

For all inquiries, please contact Financial Services Unit:
Peggy Li
613-580-2424, ext. 13910

Henry Wang
613-580-2424, ext. 23747